Attachment 2 - LRS Cryo - DLA Disposition Services Turn In Smart Book 2019.pdf

Foreword

Defense Logistics Agency (DLA) Disposition Services is the Department of Defense (DoD) major subordinate command responsible for the disposal of excess property, hazardous waste, scrap material, and DEMIL-required property generated by DoD activities.

This handbook has been developed to be utilized as a desktop disposal reference for our customers as they turn-in excess DoD property, and items that require instructions for special handling. Information provided in this handbook will also provide our customers with helpful information regarding DEMIL information, assistance with filling out necessary forms and documents, and contact information for resolving potential issues.

DLA Disposition Services is committed to providing helpful, relevant training to our customers. This handbook is one of the several products that we have specifically designed to meet and fulfill our customer’s needs. For more information and other resources, please visit our online application, the Digital DSR (www.dla.mil/ddsr).

This handbook is maintained and reviewed by the Customer Relations Branch (J4). D isposal Services Directors and field supervisors will provide any changes and updated information in writing.

Mark Aicher DLA Disposition Services Customer Support Director http://www.dla.mil/ddsr

Table of Contents

1. INTRODUCTION

2. PURPOSE

3. REFERENCES

4. DLA DISPOSITION SERVICES POINTS OF CONTACT (POC)

5. TURN-IN OF EXCESS AND SURPLUS PROPERTY (NON-HAZARDOUS)

6. DD FORM 1348-1A DISPOSAL TURN-IN DOCUMENT (DTID)

7. DEMILITARIZATION CODES

8. CRITICAL FEDERAL SUPPLY GROUPS (FSGs) AND FEDERAL SUPPLY CLASSES (FSCs)

9. CRITCAL BUZZ WORD LIST

10. ACCEPTED SUPPLY CONDITION CODES

11. USABLE PROPERTY TURN-IN

12. HAZARDOUS MATERIAL/WASTE TURN-IN

13. SCRAP TURN-IN

14. INSTRUCTIONS FOR PROPERTY REQUIRING SPECIAL PROCESSING

14.1. AIRCRAFT

14.2. CLASSIFIED MATERIAL, COMSEC, AND DEMIL P

14.3. BOATS, SHIPS, AND CRAFT

14.4. INFORMATION TECHNOLOGY (IT) HARDWARE AND SOFTWARE

14.5. COMPRESSED GAS CYLINDERS

14.6. CONCERTINA WIRE, BARBED WIRE AND TAPE

14.7. DECORATIONS, BADGES, MEDALS, RIBBONS, BUTTONS AND INSIGNIA

14.8. PROPERTY WITH A DEMILITARIZATION CODE OF “F”

14.9. FLIGHT SAFETY CRITICAL AIRCRAFT PARTS (FSCAP)

14.10. FOOD (OTHER THAN FOOD WASTE AND REFUSE)

14.11. FURNITURE:

14.12. F14 PARTS OR F14 RELATED PARTS

14.13. HELICOPTER BLADES AND TAIL ROTORS

14.14. METALWORKING MACHINERY:

14.15. MPPEH (Material Potentially Presenting an Explosive Hazard) AND MPPEH RESIDUE

14.16. ORGANIZATIONAL CLOTHING AND INDIVIDUAL EQUIPMENT (OCIE)

14.17. NUCLEAR, BIOLOGICAL, CHEMICAL (NBC) CLOTHING

14.18. MATERIALS CONTAINING PRECIOUS METALS:

14.19. RADIATION EMITTING ELECTRONIC PRODUCTS

14.20. REFRIGERATION EQUIPMENT AND APPLIANCES

14.21. RELIGIOUS ITEMS:

14.22. SAFES AND COMBINATION PADLOCKS

14.23. SCRAP METAL

14.24. TIRES:

14.25. VEHICLES

14.26. PROPERTY REQUIRING DEMIL ACTION PRIOR TO TURN-IN TO DLA

15. HELPFUL WEB LINKS/FILLABLE CERTIFICATION FORMS

1. INTRODUCTION:

DLA Disposition Services is responsible for the disposal of excess DoD personal property, foreign excess personal property (FEPP), scrap, hazardous waste, and property requiring demilitarization. DLA Disposition Services personnel are prepared to assist you in completing necessary documents, arranging for disposal contracts and training your personnel in DLA disposal turn-in procedures.

2. PURPOSE:

The Turn-in Documentation Smart Book is designed to help customers understand and incorporate documentation requirements for common item disposals and turn-in at DLA Disposition Services locations.

This booklet is produced by the DLA Disposition Services Customer Relations Branch, which is the primary office responsible for the management and consolidation of the material presented here for customers. For additional information including points of contact information, please visit our website at www.dla.mil/ddsr .

3. REFERENCES:

http://www.esd.whs.mil/Directives/issuances/dodm/ Issuance Number Title and URL 4160.21-M Vol.1 Defense Materiel Disposition Manual Volume 1 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416021_vol1.pdf 4160.21-M Vol.2 Defense Materiel Disposition Manual Volume 2 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416021_vol2.pdf 4160.21-M Vol.3 Defense Materiel Disposition Manual Volume 3 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416021_vol3.pdf 4160.21-M Vol.4 Defense Materiel Disposition Manual Volume https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416021_vol4.pdf 4160.28-M, Vol. 1 Defense Demilitarization: Program Administration https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416028v1_dodm_2017.pdf 4160.28-M, Vol. 2 Defense Demilitarization: Demilitarization Coding https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416028m_vol2.pdf 4160.28-M, Vol. 3 Defense Demilitarization: Procedural Guidance https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416028m_vol3.pdf DLM 4000.25-1 Military Standard Requisitioning and Issue Procedures (MILSTRIP) www2.dla.mil/j-6/dlmso/elibrary/Manuals/DLM/MILSTRIP/MILSTRIP.pdf http://www.dla.mil/ddsr https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416021_vol1.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416021_vol3.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416021_vol4.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416028m_vol2.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416028m_vol3.pdf http://www2.dla.mil/j-6/dlmso/elibrary/Manuals/DLM/MILSTRIP/MILSTRIP.pdf

