Attachment_1_SOW_EBHD_SEED_Mini-splits_11-18-2024.docx

Header for this page Header Statement of Work Bureau of Reclamation- Upper Colorado Basin- Albuquerque Area Office, Albuquerque Area Office, EBHD SEED Mini-Splits

Abbreviations, Definitions, and Acronyms The Bureau of Reclamation commonly used definitions are listed below:

Foreword The Bureau of Reclamation, Upper Colorado Basin, Albuquerque Area Office (Reclamation) has determined a need for appliances and fixtures. The purpose of this procurement is to improve water and energy efficiency at the Elephant Butte Historic District in government owned recreational rentals, houses and the restaurant.

Background Congress authorized the construction of Elephant Butte Dam on February 25, 1905, with construction beginning in 1916.

The Elephant Butte Historic District (EBHD) area consists of approximately 130 acres and 65 different structures, 32 of which are recorded on the National Register of Historic Places. Reclamation owns all buildings and assets within the Historic District. Several original structures were built during the construction of the dam between 1911-1916 while others were built by the Civilian Conservation Corps (CCC) in the 1930s and 1940s.

This area used to be leased to New Mexico State Parks as part of Elephant Butte Lake State Park but was returned to Reclamation management in 2015. The area is currently open to the public, apart from the restaurant, and is temporarily managed by a license agreement while a concession contract is being put into place.

Measurement and Payment

1. The cost of measurement for the items below include the following:

a. Meets or exceeds the Specifications outlined below.

b. Delivery to Elephant Butte Historic District Dam Site Recreation Area Welcome Center, 55 Dam Site Rd., Truth or Consequences, New Mexico, 87901. The Welcome Center is located off State Highway 177 southeast of Truth or Consequences, New Mexico 87901 in Sierra County at Latitude 3308′55.05"N and Longitude 10711′04.24"W.

c. Delivery date and time must be scheduled and confirmed in writing two weeks prior to delivery with Hannah Schechter, hschechter@usbr.gov (505) 362-2877

2. Payment: Lump-sum price offered upon delivery.

Items/Specifications

1. Seventeen (17) Mini Split Air Conditioners – shall have salient characteristics of the Hessaire H12E1 or Costway N4-AH-10N4-A12U1-IT+ or equal. The salient characteristics are as follows:

a. Color: Not Applicable

b. Energy Star Rated

c. Wall Mounted

d. 4-way air direction

e. SEER 21 or better

f. 12,000 BTU

g. Minimum Cooling Area: 600 SQFT

h. 115V – 230V

i. Temperature monitoring from remote control or indoor unit

j. Inverter technology to adjust speed and temperature

k. At least a 7-year compressor warranty

l. At least a 1-year parts warranty Submittals The contractor/vendor shall submit the following for Government review and approval:

· Prepare in English.

· All documents submitted will be 508 compliant.

· Label with contract number and the title including Required Submittal Number (RSN).

· Measurement Units: US Customary Units

· Provide a unique transmittal tracking number for each submittal.

· Required certifications shall be performed by a registered professional.

· Manufacturer’s certifications shall be signed by an authorized representative.

· Review of submittals:

· Time required: The Government will require a minimum of 14 days to review and/or approve each submittal or resubmittal, unless otherwise specified.

· Excess Time: Should the Government require additional time for review, the Contracting Officer may extend the contract completion date to allow completion of work. Time extension will be to the extent that the excess review time caused delay to contract completion.

· Submit the following for Government review and approval:

· Submittal Types:

· A – Action requiring Government approval

· I – Informational requires Government review and written receipt

· Submit electronic copies for review and approval to, Contracting Officer Representative, at hschechter@usbr.gov

Submittal Table A

Warranty Items supplied under these contract specifications shall be under warranty where applicable to be free of such defects in workmanship as appears under normal use, service, operation, and when owned by the original purchaser. Warranty option should be supplied for the maximum extent beneficial for the Government as indicated in the Items/Specifications section above.

Warranties will be transferred to NM Marina Vista upon delivery.

Period of Performance Period of performance for this procurement shall start upon notification of award and extend out no later than two (2) months after award. If potential offerors need more time, then this should be discussed with the Government during the solicitation period.

Delivery A. At least two weeks prior to the delivery, contact is required. This will allow the COR to be onsite at delivery. Please contact the following:

Hannah Schechter, Project Manager Bureau of Reclamation Albuquerque Area Office 555 Broadway BLVD NE, Albuquerque, NM 87102 Phone No: (505) 362-2877 Email: hschechter@usbr.gov

B. The vendor shall arrange for shipping, delivery, and unloading at the Elephant Butte Historic District Dam Site Recreation Area Welcome Center, 55 Dam Site Rd., Truth or Consequences, New Mexico, 87901. The Welcome Center is located off State Highway 177, southeast of Truth or Consequences, New Mexico 87901 in Sierra County at Latitude 3308′55.05"N and Longitude 10711′04.24"W. The successful vendor shall coordinate all aspects of delivery and unloading, including coordination with the COR. The Albuquerque Area Office will accommodate delivery needs during normal business hours of Monday thru Friday 10:00am – 5:30pm. The vendor’s price shall include all costs for shipping and unloading.

C. The successful vendor shall protect all parts/equipment from corrosion, deformation, dents, dings, scratches, breaks, punctures, abrasions, cuts, and other types of damage during storage, handling, transport, and delivery.

Contracting Point of Contact:

Tina M. Villegas Contracting Officer 555 Broadway Blvd. NE, Suite 100 Albuquerque, NM 87102

(505) 462-3602 tvillegas@usbr.gov