Attachment 12 - Missouri Statewide Contract Quarterly Usage Report.xlsx

This is a Quarterly Usage Report template and instruction document issued by the State of Missouri's Division of Purchasing for contractors holding Missouri Statewide Contracts, specifically related to Statewide E-Payment Services. The document establishes mandatory reporting requirements for all contractors to submit detailed usage information on a quarterly basis, regardless of whether purchases were made during the reporting period. Contractors must submit the Missouri Statewide Contract Quarterly Usage Report electronically to ereports@oa.mo.gov no later than the 15th calendar day of the month following each reporting quarter, or the next business day if the 15th falls on a non-business day. The reporting quarters are divided into four periods: January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31.

The report requires contractors to provide specific data elements including contractor name, statewide contract number, report contact information (name, phone, email), date of submission, and a detailed line-item breakdown of all purchases made during the quarter. For each purchase, contractors must document the entity type of the customer (state agency, political subdivision, university, or other state entity), customer name, product or service description, and any convenience fees charged. The report template includes a summary total of all purchases for the quarter and requires contractors to indicate if no purchases were made by checking the appropriate box on the form, ensuring complete accountability and tracking of statewide contract utilization across all Missouri government entities.