Attachment 1 - SOW -Surgery Cabinet Replacement.docx

STATEMENT OF WORK

Surgery Cabinet Replacement

1.0 INTRODUCTION

Montana VA Healthcare System (VAHCS) offers a wide range of health and support services. Ft. Harrison VA Medical Center, Ft. Harrison MT is a full -service hospital medical facility providing medical services, care and support for Veterans within the Montana VAHCS.

2.0 SCOPE

The surgery cabinets located at Ft. Harrison VA Medical Center, Ft. Harrison MT requires removal and replacement. The project must be completed in accordance with project plans and specifications outlined for Project 436-24-118 and all applicable government, state, local rules laws and guidelines.

3.0 OBJECTIVE

The objective of this project is for the removal of existing surgery cabinets and hardware and the installation of new hanging rail and metal cabinets in Surgery Storage, room C240E in accordance with (IAW) the scope of work.

4.0 TASK REQUIREMENTS

The project will take place in an occupied healthcare facility and the construction activities will require removal, disposal and installation activities to be phased in such a way as to minimize impact to staff and patients. Project considerations shall include but are not limited to the following:

4.1 Required work will occur within Surgery Building 154, Level 2. the Surgery Suite.

4.1.1 Due to the building being occupied during the weekdays, Monday through Friday from 7:30 A.M. to 4:30 P.M, the Contractor shall phase and coordinate work accordingly with VA COR.

4.1.2 Work performed after hours may be authorized if required to maintain schedule and bring Surgical suite on-line in accordance with (IAW) the period of performance. However, contractor must coordinate any after-hours work with VA Contract Officer Representative (COR) and provide a minimum 48-hour advanced notice.

4.2 This project consists of ICRA class IV, Category B - Highest Risk, conditions. Contractor shall meet all VA Infection Control regulations while working in the area, including but not limited to Infection Control Risk Assessment (ICRA) barriers, negative air and walk off mats. See Attachment 4 – Proposed Barrier Plan.

4.2.1 The Contractor shall implement and follow proper infection control measures.

4.3 Contractor shall:

4.3.1 Remove and dispose of 18 lineal feet of existing plastic laminate clad overhead cabinets and associated hardware. Use of vacuum assisted tools are required.

4.3.2 Prepare the construction site as required by the ICRA, furnish and install soft barriers and negative air apparatus to the exterior.

4.3.3 Patch and fill holes from existing cabinet fasteners as required. Paint patches with white primer paint. Quick drying spray paint is acceptable. Matching adjacent wall paint finish is not required.

4.3.4 Pick up new metal, overhead cabinets from Building 31, deliver cabinets to Building 154, Level 2, Surgery. Unpack as needed and dispose of all packing materials. This portion of work is to be done outside of the Surgical suite.

4.3.5 Install new mounting rail and metal cabinets as required by the cabinet manufacturer. Use of vacuum assisted tools are required.

4.3.5.1 Installation shall minimize penetrations in finished walls to the extent possible and with any such penetrations repaired to match existing construction or meet and/or exceed required sound transmission coefficient (STC), smoke/fire partition rating requirements after completion of work.

4.3.6 Remove all construction debris. The contractor shall provide their own dumpster as needed.

4.3.7 Provide dump carts and HEPA carts as needed. Dump carts are to be sealed with a tight-fitting lid during travel to and from the jobsite to the designated dumpster location. Dumpster location and debris removal pathway to be approved by the VA COR.

4.3.8 Remove any construction debris, barriers, negative air apparatus and wipe down any surfaces within the immediate area of work.

4.3.9 Patch and repair any damage due to construction before the end of the contract period.

4.3.10 Notify EMS (Environmental Management Service) to clean the suite as required.

4.4 The Contractor shall be responsible for all damages to persons or property that occurs because of the Contractor’s fault or negligence.

4.5 The Contractor is responsible for protection of existing finishes, and VA property, furnishings, fixtures, and equipment (FF&E), located in the areas where demolition, construction, preventative maintenance, and repair work is being performed, as well as along paths of travel to and from these areas. Both exterior and interior finishes and property must be maintained. The contractor is liable for any damage to VA property during the course of the contract. Any damage to existing finishes must be repaired by the Contractor to equal or greater quality than existing finishes. All tasks accomplished by the Contractor personnel will be performed to preclude damage or disfigurement of government-owned FF&E and architectural or building structures. Contractor will report any damage or disfigurement to these items when caused by the Contractor’s personnel and will perform repairs or replace government-owned equipment, fixtures, furnishings, grounds and architectural or building structures to their previously existing condition.

4.6 The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. Should asbestos or other hazardous materials be discovered, the situation will be treated as unforeseen site conditions and handled accordingly.

4.7 Contractor shall ensure that all adjacent surfaces are protected from damage during the period of construction.

4.8 Any new construction shall match surrounding finishes unless indicated otherwise.

5.0 GOVERNMENT FURNISHED PROPERTY

5.1 Eighteen (18) lineal feet (LF) of new metal overhead cabinets, located on site.

5.2 The VA will inform the Contractor of any hazards such as designated permit confined spaces, electrical hazards, etc. which may affect Contractor employees.

6.0 DELIVERABLES

7.0 PERIOD OF PERFORMANCE

Contract shall be completed within 30 calendar days from Notice to Proceed. Work, on-site, is not to exceed more than three (3) days. On site work will be performed in concurrence with existing project in the same area which is expected to be performed in January 2025.

8.0 SAFETY REQUIREMENTS

The Dept. of Veterans Affairs (VA) requires all contractors ensure strict adherence to the Code of Federal Regulations (CFR) 29, Part 1926 Safety and Health Regulations.

8.1 Contractor shall provide a “Competent Person” on the job at all times (must have a 30-hour OSHA card).

8.2 All contractor employees have received a minimum of ten (10) hours of OSHA construction safety training. Documentation of these requirements shall be submitted and approved prior to performing the work.

8.3 Contractor shall submit a company Site Specific Safety Plan (SSSP).

8.3.1 The SSSP must be approved by VA Safety prior to work beginning. The SSSP shall detail fire, construction, and health-related safety measures, and provide a detailed hazard analysis for each element of construction to be performed such as an Activity Hazard Analysis (AHA) or Job Hazard Analysis (JHA). A company standard or boilerplate safety plan is not acceptable.

8.4 The Contractor shall be responsible for the health and safety of their own employees. The Contractor must take precautions appropriate for the safety of their employees as well as provide equipment necessary for these actions. Contractor employees will notify the VA Representative before entering a designated permit required confined space, so precautions can be taken in advance of the work.

8.4 Contractor shall submit a listing Training Records for all employees for the previous year.

8.5 The Contractor shall hold harmless and indemnify the Government against any and all liability, claims, and costs of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any property occurring in connection with, in any way incident to, or arising out of the occupancy, use, service, operation or performance of work under the terms of the contract, resulting in whole or in part from the negligence acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

9.0 PERFORMANCE REQUIREMENT

The Government shall document positive or negative performance. Any report may become a part of the supporting documentation for contractor performance reports and contractual actions.

9.1 Unacceptable Performance: When unacceptable performance occurs, the COR shall work with the Contracting Officer (CO) and inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case, the COR shall document the discussion and place it in the COR file. To assure that the contractor receives impartial, fair, and equitable treatment under this contract, the COR will work with the contractor to increase performance to an acceptable level.