4. DLA DISPOSITION SERVICES POINTS OF CONTACT (POC):

4.1. DLA Disposition Services Headquarters is located in the Hart-Dole-Inouye Federal

Center in Battle Creek, Michigan:

DLA Disposition Services Hart-Dole-Inouye Federal Center 74 Washington Ave Battle Creek, MI 49037-3092

For assistance please contact:

Toll Free: 1-877-DLA-CALL or DSN: 661-7766 Commercial/FTS (269) 961-7766 Or visit: www.dla.mil/ddsr/

4.2. DLA Disposition Services Sites are located around the world. For a comprehensive view to find your local disposal office please visit:

http://www.dla.mil/dispositionservices/contact/findlocation/

4.3. For Military Service-specific issues, please contact:

DLADispositionServicesAirForceHelp@dla.mil DLADispositionServicesArmyHelp@dla.mil DLADispositionServicesNavyHelp@dla.mil DLADispositionServicesMarineHelp@dla.mil DLADispositionServicesCoastGuardHelp@dla.mil

For assistance with turning-in property to your servicing DLA Disposition Services Site, see information below in 5.1. Or visit the DLA Disposition Services Home Page at http://www.dla.mil/DispositionServices/ http://www.dla.mil/ddsr/ http://www.dla.mil/dispositionservices/contact/findlocation/ mailto:DLADispositionServicesAirForceHelp@dla.mil mailto:DLADispositionServicesArmyHelp@dla.mil mailto:DLADispositionServicesNavyHelp@dla.mil mailto:DLADispositionServicesMarineHelp@dla.mil mailto:DLADispositionServicesCoastGuardHelp@dla.mil http://www.dla.mil/DispositionServices/

5. TURN-IN OF EXCESS AND SURPLUS PROPERTY (NON-

HAZARDOUS) :

5.1. Acceptable/Unacceptable Property:

DLA Disposition Services is responsible for disposal of all DoD-generated excess, surplus, foreign excess and other personal property authorized for turn-in except for specific categories described below:

5.1.1. The DLA Disposition Services will accept accountability, however NOT physical custody of the following: (DOD 4160.21-M, Chapter 3 and 4)

i. Live Animals

ii. Material Potentially Presenting an Explosive Hazard (MPPEH, formerly AEDA) residue (includes incendiary products)

iii. Drugs, biological and controlled substances

iv. Nitrate base film

v. Used psych diagnostic test sets

vi. Compressed gas cylinders (unless rendered to scrap)

vii. Fire suppression systems (FSS)

viii. High pressure (usually 600-1000 PSIG) systems installed in some tactical vehicles

5.1.2. Acceptance of physical custody of hazardous property shall be determined based upon the guidelines in DoD 4160.21-M, Chapter 10: Environmentally Regulated and Hazardous Property.

5.1.3. DLA Disposition Services may NOT accept (either physically or on its account) the following categories of property, and no reutilization or sale service shall be given:

i. Radioactive material or waste, and unsalable material of a non-hazardous nature.

This category includes, but is not limited to DoD inspection stamps, devices, consecrated religious items, and CLASSIFIED cryptographic equipment. *

ii. Live MPPEH*

iii. CLASSIFIED / COMSEC Material / Cryptographic*

iv. Property containing information covered by the Privacy Act.

v. Refuse and trash

vi. Articles from any Foreign Service or non-U.S. government owned property, unless authorized through formal agreement

* Cannot receive this type of property in its original configuration. Radioactive property must be rendered non-radioactive, MPPEH must have explosive removed etc.

Appropriate statements and documentation must be included with turn-in.

6. DD FORM 1348-1A DISPOSAL TURN-IN DOCUMENT (DTID):

6.1. All property turned in to DLA Disposition Services requires a properly prepared

DD Form 1348-1A (DTID), to include the original and three copies. For guidance on DTID required entries, type the following into your web browser:

http://www.dla.mil/DispositionServices/DDSR/TurnIn/1348Help/

6.2. DLA Disposition Services has also created the Electronic Turn-in Document (ETID) system to provide a full-service, automated, turn-in document management system for Generators. Benefits of using ETID include correct, legible, and bar-coded turn-in documents and pre-populated NSN (National Stock Number) information. For more information on using ETID, including how to gain access, please visit:

http://www.dla.mil/DispositionServices/DDSR/TurnIn/ETID/

6.3. Generating activities are responsible to ensure that proper NSN/LSNs, Supply Condition

Codes (SCC), and Demilitarization (DEMIL) Codes are assigned. If no valid DEMIL Code, then a clear-text DEMIL statement is required.

SAMPLE 1348

Provided below are required entries on the DD Form 1348-1A.

http://www.dla.mil/DispositionServices/DDSR/TurnIn/1348Help/ http://www.dla.mil/DispositionServices/DDSR/TurnIn/ETID/

FIELD LEGEND

RECORD

POSITION ENTRY AND INSTRUCTIONS

Document Identifier

1-3 Perpetuate from the source document. For locally determined excesses generated at a Base, Post, Camp, or station, assign a DI code as determined by Service/Agency (S/A) procedures.

Stock Number

(NSN)

8-22 Enter the stock number being turned-in. For subsistence items, enter the type of pack in RP 21. If LSNs are the only option, the number must contain the FSC, NATO Code, and noun/nomenclature and/or part number. The official NSN is required for Critical FSCs listed in Enclosure 8. Official NSNs are also necessary for MLI/CCLI and Hazardous Property See Block 25.

Unit of Issue 23-24 Enter unit of issue of the stock or part number being turned in.

Quantity

25-29 Enter the quantity being turned in to the DLA Disposition Services.

See Block 26. (If necessary quantity should be indicated by zeros.)

Quantities for DEMIL required property must be reported to the DLA Disposition Services in readily verifiable quantities to preserve the integrity of the audit trail for the item.

Document Number

30-43 Perpetuate from source document. This cannot be the same document number that was used to receive the material. For locally determined excess generated at base, post, camp, or station, assign as determined by S/A procedures. See Block 24.

Disposal Authority 64 Enter applicable code from Section 4, this handbook.

