Attachment 1 PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

LIQUID PETROLEUM (LP) GAS

DISTRIBUTION SYSTEMS SERVICE

KADENA AIR BASE, KADENA MARINA,

CHIBANA GOLF COURSE, AND OKUMA ON

OKINAWA, JAPAN

18 CES/CEOES

KADENA AIR BASE, OKINAWA, JAPAN

6 April 2021

Summary of Changes

Change Date POC 0 20211209 Chinen PWS created

TABLE OF CONTENTS

Section Number and Title Page Number

1. DESCRIPTION OF SERVICES

1.2. REQUIREMENTS

1.3. SPECIAL REQUIREMENTS

2. SERVICES SUMMARY

2.1. PERFORMANCE ASSESSMENT

3. FACILITIES, EQUIPMENT, AND SERVICES

3.1 GOVERNMENT FURNISHED:

3.2. CONTRACTOR FURNISHED

4. GENERAL INFORMATION

4.1. QUALITY CONTROL

4.2. QUALITY ASSURANCE

4.3. SECURITY REQUIREMENTS

4.4. PHYSICAL SECURITY

4.5. HOURS OF OPERATION

4.6. CONSERVATION OF UTILITIES

4.7. RECORDS

4.8. ENVIRONMENTAL CONTROLS

4.9. GOVERNMENT OBSERVATIONS

4.10. SAFETY REQUIREMENTS

4.11. 18th MUNITIONS (18 MUNS) AREA REQUIREMENTS. (Reserved)

4.12. CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES DURING CRISIS

4.13. TYPHOON SERVICES

4.14. PHASE IN/ PHASE OUT

4.15. PUBLICATIONS

4.16. CONTRACTOR PERSONNEL

4.17. JAPANESE ROAD LAWS

4.18. REQUIRED INSURANCE BY JAPANESE LAW

4.19. CONTRACTOR VEHICLES

4.20. DAMAGES TO GOVERNMENT BUILDING, EQUIPMENT, OR VEGETATION

4.21. PERMITS, LICENSES, CERTIFICATIONS

4.22. GOVERNMENT INTERFACES

5. APPENDICES

Appendix A: Estimated Work Load Data

Appendix B: Facilities

1. DESCRIPTION OF SERVICES.

1.1. Purpose: This Contract is for services for the 18th Civil Engineer Squadron (CES), 18th Wing, Kadena Air Base (KAB) including surrounding United States Air Force (USAF), and Department of Defense (DOD) facility locations on Okinawa, Japan as listed in this Performance Work Statement (PWS). The overall Civil Engineer mission at Kadena AB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

1.1.2. Scope: The contractor shall provide all management, tools, supplies, equipment, and labor necessary to operate, maintain and repair the LIQUID PETROLEUM (LP) GAS distribution systems at Kadena Air Base, Kadena Marina, Chibana Golf Course, and Okuma on Okinawa, Japan.

1.2. REQUIREMENTS.

1.2.1. BASIC SERVICES. All work shall comply with the requirements of the 49 Code of Federal Regulation (CFR) Part 192 – Transportation of Natural and other Gas by Pipeline: Minimum Federal Safety Standards and the Department of Transportation’s Guidance Manual for Operators of Small Gas Systems (GMOSGS). The Contractor shall provide technical support to the Government to assure gas system work accomplished by other contractors conforms to the requirements of 49 CFR 192. The Contractor shall furnish LP gas services to include delivery of LP Gas cylinders, galvanized and/or plastic piping, pressure regulators, meters, automatic gas alarms, step-down transformers, hand valves, fittings pressure gauges and securing devices for the propane bottles to all facilities listed in Appendix B. The maintenance of equipment(s) and the pipe to use is the responsibility of the Contractor. See the Appendix B for specific data on propane gas service.

