Attachment 1 - PWS Nacogdoches PMC Janitorial Services.pdf

PERFORMANCE WORK STATEMENT

PROJECT: Janitorial Services

LOCATION: East Texas Plant Material Center (PMC)

1. SCOPE OF WORK. USDA NRCS requires janitorial services for East Texas Plant Materials Center, located in the town of Nacogdoches, Texas. The occupied space consists of approximately 3646 square feet (2974 sqft of office space and 672 sqft of Seed Lab office).

Description Sq ft Type of Floor Covering Conference room 1174 ceramic plank tile Men’s restroom 104 ceramic plank tile Women’s restroom 130 ceramic plank tile Offices (4 ea) 520 ceramic plank tile Office (1) 266 ceramic plank tile Utility room 100 concrete Reception area 198 ceramic plank tile Vestibule 40 ceramic plank tile Front porch 126 concrete Back porch 186 concrete Seed lab 608 painted concrete Restroom (seed lab) 64 painted concrete

Configuration

Conference room w/snack bar, double sink Men’s room w/two urinals, one toilet, 1 sink Women’s room w/ two toilets, 2 sinks Lab’s restroom w/ one toilet and one sink

Windows Qty Double, double hang Approximately 5 ½ ft W X 4 ft H 10 ea Seed Lab Approximately 3 ft W x3 ft H 4 Approximately 12 ft Wx3 ft H 1

2. GENERAL REQUIREMENTS. Contractor will furnish labor, necessary personnel, supervision, materials, equipment, and supplies to meet or exceed the required services described in the Performance Work Statement (PWS). The office and seed lab are located at 6598 FM 2782, Nacogdoches, Texas 75964. Contract shall be responsible for the completion of all work, payment of subcontractors, supplying materials and any necessary items to perform the duties outlined in the performance work statement below.

3. QUALITY OF WORK. Contractor shall provide the required services in a proper and skillful manner and to a professional standard as described in this Performance Work Statement (PWS). In addition, Contractor shall ensure that its employees perform in an orderly, responsible and courteous manner.

4. STANDARDS OF CONDUCT AND RESTRICTIONS. The Contractor shall adhere to the same professional and ethical standards of conduct required of Government personnel. Personnel performing work hereunder shall not:

a) Solicit new business while performing work under this contract;

b) Conduct business other than that which is covered by this contract during periods paid by the Government;

c) Conduct business not directly related to this contract on Government premises;

d) Use computers systems and/or other Government facilities for company or personal business and will not be disturbed in any manner;

e) Disrupt official Government business;

In addition, Contractor and or subcontractors will not disturb papers on desks, open desk drawers or file cabinets, using telephones, or other office equipment.

5. EQUIPMENT AND MATERIAL REQUIREMENTS. Contractor is required to furnish all materials, cleaners, and equipment needed to perform the work covered in this contract. This includes but is not limited to brooms, brushes, treated and untreated clothes, wet mops, disinfectants, spray cleaners, sponges, squeegees, glass cleaners, floor finish, metal polish, and scouring powder.

5.1 The contractor shall also furnish all necessary cleaning equipment which includes but is not limited to power washers for porch areas and vacuum cleaners.

5.2 The contractor shall also provide all restroom supplies, i.e., toilet paper, paper towels, and liquid soap, and ensure toilet paper and paper towel dispensers are filled. Paper towel rolls should also be provided for the snack bar area, and the dispenser filled as needed.

5.3 Only items in waste baskets shall be removed from the office as trash. Nothing else shall be removed unless specified by PMC manager. A dumpster is provided on site for trash disposal.

5.4 The contractor is responsible for any damage to or loss of government or private property which may be attributed to him/her due to negligence while executing the provisions of the contract agreement.

5.5 The government shall not be held responsible for any injury or damage of contractor’s equipment, personnel, materials or supplies, and the contractor shall save the government harmless from any claim or damage to any person or property arising from operation under any contract resulting from this solicitation

6. WORK HOURS. Normal working hours for this project shall be performed after 5:00 pm Monday through Friday. Daytime cleaning is not encouraged.

Period of performance for the base year shall be from March 1, 2023 through February 29, 2024. Four (4) one-year option periods, if exercised by the Government, shall continue from March 1 through February 28/29 every year thereafter.

7. DELIVERABLES. The following schedule describes the level of services/maintenance intended.

7.1 Weekly: (Once a week)

• Disinfect all surfaces, ie tables, counters, cleared desks, etc.

• Empty wastebaskets, clean, sanitize, and replace liners

• Clean and sanitize sinks and countertops, commodes, urinal.

