Attachment 1 - PWS for Snow Equipment Service - 9-10-21.docx

Performance Work Statement (PWS) Project Title: Snow Removal Equipment in Lincoln.

1. Objectives:

This scope of work is to rent and provide Snow Removal Equipment for use by a Government Contractor in Lincoln. Snow Removal Operations are being conducted by Anglin Civil. The anticipated rental timeframe is for (15 Oct 21 – 15 Apr 21). The delivery address is Building 948 – Lincoln Airport, 4521 NW 34th St, Lincoln, NE 68524.

The contractor shall furnish all transportation, equipment, supervision, and services requested to fulfill the requirements of this contract. All task specifications of this Statement of Work will herein be referred to as “requirements.”

The equipment remaining in good working order at all times throughout the period of performance for this effort is of the upmost importance to the Government. The time periods described within this PWS for maintenance and repairs (should they be necessary) are clearly defined below.

2. Requirements:

Contractor shall deliver:

a: (2) Wheel Loaders

b: (4) Haul Trucks i: Minimum Capacity – 20 CY ii: Tailgates shall be removed and not delivered to site.

c: (3) Wheeled Skid Steers

d: Attachments for Wheeled Skid Steers:

- (1) 6’ Angle Broom Attachment

- (1) 6’ Snow Pusher Attachment

- (1) Set of Forks *A battery tender must be provided for each piece of equipment if the equipment is not equipped with one.

3. Maintenance:

Contractor shall provide routine* and emergency** maintenance*** at no cost to the Government. Accidents caused by the Government or Anglin Civil will be at the cost of the Government.

The Contractor shall provide the Government with a POC that is capable of answering and responding to Maintenance requests 24/7. The Contractor shall respond to all Maintenance Calls within 1 hour. The Contractor shall meet the Routine & Emergency time requirements outlined below:

*(Routine maintenance is defined as maintenance that is done on a planned and/or ongoing basis to identify and prevent problems before they result in equipment failure. When a call is placed for routine maintenance the Contractor shall perform the necessary maintenance no later than 72 hours after notification.)

**(Emergency maintenance is defined as maintenance that is required when the equipment experiences an unexpected malfunction and/or failure. When a call is placed for emergency maintenance the Contractor shall perform the necessary maintenance within 6 hours of notification.)

***(Maintenance is defined as anything the equipment needs to remain operational or to bring back to fully operational status. Maintenance does not include damage caused by an accident)

4. Billing:

- Base Year: The Contractor shall submit an invoice at the end of every 4 week period after the equipment is delivered on Friday, 10/15/2021. The billing and invoicing cycle will be from every Friday to the following Thursday starting on Friday, 10/15/2021 and ending on Friday, 4/15/2022. The last billing and invoicing week of this effort is a period of 8 days starting Friday, 4/8/2022 and ending Friday, 4/15/2022.

· Delivery: If the Contractor delivers a piece of equipment after Friday, October 15th, 2021 then the Contractor shall not be eligible to invoice for that piece of equipment until the next billing and invoicing period begins.

Example: A piece of equipment is delivered on Monday, 10/18/2021. The Contractor shall not be eligible to invoice for the week of 10/15/2021 to 10/21/2021. The contractor will be eligible to invoice for the week of 10/22/2021 to 10/28/2021 and the following weeks.

- Pick up: The Contractor shall pick up the equipment on Friday 4/15/2022 unless the Government calls and requests the equipment be picked up before that date. If the Government calls for the equipment to be picked up prior to 4/15/2022 then the Contractor shall be eligible to bill for the entire billing week in which the Government calls and requests a pick up of the equipment. The Contractor shall not bill or invoice for any weeks after the Government requests a pick-up of the equipment, until the next rental period begins.

- Option Year 1: The option year will follow the same format as the base year. The delivery date for the option year will be Friday, 10/14/2022. The billing and invoicing cycle will be from every Friday to the following Thursday starting on Friday, 10/14/2022 and ending on Friday, 4/14/2023.

- Maintenance: If a piece of equipment does not receive the maintenance required within the mandatory time periods of 72 hours after notification for routine maintenance and 6 hours after notification for emergency maintenance, then the Contractor shall not bill for that week for that piece of equipment.

- Accidents and Damage: If a piece of equipment is not fully operable for 84 consecutive hours after the approval of a repair quote then the Contractor shall not bill for that week for that piece of equipment. The only exception is if the Contractor delivers a replacement piece of equipment within 84 hours after a repair quote has been submitted.

5. Delivery of Equipment:

The Contractor shall:

- Coordinate all deliveries of equipment with the COR at least 48 hours in advance.