1.2.2. OPERATIONS AND PREVENTIVE MAINTENANCE. In performing system operation and preventive maintenance, the Contractor shall follow the GMOSGS. The Contractor shall develop an operation and preventive maintenance plan. The Contractor shall perform maintenance and repair services, technical oversight and replacement of 50 kg cylinders (equivalent of 25m³) listed in Appendix B of the PWS.

1.2.3. LEAKAGE SURVEYS. The Contractor shall perform flame ionization leak surveys of the LP Gas Systems at the start of the contract and every 4 years thereafter. The Contractor shall provide documentation by facility number, type(s) of inspection performed, and date completed to the Contracting Officer (CO) thru the Contracting Officer Representative (COR).

1.2.4. MAINTENANCE OF KEY VALVES, REGULATORS AND METERS. As a minimum, the contractor shall inspect, lubricate and exercise the key valves annually. Regulators and meters are inspected and calibrated as required by manufacturer’s technical manuals.

1.2.5. ABANDONMENT OF FACILITIES. The Contractor shall develop information concerning previously abandoned lines, and update the COR as additional lines are abandoned. If there are unforeseen vacancies at any of the buildings, only the CO or COR will direct the Contractor to remove the cylinder(s) from the facility. The COR must notify the CO that the building is no longer in use and the cylinders were removed.

1.3. SPECIAL REQUIREMENTS.

1.3.1. The Contractor shall provide corrective maintenance work required to return a system or component to proper operating condition. Corrective maintenance shall be conducted on a routine basis (operator maintenance) and maybe a result of preventive maintenance inspections, or as a result of service calls. The Contractor shall perform all system repairs and construction assigned following the requirements in the GMOSGS.

1.3.2. The Contractor shall be responsible for proper inspection, maintenance, and repair of LP Gas systems from the contractor furnished gas cylinders up to the Government’s equipment. This includes the contractor furnished galvanized and/or plastic piping, pressure regulator, meter, gas alarms, step-down transformers, hand valves, and the equipment that the LP Gas is being delivered in/to, in accordance with the standard commercial practices for LP Gas services on Okinawa, Japan.

1.3.3. The Contractor shall be responsible for delivery of LP Gas to the designated facilities in approved metal cylinders. The metal cylinders shall be maintained in a safe, serviceable condition at all times, cylinders shall be hydrostatically tested and certified in accordance with Okinawa laws/regulations, AFI 32-1067, and NFPA 58. Once delivered to a facility, propane cylinders shall be secured in an upright position to prevent tipping in an event of an earthquake or typhoon. The Contractor shall inspect the securing device every time a cylinder is delivered to ensure that it is not corroded and/or loose. There shall not be any gaps within the storage of propane bottles at any of the facilities. All propane bottles shall be chained tightly together, so that the bottles will not accidentally fall for any reason.

1.3.4. Removed Parts and Materials. Any item with a replacement cost over $500 that is removed from equipment or facilities shall be inspected by the COR prior to final disposition. All items, such as parts and materials, that are acquired and paid for by the US Government will remain and belong to the US Government after the completion and/or termination of this contract.

1.3.5. Reimbursable Parts. The Contractor shall bear the cost of all materials, parts and supplies including labor up to ¥10,000 per job order. Job orders that are more than ¥10,000 but less than ¥250,000, shall receive prior approval from the COR. If a job order exceeds ¥250,000, it shall require prior approval from the CO and shall be supported by a detailed breakdown. If the Contractor proceeds with work without prior approval from the CO through the COR, it shall be at no obligation to the Government. Discounts, core credits and rebates on items provided to the Contractor from different sources shall be credited to the Government. All purchase documents shall be made available to the COR and CO to review and audit. The Government will reimburse the Contractor for the excess amount for each completed job order that costs more than ¥10,000 only. For example: if a job order costs ¥15,000 for materials, parts and supplies, the Government will reimburse the amount of ¥5,000 to the Contractor. The Contractor shall bill for only completed reimbursable job orders each month. The billing shall be supported by an itemized list by job order of all reimbursements showing the item, quantity, unit cost, and total cost. The Contractor shall also provide original delivery tickets, sales slips and any other documents identifying items purchased under the cost reimbursement portion of this contract. No overhead, general and administrative, and profit shall be included for reimbursable items.

