Attachment 1 - SOW WAAR232015.pdf

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DEPARTMENT OF THE AIR FORCE

178th WING

CIVIL ENGINEER SQUADRON

SPRINGFIELD, OH

STATEMENT OF WORK

Install Communications Path

WAAR232015

DEPARTMENT OF THE AIR FORCE

178th CIVIL ENGINEER SQUADRON

SPRINGFILED-BECKLEY AIR NATIONAL GUARD BASE

SPRINGFIELD, OH

REV: 20200212

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1. GENERAL INFORMATION

1.1. DEFINITION OF TERMS

1.1.1. GOVERNMENT refers to the United States GOVERNMENT and the United States Air Force as represented by the United States CONTRACTING OFFICER or their designated representative, the CONTRACTING OFFICER’s REPRESENTATIVE (COR) from the 178th Civil Engineer Squadron.

1.1.2. CONTRACTOR refers to the CONTRACTOR, the SUBCONTRACTOR for the CONTRACTOR, any and all CONTRACTOR and SUBCONTRACTOR employees or personnel, the CONTRACTOR’s tools, and the CONTRACTOR’s vehicles and equipment.

1.1.3. NOTICE TO PROCEED (NTP) provides written notification that the CONTRACTOR has provided adequate design submittals and approved by the CONTRACTING OFFICER. This shall allow the CONTRACTOR to begin ordering construction materials.

1.1.4. PERIOD OF PERFORMANCE (PoP) begins with the NOTICE TO

PROCEED and ends after the final acceptance of the construction.

1.2. ABBREVIATIONS / ACRONYMS

KO: CONTRACTING OFFICER

COR: CONTRACTING OFFICER’s REPRESENTATIVE PoP: Period of Performance OTHERS: Workmen under the employ of Other CONTRACTORS or the

GOVERNMENT.

GFE: GOVERNMENT Furnished Equipment NTP: Notice To Proceed provided by the CONTRACTING OFFICER SOW: Statement of Work ECPs Entry Control Points OSHA: Occupational Safety and Health Administration ASTM: American Society for Testing and Materials UFC: Unified Facilities Criteria (Design Manual) UFGS: Unified Facilities Guide Specifications QA/QC: Quality Assurance / Quality Control EM: Environmental Manager MSDS: Material Safety Data Sheet VECP: Value Engineering Contract Proposal DDC: Direct Digital Controls HHW: Heating Hot Water

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1.3. INSTALLATION STANDARDS

1.3.1. CONTACTOR shall provide all labor, material, tools, equipment, supervision, and all items to complete the work in accordance with all portions of the SOW and Drawings, unless otherwise noted under the Government Furnished Equipment/Property section (Para. 2.2).

1.3.2. Repairs, replacements, new installations, and re-installations shall conform to the current version of all applicable Federal, State, and Local building codes, laws, and regulations for building constructions, renovations, and maintenance activities as specified by the installation standards referenced below. The workmanship shall meet the requirements of these standards.

The CONTRACTING OFFICER or COR must approve the workmanship upon completion and prior to close out of the contract.

1.3.3. Adhere to all Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications (UFGS). The US National Electric Code (NEC), Plumbing Codes, International Building Code (IBC), and the Ohio Building Code (OBC) shall be the minimum construction standard allowed, however the UFC shall take precedence should conflict arise.

1.3.4. Follow standards for worker safety found in Occupational Safety and Health Administration (OSHA) requirements, EM385-1-1, National Electric Safety Code, and other similar Standards.

1.3.5. For any electrical work, provide a licensed electrician knowledgeable of and conforming to the requirements of the National Electrical Code (NEC).

The licensed electrician must hold and be able to provide a current and valid certification prior to the start of any electrical work. Follow all standards for electrical installations pertaining to fire protection and personnel safety found in the most current US National Electric Code

(NEC).

