Attachment 1 - SOW.pdf

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DEPARTMENT OF THE AIR FORCE

178th WING

CIVIL ENGINEER SQUADRON

SPRINGFIELD, OH

STATEMENT OF WORK

BLDG. #156 Epoxy Flooring

PROJECT NO.

WAAR232016

DEPARTMENT OF THE AIR FORCE

178th CIVIL ENGINEER SQUADRON

SPRINGFILED-BECKLEY AIR NATIONAL GUARD BASE

SPRINGFIELD, OH

REV: 20221209

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1. GENERAL INFORMATION

1.1. DEFINITION OF TERMS

1.1.1. GOVERNMENT refers to the United States GOVERNMENT and the United States Air Force as represented by the United States CONTRACTING OFFICER or their designated representative, the CONTRACTING OFFICER’s REPRESENTATIVE (COR) from the 178th Civil Engineer Squadron.

1.1.2. CONTRACTOR refers to the CONTRACTOR, the SUBCONTRACTOR for the CONTRACTOR, any and all CONTRACTOR and SUBCONTRACTOR employees or personnel, the CONTRACTOR’s tools, and the CONTRACTOR’s vehicles and equipment.

1.1.3. NOTICE TO PROCEED (NTP) provides written notification that the CONTRACTOR has provided adequate design submittals and approved by the CONTRACTING OFFICER. This shall allow the CONTRACTOR to begin ordering construction materials.

1.1.4. PERIOD OF PERFORMANCE (PoP) begins with the NOTICE TO

PROCEED and ends after the final acceptance of the construction.

1.2. ABBREVIATIONS / ACRONYMS

KO: CONTRACTING OFFICER

COR: CONTRACTING OFFICER’s REPRESENTATIVE PoP: Period of Performance OTHERS: Workmen under the employ of Other CONTRACTORS or the

GOVERNMENT.

GFE: GOVERNMENT Furnished Equipment NTP: Notice To Proceed provided by the CONTRACTING OFFICER SOW: Statement of Work ECPs Entry Control Points OSHA: Occupational Safety and Health Administration ASTM: American Society for Testing and Materials UFC: Unified Facilities Criteria (Design Manual) UFGS: Unified Facilities Guide Specifications QA/QC: Quality Assurance / Quality Control EM: Environmental Manager MSDS: Material Safety Data Sheet VECP: Value Engineering Contract Proposal DDC: Direct Digital Controls HHW: Heating Hot Water

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1.3. INSTALLATION STANDARDS

1.3.1. CONTRACTOR shall provide all labor, material, tools, equipment, supervision, and all other items necessary to complete the work in accordance with any portion of the SOW. CONTRACTOR shall conduct all work in a professional manner, in accordance with traditionally recognized construction practices and techniques.

1.3.2. Repairs, replacements, new installations and re-installations shall conform to the “best practices” for building constructions, renovations, and maintenance activities as specified by the installation Standards referenced below. The workmanship shall meet the requirements of these standards and as normally provided by experienced trades personnel. The CONTRACTING OFFICER or COR must approve the workmanship as provided by representative samples from the CONTRACTOR prior to installation.

1.3.3. CONTRACTOR shall adhere to all Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications (UFGS). The US National Electric Code (NEC), Plumbing Codes, International Building Code (IBC), and the Ohio Building Code (OBC) shall be the minimum construction standard allowed; however the UFC shall take precedence should conflict arise.

1.3.4. CONTRACTOR shall follow standards for worker safety found in Occupational Safety and Health Administration (OSHA) requirements, EM385-1-1, National Electric Safety Code, and other similar Standards.

1.3.5. Prior to the start of any electrical work, CONTRACTOR shall employ and provide a licensed electrician knowledgeable of the work and conforming to the requirements of the National Electrical Code (NEC). The licensed electrician must provide a current valid certification prior to the start of any electrical work. The CONTRACTOR shall follow standards for electrical installations pertaining to fire protection and personnel safety found in the current US National Electric Code (NEC).

1.3.6 CONTRACTOR is responsible for disposal of all solid waste to include non-hazardous and hazardous waste and shall comply with all Federal, State, and Local environmental laws and regulations and coordinate with Base Environmental Management Office (EMO). CONTRACTOR shall track and report to COR the volume of solid waste (Construction & Demolition) disposal and recycling costs incurred or fund received, disposal sites, and weight tickets, using Post-Project Waste Diversion Report (attached) within 30 days from project completion-minimum 50% diversion.

