Attachment 1_PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

DISA Kitchen Equipment Maintenance and Repair DISA Headquarters, Ft. Meade, Maryland as of 1 July 2021

Tracking Number:

1. Contracting Officer’s (KO) Representative (COR).

a. Primary COR.

Name:

Department of Defense Activity Address Code (DODAAC):

HC1085

DISA Headquarters, Fort George G. Meade, MD

Phone Number:

E-Mail Address:

b. Alternate COR.

Name:

Organization:

Department of Defense Activity Address Code (DODAAC):

Address:

Phone Number:

E-Mail Address:

2. Contract or Task Order Title. DISA Kitchen Equipment Maintenance and Repair, DISA Headquarters, Fort George G. Meade, Maryland.

3. Background. The Defense Information Systems Agency (DISA) Headquarters Facility complex on Fort Meade, Maryland houses some 4,300 military, DOD civilian, and contractor personnel of DISA. The complex includes a food service operation on the lower level of the Commons building currently operated by Sodexo. Most of the complex is secured for secret level open storage but, the kitchen and cafeteria are not.

PWS/ DISA HQ Kitchen Maintenance and Repair Page 4 of 8 Pages 1 July 2021

4. Objectives. Perform preventive maintenance and repairs on kitchen equipment in the Commons building of DISA HQ. A list of equipment is in Attachment A. The kitchen is in operation on Federal workdays, Monday through Friday and prepares breakfast and lunch menus.

5. Scope. Scope will include preventative maintenance and repairs of the kitchen equipment listed in Attachment A. The Government may, at any time, update the list of equipment listed in Attachment A as the equipment is replaced. The contractor will be responsible for preventative maintenance and repairs should the equipment be updated in Attachment A. Product and support services stated in Section 6 define requirements to support DISA facility functions. Summary of services that are to be provided under this contract are as follows:

Task 1 – Kitchen Equipment Preventive Maintenance Task 2 – Kitchen Equipment Repair Subtask 2.1 – Provide Routine Repair Calls Subtask 2.2 Provide Urgent Repair Calls Subtask 2.3 – Provide Emergency Repair Calls Subtask 2.4 – Provide Kitchen Equipment Repair Parts

All work shall meet, exceed, or be in conformity with the requirements of applicable National Sanitation Foundation (NSF), American Society of Mechanical Engineers (ASME), American National Standards Institute (ANSI), National Electrical Code (NEC), National Fire Protection Associ- ates (NFPA), Occupational Safety and Health Act (OSHA), Environmental Protection Agency (EPA), United States Department of Agriculture (USDA), United States Public Health Service (USPHS), state and local laws and regulations.

6. Performance Requirements. The contractor shall provide the required materials and labor necessary to complete the requirements of this PWS. A detailed list of deliverables required under this PWS can be found in Section 11; this chart identifies required submission dates for each deliverable.

Contractor personnel performing work under this contract shall have the technical qualifications, experi-ence, training, and any required certifications to repair and perform maintenance on kitchen equipment. . Contractor personnel maintaining or repairing refrigeration equipment shall possess required EPA certification for handling chlorofluorocarbons (CFCs). The contractor shall provide documentation of these qualifications to the Contracting Officer Representative (COR) or Alternate COR within 5 days of contract award.

The Contractor is responsible for performing preventative maintenance as described in 6.1 Task 1, and accepting ad hoc repair calls within normal working hours. Normal working hours is Monday through Friday; 0800 to 1700, excluding Federal holidays, during the performance of this contract. The COR or Alternate COR will call in service call to the contractor during performance of this contract.

Repair calls can be classified as routine, urgent or emergency. Repair calls limits include total labor and material cost, and are described in section 6.2 of this PWS. For planning purposes, the amount of service calls from April 2020 to May 2021 includes:

Total Repair Calls: 25 per year Level 1 Repairs: 8 Level 2 Repairs: 7 Level 3 Repairs: 10 1 Emergency Call was made during this period.

6.1 Task 1: Preventive Maintenance for Kitchen Equipment (Firm Fixed Price). The contractor shall provide preventive maintenance on kitchen equipment in the Commons building of DISA HQ to keep equipment in peak operating condition. A list of equipment is in Attachment A. Preventive maintenance consists of inspection, testing, refilling coolant, performing tests for leaks, cleaning, oiling, adjustment, calibrating, and minor part and component replacement (such as filters, belts, hoses, fluids, oil and grease), as required to verify proper system operation, minimize malfunction, breakdown, and deterioration of equipment. Preventative Maintenance will be performed in accordance with the equipment manufacture’s recommendations and will include: checking with the operating personnel to identify deficiencies, verification of proper operation of controls, thermostats and safety devices, condenser coil cleaning, part and filter replacement as needed and any other service needed to maintain in proper operating condition.