Demilitarization

65 Enter code assigned as required by DoD 4160.21-M-1 (Section 4).

NOTE: When demilitarization has been accomplished prior to transfer to the DLA Disposition Services, the appropriate DEMIL certification, as required by DoD 4160.21-M-1, must be reflected in Block 27, or as an attachment to the form.

Supply Condition 71 Enter applicable code from Section 4, this handbook.

Unit Price 74-80 Enter the unit price for the NSN or part number in RP 8-22.

7. DEMILITARIZATION CODES:

DEMIL codes are assigned to DOD personal property that indicate the required degree of physical destruction, identifies items requiring specialized handling or processing, and identifies items which do not require DEMIL. DEMIL F and other codes can require additional guidelines to be followed prior to turn-in to DLA Disposition Services.

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416028m_vol2.pdf

The DEMIL Codes below are listed as the Highest Severity to the Lowest Severity in DEMIL Coding

Code DEMIL Requirements

G USML or CCL Military Items – DEMIL required – ammunition and explosives (AE).

This code applies to both unCLASSIFIED and CLASSIFIED AE items

P USML Items – DEMIL required. Security CLASSIFIED items

F USML or CCL Military Items – DEMIL required. Item managers, equipment specialists, or product specialists must furnish special DEMIL instructions

D USML or CCL Military Items – DEMIL required. Destroy item and components to prevent restoration or repair to a usable condition

C USML or CCL Military Items – DEMIL required. Remove or demilitarize installed key point(s) items as DEMIL code “D”

E DoD DEMIL Program Office reserves this code for its exclusive-use only. DEMIL instructions must be furnished by the DoD DEMIL Program Office

B USML Items – Mutilation (MUT) to the point of scrap required worldwide

Q Commerce Control List Item (CCLI) – MUT to the point of scrap required outside the United States. Inside the United States, MUT is required when the DEMIL integrity code (IC) is “3” and MUT is not required when the DEMIL IC is “6”

A Items subject to the Export Administration Regulations (EAR) in parts 730-774 of Title 15, Code of Federal Regulations (CFR) (CCLI or EAR99) and determined by the DoD to present a low risk when released out of DoD control. No DEMIL, MUT, or end use certificate is required

Note: DLA Disposition Services does not accept DEMIL codes G or P in its original configuration.

i. DEMIL G must be turned in with an MDAS Certificate

ii. DEMIL P must be turned in with a Declassification Certification https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416028m_vol2.pdf

7.1. In addition to requirements listed above, the DTID must also clearly indicate:

7.1.1. Category of property (such as foreign purchased, MAP) and reimbursement data, if applicable (DTIDs which do not contain reimbursement data will be processed as non-reimbursable)

7.1.2. Value and list of component parts that have been removed from major end items of equipment OR a copy of the Limited Technical Inspection (LTI) form showing the nature and extent of repair required

7.2. Some types of property require special processing for disposal turn-in. In such cases there may be additional certifications required to accompany the DTID

8. CRITICAL FEDERAL SUPPLY GROUPS (FSGs) AND FEDERAL SUPPLY CLASSES (FSCs):

FSG/FSC DESCRIPTION

10 (All) Weapons 11 (All) Nuclear Ordnance 12 (All) Fire Control Equipment 13 (All) AE 14 (All) Guided Missiles 1560 Airframe Structural Components 1670 Parachutes: Aerial Pick Up, Delivery, Recovery 1710 Aircraft Landing Equipment 1720 Aircraft Launching Equipment 1810 Space Vehicles 1820 Space Vehicle Components 1830 Space Vehicle Remote Control Systems 1840 Space Vehicle Launchers 1905 Combat Ships and Landing Vessels 2305 Ground Effect Vehicles 2330 Trailers 2350 Combat, Assault, and Tactical Vehicles, Tracked 2840 Gas Turbines and Jet Engines, Aircraft, Prime Moving; and Components 2845 Rocket Engines and Components 2915 Engine Fuel System Components, Aircraft and Missile Prime Movers 3690 Specialized Ammunition and Ordnance Machinery and Related Equipment 4230 Decontaminating and Impregnating Equipment 4470 Nuclear Reactors 4921 Torpedo Maintenance, Repair, and Checkout Specialized Equipment

FSG/FSC DESCRIPTION

4923 Depth Charges and Underwater Mines Maintenance, Repair, and Checkout Equipment 4925 Ammunition Maintenance, Repair, and Checkout Specialized Equipment 4927 Rocket Maintenance, Repair, and Checkout Specialized Equipment 4931 Fire Control Maintenance and Repair Shop Specialized Equipment 4933 Weapons Maintenance and Repair Shop Specialized Equipment 4935 Guided Missile Maintenance, Repair, and Checkout Specialized Equipment 4960 Space Vehicle Maintenance, Repair, and Checkout Specialized Equipment 5810 Communications Security (COMSEC) Equipment and Components 5811 Other Cryptologic Equipment and Components 5820 Radio and Television Communication Equipment, Except Airborne 5821 Radio and Television Communication Equipment, Airborne 5825 Radio Navigation Equipment, Except Airborne 5826 Radio Navigation Equipment, Airborne 5840 Radar Equipment, Except Airborne 5841 Radar Equipment, Airborne 5845 Underwater Sound Equipment 5850 Visible and Invisible Light Communication Equipment 5855 Night Vision Equipment, Emitted and Reflected Radiation 5860 Stimulated Coherent Radiation Devices, Components, and Accessories 5865 Electronic Countermeasures, Counter-Countermeasures, and Quick Reaction Capability

5963 Electronic Modules 5985 Antennas, Waveguides, and Related Equipment 5998 Electrical and Electronic Assemblies, Boards, Cards, and Associated Hardware 5999 Miscellaneous Electrical and Electronic Components 6615 Automatic Pilot Mechanisms and Airborne Gyro Components 6920 Armament Training Devices 6930 Operation Training Devices 6940 Communication Training Devices 8470 Armor, Personal 8475 Specialized Flight Clothing and Accessories