2. SERVICES SUMMARY

2.1. PERFORMANCE ASSESSMENT.

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success.

Performance Objective PWS Para Performance Threshold

Surveillance Method

Operate LP Gas Distribution System.

LP gas is provided to customers.

No leaks are present in the system.

Meters are calibrated and working properly.

1.2.1. Perform 100% of

operations with no deficiencies

Monthly Periodic Inspection and/or Customer Complaint/Feedback

Provide Preventive and Corrective Maintenance and Repairs.

System is maintained in good working condition. Records are accurate and current Service calls are handled appropriately. Customers are satisfied with service call performance.

Preventive maintenance is within recommended frequencies. All system and equipment components are free of defects, debris, errors, and problems. All equipment is properly calibrated.

1.2.2.

Through 1.3.5.

Perform 100% of operations with no deficiencies

Monthly Periodic Inspection and/or Customer Complaint/Feedback

Security and Safety Requirement

CRAWFORD, ROSITA V GS-12 USAF PACAF 18 CONS/PKP

Missing Surviellance Methods. please copy and paste the Service Summary from your QASP after remarks updates

3. FACILITIES, EQUIPMENT, AND SERVICES

3.1 GOVERNMENT FURNISHED:

The Government will provide water and electrical power when available to the Contractor without cost.

3.1.1 GOVERNMENT FURNISHED FACILITIES (GFF): None

3.1.2 GOVERNMENT FURNISHED EQUIPMENT (GFE): None

3.2. CONTRACTOR FURNISHED

3.2.1. Except for those items or services specifically stated as Government Furnished in section 3.1, the Contractor must furnish everything needed to perform the contract requirements and obligations stated in this PWS.

3.2.2. SPECIALIZED PROPERTY OR REQUIREMENTS

3.2.2.1. Vehicle Installed Equipment: The Contractor must ensure that any equipment that is installed on vehicles and used in the performance of this contract will not contaminate the environment. Examples of contamination are leaks, spills, or exhaust that exceed local “smog” regulations.

4. GENERAL INFORMATION

4.1. QUALITY CONTROL

4.1.1. The Contractor must develop and maintain a quality control program to ensure LP Gas distribution systems services are performed in accordance with commonly accepted local commercial practices. The Contractor must develop and implement procedures to identify, prevent, and ensure no recurrence of defective services. At a minimum, the Contractor must develop quality control procedures addressing the areas identified in (Para 2.1 Performance Assessment).

4.1.2. The government will rely on the Contractor's existing quality control systems to maintain a minimum level of quality control.

4.1.3. The Contractor must keep all records of inspections pertaining to this contract until final settlement of any claims under this contract. When requested, all records must be made available to the Government.

4.2. QUALITY ASSURANCE

4.2.1. The Government will periodically evaluate the Contractor’s performance by appointing a COR to monitor performance to ensure services are received. The COR will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's QCP and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints.

Likewise, the Government may decrease the number of quality control inspections if merited by performance. The Government will also investigate complaints received from various customers located on the installation. The Contractor is responsible for initially validating customer complaints. However the COR, with coordination through the CO as required, has the final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.2. Subsequent to contract award, the identity of the COR, with a letter defining his/her duties and authority will be promptly furnished to the successful contract awardee.

4.2.3. The COR will inform the contract manager when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on his/her surveillance checklist with the date and time the discrepancy was noted and will request the Contractor’s contract manager (or authorized representative) to initial the entry on the checklist.

4.2.4. Any matter concerning a change to the scope, prices, terms or conditions of this contract must be referred to the CO in writing.

4.2.5. The services performed by the Contractor during the period of this contract, will be subject to review by the CO or COR.