6.1.1 Subtask 1 Preventative Maintenance Intervals and Site Visits: Minimum preventive maintenance intervals are shown on Attachment A for each piece of equipment. Additionally, the contractor shall perform a quarterly site visit to perform the minimum maintenance intervals.

6.1.2 Subtask 2 Predictive Testing and Inspection: The contractor shall perform predictive testing and inspection as a method to detect the onset of degradation of the equipment at each maintenance interval. Based on the testing and inspection, the contractor shall submit a report of future preventative measure, including when the equipment may become beyond economical repair and should be replaced.

Deliverables for 6.1

· Preventive Maintenance management plan and schedule.

· Recommended Equipment Replacement Schedule. Contractor shall include a recommended equipment (to the equipment in Attachment A) replacement schedule based on its industry expertise, and knowledge of the equipment.

· Monthly Preventive Maintenance Report.

· Quarterly Predictive Testing and Inspection Report.

6.2 Task 2: Kitchen Equipment Repairs. Repair is defined as overhaul, reprocessing or replacement of constituent parts or materials that have deteriorated by action of the elements or usage and have not been corrected through maintenance or replacement of the entire unit or system if beyond economic repair. Repairs shall replace failed components and restore the equipment to fully operational status. In the event equipment is in need of repair, the COR will determine the category of the repair (emergency, urgent or routine, as defined below) and will contact the contractor. The contractor shall complete the work within described timelines.

Repair calls will be authorized in accordance with subtasks 6.2.1, and 6.2.2. Repair calls shall be billed after completion of each service call and will not be authorized on a monthly billing basis. Repair calls are defined by three levels and can apply to routine and urgent repair calls.

Level I is set at not to exceed 12 calls per year. The number of calls cannot exceed 12 without a modification issued. If at the end of the contract period the full quantity of calls has not actually been placed, a modification will be issued to reduce the quantity and pay for only the calls performed. Level I costs range from $0-$500

Level II is set at not to exceed 14 calls per year. The number of calls cannot exceed 14 without a modification issued. If at the end of the contract period the full quantity of calls has not actually been placed, a modification will be issued to reduce the quantity and pay for only the calls performed. Level II costs Range $501-$2,500.00

Level III is set at not to exceed 6 calls per year. The number of calls cannot exceed 6 without a modification issued. If at the end of the contract period the full quantity of calls has not actually been placed, a modification will be issued to reduce the quantity and pay for only the calls performed. Level III cost Range $2,501.00- $5,000.00

6.2.1 Subtask 1 Routine Repair Calls: The Contractor shall complete the required services that do not qualify as an emergency or urgent within five (5) calendar days after identifying the requirement or receipt of parts/materials.. When practical, the Contractor shall group routine requirements into work packages and accomplish as a single undertaking.

6.2.2 Subtask 2 Urgent Repair Call: Urgent service calls require immediate action to correct or prevent loss or damage to Government property and assets, or eliminate safety or life-threatening hazards to personnel or property. Urgent repair calls shall be completed within two (2) business days of notification. If the repair will require parts/material that will take longer than the two (2) business days, then the contractor must receive approval from the COR to exceed the two (2) business day requirement. After receipt of repair parts/materials, the contractor must complete the repair within one (1) business day.

6.2.3 Subtask 3 Emergency Repair Call: Emergency service calls require immediate action to correct or prevent loss or damage to Government property and assets, restore disrupted services, or eliminate safety or life-threatening hazards to personnel or property. Emergency repair calls shall be responded to within four (4) hours of notification. The contractor shall complete the required repair of an emergency condition that is detrimental to the mission or reduces operational effectiveness. If a repair part with a cost exceeding $500 is needed, the contractor shall notify the Government. The Government will have the option to complete the repair by purchasing the repair through the T&M line item. Once the part has been approved, the COR and the contractor will establish a repair completion timeframe. If an agreement cannot be reached, the COR will make a decision as to the completion timeframe.

Should the contractor determine a piece of equipment to be beyond economical repair, the contractor shall submit written justification to the COR detailing the reasons that the equipment should be replaced versus repaired, giving an estimated repair cost, and giving the estimated cost of a replacement piece of equipment. The government reserves the right to have the equipment examined by a 3rd party to determine its condition.