1.3.7 A smoke/fire detection system and consideration for egress shall be provided per NFPA. Ohio Air National Guard Base Fire Department at Springfield, OH, requires a Monaco Fire Alarm panel system.

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1.3.8 Exterior walls, interior bearing walls (and/or columns) and roof assembly shall meet minimum blast and ballistic mitigation criteria as set forth by UFC 4-020-02FA. Finally, all concrete design shall be in accordance with ACI 318 Code Requirements for Structural Concrete.

1.3.9 CONTRACTOR shall perform site preparation as required, in accordance with drawings and specifications included within this Statement of Work (SOW). Questions pertaining to the depth and extent of the site preparation shall be directed to the COR. Alteration of existing surfaces or facilities, not identified by the GOVERNMENT, shall not occur. CONTRACTOR shall be responsible for any damage to any surfaces, structures or facilities not identified by the GOVERNMENT for alteration and shall be repaired to the COR’s approval at the CONTRACTOR’s expense.

1.3.10 It is the CONTRACTOR’s responsibility to field verify all conditions and measurements provided in this statement of work. CONTRACTOR assumes full monetary responsibility for any and all additional work, materials, or equipment required to complete the project that was not included in the statement of work that a reasonable site inspection would have revealed.

CONTRACTOR shall not be responsible for conditions that a reasonable site inspection would not have revealed.

1.3.11 CONTRACTOR is encouraged to develop, prepare, and submit Value Engineering Change Proposals (VECP’s) voluntarily. The CONTRACTOR shall share in any net acquisition savings realized from accepted VECPs, in accordance with the incentive sharing rates in paragraph (f) of 52.248-1 in the FAR. If a VECP is accepted, the CONTRACTOR shall share in net acquisition savings of between 50 - 75 percent or as negotiated by KO and as described in the FAR.

1.3.12 The CONTRACTOR shall complete a DD1354 break-out form for the work performed on project. The form must be completed satisfactorily and in a timely manner before the CONTRACTOR’s invoice is processed for payment. Any questions from the CONTRACTOR regarding completion of the form should be referred to the Real Property Manager for assistance.

Real Property Manager: Mr. Jordan Deady Email: jordan.deady.2@us.af.mil phone: (937) 525-2586.

1.4. STANDARD PRODUCTS

1.4.1 Materials such as sealants, adhesives, water-proofing or fire-proofing must comply with standards set forth by UL, ASTM, and IEC and listed for the specific use intended.

1.4.2 In the event of conflict among the Specifications, Drawings, and/or Technical Instructions, the CONTRACTOR shall bring such conflict to the attention of

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1.5. SUBMITTALS

1.5.1. The CONTRACTING OFFICER or COR must approve all material submittals prior to procurement. Materials substitution after submittal approvals shall not be allowed without approval by KO.

1.5.2. Documentation shall be provided for each submittal. As a minimum, the documentation shall include a catalog sheet of the specific product and the product technical information. When required, a sample of the product/equipment or material must accompany the submission.

1.5.3. Material submittals are required unless approval from the COR or CONTRACTING OFFICER has been granted otherwise. All Material Submittals, Design Drawings, and Specifications are to be submitted to the CONTRACTING OFFICER with a fillable/signable PDF version of the Air Force Form 3000 (attached) for approval. Submittals, Drawings, and Specifications shall be reviewed by the KO and approved prior to installing the approved material.

1.5.4. CONTRACTOR shall provide a detailed Project Schedule identifying milestone dates to COR prior to issuance of NTP. A detailed Design and Construction Schedule in a CPM – Gantt style format shall be submitted for approval using Air Force Form 3064 (attached). If a change in the schedule is required, the CONTRACTOR shall resubmit the Progress Schedule for approval in electronic format to the COR.

1.5.5. CONTRACTOR shall provide Progress Reports submitted weekly to the COR using Air Force Form 3065 (attached). Progress Reports shall track the CONTRACTOR’s progress in relation to the approved Progress Schedule as well as assist in computing partial payments.

1.5.6. CONTRACTOR shall provide a list of names of all contracted personnel performing work on base to the COR using the Base Pass Information Required for Contractors template (attached) prior to issuance of NTP.

List shall be submitted digitally via email attachment or CD to COR.