1.3.6 Any work completed to add new, repair or modify existing fire alarm and detection systems must be installed in accordance with current NFPA requirements. The components or system installed shall operate with existing building components and be compatible with existing fire alarm panel, able to communicate with head units at the primary and alternate BDOC locations. The Springfield Ohio Air National Guard Base Fire Department requires a Monaco Fire Alarm panel system.

1.3.7 Exterior walls, interior bearing walls (and/or columns) and roof assembly shall meet minimum blast and ballistic mitigation criteria as set forth by UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings.

1.3.8 All concrete design shall be in accordance with ACI 318 Code Requirements for Structural Concrete.

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1.3.9 Dispose of all solid waste to include non-hazardous and hazardous waste in compliance with all Federal, State, and Local environmental laws and regulations in coordination with the Base Environmental Management Office (EMO). Track and report the volume of solid waste (Construction & Demolition) disposal and recycling costs incurred, or funds received, disposal sites, and weight tickets to the COR using Post-Project Waste Diversion Report (attached) within 30 days from project completion using the submittal process.

1.3.10 Perform site preparation in accordance with drawings and specifications included within or attached to this Statement of Work (SOW). Questions pertaining to the depth and extent of the site preparation shall be directed to the COR. Alteration of existing surfaces or facilities, not identified by the GOVERNMENT, shall not occur. CONTRACTOR shall be responsible for any damage to any surfaces, structures, facilities, and equipment not identified by the GOVERNMENT for alteration and shall be repaired to the COR’s approval at the CONTRACTOR’s expense.

1.3.11 Field verify all conditions and measurements provided in this statement of work. The CONTRACTOR assumes full monetary responsibility for any and all additional work, materials, or equipment required to complete the project that was not included in the statement of work that a reasonable site inspection would have revealed. The CONTRACTOR shall not be responsible for conditions that a reasonable site inspection would not have revealed (unforeseen site conditions).

1.3.12 It is highly encouraged to develop, prepare, and submit Value Engineering Change Proposals (VECP’s) voluntarily. The CONTRACTOR shall share in any net acquisition savings realized from accepted VECPs, in accordance with the incentive sharing rates in paragraph (f) of 52.248-1 in the FAR. If a VECP is accepted, the CONTRACTOR shall share in net acquisition savings of between 50 - 75 percent or as negotiated by KO and as described in the FAR.

1.3.13 Complete a DD1354 break-out form for the work performed on project within 30 days of project completion using the submittal process. The form must be completed satisfactorily and in a timely manner before the final invoice is processed for payment. Any questions regarding completion of the form should be referred to the Real Property Manager for assistance.

Real Property Manager: Mr. Jordan Deady Email:

jordan.deady.2@us.af.mil phone: (937) 525-2586.

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1.4. STANDARD PRODUCTS

1.4.1 Materials such as sealants, adhesives, waterproofing, or fire-proofing must comply with standards set forth by UL, ASTM, and IEC and listed for the specific use intended.

1.4.2 In the event of conflict among the Specifications, Drawings, and/or Technical Instructions, the CONTRACTOR shall bring such conflict to the attention of the CONTRACTING OFFICER or COR for resolution before proceeding with the work involved. Submit through the RFI process for documentation of conflict and agreed upon resolution utilizing the provided RFI Template.

1.5. SUBMITTALS

1.5.1. The CONTRACTING OFFICER or COR must approve all material submittals prior to procurement. Materials substitution after submittal approvals shall not be allowed without approval by KO.

1.5.2. Provide documentation for each submittal in accordance with Material Submittal list. Include a catalog sheet of the specific product containing the product technical information, data, or specifications. Highlight selected options if technical information contains more than one option. When requested by COR, a sample of the product/equipment or material must accompany the submission (typically for approval of finish color, if not already specified in the attached Base Facility Standards).

1.5.3. Material submittals are required unless approval from the COR or CONTRACTING OFFICER has been granted otherwise. All Material Submittals, Design Drawings, and Specifications are to be submitted to the COR and CONTRACTING OFFICER with a fillable/signable PDF version of the Air Force Form 3000 (attached) for approval prior to installation of the material submitted. Submittals, Drawings, and Specifications shall be reviewed by the KO and approved prior to installing the approved material.