- Only deliver equipment with the approval of the COR.

- Provide a company representative at the delivery site at the time of delivery to conduct an inspection of the equipment with the Government POC.

- Inspect the equipment delivered with a Government POC. The inspection will cover damage and operation of the equipment based on the Government POC’s requests at the time.

- Sign a delivery sheet. The Government POC will sign it as well. The delivery sheet will document the condition of the equipment at the time of delivery, including any damage that does not affect the operation of the equipment.

- The Government will not accept delivery of any equipment that is not in proper operating order.

6. Damages:

Accidents and damage caused by the Government or Anglin Civil will be at the cost of the Government.

· Accidents and damage that impact the operation of the equipment:

If the accident/damage impacts the ability of the equipment to operate fully then the Contractor will be called to inspect and provide a quote for repairs. The Contractor must respond to the call for a damage assessment within one hour of notification. Within 24 hours of the response the Contractor must have a representative inspect the equipment and provide a quote for repairs. The quote must be approved by the CO prior to work starting. Once the CO approves the quote the contractor will have 84 hours to complete the repairs. If repairs cannot be completed within 84 hours then the Contractor must inform the COR and must provide the Government with a piece of equipment that is the same or comparable. The replacement equipment must be in full working order. The Contractor may permanently swap the equipment with the Government’s approval.

· Accidents and damage that don’t impact the operation of the equipment:

If the Government notices these damages prior to pick up, the Government will relay the information to Contractor as soon as possible. If the Government does not notice such damages then the Contractor shall take note of the damage upon pick-up. (Pick up instructions are below in paragraph 7.) The Contractor shall only be reimbursed for damages identified and documented by the Contractor and the Government POC when the equipment is picked up. The Government POC will sign documentation of any noted damages. The Contractor will have 7 calendar days to notify the Government of any other latent damage to any equipment that was not identified at the time of pick up. The contractor shall have 15 calendar days from the date that the equipment is picked up to submit its final damage invoice to the Government.

7. Equipment Pick Up Loading onto freight delivery truck or other transportation method shall be accomplished by Contractor personnel.

The Contractor shall:

· Pick up for the Base Year: The Contractor shall pick up the equipment on Friday 4/15/2022 unless the Government calls and requests the equipment be picked up before that date.

· Pick up for Option Year 1: The Contractor shall pick up the equipment on Friday 4/14/2023 unless the Government calls and requests the equipment be picked up before that date.

· Coordinate the pickup of equipment with the COR at least 48 hours in advance.

· Only pick up equipment with the approval of the COR. Provide a company representative at the pick up site at the time of pick up to conduct an inspection of the equipment with the Government POC. Inspect the equipment with a Government POC. The inspection will document damage to the equipment and confirm operation of the equipment and any other inspections requested by the Contractor at the time.

· Sign a pick up sheet (the Government POC will sign it as well). The pick up sheet will document all of the damage and/or faulty parts at the time of pickup. The Government will have a copy of the signed delivery sheet to compare the previously documented damage to any new damage.

8. Deliverables

a. The contractor shall submit names, copies of driver’s licenses, and a completed EAL sheet within 24 hours of contract award.

b. The contractor will also attend a kick off meeting either in person or virtually within 96 hours of contract award.

9. Appendices

1. EAL sheet. (below)

Appendix 1 – EAL Sheet (double click the icon below) image1.emf

EAL Sheet.docx

OFFUTT AIR FORCE BASE ENTRY AUTHORITY LISTING (EAL)

EAL Processing Instructions

1. Sponsors will complete the following actions prior to submitting a completed EAL to Pass and Registration for processing:

a. List all personnel over 16 years of age (neatly printed or typed) in alphabetical order by last name. Obtain all identity information from each visitor as indicated on this EAL form. Full name must be listed as it appears on the holder’s drivers’ license/state ID card.

b. Pre-coordinate your plans with the appropriate base agency responsible for the venue your special event is being held at.

c. Foreign National Visitors (FNV): FNVs require two levels of vetting prior to base access approval. FNVs must first be identity proofed and vetted through Pass and Registration. Additionally, they must be vetted through the 55th Wing Information Protection – Foreign Disclosure office for installation commander approval. Sponsors must attach a photo copy of one of the following identity documents to the original EAL for all FNVs: Foreign passport w/ a temporary (I-551) stamp or temporary (I-551) printed notation on a machine readable immigrant visa, or an employment authorization document that contains a photograph (Form I-766). FNVs are required to present the original documents indicated above to base security officers when entering the installation. NOTE: FNV vetting procedures do not apply to visitors with a valid Permanent Resident Card.

d. EAL requests with more than 350 people require approval from the 55 MSG/CC.

e. Completed EALs must be hand carried to the Offutt AFB, Pass and Registration office located next to the STRATCOM gate. Pass and Registration requires the timelines to process event EAL: EALs with 150 or fewer guests require three duty days prior to the event to process. Event EALs with more than 150 guests require five duty days prior to the event to process.

f. Select 55 WG & USSTRATCOM offices may transmit official EALs through encrypted email chains as outlined in the 55th Wing ID Plan.

g. Pass and Registration office hours are 0700-1600, Mon-Fri. The office is closed on all federal holidays, command family days, and wing down days.