4.3. SECURITY REQUIREMENTS

4.3.1. Security and base access requirements are contained in Air Force FARS (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations (Oct 2019). Contractor employees are required to obtain and display identification badges. The Contractor should anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.2. ID Passes, Badges and Vehicle Stickers: The Contractor is responsible to obtain such clearances and/or passes as required for its employees to enter military installations after contract award and prior to the start of work. The Contractor must be responsible for all passes issued to

CRAWFORD, ROSITA V GS-12 USAF PACAF 18 CONS/PKP

what letter ? May I see it please?

CRAWFORD, ROSITA V GS-12 USAF PACAF 18 CONS/PKP

different font, make it same font please his/her employees under this contract. Applications must be coordinated through the CO or COR.

At the time of application, the 18th Security Forces Squadron (18 SFS) may conduct background checks on any or all employees. Upon termination of employment of any personnel, the Contractor must be responsible for returning identification cards and base passes to 18 SFS within 24 hours.

4.4. PHYSICAL SECURITY

4.4.1. The Contractor must be responsible for safeguarding all government property provided for Contractor use. At the close of each work period, Government facilities, property and materials must be secured.

4.4.2. Key Control: When applicable, the Contractor must establish and implement methods of ensuring that no keys/key cards issued to the Contractor by the Government are lost or misplaced, and are not used by unauthorized persons. Such procedures must include turn-in procedures for any issued keys by personnel who no longer require access to locked areas. (NOTE: All references to keys also include key cards.) The contractor must not duplicate keys issued by the government.

4.4.2.1. The Contractor must immediately report the occurrences of a loss of any key to the COR.

4.4.2.2. In the event a master key is lost or duplicated, the Government is required to replace all locks and keys for that system.

4.4.2.2. In the event keys are lost or stolen, and dependent on the risk associated with the lost or stolen keys the Government may:

1. Request the Contractor replace the lost key(s) at no cost to the Government,

2. Request the Contractor replace the full locking system at no cost to the Government,

3. Replace the key(s) or the full locking system at the Government’s expense. When re-keying or lock replacement is required at Government expense, the Government may establish a contract debt if the funds expended are not otherwise resolved favorably by the contractor.

4.4.2.4. The Contractor must not allow the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor must not allow employees to open any locked areas for any person(s) other than the Contractor’s employees and/or personnel authorized by the CO, who are engaged in the performance of assigned work.

4.4.3. Lock Combinations: The Contractor must establish and implement methods of ensuring that lock combinations are not revealed to unauthorized persons. The Contractor must ensure that lock combinations are changed when personnel having access to the combinations no longer need to know such combinations. These procedures must be included in the Contractor’s key control plan.

4.5. HOURS OF OPERATION

4.5.1. Normal Hours of Operation: The Contractor may perform the services required under this contract during the following hours: 07:30 to 16:30, Sunday through Saturday, The LP Gas services will have a continuous operation 7 days a week and 24 hours daily whole year round.

This includes weekends, federal and Japanese holidays with no exemptions. The Contractor may work extended hours with prior approval of the CO, to ensure timely completion of work at no additional cost to the Government.

4.5.2. Emergency Services: On occasion, the CO or COR may request emergency services in support an activation or exercise of contingency plans outside the above described normal duty hours.

4.6. CONSERVATION OF UTILITIES

4.6.1. When available, access to utilities will be provided. The Contractor must carefully conserve any utilities furnished. The Contractor must instruct employees in utilities conservation practices. The Contractor must be responsible for operating under conditions that prevent the waste of utilities, which include the following: lights may be used only in areas where and when work is actually being performed and turned off when not needed. Mechanical equipment controls for heating, ventilation and air conditioning systems must not be adjusted by the Contractor or by Contractor employees unless authorized. Water faucets or valves must be turned off after the required use has been accomplished. Not all utilities are available at all locations.

