Attachment 1 - Statement of Work.pdf

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Statement of Work Title: Break the Ice Lunar Challenge Phase 2 Level 3 competition venue

1. BACKGROUND

National Aeronautics and Space Administration (NASA) is looking for a site to test working prototypes of lunar excavation and transportation systems. The prototypes are developed by competing teams in Phase 2 of the Break the Ice Lunar (BIL) Challenge (https://breaktheicechallenge.com/). The goal of the BIL Challenge is to enable the development of excavation/transportation systems for extreme environmental conditions on the Moon. Phase 1 of the Challenge closed in June 2021, and the winners were announced in August 2021. Phase 2 was launched in June 2022. Phase 2 is focused on further development of technologies that can excavate and transport large quantities of hard icy lunar regolith. Through hardware prototype demonstrations, teams must show that their systems are reliable and durable and can traverse complex terrain in order to win NASA-sponsored prizes. Teams will bring their systems to the site and compete in the tests planned by NASA at this site. NASA anticipates these tests to occur in May 2024 and will take no more than 7 days, though it is expected competing teams and competition representatives may be onsite or need access for a total of three weeks. NASA is seeking partnership that will provide the prepared site and support the competition activities described in the following sections.

2. SCOPE

The scope of this work includes providing a site at which NASA will test the excavation and transportation systems developed by teams to compete for prizes as part of NASA’s Break the Ice Lunar Challenge. The site must meet the requirements stated in the following sections.

3. OBJECTIVES

The objective of this work is to select a site prepared and maintained to meet NASA’s need to test prototype excavation and transportation systems.

4. TASKS/REQUIREMENTS

The contractor shall provide a test site and all personnel, equipment, tools, materials, supervision, and other items and services necessary to run the test site competition. Contractor shall provide the activities and items in Section 4 below.

4.1. Management

The contractor shall provide a project manager who shall be responsible for the performance of the work. The name and contact details (email address and phone number) of this person and an alternate or alternates who shall act for the contractor when the project manager is absent shall be designated in writing to the technical monitor prior to the contract start date. For this contract, the project manager may also serve as the safety official as denoted in Section 4.3. The project manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

4.2. Competition Site

The competition site shall meet the following requirements:

4.2.1. General

- Able to accommodate 500 participants that include competing teams, competition staff and

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- Have all the basic amenities such as restrooms, drinking water, food, Wi-Fi, electricity, lighting, HVAC.

- Have access to food such as a nearby cafeteria, vending machines, food trucks or catering, etc.

- Have a parking lot that can accommodate at least 200 vehicles.

- Have an area designated as the Excavation testing area.

- Have an area designated as the Transportation testing area.

- Have cameras with pan, tilt and zoom capabilities for spectator and staff viewing the excavation and transportation competitions.

- Provide the camera feeds to challenge administration personnel for broadcast.

- Include a timing system that publicly displays the elapsed time for excavation and transportation competitions.

- Be accessible by the participating teams and competition representatives for three straight calendar weeks.

- Have team & staff access to the testing and pit areas of the site during the agreed upon times on each day of the competition (The actual event and area schedule will be created by the competition staff and the site contractor working together after the site contract is in place.)

- Have sufficient hotels/restaurants for all participants within 30-minute commute.

- Be accessible by roads wide enough for large vehicles such as school buses and trucks pulling large trailers.

- Provide a registration service for the participant registration and answering general queries.

- Be ADA compliant.

4.2.2. Visitor area

- Have seating space for a minimum of 150 people to view the competition.

- Have space for a minimum of 400 people to be present in the area.

- Have screens/monitors to watch the live activities taking place in the excavation and transportation testing areas.

- Have means to connect a device (such as laptop) to the screens/monitors.

- Have podium, mic, and PA system.

- Have space for 10 expo-style booths. Individual booth dimension 10’ X 10.

- Have 8’ long table, two chairs, and access to electricity at all the booths.

- Have clear markings to avoid any visitor wandering into the Excavation and Transportation testing areas.

4.2.3. Team and staff area

- Have a break area with seating space for 50 people that is not accessible by the public visitors.

- Have access to power and multiple outlets (220V, 60 Hz, and 40 Amps) for teams to charge their systems.

- Have space for 10 teams to use as a pit area with each team’s pit area no smaller than 30’ by 30’.

- Have clear path from the pit areas to the Excavation and Transportation testing areas that is at least .the width of a standard highway lane.

- Have a welding station.

4.2.4. Excavation testing area

- Have 10 low-strength concrete mixture beds that are poured per the schedule provided by NASA.

