Attachment 1 - Statement of Work.pdf

Attachment 1 to Solicitation No. FA521522Q0002

STATEMENT OF WORK

FOR

VEHICLE LEASES

19 OCTOBER 2021

1.0 DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contractor shall provide all equipment, tools, materials, and associated labor necessary to provide vehicle leases. The Contractor shall perform services required in this Statement of Work in accordance with the terms and conditions under the associated contract.

1.1 AREA OF DELIVERY/ PERFORMANCE. 735th AMS Detachment 1, RAAF Richmond, Australia

1.2 PERIOD OF PERFORMANCE. The period of performance for this contract is a one-year base period and four (4) one-year options, commencing from contract award.

1.3 POINTS OF CONTACT. The Contractor will provide points of contact within its company to interface with the contract representative on issues concerning lease vehicles. Names, business address, phone numbers, and hours of operation are the minimum information requirements. Arrangements for contacting the contractor's points of contact after normal business hours should also be made.

1.3.1 CONTRACT MANAGER. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person, and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer.

The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4 VEHICLES. The Contractor shall deliver commercial vehicles that are less than six (6) months old and/or have less than 500 KM on the odometer, whichever occurs first. Vehicles for Det 1, 735 AMS (RAAF Base Richmond) are as listed below:

CLIN SUPPLIES/SERVICES QTY UNIT PoP 0001 5-passenger Pick-up. 5-passenger pick-up. Toyota

Hilux 4.0 SR5 Double Cab Utility Auto Pick-Up or equal with automatic transmission, complete/full tow capability, back-up camera, and raised hard shell bed cover. Must be Diesel.

12 Months 8 Nov 2021 – 7 Nov 2022

0002 12-passenger Minibus. Mercedes Sprinter or equal with automatic transmission, complete/full tow capability and back-up camera. Interior height of 1.82 meters and luggage compartment width of 1.56 meters.

Must be Diesel.

12 Months 8 Nov 2021 – 7 Nov 2022

0003 7-passenger SUV. Toyota Kluger or equal with automatic transmission, complete/full tow capability and back-up camera. Must be Diesel.

12 Months 8 Nov 2021 – 7 Nov 2022

1001 5-passenger Pick-up. 5-passenger pick-up. Toyota Hilux 4.0 SR5 Double Cab Utility Auto Pick-Up or equal with automatic transmission, complete/full tow

12 Months 8 Nov 2022 – 7 Nov 2023 capability, back-up camera, and raised hard shell bed cover. Must be Diesel.

1002 12-passenger Minibus. Mercedes Sprinter or equal with automatic transmission, complete/full tow capability and back-up camera. Interior height of 1.82 meters and luggage compartment width of 1.56 meters.

Must be Diesel.

12 Months 8 Nov 2022 – 7 Nov 2023

1003 7-passenger SUV. Toyota Kluger or equal with automatic transmission, complete/full tow capability and back-up camera. Must be Diesel.

12 Months 8 Nov 2022 – 7 Nov 2023

2001 5-passenger Pick-up. 5-passenger pick-up. Toyota Hilux 4.0 SR5 Double Cab Utility Auto Pick-Up or equal with automatic transmission, complete/full tow capability, back-up camera, and raised hard shell bed cover. Must be Diesel.

12 Months 8 Nov 2023 – 7 Nov 2024

2002 12-passenger Minibus. Mercedes Sprinter or equal with automatic transmission, complete/full tow capability and back-up camera. Interior height of 1.82 meters and luggage compartment width of 1.56 meters.

Must be Diesel.

12 Months 8 Nov 2023 – 7 Nov 2024

2003 7-passenger SUV. Toyota Kluger or equal with automatic transmission, complete/full tow capability and back-up camera. Must be Diesel.

12 Months 8 Nov 2023 – 7 Nov 2024

3001 5-passenger Pick-up. 5-passenger pick-up. Toyota Hilux 4.0 SR5 Double Cab Utility Auto Pick-Up or equal with automatic transmission, complete/full tow capability, back-up camera, and raised hard shell bed cover. Must be Diesel.

12 Months 8 Nov 2024 – 7 Nov 2025

3002 12-passenger Minibus. Mercedes Sprinter or equal with automatic transmission, complete/full tow capability and back-up camera. Interior height of 1.82 meters and luggage compartment width of 1.56 meters.

Must be Diesel.

12 Months 8 Nov 2024 – 7 Nov 2025

3003 7-passenger SUV. Toyota Kluger or equal with automatic transmission, complete/full tow capability and back-up camera. Must be Diesel.

12 Months 8 Nov 2024 – 7 Nov 2025

4001 5-passenger Pick-up. 5-passenger pick-up. Toyota Hilux 4.0 SR5 Double Cab Utility Auto Pick-Up or equal with automatic transmission, complete/full tow capability, back-up camera, and raised hard shell bed cover. Must be Diesel.

12 Months 8 Nov 2025 – 7 Nov 2026

4002 12-passenger Minibus. Mercedes Sprinter or equal with automatic transmission, complete/full tow capability and back-up camera. Interior height of 1.82 meters and luggage compartment width of 1.56 meters.

Must be Diesel.

12 Months 8 Nov 2025 – 7 Nov 2026

4003 7-passenger SUV. Toyota Kluger or equal with automatic transmission, complete/full tow capability and back-up camera. Must be Diesel.

12 Months 8 Nov 2025 – 7 Nov 2026

1.4.1 CONDITION. Both the exterior and the interior of the vehicles must be free of excessive soil, rust, and damage. If the vehicle does not meet the vehicle manufacturer’s standards and does not meet the criteria listed above, the United States Government (USG) may reject the vehicle and the Contractor may be required to give consideration at the Contracting Officer’s discretion. If the USG does reject a vehicle for the aforementioned reasons, the Contractor shall replace the requested vehicle with an acceptable vehicle of equal value at no additional cost to the USG within 24 hours.