4.7. RECORDS

4.7.1. The Contractor must be responsible for creating, maintaining, and handing over all government-required records specifically cited in this PWS. If requested by the Government, the Contractor must provide the original record or a reproducible copy of any record within five business days of receipt of the request. Any reports not specifically mentioned in this PWS that are required by local, national, prefecture, and/or federal regulations, international agreements, Status of Forces Agreements (SOFA), Japan Environmental Governing Standards (JEGS) must be available to the COR.

4.8. ENVIRONMENTAL CONTROLS

4.8.1. Compliance with Laws and Regulations: The Contractor must be knowledgeable of, and comply with, all applicable Japan Environmental Governing Standards (JEGS) and requirements regarding environmental protection. In the event that environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

If there is an increase or decrease in cost because of the change, the Contractor must inform the

CO pursuant to notice requirements and negotiate a modification to the contract.

4.8.2. Notification of Environmental Spills: Spills or release of any hazardous substance identified in JEGS Table 16.3 must be immediately reported by the Contractor or its agent to the Kadena Air Base Fire Department at 098-934-5911 or Camp Foster Fire Department at 098-911-1911 in accordance with JEGS Chapter 13. The liability for the spill or release of hazardous substances rests solely with the Contractor and its agent.

4.8.3. Material Storage and Use: The Contractor must follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.8.4. Environmental Management System (EMS) Training. The Contractor must appoint an environmental POC to complete EMS training provided by the AF The Environmental Awareness Course Hub (TEACH) at https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f prior to the start of work to oversee and maintain environmental soundness at the project site for the entire duration of the contract when applicable. The Contractor POC must be responsible for training all other employees at the site prior to the start of any project/work activities

4.8.5. Hazardous Materials. Prior to bringing any chemicals on KAB, the Contractor must submit the following to the COR for approval:

4.8.5.1. Hazardous Materials: Any hazardous materials brought onto KAB must be approved in the Enterprise Environment, Safety, and Occupational Health Management Information System (EESOH-MIS) or by USAF Form AF-3952 coordinated through the 18th Logistics Readiness Squadron (18 LRS) HAZMART Pharmacy and approved by 18th Wing Safety, 18th Medical Group Bioenvironmental and 718 CES/CEIE Environmental authorities. (AFMAN 32-7002 dated 04 Feb 2020). The Contractor is responsible for disposal of any hazardous waste generated during this contract.

4.8.5.2 Safety Data Sheets (SDS) and approval in EESOH-MIS or by Form AF-3952 must be presented to the COR before bringing hazardous materials on the base.

4.8.5.3. Hazardous materials must be transported, stored, handled, used, and disposed of, in accordance with Occupational Safety and Health Act (OSHA2206) General Industry, Occupational Safety and Health Standards (29 CFR 1910) and JEGS, The Contractor may not store any Hazardous materials on KAB property.

4.8.5.4. The Contractor may consult with the Kadena HAZMART Pharmacy at extension 634- 7724 or 634-7728 for a determination of whether a product is a hazardous material.

https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f

4.8.5.5. All containers with hazardous materials must be correctly marked, labeled with their contents, and protected from damage.

4.8.6. Prior to bringing any hazardous materials to a base other than KAB, the Contractor must receive approval following that base’s procedures.

4.8.7. Spills

4.8.7.1. Notification Requirements: While on KAB, report all spills of hazardous materials immediately to 18 CES/CEF Fire Department at 911 or 098-934-5911 and to the COR. For spills at installations other that KAB, notify that location’s fire department and the COR.

4.8.7.2. Responsibility: The Contractor is responsible for all spill cleanups. The Contractor must determine, as quickly as possible, the nature of the spilled substance and implement the necessary safety precautions to protect both human health and the environment. Clean up must be in accordance with applicable local laws and regulations, at no additional cost to the Government, and must only be performed by personnel adequately trained in spill response and clean up techniques for the severity of the spill incident.