• Clean all interior glass surfaces

• Clean, polish, and refill towel dispensers

• Refill soap dispensers

• Clean mirrors

• Clean and sanitize water fountain

• High dust (all vents, smoke detectors, light fixtures)

• Dust furniture

• Dust and clean all equipment (phones, computers, fax machines, copiers)

• Replace light bulbs as needed

• Spot clean doors, frames, light switches and walls

• Clean and wipe out microwaves

• Sweep or dust mop, and vacuum all floors

• Wet mop all floors

• Sweep and wet mop restrooms

• Sweep porches

• Clean inside fluorescent light fixtures as needed

7.2 Quarterly:

• Clean furniture legs

• Clean outside windows

• Clean baseboards and any chair rails

7.3 Yearly:

• Once a year clean front and back porch areas, including doors

8. INSPECTION AND ACCEPTANCE

USDA NRCS has the right to inspect all services performed in accordance with contract requirements.

9. MINIMUM ACCEPTANCE STANDARDS

A. All surfaces stated above shall be cleaned, dusted, and disinfected.

B. Bathrooms must be cleaned and disinfected.

C. Floors must be swept and wet mopped with a disinfectant cleaner. Floors shall be free of grit, marks, foreign material, and dirt.

D. All windows will be cleaned per the schedule in this document.

E. All trash containers will be emptied and liners replaced.

F. All door handles, light switches, and any other high traffic touch areas will be disinfected and cleaned of marks.

10. PAYMENT

Payment for work performance shall be made after the end of each month, following satisfactory completion of services. Invoices will be processed through the Treasury’s Invoice Processing Platform (IPP) at www.ipp.gov. Contractor must follow the instructions on how to register and submit invoices via

IPP.

11. BIO_BASED PRODUCTS

In accordance with FAR. 52.223-2 – Affirmative Procurement of Bio-based Products under Services and Construction Contracts: Cleaning products should be earth friendly.

http://www.ipp.gov/

12. SECURITY AND SAFETY

FAR Subpart 4.13, Personal Identification of Contractor Personnel, establishes the policy and the requirements for FAR Clause 52.204.9, Personal Identification Verification of Contractor Personnel, which is hereby incorporated into this order by reference. It requires Contractor compliance with Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

USDA policy implementing referred to in a paragraph (a) of the clause is at USDA Department manual 4620-002, USDA Departmental Regulation 4620-002. This policy applies to Contractor employees who require routine access to federally controlled facilities and information systems. All such Contractor employees must have been successfully identity proofed (FBI fingerprint check) and have a successfully adjudicated National Agency Check with (Written) Inquiries (NACI) or Office of Personnel Management (OPM)/National Security (NS) community background investigation to serve the contract. USDA agencies may grant access to USDA information systems after successful adjudication of the FBI fingerprint check. Completion and successful adjudication of the final NACI results or OPM/NS community background investigation to serve on the contract. USDA agencies may grant access to USDA information systems after successful adjudication of the FBI fingerprint check. Completion and successful adjudication if the final NACI results or OPM/NS BI are still required to continue work under this contract. IF the fingerprint or background investigation result is unsatisfactory the Contractor employee shall be removed from the contract immediately and replaced immediately. Unless a Contractor employee already has successfully completed these requirements and the investigation is current, the employee will be required to complete an online version of the SF-85, Questionnaire for Nonsensitive Position, two FD-258, Fingerprint Charts (can be provided by the NRCS if the law enforcement agency does not have them), and other required forms. Contractor employees’ fingerprints shall be taken to a Federal, State, municipal, or local law enforcement agency. The Contractor is responsible for any cost of obtaining the fingerprints. The government is responsible for the cost of the FBI fingerprint check and background investigation. The NRCS does not have control over the timeliness of the background check or that it will be completed within the performance period of this contract, but it is estimated to be completed approximately 30 calendar days once the Contractor provides all of the required documentation and the NRCS submits it to the Office of Personnel Management (OPM). Fingerprint check results are estimated to be received within 10 calendar days once the Contractor provides all the required documentation and instructions, the Contractor must complete and submit the required documentation promptly.

13. VENDOR REQUIREMENTS

A. Vendor must be a licensed and insured contractor in the state of Texas and follow all regulations and guidelines when fulfilling a U.S. Government contract.

B. Vendor must be currently registered in the SAM, the System for Award Management (https://www.sam.gov/) C. Vendor must be willing to enroll with IPP, the Invoice Processing Platform (https://www.ipp.gov/Home ). All payments will be made electronically using the Platform.

https://www.sam.gov/ https://www.ipp.gov/Home