1.5.7. SDS (Safety Data Sheet) shall be submitted for all chemical materials to be used for this SOW. Upon approval from the COR the CONTRACTOR shall store materials in accordance with Occupational Safety and Health Administration (OSHA) requirements. CONTRACTOR shall provide the Organization Hazardous Material Inventory (attached) 30 days prior to use. At the completion of the project, all unused hazardous materials must be removed from the installation by the CONTRACTOR. CONTRACTOR shall submit the total amount of materials used for the project to the COR using the Transient Organization Hazardous Material Inventory Form.

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1.5.8. CONTRACTOR shall abide by the Federal acquisition program for Green Procurement as outlined in USEPA Comprehensive Procurement Guideline website. CONTRACTOR shall provide a list of all recovered materials to the COR using Recovered Materials Determination Form & Recovered Materials Procurement Determination (attached) with the material submittals as outlined in 1.4.1.

1.6. PERMITS / CERTIFICATION

1.6.1. CONTRACTOR is responsible for obtaining all required base passes, dig permits, utility locates and all other permits required to complete the work described in this SOW.

1.6.2. CONTRACTOR must submit and obtain an approved dig permit from Ohio Utilities Protection Service (OUPS) prior to start of any site work. Permit requests must be made 48 hours in advance by calling OUPS office at 1-800- 362-2764. If damage or injury occurs from digging without a dig permit the CONTRACTOR shall be responsible for all repairs at no additional cost to the government. CONTRACTOR shall keep a copy of approved dig permit on site at all times.

1.6.3. If total disturbed surface area of the project is greater than 1 acre CONTRACTOR must submit a Storm Water Pollution Prevention Plan (SWPPP) for approved by Clark County Engineer (30 day review process).

CONTRACTOR shall then submit a Notice of Intent (NOI) to the Ohio Environmental Protection Agency (OEPA) 21 days prior to start of construction and receive the Director’s Authorization before construction begins. CONTRACTOR shall provide a copy of the NOI, Director’s Authorization, SWPPP, and SWPPP inspections to Environmental Management Office (EMO).

1.6.4. If required, CONTRACTOR shall pull all required state boiler permits and arrange a State of Ohio boiler inspection at time of completion prior to Pre- Final Inspection. The CONTRACTOR shall include any work required to obtain approval from the state boiler inspector in the cost of this proposal.

1.6.5. The CONTRACTOR shall obtain an Air Quality (EPA) permit from the Regional Air Pollution Control Agency (RAPCA) for Dayton, OH as required.

1.7. QUALITY ASSURANCE / QUALITY CONTROL

1.7.1. The CONTRACTOR shall supply appropriate supervision and QA/QC for each task of the project to ensure the workmanship and product reflect the SOW and drawings. This project is commercial grade and only commercial type equipment and fixtures shall be accepted. The KO or COR may periodically perform QA checks as deemed necessary at any time during the

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PoP. These checks do not relieve the CONTRACTOR of the obligations under this section to provide a complete and working product.

1.8. PERSONNEL

1.8.1. CONTRACTOR shall identify a full-time Superintendent who shall be responsible for all onsite activities. CONTRACTOR shall submit name(s) of Superintendent to COR prior to issuance of NTP. The Superintendent shall have the authority to make in-the-field decisions (to be approved by COR), which may arise in day-to-day operations without delay that does not affect cost or scope of project.

1.8.2. CONTRACTOR IS NOT required to report this contract in the Contract Manpower Reporting Application.

1.8.3. The GOVERNMENT is not liable for any injury incurred by CONTRACTOR, CONTRACTOR personnel, or other persons while they are on site. CONTRACTOR shall take full responsibility for the safety of all personnel within the project site.

1.8.4. CONTACTOR shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. CONTRACTOR shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services, or local Security Office. CONTRACTOR shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF, and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.8.5. CONTRACTOR and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation /facility access and local security policies and procedures (provided by government representative).

1.8.6. All contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities, and Controlled Access areas shall complete AT Level I awareness training within 30 calendar days after contract start date. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT Level I Awareness Training is available at the following website: http://jko.jten.mil.

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1.8.7. Violations of these policies may result in termination of the contract.

Compliance with security requirements shall not be a basis for failing to complete work in the required period of performance.

1.8.8. CONTRACTOR shall recover base passes upon job completion and return to Government within five (5) days of Final Inspection.

1.9. ENVIROMENTAL AND SAFETY

1.9.1. CONTRACTOR is responsible for all costs incurred for clean-up, sampling analyses, and disposal of spill debris as a result of CONTRACTOR’s actions. CONTRACTOR shall report all spills to EMO. If appropriate, cost incurred for clean-up by the 178 WG for CONTRACTOR’S actions will be reimbursed to the 178 WG from CONTRACTOR.