4.8.7.3. Reporting Requirements: The Contractor must submit a written follow-up report to COR not later than seven (7) calendar days after any spill incident. The written report must conform to the requirements detailed in the 18th Wing Administrative Plan 545 – Spill Prevention and Response. At a minimum, the report must provide the information necessary to complete an Environmental Pollution Incident Report Form. Copies of this form are available from the Environmental Office (718 CES/CEIE).

4.8.7.4. If the Government has to perform emergency spill response and clean up, due to the non-availability of Contractor personnel, or if the spill is beyond the capacity of the Contractor’s personnel, the Government may establish a contract debt if the funds expended are not otherwise resolved favorably by the contractor.

4.9. GOVERNMENT OBSERVATIONS

4.9.1. With CO/COR coordination, Government personnel other than the CO and COR may, from time to time observe Contractor operations. However, these personnel may not interfere with Contractor performance or make any changes to the contract. The Contractor will make no changes unless directed by the CO in writing.

4.9.1.1. It is expected the Contractor will interact with US military members and other government personnel. The interaction may take place with or without the CO or COR present. The Contractor must not take any actions on a request from a stakeholder or customer without CO approval. The Contractor must report any such requests to the COR as soon as possible.

4.10. SAFETY REQUIREMENTS

In performing work under this contract, the Contractor must:

4.10.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.2. Perform work in a safe manner as required by OSHA 2206, Occupational Safety and Health Standards (29 CFR 1910) and JEGS.

4.10.3. Develop and provide, at the start of the orientation period or the start of the first operational performance period (if there is no orientation period), a safety plan to provide a safe work environment for the protection of Government facilities and property as well as Contractor personnel.

4.10.4. Provide protection to Government property to prevent damage during the period of time the property is under the control or in possession of the Contractor.

4.10.5. All subcontracts will comply with all safety provisions within this PWS.

4.10.6. Record and report promptly (within one hour) to the CO or COR, all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

4.10.7. In the event of an accident/mishap, take quick and reasonable action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.10.8. If the Government elects to conduct an investigation of the accident/mishap, the Contractor must cooperate fully and assist Government personnel in the conduct of the investigation until the government completes the investigation.

4.10.9. Include a clause in each applicable subcontract requiring the sub-Contractor’s cooperation and assistance in accident reporting and investigation.

4.10.10. Ensure personnel have the following on-base emergency services phone numbers available and programmed into their cell phones as needed:

KAB, Okuma, Camp

Shields, or Torii Station Camp Foster, Camp Courtney, Camp Hansen, Camp Schwab, or Camp Kinser

Emergency (Base Phone) 911 911 Fire Protection 634-6011 645-3776 Security Police 634-1880 645-7441 Emergency (From Cell Phone) 098-934-5911 098-911-1911

4.11. 18th MUNITIONS (18 MUNS) AREA REQUIREMENTS. (Reserved)

4.12. CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES DURING CRISIS

4.12.1 In accordance with DoDI 3020.41, Operational Contract Support Enclosure 2, para 2c, the Functional Commander or Director has determined that OPERATION & MAINTENANCE OF LIQUID PETROLEUM (LP) GAS DISTRIBUTION SYSTEMS SERVICES requirement is not considered mission essential. The services will not be required when the facility is closed at the direction of the Commander. This includes base closure for inclement weather. The CO or COR will notify the Contractor’s POC if the facility is closed due to inclement weather or for other reasons. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours. Emergency situations (i.e., accident and rescue operations, civil disturbances, natural disasters, military contingency operations and exercises) may necessitate the Contractor provide increased or reduced support as determined by the CO. The Government will negotiate an equitable adjustment with the Contractor for the cost of these emergency requirements. If notification to discontinue services is not received, the Contractor will be expected to continue performance IAW this PWS.

4.13. TYPHOON SERVICES

4.13.1. Tropical Cyclone (Typhoon) Actions: When Tropical Cyclone Condition of Readiness (TCCOR) 2 or TC-2 is declared by KAB weather authorities, the Contractor must suspend service.