9. CRITCAL BUZZ WORD LIST:

A – D D – M M - Z Ablative Doppler Mine Accelerometer Ejector Missile Afterburner Electromagnetic Pulse Modulator Aiming Device Electronic Countermeasures Night Sight(ing) Amphibious Electronic Warfare Nuclear Amplifier Electro-Optical Optic (al) Antenna Encoder Oscillator Armor Equilibrator Particle Beam Astro Compass Feeder (Ammo) Periscope AHRS Filter RF Processor(ing) Ballistic Fire Control Projectile Beacon Firing Mechanism Pylon Bomb(ing) Frequency Generator Radar Breech Guidance Radome Camouflage Gunsighting Range Finder Carriage Gyro (scope) Receiver Cartridge Height Finder Research & Development (R&D) Cathode Ray IFF Scope Chaff Image Intensifier Sight CCA Inertial Sonar CLASSIFIED IR Spotting Device Cold Cathode Interception Spryton Collimator Klystron Star Tracker CompoSite Krytron Synchronizer COMSEC Laser Target(ing) Countermeasures Launcher Telescopic Crypto Linker/Delinker Tempest Crystal Logic Transmitter Decoder Magnetron Traveling Wave Tube Delay MASER Waveguide Detonating Memory Detector Metal Embrittling

10. ACCEPTED SUPPLY CONDITION CODES:

Usable property must be assigned a supply condition code of A-H. Condition Code H property may still have reutilization potential through the DLA Disposition Services RTD (Reutilization/Transfer/Donation) screening process.

A – Serviceable issuable without qualification Condition: New, used, repaired, or reconditioned material which is serviceable and issuable to all customers without limitation or restrictions. Includes material with more than 6 months shelf life remaining

B – Serviceable issuable with qualification Condition: New, used, repaired, or reconditioned material which is serviceable and issuable for its intended purpose but which is restricted from issue to specific units, activities, or geographical areas by reason of its limited usefulness or short service life expectancy. Includes material with 3 through 6 months shelf life

C – Serviceable priority issue Condition: Items which are serviceable and issuable to selected customers, but which must be issued before Condition A and B material to avoid loss as a usable asset. Includes material with less than 3 months shelf life remaining

D – Serviceable test modification Condition: Serviceable material which requires test, alteration, modification, conversion or disassembly. This does not include items which must be inspected or tested immediately prior to issue

E – Unserviceable limited restoration Condition: Material which involves only limited expense or effort to restore to serviceable condition and which is accomplished in the storage activity where the stock is located

F – Unserviceable reparable Condition: Economically reparable material which requires repair, overhaul, or reconditioning. Includes reparable items which are radioactivity contaminated

G – Unserviceable incomplete Condition: Material requiring additional parts or components to complete the end item prior to issue

H – Unserviceable condemned Condition: Material which has been determined to be unserviceable and does not meet repair criteria; includes condemned items which are radioactivity contaminated, Type I shelf life material that has passed the expiration date, and Type II shelf life material that has passed the expiration date and cannot be extended

Q – Suspended (product Quality Deficiency) Condition: Unserviceable items with potential or confirmed quality deficiencies. Disposition Services downgrades items that require mutilation to scrap

11. USABLE PROPERTY TURN-IN:

Usable property shall be turned in as individual line items with their assigned, valid National Stock Number (NSN). In some cases it is acceptable to group like items on the same DTID (e.g., one DTID for 50 computers with the same NSN and condition code). When in doubt, seek assistance from your local DSR (Disposal Service Representative).

DSRs are the contact point between DLA Disposition Services and the Military Service members.

DSRs specialize in assisting with customer disposal efforts mainly at the tactical or unit level.

They are located at DLA Disposition Services Sites world-wide and are able to assist customers with both turn-in and reutilization of DoD property through customer visits, face-to-face training, and preparing documentation.

At minimum, record positions 8 through 22 of the DTID (DD 1348-1A) should contain a Local Stock Number (LSN) consisting of a Federal Supply Class (FSC), NATO Codification Bureau Code, and noun/nomenclature and/or part number if no valid NSN exist. Generators may use the internal LSN Master List found on the following DLA Disposition Services web page under Documentation Assistance:

http://www.dla.mil/DispositionServices/Offers/Disposal/TurnIn/Forms.aspx

Due to national security concerns, some federal supply classes (FSCs) require a higher degree of documentation when being turned in under an LSN opposed to a cataloged NSN. These critical FSCs must be turned in with the following information on or attached to the DD 1348-1A

i. Appropriate FSC

ii. Manufacturer name and valid part number

iii. Nomenclature which accurately describes the item

iv. End item application

v. Clear text statement explaining why the NSN is not included

12. HAZARDOUS MATERIAL/WASTE TURN-IN:

Disposition Services accepts accountability of hazardous material as a “receipt-in-place” via a Memorandum of Agreement (MOA), in accordance with DoDM 4160.21-Volume 2. Therefore, the following guidance provides information to assist the generator with preparing the documentation required for DLA Disposition Services to take accountability.

Procedures for turning-in hazardous property are commodity-based and complex, and can be located here:

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416021_vol4.PDF http://www.dla.mil/DispositionServices/Offers/Disposal/TurnIn/Forms.aspx https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/416021_vol4.PDF

For more detailed guidance, contact your local DLA Disposition Services Environmental Protection Specialist.

Disposition Services only provides receipt-in-place for the designated hazardous material/waste storage facilities that have been authorized as approved pick-up points.

12.1. Information required on the DD Form 1348-1A Disposal Turn-in document:

Group 1 Group 2 Turn-in Document Number Shipped To HM in Block 4 Shipped From NSN (National Stock Number Billing AAC (Block 27) Disposal Authority Code Unit of Issue Supply Condition Code Unit Price DEMIL Code Total Price Quantity Signature of Approving Official DLA requires clear point of contact information provided on the document

MSDS (Material Safety Data Sheet)

Sample – DD Form 1348-1A Hazardous Waste

Sample – DD Form 1348-1A Hazardous Material DoD 4160.21-M

Sample – DD Form 1348-1A Hazardous Material DoD 2160.21-M (FOB)

13. SCRAP TURN-IN:

13.1. Scrap is defined as material that has no value except for its basic material content. If property is recognizable as an end use item, it is probably not scrap*.