1.9.2. CONTRACTOR shall ensure that all personnel receive Environmental Management System (EMS) Awareness training and a copy of the Base Environmental Policy. A copy of the training can be obtained from the 178th Base EMO.

1.9.3. CONTRACTOR shall abide by the Asbestos Notification Requirements as outlined on the OH EPA website. This includes notification of the OH EPA upon the disturbance of more than 260 LF of piping, 160 SF on other facility components, or 35 CF of contaminated material.

1.9.4. CONTRACTOR shall abide by the OH EPA Green Procurement Program as outlined on the USEPA website.

1.9.5. CONTRACTOR shall stop work and contact the 178th Base Environmental Management Office upon unearthing any historical or cultural artifacts during construction.

1.9.6. CONTRACTOR shall obtain all required permits and adhere to and abide by environmental requirements as stipulated by 178th Base EMO. This shall include but is not limited to the following forms:

1. Transient Organization Hazardous Material Inventory

2. Post-Project Waste Diversion Report

3. Recovered Materials Procurement Determination Form

4. Recovered Materials Determination Form

1.9.7. CONTRACTOR shall perform a jobsite cleanup each day and remove all debris and refuse from the site, to the satisfaction of the COR. Unoccupied areas to be broom swept daily. Occupied areas shall be kept free of dust and debris at all times.

1.9.8. CONTRACTOR shall ensure that employees are supplied and use proper safety equipment (i.e. gloves, safety boots) described in OSHA, EM 385 &

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EM 304 and follow safe work procedures, which protect CONTRACTOR employees and personnel in the vicinity of the job site in accordance with all current OSHA requirements. CONTRACTOR shall assume any liability for any injury incurred by CONTRACTOR personnel while working on site.

1.9.9. CONTRACTOR shall maintain awareness to all NATIONAL DISASTER RESPONSES including Lightning Watch / Lightning Warning / Hazmat Release / Severe Thunder Storm / Tornado Watch / Tornado Warning and shall:

1. Follow all Giant Voice Announcements as directed

2. Discontinue outside / inside work and seek shelter in designated shelter or building as directed

3. Follow directions from Shelter Manager or Senior Military

Official

1.9.10. In case of base emergency, CONTRACTOR shall dial 911 then alert Base Security (BDOC) at 937-327-2221.

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2. CONTRACT REQUIREMENTS

2.1. GENERAL WORK DESCRIPTION (SYNOPSIS)

2.1.1. The Base is installing quarts epoxy flooring in the Rooms # 510/512 of Bldg. 156. This is to fix multiple safety issues which include uneven wearing on Existing VCT tile and to address potential slip fall accidents.

Project Intent:

The projects intent is to fix base safety concerns in building 156 and to keep our base employees safe on the job.

2.2. GOVERNMENT FURNISHED EQUIPMENT / PROPERTY

2.2.1. The GOVERNMENT shall provide basic/minimal documents describing the work required in this SOW. Drawings provided are to clearly identify know issues needing addressed. The CONTRACTOR shall be responsible to assess the job.

2.2.2. The GOVERNMENT shall provide the CONTRACTOR access to the site to include all areas of work described in this SOW.

2.2.3. The GOVERNMENT shall move all furniture and equipment in designated epoxy flooring areas.

2.3. PERIOD OF PERFORMANCE

2.3.1. CONTRACTOR shall have a maximum of 60 calendar days from the initial Notice to Proceed (NTP) to complete the project including any design and construction. Any changes or extensions to this time period need prior approval from the CONTRACTING OFFICER.

2.3.2. CONTRACTOR shall have access to the site from 7:00 am - 4:30 pm Monday - Friday. CONTRACTOR will not have access to the site on Weekends and Government Holidays unless approved by COR prior.

2.4. COMPLETION

2.4.1. The COR shall certify performance and final completion of this contract.

2.4.2. The CONTRACTOR shall restore any disturbed areas at the direction of the KO and the COR to include grading and reseeding to prior site condition.

2.4.3. The CONTRACTOR shall schedule a Pre-Final Inspection with KO and COR 10 days prior to end of Period of performance. Any Punch List items will be identified and recorded at this time.

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2.4.4. CONTRACTOR shall schedule a Final Inspection with KO and COR upon completion of Punch List and within 10 days of the Pre-Final Inspection.

This inspection will confirm that all Punch List items have been corrected.

