Attachment 1 - PWS Prot Religious Ed Coor.pdf

Performance Work Statement Protestant Religious Education Coordinator

Revised 24 July 2020

1. Contract Position Title. Protestant Religious Education Coordinator

2. Scope of Responsibilities.

2.1. The Protestant Religious Education Coordinator facilitates religious education for the Little Rock AFB Chaplain Corps Protestant Program. The coordinator shall assist the Deputy Wing Chaplain or designee by performing services in accordance with (IAW) the terms and conditions in this Performance Work Statement (PWS). The contractor must have educational knowledge of Christian (Protestant) bible literacy, bible narratives, and biblical stories and themes, to educate or teach others.

2.2. The maximum time that may be expended to complete all duties in this PWS is 80 hours per month.

2.3. From here on the Protestant Religious Education Coordinator will be referred to as Contractor.

3. Education and Experience Requirement. The Contractor must:

3.1. Be a committed, mature individual who works well with others.

3.2. Have the ability to maintain healthy, functional interpersonal relationships with personnel including chapel staff, contractors and parishioners. There will be zero tolerance for disrespect, harassment, or any other behavior toward a staff member that might adversely affect the Air Force by eroding morale, good order, discipline, respect for authority, unit cohesion, or mission accomplishment.

3.3. Have the ability and willingness to provide services in a pluralistic and multi-faith chapel setting.

3.4. Provide evidence of good standing in the Protestant Christian faith. Possess religious education competence such as 24 college credit hours, formal training that is relevant to this position, or evidence of at least two years of work in a Protestant Christian ministry context.

Resume should contain academic and work related references; documenting at least two years of experience within the past five years. The Chapel Primary Point of Contact (POC) will provide technical review of the level of professional competence.

3.5. Be proficient at using computers and software programs including Microsoft Windows and Microsoft Office, to include Microsoft Word, Microsoft PowerPoint, Microsoft Excel, and Microsoft Publisher.

3.6. Must pass background investigation. In accordance with Dept. Of Defense Instruction (DODI) 1402.5, each individual working with children under the age of 18 must successfully complete the criminal history background check. Failure to complete the criminal history background check shall result in termination of the contract. Also, an adverse finding from this investigation may result in a termination of services. (Background check will be completed at government expense and will be accomplished after award of the contract.)

3.7. Must receive an adjudication of Favorable (or sufficient eligibility to access unclassified DoD computer networks) through a government security investigation such as a National Agency Check with Inquiries (NACI) or National Agency Check with Law and Credit (NACLC) before the access to government computer systems can be granted. Failure to obtain eligibility as stated will result in termination.

4. General Responsibilities.

4.1. The contractor’s responsibilities encompass the establishing, budgeting, planning, coordinating, advertising, and monitoring of various Protestant Religious Education (RE) requirements. This includes, but is not limited to, assisting in the evaluation of the Protestant RE Program and its processes, coordinating volunteer support for any RE related programs, and planning and implementing improvements for program development with the approval of the Chapel Primary POC.

4.2. Responsible for coordinating all facility, publicity, supply, and transportation requests with applicable outside agencies in support of a Protestant RE program. Ensures that volunteers are available for RE support and that the facility is set up and returned to its previous state and ensures area(s) used are clean prior to departure.

4.3. No government-owned equipment should be removed from base chapel without prior approval of the Chapel Primary POC. The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs.

4.5. Coordinate with the Chapel Primary POC to establish and post a limited amount of office hours at the chapel within normal duty hours (7:30 a.m. – 4:30 p.m.) and on Sunday during services/activities for the purpose of coordinating activities with the chapel staff and lay leadership. If hours must be changed due to special events, etc. a notice should be posted. The Contractor will submit a log sheet each month to the Chapel Primary POC in order to keep accountability.

4.6. Wear appropriate attire consistent with a professional appearance.

4.7. Advertise all parish religious education events/programs on social media and base marketing venues.

4.7. Comply with all Federal, State, and Local Laws and requirements and Air Force Instructions which are found to apply to this position.

4.8. Comply with mandatory training required for all contractors and maintain current training records.

4.9. Comply with all Air Force computer and information security requirements.

4.10. The Government will provide the shared use of telephones for the transmission of official Government information only. The Contractor shall not use Government telephones to transact personal business. The Government is not responsible for charges for collect calls accepted by contractor employees. The use of Government phones by the Contractor constitutes consent to monitoring, in accordance with Department of Defense Directive (DoDD) 4640.6, Communications Security Telephone Monitoring and Recording.