*If the item has a valid NSN the item must be turned in as an item and NOT as scrap.

13.2. The turn-in document (DD Form 1348-1A) for scrap will include:

i. Scrap Condition Code must be “S”

ii. The basic material content

iii. Unit of issue must be annotated in pounds (or grams for fine Precious Metals)

iv. POC information

Example 1348-1A for Scrap Turn-in:

14. INSTRUCTIONS FOR PROPERTY REQUIRING SPECIAL

PROCESSING:

DoDM 4160.21 Volume 1, Enclosure 4 lists the detailed guidance for disposition and disposal of over 70 items requiring special handling. It is recommended that generators coordinate turn-in of these items with servicing DLA Disposition Services’ Site personnel as property requiring special handling oftentimes requires additional instructions and/or certifications to accompany the DD Form 1348-1A. The local Disposal Services Representative (DSR) is the customer’s first point of contact.

The following list includes those items most commonly generated for disposal to DLA Disposition Services that require special handling/additional documentation.

14.1. AIRCRAFT:

14.1.1. The Aircraft Turn-in Checklist/Certification document (sample next page), was developed for use of turn-in to DLA Disposition Services for all categories of aircraft.

14.1.2. The owning Military Service shall screen aircraft with the other Military Services and DoD activities, and then report excess to GSA. For specific turn-in information for Categories A, B, and C aircraft see DoD 4160.21-M, Chapter 4.

Example Aircraft Turn-in Checklist http://www.dla.mil/Portals/104/Documents/DispositionServices/DDSR2/Forms/TurnIn/Forms/acturninchecklist.pdf http://www.dla.mil/Portals/104/Documents/DispositionServices/DDSR2/Forms/TurnIn/Forms/acturninchecklist.pdf

14.2. CLASSIFIED MATERIAL, COMSEC, AND DEMIL P:

It is the responsibility of the generating activity to ensure proper disposition of COMSEC or controlled cryptographic item (CCI) materiel in accordance with the National Security Telecommunications and Information Systems Security Instruction Number 4004, prior to the transfer of equipment, if any, to DLA Disposition Services Sites.

Items in FSCs 5810 (COMSEC) or 5811 (Cryptologic) designated as COMSEC or CCI fall under the CIIC of “9” and will be rejected back to the DoD Components for processing.

All other items in these FSCs with a code other than CIIC 9 or another form of identification as COMSEC or CCI can be turned in to a DLA Disposition Services Site for disposal according to standard disposal procedures (e.g., brackets, dials, access panels, retainers).

DLA Disposition Services Sites must check items suspected of being COMSEC or CCI against federal logistics (FEDLOG) to validate the CIIC. Suspect items that are transferred under an LSN must be checked to determine if they have NSA or COMSEC metal identification tags, identification labels, or any other markings that may identify the item as COMSEC or CCI.

DLA Disposition Services Sites may only accept scrap receipts of COMSEC or CCI property provided they have been processed according to NSA regulation and U.S. Navy Naval Sea Systems Command Instruction (NAVSEAINST) C5511.32B ) and all decals, data plates, and other identification, which would indicate that the property was once COMSEC or CCI equipment, have been removed. Note: COMSEC NSNs are frequently categorized as DEMIL F, which requires special instructions to be accomplished before disposal. For additional information concerning DEMIL F property, review section 14.8 in this handbook.

14.3. BOATS, SHIPS, AND CRAFT:

14.3.1. Merchant Vessels or Ships or Vessels or Ships

The Naval Sea Systems Command’s Program Executive Office (PEO) Ships manages acquisition and complete life cycle support for all U.S. Navy non-nuclear surface ships.

These ships range from combatants to amphibious ships to supply and replenishment cargo ships. For these and all other non-nuclear surface craft, PEO Ships maintains “cradle to grave” responsibility.

At the end of a ship’s life- PEO Ships manages formal decommissioning from the Fleet and, in some cases transfers or sells ships to friendly foreign navies.

When a ship is not transferred or sold, PEO Ships manages its inactivation and safe disposition through the Navy Inactive Ships Program (PMS-333).

Merchant vessels or ships capable of conversion to merchant use, of 1500 gross tons or more, when determined to be excess, will be reported by the owning Service for disposal to:

Director, Office of Ships Operations U.S. Department of Transportation Maritime Administration 400 Seventh Street, SW.

Washington, DC 20590

14.3.2. Non-combatant Navy Ships

Non-combatant Navy ships listed in the Naval Vessel Register (NVR), when determined excess by the Navy, will be reported according to instructions furnished by the Chief of Naval Operations, Department of the Navy, to DLA Disposition Services.

The Department of the Navy is responsible for DoD internal screening for these vessels.

FCA screening will be accomplished according to procedures established between the Department of the Navy and GSA. Accountability for these ships and craft will remain with the Department of the Navy until transferred, donated, or sold.

All U.S. Navy decommissioned nuclear submarines and carriers are disposed of by PEO submarines and PEO carriers respectively.

14.3.3. Navy Boats and Small Craft

US Navy and US Coast Guard boats and small craft will not be transferred to DLA Disposition Services Sites for disposal processing unless an authorization letter accompanies the property from the Boat Inventory Manager (BIM) Combatant Craft Department (CCD).

This authorization is normally a letter from the BIM CCD to the custodian and the local DLA Disposition Services Site, specifying the turn-in for disposal.

If the custodian receives a fax of the letter before the DLA Disposition Services Site has received a mailed copy, this signed copy attached to the DD Form 1348-1A is adequate authorization.

The letter should include a BIM CCD POC for any questions that might arise. The same policy applies to issues.

No boats are to be issued to U.S. Navy activities without specific written approval from BIM CCD. (The authorization letter should contain authorization statements for both receipt and issue.)

14.3.4. Engines, Spares, and Marine Accessories

Engines, spares, and Marine accessories considered a component part of the ship, boat, or craft will be reported as part of the relevant vessel.

Other supportive equipment will be processed as normal excess or surplus property.