Copy the following individuals on all submittals:

Technical Inspector: Mr. Nick Owens – nicholas.owens.2@us.af.mil Technical Inspector: Mr. Shane Ober – shane.ober.1@us.af.mil Technical Inspector: SSgt Blake Melling – blake.melling@us.af.mil COR: Mr. Mike Howard – michael.howard.53@us.af.mil Contract Specialist: SSgt Seth Taylor – seth.taylor.8@us.af.mil Contract Specialist: TSgt Samantha McKinney - Samantha.mckinney.1@us.af.mil KO: MSgt Daniel Nuttall – daniel.nuttall.2@us.af.mil

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1.5.4. Provide a detailed Project Schedule identifying milestone dates to COR prior to issuance of NTP. A detailed Design and Construction Schedule in a CPM – Gantt style format shall be submitted for approval using Air Force Form 3064 (attached) using the submittal process. If a change in the schedule is required, resubmit the Progress Schedule for approval in electronic format to the COR within 7 days. AF Form 3064 will be used to evaluate project completion, ensure updates are submitted.

1.5.5. Provide Progress Reports weekly to the COR and KO using Air Force Form 3065 (attached). Progress Reports shall track the CONTRACTOR’s progress in relation to the approved Progress Schedule as well as assist in computing partial payments.

1.5.6. Provide a list of names of all contracted personnel performing work on base to the COR using the Base Pass Information Required for Contractors template (attached) at least 72 hours prior to base access requirement. Coordinate with Contracting or Base Engineering Personnel for required documentation. Be prepared to submit copies of Driver’s License for all personnel requiring access in addition to DBIDS requests.

1.5.7. Submit SDS (Safety Data Sheet) for all chemical materials to be used for this SOW, to be included with the AF 3000 form for material submittals.

Upon approval from the COR, store materials in accordance with Occupational Safety and Health Administration (OSHA) requirements.

Provide the Organization Hazardous Material Identification (attached) within 10 days of issuance of the Notice to Proceed (NTP), and updated prior to any new materials being brought onto the installation. At the completion of the project, all unused hazardous materials must be removed from the installation by the CONTRACTOR. Submit the total amount of materials used for the project to the COR using the Transient Organization Hazardous Material Inventory Form.

1.5.8. Abide by the Federal acquisition program for Green Procurement as outlined in USEPA Comprehensive Procurement Guideline website.

Provide a list of all recovered materials to the COR using Recovered Materials Determination Form & Recovered Materials Procurement Determination (attached) with the material submittals as outlined in 1.4.1 within 30 days of project completion.

1.6. PERMITS / CERTIFICATION

1.6.1. CONTRACTOR is responsible for obtaining all required base passes, dig permits, utility locates and all other permits required to complete the work described in this SOW.

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1.6.2. CONTRACTOR must submit and obtain an approved dig permit from Ohio Utilities Protection Service (OUPS) prior to start of any site work.

Permit requests must be made 48 hours in advance by calling OUPS office at 1-800-362-2764. CONTRACTOR may request utility drawings from Base Engineering and Base Communications through the COR, to assist CONTRACTOR in locating underground utilities. COR must approve all dig permits, site excavation plan, and markings prior to start of any digging. If damage or injury occurs from digging without a dig permit the CONTRACTOR shall be responsible for all repairs at no additional cost to the government. CONTRACTOR shall keep copies of all approved dig permits on site at all times.

1.6.3. Submit a Storm Water Pollution Prevention Plan (SWPPP) for approval by Clark County Engineer (30-day review process) for greater than 1 acre of disturbed surface area. If SWPPP plan is submitted, also submit a Notice of Intent (NOI) to the Ohio Environmental Protection Agency (OEPA) 21 days prior to start of construction and receive the Director’s Authorization before construction begins. Provide a copy of the NOI, Director’s Authorization, SWPPP, and SWPPP inspections to Environmental Management Office (EMO).

