Attachment_1_PWS_Redacted.pdf

Performance Work Statement

Proficiency Testing Subscription, Trident Refit Facility (TRF), Bangor Code 640 Scientific Services Division

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to participate in the inter-laboratory proficiency testing program administered by Collaborative Testing Service (CTS), Inc. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, and other items necessary and non-personal support necessary to provide proficiency testing (PT) samples and evaluate results as defined in this TD. The contractor shall perform to the standards in this contract.

1.2 Background: Trident Refit Facility Bangor’s Scientific Services Division participates in continuous commercial inter-laboratory studies necessary to demonstrate measurement competence and thereby maintain laboratory certification provided by the NAVSEA Laboratory and Accreditation Office (LQAO), Code 04X6. TRF Bangor pays an annual subscription fee for proficiency test samples and evaluation provided by Collaborative Testing Service (CTS), Inc.

1.3 Objectives: To participate in scheduled proficiency tests to demonstrate continued laboratory competence as required for certification.

1.4 Scope: Subscription includes: CTS shipping proficiency test samples to TRF Bangor. TRF Bangor performs testing of samples and enters for each analyte through CTS portal website. CTS compares sample results to those of other participating laboratories and issues an evaluation report for each reported analyte.

Note: the samples do not get shipped back to CTS.

1.5 Period of Performance: The period of performance shall be for one (1) Base Period of 12 months and four (4) 12-month option periods. The Period of Performance reads as follows:

a. Base year: February 13, 2023 to December 31, 2024

b. Option year 1: December 1, 2024 to December 31, 2025

c. Option year 2: December 1, 2025 to December 31, 2026

d. Option year 3: December 1, 2026 to December 31, 2027

e. Option year 4: December 1, 2028 to December 31, 2029

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure support performed in accordance with this technical document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective support. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. In addition, the contractor shall maintain ISO 17043 accreditation for proficiency test samples required by this technical document. Accreditation must be issued by an accreditation body accredited to ISO/IEC 17011 per ILAC MRA signatory. Accredited laboratory conformity assessment bodies (Economy: United States of America) competent with ISO/IEC 17011 include the following providers:

• AIHA Laboratory Accreditation Programs

• A2LA American Association for Laboratory Accreditation

• ANSI National Accreditation Board (ANAB)

• International Accreditation Service (IAS)

1.6.8 Identification of Contractor Employees: N/A

1.6.9 Data Rights: N/A

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.10 Contracting Officer Representative (COR): The (COR) will be

. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

NMCARS Navy and Marine Corp Acquisition Regulation Supplement BAVR Base Authorization and Base Request CFR Code of Federal Regulations COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 INC Incorporated KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TRF Trident Refit Facility

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: NA

3.2 Facilities: NA

3.3 Utilities: NA

3.4 Equipment: NA

3.5 Materials: NA

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: NA

4.2 Secret Facility Clearance: NA

4.3. Materials: The Contractor shall provide all material required to complete the requirements of the PWS.

4.4. Equipment: The Contractor shall provide all equipment required to complete the requirements of the

PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Required Accreditation: Throughout the life of this contract the contractor shall maintain their ISO 17043 accreditation by an accreditation body accredited to ISO/IEC 17011 per ILAC MRA signatory for all proficiency testing services provided. If at any time throughout the life of this contract, the Contractor believes this accreditation may no longer be active or in jeopardy of becoming no longer active they shall immediately (within 3 days) notify the Contracting Officer in writing.

5.2 Basic support. The contractor shall provide supplies and incidental services for interlaboratory proficiency testing.

5.3 Specific interlaboratory proficiency test program support:

5.3.1 The contractor shall ship proficiency test samples directly to the Code 640 Scientific Services Division. Samples should be received by the laboratory with adequate time to complete the required analysis prior to result submission deadline (30 days, minimum).

5.3.2 The contractor will make available an annual sample shipment schedule by the beginning of each year. For testing which includes more than one cycle per year, cycles should normally be spaced evenly throughout the year.

5.3.3 The contractor shall maintain a method for efficient and secure electronic laboratory result submittal.

5.3.4 The contractor will evaluate Code 640 performance against the results received from other participating laboratories.

5.3.5 The contractor will distribute an interlaboratory proficiency test evaluation report to Code 640 Scientific Services Division. The report shall include relevant statistical information to compare performance against the study population, meeting the requirements of ISO 17043. Minimum report

PRS # 1.

The contractor shall provide Proficiency Test Samples as specified in section 5.3 of the

PWS.

The contractor ships samples in accordance with their published schedule. Samples are received at least 30 days prior to result submission deadline.

No more than 1-week delay from shipping schedule per year.

Shipping tracked by TPOC.

PRS # 2

Contractor maintains close liaison and good communication with Government POCs.

Any problems or questions encountered by either party addressed within 1 business day.

No more than 1 instance of deviation.

Provide TPOC with written report of discrepancies.

PRS # 3

The contractor shall provide a final proficiency test evaluation report as specified in section 5.3.5.

Provide evaluation report within 30 days following result submission deadline.

Zero deviations from standard.

Receipt of report by TPOC.