14.4. INFORMATION TECHNOLOGY (IT) HARDWARE AND SOFTWARE:

For customer use, DLA developed the DLA Form 2500 label based on the information required in DoDM 4160.21, Volume 4, Enclosure 3. Please note that it also contains a block to check, if turning-in housings where the hard drive(s) have been removed. This form can be printed on sticky labels.

For access to the Turn-in Guide for Disposition of UnCLASSIFIED Computer Hard Drives found on the DLA Disposition Service WebSite please visit:

https://www2.dla.mil/officialForms/files1/DL2500.pdf

14.4.1. CPUs without hard drive:

Required:

i. Ensure the hard drive is in fact removed

ii. Statement either on OR accompanying the DD Form 1348-1A in block 27

(Additional data): “The residue identified by this document meets the disposition requirements in accordance with the DoDI 8500.01

iii. Label on chassis using DLA FORM 2500 (sample below) or equivalent. Fillable form: www2.dla.mil/officialForms/files1/DL2500.pdf

iv. Print name, rank/grade and signature of individual certifying the above information

v. Ensure all computer medias and cards are removed (i.e., floppy disks, smart card media, multi-media cards, CD-ROM media, etc.)

Optional:

i. CPU chassis serial number in block 26

ii. Statements in Block 27 of DTID:

a. “Hard Drive(s) has been removed”

b. Statement or letter stating CPU contains no CLASSIFIED, confidential or hazardous material https://www2.dla.mil/officialForms/files1/DL2500.pdf

14.4.2. CPUs with hard drive

Required:

i. Ensure all hard drives are overwritten, degaussed, or destroyed before “leaving”

DoD control reference to DoDI 8500.01 and DoDM 4160.21, volume 4

ii. Statement either on OR accompanying the DD Form 1348-1A in block 27

(Additional Data): “The residue identified by this document meets the disposition requirements in accordance with the DoDI 8500.01

iii. Label on chassis using DLA FORM 2500 (sample below) or equivalent

iv. Ensure all computer medias and cards are removed (i.e., floppy disks, smart card media, multi-media cards, CD-ROM media, etc.)

Optional:

i. CPU chassis serial number or hard drive serial number in block 26

14.4.3. Hard drive turn-in

i. Filled-out DLA FORM 2500 or equivalent is required on all hard drives.

ii. Include the hard drive serial number (not necessary if hard drive is left in CPU).

iii. A label is not required if hard drive is destroyed and turned in as scrap.

14.4.4. New and unused hard drive

i. New hard drives (in un-broken packaging): No labeling or certification required.

ii. Unused hard drives (not in original packaging): The ETID/DTID must contain a signed certification such as “Hard Drive(s) has/have not been used.”

DL2500 APRIL 2013- Certificate of Hard Drive Disposition www2.dla.mil/officialForms/files1/DL2500.pdf

Sample – DD FORM 1348-1A CPU TURN-IN (with hard drive statement included) DoD 4160.21-M

14.5. COMPRESSED GAS CYLINDERS:

Generating activities will transfer compressed gas cylinders to DLA Disposition Services Sites for processing in accordance with the Joint Regulation, DLA Instruction 4145.25, AR 700 68, NAVSUPINST 4440.128D, MCO10330.2D, Air Force Joint Manual 23-227(I) (Reference (ag)).

DLA Disposition Services Sites will not accept physical custody of cylinders except for cylinders that have been evacuated and rendered inert for scrap recycling.

Serviceable cylinders can be handled as a Receipt In Place (RIP) to attempt reuse or sales. Unserviceable cylinders must be rendered to scrap and delivered to the DLA Disposition Services disposal Site.

Rending to scrap is defined as removing the valve and drilling a hole into the cylinder, or destroy the inlet threads. The previous contents of the cylinder must be taken into consideration when disposal actions are considered

14.6. CONCERTINA WIRE, BARBED WIRE AND TAPE:

These items shall be banded or boxed before turn-in to the servicing Disposition Services Site. Banding or boxing is necessary to prevent disabling or painful injury during loading, unloading operations, and any later handling which may be necessary.

14.7. DECORATIONS, BADGES, MEDALS, RIBBONS, BUTTONS AND INSIGNIA:

14.7.1. Sewn on or embroidered insignia (i.e., stripes or flag patches) and metal or plastic buttons must be removed from personal uniforms and clothing by the wearer or user before returning them to the U.S. Government at time of a change in duty status such as a permanent change of station (PCS).

14.7.2. Service medals, badges, ribbons or other decorations:

i. Those attached to military clothing shall be removed prior to turn-in.

ii. Medals of Honor (and Service Ribbon) shall be destroyed by the generator

14.8. PROPERTY WITH A DEMILITARIZATION CODE OF “F”:

14.8.1. Items assigned DEMIL code “F” with an NSN shall have physical DEMIL instructions specific to the item available from the item manager or DEMIL administrator. Generating Activities MUST read and follow DEMIL F Instructions prior to turning-in property to DLA Disposition Services.

14.8.2. The purpose of the DEMIL F instructions is to provide procedures on how to safely accomplish the demilitarization of the property to be turned in.

14.8.3. The instructions must be entered into the DoD DEMIL code “F” instructions repository on the TACOM-Unique Logistics Support Applications (TULSA) WebSite at https://tulsa.tacom.army.mil.

14.8.4. Property that is DEMIL code “F” that is turned in to Disposition Services is required to have paper copies of the DEMIL instructions accompanying it at the time of turn-in.

Location for DEMIL F Instructions https://tulsa.tacom.army.mil/

14.9. FLIGHT SAFETY CRITICAL AIRCRAFT PARTS (FSCAP):

14.9.1. The Military Services may mutilate FSCAP at their option.

14.9.2. When a FSCAP item is transferred to a DLA Disposition Services Site for disposal, block 27 of the DTID will cite the appropriate Criticality Code for FSCAP items from those listed in DoDM 4160.21 Volume 4, Enclosure 3.

14.9.3. The letters “FSCAP” shall be inserted in the remarks section of the DTID.

14.9.4. Generators are responsible for ensuring that all available historical records/documentation are included at the time serviceable/repairable FSCAP are turned in to DLA Disposition Services.