2. Direct any questions to Pass and Registration at 294-7551/8979.

55 SFS Form 31 (2 Apr 2015)

10 Apr 2015

MEMORANDUM FOR EAL SPONSORS FROM: 55 SFS/S-5PP (294-7551/8979) SUBJECT: SPONSOR RESPONSIBILITIES

1. Sponsors are directly responsible for the conduct of their invited guests and must ensure visitors follow all established laws, regulations, and directives that provide for the good order and discipline and public safety while on Offutt Air Force Base. Sponsors must be in attendance at the event they are sponsoring and must take an active role in ensuring the event remains peaceful and lawful. If the event becomes disorderly or dangerous, sponsors must notify security forces personnel.

2. All sponsors are required to ensure their guests possess valid identification credentials, such as a drivers’ license or photo ID. Guests who bring vehicles on base must possess and display on request appropriate vehicle documentation (registration, proof of insurance and valid driver license).

3. In addition, sponsors are required to brief their guests on the following items:

a. Guests may be asked by on-duty Security Force personnel to consent to search of their vehicle while entering, leaving, or at any time while on Offutt Air Force Base.

b. If a vehicle belonging to a guest is towed or impounded on Offutt AFB, the vehicle owner is responsible for all costs and actions associated with towing and recovery of the vehicle.

c. All occupants must wear seatbelts and restraining devices while operating on Offutt AFB.

d. Guests must proceed directly to the event location when entering the base, and depart the base immediately following the event. Off-limit areas are identified by signs stating “Restricted Area” or “Controlled Area”.

e. Guests must observe all posted traffic laws and base regulations.

f. Copies of this Entry Authorization Letter will be delivered to every installation entry point. Ensure your guests are informed of the following gate hours: USSTRATCOM Gate (Capehart Rd.): 24/7; Kenney (Flag) Gate: 24/7; Bellevue Gate (Lincoln Rd): M-F 0600-1400 (closed during weekends, holidays and wing down days).

g. Sponsor must brief all visitors listed on this EAL, to brief gate sentries of the exact title of the event they are attending. The event name is listed in the block labeled “Event Name”.

4. Acknowledge receipt and agreement that you will provide this briefing to your guests by completing your signature block and signing below.

Name, rank, and signature of sponsor:

**DO NOT MODIFY EAL FORMAT **

FOUO OFFUTT AIR FORCE BASE ENTRY AUTHORITY LIST

Page of 55 SFS Form 31 (10 Apr 2015)

Event Name

Runway Construction Project – Signal 88 ECP Gate List

Start and End Time for Each Day of Event

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

Date(s) of Event (Expires Immediately After Event

Location of Event

Sponsor Name and Rank

Sponsor Phone Number(s)

PRIVACY ACT STATEMENT

Authority: 10 U.S.C. 8013 and Executive Orders 13478 and 9397 as amended.

Purpose: Information collected by Security Forces personnel will be used to authorize installation entry to persons shown on the entry authority listing for the specific purpose provided by the sponsor. Information will also be used to notify person(s) designated as the visitor sponsor of arrival and other pertinent information relating to entry on the installation.

Routine Uses: Records may be disclosed to applicable Federal, State, or local agency charged with the responsibility of investigating or prosecuting a violation or enforcing/implementing a statute, rule, regulation, order issued pursuant thereto.

Disclosure: Disclosure of requested information is voluntary. Failure to provide all or parts of information requested can result in denial of installation entry. System of records number F031 AF SF B, Security Forces Management Information System (SFMIS), Defense Biometric Identification Systems (DBIDS) applies.

**DO NOT MODIFY FORMAT**

Approval Stamp (55 SFS Use Only)

Signature of Authenticator (55 SFS Use Only)

Legal Name of Guest: (Last, First, MI)

Gender: (M/F)

DOB: (1962 Jan 11)

Driver’s License# State Issued (M19GO62BLU / MI)

United States Citizen

(Yes / No)

Page of 55 SFS Form 31 (17 May 2017)

ATTACHMENT 1

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