1.6.4. Pull all required state boiler permits and arrange a State of Ohio boiler inspection at time of completion prior to Pre-Final Inspection. Include any work required to obtain approval from the state boiler inspector in the cost of this proposal.

1.6.5. Obtain any required Air Quality (EPA) permit from the Regional Air Pollution Control Agency (RAPCA) for Dayton, OH.

1.7. QUALITY ASSURANCE / QUALITY CONTROL

1.7.1. Supply appropriate supervision and QA/QC for each task of the project to ensure the workmanship and product reflect the SOW and drawings. This project is commercial grade and only commercial type equipment and fixtures will be accepted. The KO or COR may periodically perform QA checks as deemed necessary at any time during the PoP. These checks do not relieve the CONTRACTOR of the obligations under this section to provide a complete and working product.

1.8. PERSONNEL

1.8.1. A full-time Superintendent must be appointed and present at all times during work specified in this SOW and Drawings. The superintendent will be responsible for all onsite activities. Submit name(s) of Superintendent, and any identified alternates, to COR prior to issuance of NTP.

1.8.2. CONTRACTOR IS NOT required to report this contract in the Contract Manpower Reporting Application.

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1.8.3. The GOVERNMENT is not liable for any injury incurred by CONTRACTOR, CONTRACTOR personnel, or other persons while they are on site. CONTRACTOR shall take full responsibility for the safety of all personnel within the project site, to include base personnel.

1.8.4. Comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR.

CONTRACTOR shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services, or local Security Office. CONTRACTOR shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF, and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.8.5. CONTRACTOR and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation /facility access and local security policies and procedures (provided by government representative).

1.8.6. All contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities, and Controlled Access areas shall complete AT Level I awareness training within 30 calendar days after contract start date. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT Level I Awareness Training is available at the following website: http://jko.jten.mil.

1.8.7. Violations of these policies may result in termination of the contract.

Compliance with security requirements shall not be a basis for failing to complete work in the required period of performance.

1.8.8. Recover all base passes upon job completion and return to Government within five (5) days of Final Inspection.

1.9. ENVIROMENTAL AND SAFETY

1.9.1. CONTRACTOR is responsible for all costs incurred for clean-up, sampling analyses, and disposal of spill debris as a result of CONTRACTOR’s actions. CONTRACTOR shall report all spills to EMO. If appropriate, cost incurred for clean-up by the 178 WG for CONTRACTOR’S actions will be reimbursed to the 178 WG from CONTRACTOR.

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1.9.2. Ensure that all personnel receive Environmental Management System (EMS) Awareness training and a copy of the Base Environmental Policy.

A copy of the training can be obtained from the 178th Base EMO.

1.9.3. Abide by the Asbestos Notification Requirements as outlined on the OH EPA website. This includes notification of the OH EPA upon the disturbance of more than 260 LF of piping, 160 SF on other facility components, or 35 CF of contaminated material.

1.9.4. Abide by the OH EPA Green Procurement Program as outlined on the USEPA website.

1.9.5. Stop work and contact the 178th Base Environmental Management Office upon unearthing any historical or cultural artifacts during construction.

1.9.6. Obtain all required permits and adhere to and abide by environmental requirements as stipulated by 178th Base EMO. This shall include but is not limited to the following forms:

1. Transient Organization Hazardous Material Inventory

2. Post-Project Waste Diversion Report

3. Recovered Materials Procurement Determination Form

4. Recovered Materials Determination Form

1.9.7. Perform a jobsite cleanup each day and remove all debris and refuse from the site to the satisfaction of the COR. Unoccupied areas to be broom swept daily. Occupied areas shall be kept free of dust and debris at all times.

1.9.8. Ensure that employees are supplied and use proper safety equipment (i.e.

gloves, safety boots) described in OSHA, EM 385 & EM 304 and follow safe work procedures, which protect employees and personnel in the vicinity of the job site in accordance with all current OSHA requirements.

CONTRACTOR shall assume any liability for any injury incurred by CONTRACTOR personnel while working on site.