14.9.5. FSCAP with appropriate accompanying documentation will go through RTDS (when applicable). FSCAP without documentation will be downgraded upon receipt.

14.9.6. Unused FSCAP, in original, undamaged packaging must be marked with NSN, Contract Number, CAGE Code(s), and part number. These data elements may be on the item, its original container/wrapping material or accompanying documentation.

14.10. FOOD (OTHER THAN FOOD WASTE AND REFUSE):

14.10.1. Usable Foodstuffs, Meals or Rations will be received using standard receipt processes if the DTID/ETID contains the approval of the Subsistence Office of the Military Service having jurisdiction over the generating source of the foodstuffs and:

i. The reason for declaring the food excess, in specific terms.

ii. A determination from the subsistence office, veterinary service, medical officer or other authorized official that the foodstuffs are/are not fit for human or animal consumption.

If the subsistence office/veterinary service/medical officer determines that any foodstuffs proposed for DLA Disposition Services disposal are not fit for human or animal consumption, they will be disposed of as trash by the generating activity. (In such cases, foodstuffs should be clearly marked “CONDEMNED.”)

If the suitability of foodstuffs cannot be established, the food should be disposed of as trash.

14.10.2. Usable foodstuffs - Food items (such as in broken or damaged packaging, or rejected for nonconformance with U.S. Government specifications however are authorized for sale) may be reported to DLA Disposition Services:

i. Include a statement as to reason for its specific rejection.

ii. Before transfer of title, the generating activity shall remove or obliterate U.S.

Government identification such as contract numbers, NSNs, and any other printing.

14.10.3. Meals or rations (including survival packets that have been prepared and packaged in advance of the anticipated time or date of consumption) must include a determination by the veterinary service/medical officer that the subsistence is fit or unfit for human or animal consumption.

14.11. FURNITURE:

All DoD excess furniture must be turned into DLA Disposition Services with accompanying DD Form 1348-1As.

The following items are an exception to this, and must be send directly to abandonment and destruction (A&D):

i. Any item that might be detrimental to public health

ii. Mattresses

iii. Box Springs

iv. Other bedding

v. Upholstered furniture

Please follow these Tips for the Turn-in of the following Furniture type items:

FSG 7110 Office Furniture Includes Filing Cabinets; Safes; Post Office

FSG 7105 Household Furniture -Includes Bedsprings, Open Style (All metallic); Folding Chairs; Camp Furniture;

Mirrors, Wall Mounting and Furniture Types; Smoking Stands.

FSG 7125 Cabinets, Lockers, Bins, and Shelving Includes Kitchen Cabinets and Sectionals

FSG 7195 Miscellaneous Furniture and Fixtures -Includes Stone, Clay, and Concrete Furniture)

Upon notice that your unit will be receiving new furniture:

Contact the DSR at your DLA Disposition Services Site to inform them you will have furniture to turn-in. This will allow the DSR ample time to advertise and find a customer.

During the dismantling of your Good Usable Furniture:

Pay careful attention not to destroy or damage the components of furniture or loose smaller parts and hardware required for reassembly. Use plastic bags for screws, nuts and bolts and tape these to the larger pieces. Also, tape smaller parts like table legs etc., to keep the item complete.

These steps will allow DLA Disposition Services to provide good usable furniture with required parts for reassembly and help us build a good reputation as a valuable source of supply for furniture.

14.12. F14 PARTS OR F14 RELATED PARTS :

F-14 Parts or F-14 Related Parts must be shipped to DLA Disposition Services for processing.

14.13. HELICOPTER BLADES AND TAIL ROTORS:

Must be accompanied by a pertinent historical/maintenance record and a certification as to whether they contain depleted uranium. DLA Disposition Services will not accept physical custody of property containing depleted uranium.

Helicopter blades and tail rotors that have exceeded their finite life, are condemned for any other reason, or do not have an adequate historical/maintenance record shall be mutilated by the owning Military Service before turn-into DLA Disposition Services.

14.14. METALWORKING MACHINERY:

14.14.1. Metalworking Machinery (MM)

DLA Aviation is the Consolidated Materiel Manager (CMM) for MM. MM in FSCs 3405 through 3460 are considered reparable when the acquisition value of the property is equal to or greater than $5,000 and the machines are in SCC greater than “H.”

14.14.2. Generating Activities Responsibilities

When authorized for disposal by the CMM, the document number assigned to either format of the original report of excess will be perpetuated on the DTID for transfer to the DLA Disposition Services Site.

A copy of the disposition instructions received from DLA Aviation and two copies of the DD Form 1342, when applicable, will be attached to the DTID. DLA Disposition Services Sites will then process the MM as normal excess.

Attach a copy of the PCB laboratory analysis and certification statement to the DTID. MM which was manufactured before July 1984 must be accompanied by a copy of the PCB laboratory analysis proving that it contains less than 50 ppm PCBs, and a signed and dated “Generating Activity Certification” form.

MM which was manufactured after June 1984 will be accepted without a PCB laboratory analysis, if:

i. The date of manufacture is stamped on the machine itself, or otherwise clearly identified on an attached manufacturer's data plate.

ii. The generator provides a signed and dated certification document containing the statement: “I certify that this metalworking machine contains zero or less than 50 ppm PCBs, based upon the fact that it was manufactured after June 30, 1984, and to the best of my knowledge, no PCBs were ever added before or after taking possession of this machine.”

Attach a copy of the certification statement to the DTID.

14.15. MATERIAL POTENTIALLY PRESENTING AN EXPLOSIVE HAZARD (MPPEH)

AND MPPEH RESIDUE:

MPPEH is a designation for material that is owned or controlled by DoD that, prior to determination of its explosive safety status, potentially contains explosive hazards and/or munitions. MPPEH is addressed by DoD Instruction 4140.62, “Material Potentially Presenting an Explosive Hazard”

DLA Disposition Services must ensure that only Material Documented as Safe (MDAS) may be released to the public. As such, MPPEH property requires an MDAS Certification or Inert Certification prior to turn-in.