4.11. Most services will be conducted in Base Chapel (Bldg 950) unless notified otherwise.

5. Specific Responsibilities. The Contractor will:

5.1. Develop, schedule, recruit volunteers for, assist in all annual Protestant RE programs and activities. These activities may include, but are not limited to: Children’s RE, Bible Studies, Vacation Bible School (VBS), RE Kickoff Picnic, and other programs as directed by the Chapel Primary POC for which additional units are set aside (see Unit Table). All volunteers for programs that fall under RE will be managed by the Contractor.

5.2. In consultation with the Chapel Primary POC, develop an annual calendar of events, Chapel Tithes and Offering Fund (CTOF) budget, appropriated fund budget, and core religious education curriculum. The budgets will include anticipated funds required for equipment, supplies, etc. This information is submitted as required by local Chaplain Corps operating procedures.

5.3. Coordinate with Protestant program leaders, chaplain advisors, and the Chapel Primary POC during the creation of the annual calendar of events. Collaborate with Protestant Parish as required for ecumenical activities, facility sharing needs, etc.

5.4. Recruit volunteers to be RE teachers, helpers, bible study leaders, project officers, event setup crew, or any other duty required for the Protestant RE program and activities. Provide for their training including all necessary training materials, for example: literature, training forms, and supplies. Maintain a current (review quarterly) list of volunteers containing any positions held, training accomplished and dates of training. Ensure and secure volunteer substitutes for all Protestant program activities.

5.5. Ensure all adults (over the age of 18) who are working with minors have a current Favorable background check. Ensure volunteers prepare the proper background check forms, and that those forms are provided to the appropriate Chapel staff for processing.

5.6. Coordinate and assist Protestant volunteers with the planning and carrying out of programs including the preparation and submission of facility use forms and CTOF request forms in accordance with chapel procedures; assist program leaders and laity in ordering goods and services in support of Protestant RE programs. Accepts or designate a representative to receive all product and food deliveries including weekends.

5.7. Ensure that volunteers receive recognition and support for their work and keep proper records of attendance, volunteer worker’s time, and financial expenditures. Organize an annual Volunteer Appreciation Event as (Volunteer Appreciation Picnic, etc.) as directed by the Chapel Primary POC.

5.8. Attend staff meetings, off-site meetings, monthly/quarterly Protestant Parish Advisory Council and Financial Working Group meetings, team building activities, and other meetings if determined necessary by the Chapel Primary POC to report on programs.

5.9. Draft publicity for programs as directed by the Chapel Primary POC. Prepare and submit information pertaining to the Protestant community to base paper, base marquees, and other communication channels. Assist in the preparation of weekly parish bulletins for Chapel Primary POC coordination, approval and publication. Prepare RE Power Point slide announcements for the Protestant worship services.

5.10. Submit after-action reports on special events/programs as required.

5.11. Will serve as or appoint volunteer CTOF Project Officers for all RE program purchases.

Submit AF Form 4356, CTOF Purchase Request to Account Manager no later than five duty days prior to the date the money is required for purchase. The AF Form 4362, Project Officer Report and all receipts shall be submitted to the Account Manager IAW applicable AFI’s and local operating procedures.

5.12. Provide statistical program data when requested (i.e. attendance, demographics). Maintain any documents used or developed for Chapel programs in a shared location (i.e. network “I” drive) for future reference by the staff or contractors.

5.13. Be accountable for opening and securing the chapel facility and other facilities used in conjunction with their programs.

5.14. Coordinates with Chapel Primary POC to provide weekly/monthly classes as required.

6. The Wing Chaplain.

6.1. Provides a computer, work area, any additional office equipment, standard office supplies, internal funds request and processing forms, and other items deemed necessary to perform services described in this PWS.

6.2. Ensures that information on monthly invoice by Contractor for payment reflects a true and accurate accounting of services provided.

7. Chapel Primary Point of Contact.

7.1. The Chapel Primary Point of Contact (POC) for this requirement will be the Protestant Chaplain or designee as required.

7.2. The Chapel Primary POC shall monitor and inspect the Contractor’s performance in accordance with this Performance Work Statement. Chapel Primary POC shall document discrepancies and contact the Contracting Squadron Contracting Officer for resolution.

8. Substitutions. If a temporary substitute contractor is required, it will be the responsibility of the Contractor to locate a replacement with equal qualifications. The substitute must be approved by the Chapel Primary POC or their designee.