1.9.9. Maintain awareness to all NATIONAL DISASTER RESPONSES

including Lightning Watch / Lightning Warning / Hazmat Release / Severe Thunder Storm / Tornado Watch / Tornado Warning and shall:

1. Follow all Giant Voice Announcements as directed

2. Discontinue outside / inside work and seek shelter in designated shelter or building as directed

3. Follow directions from Shelter Manager or Senior Military

Official

1.9.10. In case of emergency, dial 911 then alert Base Security at 937-327-2221.

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2. CONTRACT REQUIREMENTS

2.1. GENERAL WORK DESCRIPTION (SYNOPSIS)

2.1.1. New construction for a redundant communications path to include four 4-inch conduits and handholes between linkage. This contract will also include replacement of a communications manhole. Due to utilities, roads, and sidewalk direct bore will be required in specific areas.

Project Intent:

Provide the installation with a redundant communications path ensuring mission redundancy and providing a way to isolate for repairs and updates.

2.2. GOVERNMENT FURNISHED EQUIPMENT / PROPERTY

2.2.1. The GOVERNMENT shall provide basic/minimal documents describing the work required in this SOW. Drawings provided are to identify known issues needing addressed. The CONTRACTOR shall be responsible to assess the job, field verify measurements and site conditions, and complete all specified items.

2.2.2. The GOVERNMENT shall provide the CONTRACTOR access to the site to include all areas of work described in this SOW.

2.2.3. The GOVERNMENT shall provide no other equipment, services, or property.

2.3. PERIOD OF PERFORMANCE

2.3.1. CONTRACTOR shall have a maximum of 90 calendar days from the initial Notice to Proceed (NTP) to complete the project including any design and construction. Any changes or extensions to this time period need prior approval from the CONTRACTING OFFICER.

2.3.2. CONTRACTOR shall have access to the site from 7:00 am - 4:30 pm Monday - Friday. CONTRACTOR will not have access to the site on Weekends and Government Holidays unless approved by COR at least 48 hours in advance.

2.4. COMPLETION

2.4.1. The COR shall certify performance and final completion of this contract.

2.4.2. The CONTRACTOR shall restore any disturbed areas at the direction of the KO and the COR to include grading and reseeding to prior site condition.

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2.4.3. The CONTRACTOR shall schedule a Pre-Final Inspection with KO and COR 10 days prior to end of Period of performance. Any Punch List items will be identified and recorded at this time.

2.4.4. CONTRACTOR shall schedule a Final Inspection with KO and COR upon completion of Punch List and within 10 days of the Pre-Final Inspection.

This inspection will confirm that all Punch List items have been corrected.

Upon completion of the Final Inspection the GOVERNMENT shall take over ownership of the project.

2.5. REQUIRED WARRANTIES

2.5.1. The CONTRACTOR shall provide a 1-year warranty on all material, labor, installed equipment, and work performed in this SOW in addition to any manufacturer’s warranties.

3. DETAILED DESCRIPTION OF WORK

3.1. Construction and Safety practice

3.1.1. The CONTRACTOR will be required to photograph/document the existing site conditions prior to beginning work for record. Submit photographs using the submittal process (AF Form 3000).

3.1.2. CONTRACTOR shall ensure that safe construction practices are used in accordance with current OSHA standards, EPA (RAPCA) requirements and base requirements. The Contractor shall submit a site safety plan prior to start of project. The Contractor shall maintain a clean job site at all times with daily clean-up.

3.1.3. CONTRACTOR shall field verify all measurements prior to execution.

3.1.4. CONTRACTOR shall provide all labor, material, and equipment to complete job as indicated in this Statement of work and Drawings.

3.2. Site Excavation

3.2.1. The CONTRACTOR shall prepare site for excavation. Before any digging all underground utilities will be located and marked and is the responsibility of the contractor. See Paragraph 1.6.2.

3.2.2. The CONTRACTOR shall adhere to all confined space regulations per state, local, and base code. (Current tie-in comm hole is a confined space.)