Fillable MDAS Certification: https://demil.osd.mil/documents/mdas.pdf Fillable Inert Certificate: https://demil.osd.mil/documents/InertCertificate.pdf

MDAS/Inert Certification must be included or attached to the DD Form 1348-1A and on each container/property.

https://demil.osd.mil/documents/mdas.pdf https://demil.osd.mil/documents/InertCertificate.pdf

14.15.1. Examples of MPPEH material include:

i. Munitions containers and packaging material

ii. Munitions debris remaining after munitions use

iii. Demilitarization residue

iv. Disposal and range-related debris

v. Material potentially containing a high enough concentration of explosives such that the material presents an explosive hazard such as: equipment, drainage systems, holding tanks, piping, and ventilation ducts that were associated with munitions productions, demilitarization, or disposal operations.

14.15.2. MDAS is MPPEH that has been assessed and documented as not presenting an explosive hazard. MDAS Certification requires two independent signatures by trained and certified personnel.

i. The first signatory must be a technically-qualified, DoD employee or DoD Contractor who either witnessed or performed the initial 100-percent inspection or DESB (Defense Explosive Safety Board)-approved processing of the material.

ii. The second signatory must be a technically-qualified, U.S. citizen who is either a DoD employee or DoD Contractor who either performed or witnessed the 100-percent re-inspection or conducted an independent quality assurance inspection of processed material using an approved sampling method.

iii. Each signatory must ensure the chain of custody was maintained before signing the explosives safety documentation.

14.15.3. The following MPPEH will be accepted by DLA Disposition Services as long as the MPPEH is certified Inert and includes an Inert Certification:

i. Small arms and light weapons (complete weapon)

ii. Barrel assembly and upper receiver

iii. Ammunition pouches/outer tactical vests/individual load-bearing equipment/Modular Lightweight Load Carrying Equipment (MOLLE)

iv. Ammunition magazines and clips

v. Bandoleers and ammunition belts

vi. Dummy munitions

See following pages for Sample MDAS Certification, Inert Certification, and Sample Certifier/Verifier Letter of MPPEH.

Sample MDAS Certificate

Sample Inert Certificate

Sample MPPEH Appointment Letter

14.16. ORGANIZATIONAL CLOTHING AND INDIVIDUAL EQUIPMENT (OCIE) :

14.16.1. Serviceable Uniforms: Send to DLA Disposition Services for reutilization screening

14.16.2. Unserviceable uniforms: Work with DLA Disposition Services for transportation.

14.16.3. Unserviceable uniforms that are scrap: Work with DLA Disposition Services for transportation to authorized disposal facility.

14.16.4. Body Armor - Active Army Component: All body armor turn-in including ceramic plates will be turned into the supporting Central Issue Facility (CIF) or Supply Support Activity (SSA) for classification and final disposition prior to shipment to DLA Disposition Services.

i. Interceptor Body Armor (IBA) is composed of the Outer Tactical Vest/Improved Outer Tactical Vest (OTV/IOTV), the Small Arms Protective Inserts/Enhanced Small Arms Protective Inserts and ceramic plates (SAPI/ESAPI), and the IBA components.

ii. Body Armor components include but are not limited to: ballistic collars, throat protectors, groin protectors, wing assemblies, yoke assembly, cable release assembly, and Deltoid Auxiliary (brand name) Protectors (DAP), Enhanced-Side Ballistic Inserts (E-SBI).

iii. CIF facilities will work with their servicing DSR on determining where to ship property to.

14.16.5. Body Armor - Army Reserve Units: Always ship all Body Armor IOTV AND

ESAPI to the CIF at Sierra Army Depot (regardless of condition code) as stated in memorandum dated 17 Oct 2016 at Army’s expense. Specific instructions are listed in Reserve forces memorandum.

14.16.6. Body Armor - Army National Guard Units: Will always ship all Body Armor IOTV AND ESAPI to their corresponding state CIF for disposition at Army’s expense.

14.16.7. Body Armor - Marine Corps, Navy and Air Force Units: DLA Disposition

Services Sites will accept IBA and components from individual Navy/Marine Corps, and Air Force units.

14.17. NUCLEAR, BIOLOGICAL, CHEMICAL (NBC) CLOTHING:

14.17.1. JEFS (Joint Enterprise Fielding and Surveillance Office), formerly called JEAP (Joint Equipment Assessment Program) personnel should be contacted to resolve questions about the identity of Biological Radiological Nuclear Defense (CBRN-D) - Individual Protective Equipment (IPE) Clothing and Textiles at smblogcomjeap@usmc.mil

14.17.2. NBC/CBRN-D turn-in guidance can be found in the DEMIL F Instructions, for more guidance contact smblogcomjeap@usmc.mil

14.18. MATERIALS CONTAINING PRECIOUS METALS:

Any precious metals bearing item/property that are turned into DLA Disposition Services Sites may be processed for precious metals recovery. Precious metals include gold, silver, or platinum family metals

If the National Stock Number (NSN) is known, utilize WEBFLIS (www.dla.mil/HQ/InformationOperations/Offers/Products/LogisticsApplications/WebFLI S.aspx) for further guidance. You will find one of the describing blocks with the name “PMIC”. This is the Precious Metals Indicator Code. If it is any letter other than “A” or “U” it is a Precious Metal Bearing Material (PMBM).

In order for the PMBM to be turned into DLA Disposition Services, the property must be in scrap condition, meaning there is no other value than the material contents of the property.

If the PMBM is still in good condition (i.e. can still be used), then the property must be turned in as a “usable”.

Contact your nearest DLA Disposition Services Field Site DSR to assist with completing turn-in documents or also contact the PMRP team group email (dla.disp.srvcs.pmrp@dla.mil) to help with any other questions relating to the PMRP.

14.18.1. Dental amalgam

Dental amalgam is no longer eligible for the DoD Precious Metals Program, but DLA Disposition Services may utilize recycling if available.

14.18.2. Dental scrap

Precious metals bearing scrap, excluding used and unused amalgam, derived from the practice of dentistry (e.g., bench grindings, sweepings,…