4.13.1.1. TCCOR 1C - When TCCOR 1C or TC-1C is declared by KAB weather authorities, the Contractor should depart military bases and monitor radio/television for changes in TCCOR Conditions.

4.13.1.2. TCCOR ALL CLEAR - When TCCOR ALL CLEAR is declared by KAB weather authorities, the Contractor must report to the COR to resume services.

4.14. PHASE IN/ PHASE OUT

4.14.1. During Phase-In, the Contractor is expected to complete access requests and background checks, as applicable to this contract, if not previously accomplished. This is normally not expected to exceed 60 days from the start date of the contract. If the Contractor is not at full performance level by or before 60th day effective date of contract award, the CO may request a conference to discuss any impairments and the remedies necessary to meet full performance levels.

4.14.1.1. Whenever practical, the CO may request a post-award conference to identify Phase-In plans and schedule.

4.14.1.2. If during the Phase-In period it is believed that conditions may or will prohibit the Contractor from fully performing according to this contact, the Contractor must notify the CO and COR in writing, explaining the issues prohibiting full performance.

4.14.2. Phase-Out: If there is a change in Contractor or if the operation reverts to in-house, the incumbent Contractor must provide familiarization, to the Government or the follow-on Contractor, whichever the case may be. During the phase-out familiarization period, the incumbent must be fully responsible for the services provided under this contract.

4.14.2.1. The Government reserves the right to conduct site visits on all Contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is not awarded to the incumbent, the incumbent Contractor must cooperate to the extent required to permit an orderly transition. If approved by the CO, the Contractor’s successor may place a recruitment notice, accessible to current employees, in each facility.

4.15. PUBLICATIONS

4.15.1. Compliance with all publications, regulations and operating instructions provided by the Government is required when:

4.15.1.1. The publications pertain to procedures for materials expediting herein and where the Contractor is authorized by the PWS to accomplish the work specified in the publication, regulation or operating instructions.

4.15.1.2. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements

4.15.2. The Contractor is required to acquire and work on the latest version of the publication.

4.15.3. When, as a result of a publication change, the cost to the contactor changes, the Contractor must request an equitable adjustment to the Contracting Officer within 30 days.

4.15.4. The Contractor must notify the CO when, as a result of a publication change, the contractor is unable to complete the contract under the agreed upon terms.

4.16. CONTRACTOR PERSONNEL

4.16.1. Contract Manager: The Contractor must provide a contract manager and alternate contract manager who must be responsible for the performance of the services. The names of the contract manager and alternate must be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate must be able to read, write, speak and understand English.

4.16.1.1. The contract manager or alternate must have full authority to act for the Contractor on all contract matters relating to daily operations of this contract.

4.16.1.2. The contract manager or alternate must be available to meet during normal duty hours within two hours’ notice to meet on the installation with Government personnel (designated by the CO) to discuss problems. For special conditions after normal duty hours, the contract manager or alternate must be available within four (4) hours.

4.16.2. Contractor Employees: The Contractor must not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.16.2.1. Contractor personnel must present a neat appearance and be easily recognized as Contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.16.2.2. The contractor must not employ an individual who is an employee of the U.S.

Government if employing that person would create a financial conflict of interest. Additionally, the contractor must not employ an individual who has status under the United States – Japan Status of Forces Agreement unless the individual seeks and receives approval according to DoD 5500.07- R, Joint Ethics Regulation; USFJINST 36-1001, Commercial Activities and Private Employment in Japan; and service component guidance applicable to that individual. The contractor must not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Contractor Labor Relations Activities.

4.16.2.3. Military Personnel, including Military Reservists and National Guard members may be subject to recall to military duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform; however, their absence at any time does not constitute an excuse for nonperformance under this contract.

4.17. JAPANESE ROAD LAWS

4.17.1. The Contractor must comply with Japanese road laws while on U.S. Military Installations to specifically include: Article 43, The Road Law (Japan) Prohibited Acts Relative to Roads. No person must commit the following described acts:

4.17.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.17.1.2. Article 43-2 - Measures to be Taken to Prevent Cargo or Things Loaded on Motor Vehicle from Falling Out.