6.2.4 Subtask 4 Repair Parts Optional. The contractor shall be responsible for identifying any worn or defective parts which require replacement. The contractor must receive, and provide upon request, multiple vendor quotes to ensure the Government is receiving a fair and reasonable price for the part. Should the contractor not have the option to receive multiple vendor quotes, they must explain the reasoning to the COR for approval. Decision to purchase those parts under this contract is reserved for the COR. All replacement parts must meet the original equipment manufacturer (OEM)’s specifications, tolerances and all applicable industry standards, including those replacement parts below the $500 limit. Only new standard parts or parts equal in performance to and interchangeable (without alteration) with new parts shall be used in performing repairs.

Deliverables for 6.2

· Monthly Repairs report

7. Performance Standards. The following chart outlines the acceptable quality levels and expectation. of the contract. The Quality Assurance Surveillance Plan (QASP) has been attached for contractor reference.

6.0 Personnel Qualifications –

Contractor personnel performing work under this contract shall have the technical qualifications, experience, training, and any re-quired certifications to do so. Con- tractor personnel maintaining or repairing refrigeration equipment shall possess required EPA certifi-cation for handling chlorofluoro- carbons (CFCs).

6.0 Safety

All contractor personnel to work in a safe manner as depicted at site location, and must follow all OSHA requirements. If the contractor determines the space for repair is unsafe upon arrival, it must notify the COR immediately.

work on-site.

The sum of number of site visits a safety incident occurs divided by the total sum of site visits the contractor has during the period of performance.

6.0 Cleaning

Cleaning means the contractor leaves the area in the same condition as when it started work, to include removing all trash and oil from the equipment being repaired or inspected.

Restore equipment to fully opera- tional status within emergency, urgent or routine time frames.

90% of the time 100% Inspection and Pe- riodic Inspection

Periodic Inspection Customer Input The sum of the deliverables received that are provided by the due date divided by the total number of deliverable.

Repairs The sum of the routine, urgent and emergency repairs that are completed on-time divided by the total number of routine, urgent and emergency repairs.

8. Incentives. Favorable CPARS ratings for quality work.

9. Place of Performance. Defense Information Systems Agency Headquarters, Common Building, 6910 Cooper Avenue, Fort George G. Meade, Maryland 20755.

10. Period of Performance (POP). The period of performance will consist of a one year base period with four 1-year option periods. As directed by the COR, the contractor shall continue performance in emergency or mission essential conditions.

11. Delivery Schedule. All work under this requirement shall be completed within the POP outlined in the resultant order, to include all products procured.

PWS

Task #

Format Within 14 calen- dar days after award.

Maintenance Re- ports Contractor- Determined Format On the 5th work-day of each month

Determined Format On the 5th workday of every third month (Jan, Apr, Jul, Oct)

Determined Format Within 14 calendar days after award, and after each option exercise (if exercised)

Format On the 5th work- day of each month

*Standard Distribution: 1 soft copy of deliverable to the Contracting Officer; 1 soft copy of deliverable to the Primary COR.

12. Security Requirements. Contractor Personnel performing work shall be US Citizens and comply with Ft. Meade base requirements. Access to buildings and the Contractor work area will be limited to normal working hours, unless specifically coordinated with the COR. The contractor also understands under no circumstances will any cell phones or other unapproved electronic devices be allowed into the DISA Headquar ters facility. Failure to follow this policy will result in removal from the DISA Facility by DISA Security.

Security badges are required for all contractors and contractor employees; applications for security badges will be as directed by DISA’s security office. No contractor, employee, or representative of the contractor will be admitted to any DISA site unless he/she furnishes satisfactory proof that he/she is a citizen of the United States or that he/she has been cleared by DISA Security.

13. Other Pertinent Information or Special Consideration. The Government will provide electrical power as required for immediate work only at existing outlets. The Government will not provide office space operational facilities or storage areas. The Government will not furnish tools, equipment, material or services. The Government will provide the contractor copies of, or access to, required documents, publications, and documentation pertaining to the kitchen equipment. The contractor shall be subject to all military and access rules and regulations while working on a Government installation.

ATTACHMENT A

Unique Equipment Identifier (Tag)

Equipment Type

Manufacturer

Model

Serial #

PM

Interval

SA

SA

SA

SA

SA

Q

PWS/ Kitchen Maintenance Page 5 of 8 Pages 1 July 2021

Unique Equipment Identifier (Tag)

Manufacturer

Model

Serial #

PM

Interval

SA

SA

SA

NA

NA

NA

SA

SA

SA

SA

Q

Unique Equipment Identifier (Tag)

Manufacturer

Model

Serial #

PM

Interval

PM Intervals Q = Quarterly SA = Semi-Annual