- Each concrete mixture bed shall be 1 meter deep and 3 meters square.

- Each concrete mixture bed shall be primarily a sand and cement mixture that has an in place compressive strength of 1.5 to 2.0 MPa at the start of the event. NASA will review and approve the proposed mixture design.

- Have a crane and operator to lift the excavator prototypes while digging with appropriate amount of counterweight that simulates lunar gravity forces on the ground contacting elements of the excavator prototypes.

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- Non crane and non-counterweight solutions are acceptable, as long as they simulate lunar gravity forces on the ground contacting elements of the excavator prototypes while digging.

- Lunar gravity simulator equipment shall lift 1,000 kg +/-100 kgs, including any rigging, straps, counterweights, etc.

- Lunar gravity simulator equipment shall be able to access all the concrete mixture beds.

- Have scales to measure and publicly display masses of prototype excavation systems.

- Have scales to measure and publicly display material excavated by prototype excavators.

- Scale maximum capacity 1,000 kg and dimensions/platform size 2 meters by 2 meters.

4.2.5. Transportation testing area

- Have transportation track and material composition per the drawings and specifications that NASA will provide (a notional track diagram is provided below).

- Have 3’ wide gravel path adjacent to the track for operators and staff to walk on.

- This track shall not be accessible to public spectators.

- Have a system to move any broken-down transportation prototypes from track.

- Prototype removal system shall lift 1,000 kgs +/- 100 kgs, including any rigging, or straps, etc.

- Have a practice area separate from the competition track that is 10 meters by 10 meters and surfaced with a loose granular dry sand of at least 250mm depth

Notional track

CONCEPT FOR HAUL ROUTE TEST TRACK

1. The sketch provided above is a concept. The final design will be agreed upon by both the site provider and NASA.

2. The width of the haul route is minimum 3.5 meters, and maximum 5.0 meters.

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3. The haul route shall be surfaced with a loose granular dry sand of at least 250mm depth.

4. The haul route shall be protected from precipitation and flooding.

5. The solid lines are the “standard route.” The standard route shall include the following features:

a. Minimum of two Inline slopes of 10 degrees

b. Minimum of two Cross slopes of 4 degrees

c. Minimum of ten Boulders that teams must avoid

d. Craters between 0.50 m and 2.00 m in diameter and with a depth equal to 10% of the diameter.

e. All of the above features must be able to be reset between competition runs in under 30 minutes.

6. The center of the standard route shall be a minimum distance of 500 meters from start to finish.

7. The dashed lines are “short cuts” that include extreme obstacles. Extreme obstacles shall include:

a. A boulder field 7.5 meters long and consisting of a bed of angular rocks with an average boulder diameter of 250 mm. This creates a route that requires teams to drive over the boulders, rather than around them.

b. An extreme inline slope of 30 degrees which cannot be avoided or driven around.

c. A large crater of 7.00 m in diameter or ditch which cannot be avoided or driven around.

4.3. Safety

The contractor shall:

- Provide a safety official that is responsible for all aspects of safety for staff, competitors, and visitors

- Meet all the local, state, and federal safety standards to conduct events

- Have safe space in case of emergency/inclement weather

- Have a mechanism to handle battery fire

- Have around the clock security during the entire duration of the competition

- Have mechanisms to clearly differentiate test and visitor areas with access to the test area restricted only to the competitors and challenge administration personnel

- Provide PPE for challenge administration staff

The contractor shall be responsible for all dismantling and restoration of the site after the competition is completed

5. DELIVERY

- A kickoff meeting with the Technical Monitor and/or representatives within a month after the contract award to go over the site and initial plan.

- A project plan describing the logistics of preparing and maintaining the site shall be delivered as a document to the Technical Monitor within two months after contract award.

- A bi-weekly status meeting with Technical Monitor and representatives to discuss the status, schedule, risks, and mitigation strategies.

- A weekly status update on the progress of activities shall be delivered as an email to the Technical Monitor after delivering the project plan.

- Arrange site visits with the Technical Monitor and/or the representatives a month before the competition start date.

- A final report summarizing the entire effort of preparing, maintaining, and dismantling the site and any lessons learned delivered as a document to the Technical Monitor within one month after the onsite competition.

6. PLACE OF PERFORMANCE

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At the contractor’s location.

7. Period of Performance

Day of award - June 2024

8. Technical Monitor

Name: Denise Morris Phone: 256-542-7218 Email: denise.morris@nasa.gov

END OF STATEMENT OF WORK