1.4.2 SAFETY. Each vehicle must meet all host nation safety requirements and have, as a minimum, the following safety features: seat belts, rear view mirrors, windshield wipers, parking brake, horn and serviceable lights (interior and exterior). The vehicle will also have driver and passenger airbag, when available from the manufacturer. All safety items must meet the vehicle manufacturer’s standards.

1.4.3 HEATING AND AIR CONDITIONING. Heating and air conditioning must be in all vehicles and comply with the vehicle manufacturer’s standards.

1.4.4 TRANSMISSION. All vehicles shall have automatic transmission.

1.4.5 TIRES. Tires must be new or in exceptional condition. The tire type shall be in accordance to the vehicle’s manufacturer specifications/ recommendations. A full size spare tire must be in all the vehicles and be in exceptional condition. If a spare tire is used, a replacement tire shall be issued to the vehicle within 24 hours.

1.4.6 GENERAL ITEMS. Windows shall be tinted on all sides to include rear windows with maximum shade as allowed by local laws. Windshield screens and floor mats shall be provided for all vehicles.

Each vehicle shall have a lug wrench and jack. In addition, each vehicle shall have road safety kit (reflectors, road flares, etc.) and fire extinguisher in accordance with local safety laws. All general items must meet the manufacturer’s standards.

2.0 SERVICES. The following services shall be provided by the contractor:

2.1 MAINTENANCE. The contractor shall perform both scheduled and unscheduled maintenance.

The Contractor shall provide all parts, labor, and expertise necessary to complete required maintenance tasks. Parts include those items that must be replaced due to fair wear and tear such as windshield wipers, tires, headlamps, filters, fluids (i.e. motor oil, antifreeze), and lubricants. Fair Wear and Tear is defined as damages that occur during normal use or due to the aging of the vehicle that can be based on the age and mileage of the vehicle; examples of fair wear and tear are minor dents, scratches, fading seats, tire wear, brake wear, clutch wear and other incidental damages caused by contact with foreign road or vehicular debris.

2.2 VEHICLE REPLACEMENT. The contractor shall replace vehicles after five (5) years of use or 100,000 KM or whichever occurs first. Vehicles in exceptional condition are waiverable at the written discretion of the Contracting Officer.

2.2.1 REPLACEMENTS. Replacements shall be provided for all vehicles that are out of commission.

If no replacement vehicle is provided, consideration should be given to asking the contractor for compensation for noncompliance. The Contractor shall deliver the new vehicle early enough to be in-processed and available on the date and time specified by the Contracting Officer or designated representative and allow for out-processing time of the outgoing vehicle. This overlapping period will not exceed three (3) days. The Contractor shall notify the Contracting Officer if the USG fails to turn in the old vehicle on the agreed upon date and time.

2.2.2 LOANER VEHICLES. The Contractor shall provide a loaner vehicle any time a primary vehicle is unavailable for more than 24 hours. The 24 hours starts from the time the contractor is notified that the primary vehicle went down and rent is still being incurred. The loaner shall be of equal or greater vehicle type to the primary vehicle. A loaner is of equal or greater vehicle type if its rate is equal or greater and the utility is equal or greater to the primary vehicle. The condition of the loaner shall be the same as the primary vehicle and thus will meet the same criteria’s outlined in 1.4.1, Vehicle Condition. In addition, if no loaner of equal or greater vehicle type is provided within 24 hours, the daily lease rate of the primary vehicle shall be deducted from the monthly invoice for every day the USG is without a vehicle. Primary vehicles not returned within 30 days will be replaced, at the Contracting Officer’s approval, with another vehicle of equal or greater vehicle type and the USG will pay the less of the two rates temporarily until the requested vehicle type is delivered.

2.2.3 VEHICLE TOW/ RECOVERY SERVICE. The USG shall not incur any charges for towing due to vehicle failure. Upon proper notification, the contractor shall recover disabled vehicles. Disabled vehicles are vehicles unsafe and/or unserviceable to the point it cannot be driven without causing harm to the driver or the local area. This service should be available 24 hours a day. If the recovery service is not available 24 hours a day, alternatives must be negotiated and agreed to by the contract representatives.

2.3 TOLLS. Toll charges shall be included under this contract on an unlimited basis (i.e. unlimited toll badge/ pass).

3.0 REMEDIES. The Contracting Officer shall follow FAR 52.212-4, Contract Terms and Conditions

– Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.0 LIABILITIES. The Contractor shall be liable for, and shall indemnify and hold harmless the Government against, all actions or claims for loss of or damage to property or the injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of the Contractor, its agents, or employees.

4.1 The USG shall be responsible for loss of or damage to leased vehicles (except for normal wear and tear; and loss or damage caused by the negligence of the Contractor, its agents, or employees) and property of third persons, or the injury or death of third persons, if the Government is liable for such loss, damage, injury, or death under the Federal Tort Claims Act (28 U.S.C. 2671-2680).

4.2 INSURANCE. The Contractor shall provide lease vehicle full insurance coverage. The Contractor shall provide and maintain insurance covering its liabilities. The contract price shall not include any costs for insurance or contingency to cover losses, damage, injury, or death for which the Government is responsible as stated in paragraph 4.1 above.

5.0 USG FURNISHED PROPERTY AND SERVICES.

5.1 OPERATOR CARE. The USG operator will be responsible for operator care (e.g., checking and replenishing fluids, tire pressure, lights, etc.) The contractor is responsible for correcting any discrepancies identified.

5.2 FEES. The USG is responsible for expenses such as fuel and parking fees.