Upon completion of the Final Inspection the GOVERNMENT shall take over ownership of the project.

2.5. REQUIRED WARRANTIES

2.5.1. The CONTRACTOR shall provide a 1-year warranty on all material, labor, installed equipment, and work performed in this SOW in addition to any manufacturer’s warranties.

3. DETAILED DESCRIPTION OF WORK

3.1. Construction and Safety practice

3.1.1. The CONTRACTOR will be required to photograph/document the existing site conditions prior to beginning work for record. Existing condition photos must be submitted through the submittal process.

3.1.2. CONTRACTOR shall ensure that safe construction practices are used in accordance with current OSHA standards, EPA (RAPCA) requirements and base requirements. The Contractor shall submit a site safety plan prior to start of project. The Contractor shall maintain a clean job site at all times with daily clean-up.

3.1.3. CONTRACTOR shall field verify all measurements prior to execution.

3.1.4. CONTRACTOR shall provide all labor, material, and equipment to complete job as indicated in this Statement of work and Drawings.

3.2. Demolition and Disposal

3.2.1. CONTRACTOR shall provide all labor, material, and equipment to complete job.

3.2.2. CONTRACTOR should field verify all measurements and quantities of VCT, thresholds, and rubber wall base to be demolished before starting work.

3.2.3. CONTRACTOR should field verify all square footage given to them from the SOW and Drawings.

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3.2.4. The CONTRACTOR shall remove/demo all VCT and rubber wall base in rooms 510 and 512. The CONTRACTOR will also be required to remove all demolished materials and waste from the installation and properly dispose of them. (approx. VCT 4,110SQFT +/- and 500LFT rubber wall base +/-)

3.3. Epoxy Floor Prep

3.3.1. The CONTRACTOR shall prep all areas indicated on Drawing #1 by making sure they are free of dirt, waxes, curing agents, and other foreign materials. If the subfloor or slab has cracks in it, they must be filled with an Epoxy repair material to keep the new flooring from having any issues.

3.3.2. CONTRACTOR shall follow all manufacturer’s instructions from approved material submittals.

3.4. Epoxy Installation

3.4.1. CONTRACTOR shall provide all labor, material, and equipment to complete the job.

3.4.2. The CONTRACTOR shall install seamless Quartz Epoxy flooring that has two color design in the following areas indicated on drawing #1. The epoxy flooring will first consist of an elastomeric membrane then an epoxy bond coat followed by a matrix of colored granules with epoxy and finally an epoxy clear coat. (Approx. SQFT 4,110 +/-)

3.4.3. The CONTRACTOR will be required to remove Existing threshold and install a new threshold in areas where there is a transition between two flooring types.

3.4.4. The CONTRACTOR shall install new rubber wall base on walls indicated on Drawing #1. (Approx. LF 500+/-)

3.5. Base Facility Standards

3.5.1. All finishes should follow the Base Facility Standards (attached), if applicable. All materials, finishes, and/or equivalents, will be approved through the material submittal process with COR approval. See attachments for Base Facility Standards. See the List of Material Submittals for items to be approved by COR.

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3.6. Warranty Requirements

3.6.1. The CONTRACTOR shall Supply the GOVERNMENT with a 1-year workmanship warranty from the date of completion.

4. BID STRUCTURE

Item Number Description Quantity Unit Amount 0001 Bldg. 156 Epoxy Floor 1 Lump Sum $_______

5. CONTACT INFORMATION

5.1. POINTS OF CONTACT

5.1.1. Technical Inspector: Mr. Nick Owens -- (937) 525-2589

5.1.2. Technical Inspector: Mr. Shane Ober -- (937) 327-2163

5.1.3. COR: Mr. Mike Howard -- (937) 327-2277

5.1.4. KO: MSgt Daniel Nuttall -- (937) 327-2379

5.1.5. Environmental Manager: Mr. Dylan Bunch -- (937) 327-2277

5.1.6. Real Property Manager: Mr. Jordan Deady -- (937) 525-2586

5.1.7. Dig Permit: OUPS Reporting -- 1-800-362-2764

6. ATTATCHMENTS

6.1. DRAWING #1 – Epoxy floor and Cove Base

6.2. AF FORM 3000

6.3. AF FORM 3064

6.4. AF FORM 3065

6.5. Base Pass Information Required for Contractors

6.6. Transient Organization Hazardous Material Inventory

6.7. Construction & Demolition Debris Waste Diversion Worksheet

6.8. Recovered Materials Determination Form

6.9. Base Facility Standards