4.17.2. The agency managing a road may, when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle or correcting the method of loading, traveling or operation of the vehicle.

4.18. REQUIRED INSURANCE BY JAPANESE LAW

4.18.1. The Contractor must obtain and maintain during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contractor at the work site:

4.18.1.1. Type: Automobile Property Damage insurance amount: ¥3,000,000 or the dollar equivalent. Bodily Injury insurance amount: ¥30,000,000 or dollar equivalent.

4.18.1.2. All vehicles must be properly inspected/insured IAW Japanese Compulsory Insurance (JCI) requirements.

4.18.2. Prior to the commencement of work hereunder, the Contractor must furnish the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance must contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the required Japanese law in which this contract is to be performed and in no event less than thirty 30 days after written notice thereof to the CO.

4.19. CONTRACTOR VEHICLES.

4.19.1. The Contractor must provide the COR with a list of all vehicles to be utilized on base. The list must identify type of vehicle and license number. Only vehicles identified on this list will be allowed on government facilities. The Contractor must update this list as vehicle requirement changes.

4.19.2. Identification Number. Each vehicle must have clearly visible on each side, the Contractor’s name and a vehicle identification number.

4.19.3. Condition. The Contractor must ensure all vehicles are and remain in serviceable condition.

All vehicles must meet prefecture safety requirements of Japanese Government and applicable vehicle safety standards.

4.20. DAMAGES TO GOVERNMENT BUILDING, EQUIPMENT, OR VEGETATION.

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price. (Apr 1984).

4.21. PERMITS, LICENSES, CERTIFICATIONS.

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications;

give all required notices; and comply with applicable Federal, State, Country, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review.

4.22. GOVERNMENT INTERFACES

Do not interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the COR immediately by the most expedient means available. Do not take any additional actions based on this interface without CO or COR approval.

5. APPENDICES.

A) Estimated Workload Data B) Facilities

Appendix A: Estimated Work Load Data

LP GAS, QM (m³) (Four year history usage per month)

FY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total

18 4,200 6,746 6,992 6,877 6,870

5,984 6,626 6,517 7,929 7,793

7,558 7,887 81,978

19 6,860 8,068 6,284 6,907 7,024 6,770 7,003 7,501 7,603 7,815 7,291 7,490 86,616

20 6,030 6,973 7,464 6,804 7,924 6,411 5,265 3,220 5,356 6,653 5,538 5,602 73,240

21 6,782 7,385 6,765 7,354 6,611 6,703 7,865 7,328 7,941 7,290 6,908 8,267 87,197

Appendix B: Facilities

Average Annual Usages of facilities included in the LP Gas operation maintenance service are listed below:

FACILITIES BLDG NO.

AVERAGE

ANNUAL

USAGE IN m³

1 Bowling Center, Kadena AB 113 2,159m³

2 Central Kitchen, Kadena AB 772 2,727m³

3 Chili’s Restaurant, Kadena AB 105 9,273m³

4 Chibana Golf Course, Okinawa City 55061 4,752m³

5 Seaside Restauranté, Kadena-Cho (Kadena Marina) 3629 6,649m³

6 NCO Club, Kadena AB 621 22,092m³

7 Officer’s Club, Kadena AB 313 3,509m³

8 Okuma Recreation Center, Okuma 128 10,823m³

9 Schilling Community Center, Kadena AB 455 6,440m³

10 Tee House Restaurant, Kadena AB 11 2,028m³

11 Chili’s Restaurant (USO), Kadena AB 337 4,074m³

12 Kadena High School, Kadena AB 9490 / 9493 603m³

13 Air Power Café, Kadena AB 3522 256m³

14 Kadena Middle School, Kadena AB 9399 651m³

TOTAL 14 Bldgs 76,034m³