3.2.3. The CONTRACTOR shall re-seed and grade disturbed areas of grass.

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3.2.4. The CONTRACTOR shall remove any demolished and discarded material from base property. Including all trash and excess material.

3.3. Direct Bore Communications Conduits

3.3.1. The CONTRACTOR shall prepare site for construction.

3.3.2. The CONTRACTOR shall be responsible for all utilities being located and marked along with a site excavation plan approved by base civil engineering and communications flight before groundwork is started.

3.3.3. The CONTRACTOR shall install four, 4-inch conduits, with each conduit having four 1-inch sleeves. Install 2 handholes (1 on either side of road, “Communications Way”) between linkages per Drawing #2. Conduits will cover approximately 1000 feet (+/- 100 feet) from start to end.

3.3.4. The CONTRACTOR shall provide measurement pull strings in each 1 inch sleeve for government communications team to pull fiber.

3.3.5. The CONTRACTOR shall ensure the top of the conduits are a minimum 24inches below ground.

3.3.6. The CONTRACTOR shall provide government with Conduit and sleeve material submittals that will be approved through submittal process.

3.4. Install New Handholes

3.4.1. The CONTRACTOR shall place 2 handholes as Identified in drawings in between communication direct bore path linkage that are 4ft by 4ft by 4ft.

3.4.2. The CONTRACTOR shall ensure 12 inches of 57s shall be under each handhole and that top of the handholes are flush with grade.

3.4.3. The CONTRACTOR shall ensure each handhole is rated FHR, which is rated for high traffic applications being concrete with steel lid.

3.5. Replace Manhole

3.5.1. The CONTRACTOR shall replace manhole behind building 131.

3.5.2. The CONTRACTOR shall Ensure Bldg. 131 communications manhole replacement is protected by 4 yellow bollards, one on each corner, to be covered with yellow, plastic bollard sleeves.

3.5.3. Bollards must be constructed as structural steel pipe filled with concrete.

Bollards must be 6-inch-wide (diameter), 1/2 inch steel wall pipe thickness, Page | 13 and be 8 ft in total length, with 3ft underground and 5 ft extending above ground.

3.5.4. Bollards must be placed 18 inches away from each corner of the manhole per Figure 01 below.

Figure 01 – Bollard Layout

3.6. Base Facility Standards

3.6.1. All finishes should follow the Base Facility Standards, if applicable. All finishes, and/or equivalents, will be approved through the material submittal process with COR approval. See attachments for Base Facility Standards.

3.7. Warranty Requirements for Project

3.7.1. The CONTRACTOR shall Supply the GOVERNMENT with a 1-year workmanship warranty from the date of completion.

4. BID STRUCTURE

Item Number Description Quantity Unit Amount 0001 Install Comm Ducts 1 Lump Sum $_______

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5. CONTACT INFORMATION

5.1. POINTS OF CONTACT

5.1.1. Technical Inspector: Mr. Nick Owens -- (937) 525-2589

5.1.2. Technical Inspector: Mr. Shane Ober -- (937) 327-2163

5.1.3. COR: Mr. Mike Howard -- (937) 327-2277

5.1.4. KO: 2nd Lt Daniel Nuttall-- (937) 327-2379

5.1.5. Environmental Manager: Mr. Dylan Bunch -- (937) 327-2277

5.1.6. Real Property Manager: Mr. Jordan Deady -- (937) 525-2586

5.1.7. Dig Permit: OUPS Reporting -- 1-800-362-2764

6. ATTATCHMENTS

6.1. DRAWING # 1 - Major Areas of Repair

6.2. DRAWING #2 - Conduit Path

6.3. DRAWING #3 - Existing Communications Pathways

6.4. AF FORM 3000

6.5. AF FORM 3064

6.6. AF FORM 3065

6.7. Base Pass Information Required for Contractors

6.8. Transient Organization Hazardous Material Inventory

6.9. Construction & Demolition Debris Waste Diversion Worksheet

6.10. Recovered Materials Determination Form

6.11. Base Facility Standards