Attachment 1 - PWS - Airfield Runway Friction Testing.pdf

RUNWAY FRICTION TESTING

PERFORMANCE WORK STATEMENT (PWS)

JOINT BASE SAN ANTONIO (JBSA)

15 April 2020

1 DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to conduct airfield runway friction testing at Joint Base San Antonio (JBSA), TX. In performing airfield runway friction testing, the United States Air Force follows guidance as published by the Federal Aviation Authority (FAA) per FAA AC 150/5320- 12C runway friction surveys should be conducted at a minimum of once per year. Friction surveys shall include an evaluation utilizing Continuous Friction Measuring Equipment (CFME). A complete survey shall include test runs at both 40 miles per hour (mph) and 60 mph within ten feet on both sides of the centerline.

1.1 REQUIREMENTS.

1.1.1 KELLY FIELD RUNWAY: The Contractor shall perform 12 total runway friction tests per year (one per month) on Kelly airfield runway 16/34. Tests should be conducted 30 days apart plus or minus 3 days.

1.1.2 RANDOLPH EAST RUNWAY: The Contractor shall perform 2 total runway friction tests per year (once every 6 months) as required on Randolph airfield runway 15L/33R. Tests should be conducted 6 months apart plus or minus 14 days.

1.1.3 RANDOLPH WEST RUNWAY: The Contractor shall perform 2 total runway friction tests per year (once every 6 months) as required on Randolph airfield runway 15R/33L. Tests should be conducted 6 months apart plus or minus 14 days.

1.1.4 RANDOLPH AUXILIARY AIRFIELD AT SEGUIN: The Contractor shall perform 1 total runway friction tests per year (once every 12 months) as required on Seguin airfield runway 13/31. Tests should be conducted 12 months apart, plus or minus 14 days.

1.1.5 Testing: The friction testing shall be accomplished by a self-wetting CFME as delineated in accordance with AFMAN 32-1041, Pavement Evaluation Program, and FAA AC 150/5320- 12C. Friction testing is performed along the entire length of the runways. Test runs shall be completed at both 40 mph and 60 mph in each direction within ten feet of the runway centerline.

The Contractor shall be responsible for daily clean up at the work site and complete restoration of the area after completion of the work.

1.1.6 Survey: The Contractor shall also perform a rubber deposit survey and assign a classification for every 500 feet of longitudinal runway pavement in accordance with AFMAN 32-1041 and UFC 3-260-03.

1.1.7 Report: The Contractor shall provide comprehensive report(s) of each friction testing result(s) within seven (7) calendar days after completion of test to CES; the report(s) shall be provided prior to the contractor invoicing for the performed test. At a minimum, the report(s) shall include:

1.1.7.1 Coversheet with Name of the company providing the test, date of the report, location, company contact information (person name, address, website, e-mail, phone number)

1.1.7.2 The listed regulations and statutes the testing meets.

1.1.7.3 Certification of calibration

1.1.7.4 Training certification

1.1.7.5 Equipment list of CMFA devise verifying it is listed on the FAA approved CFME Devices

1.1.7.6 Procedure

1.1.7.7 Weather and surface conditions (wet, dry, weather related safety NOTAM was posted…)

1.1.7.8 Date of last rubber removal

1.1.7.9 Friction testing test results: Average mu values for every 500 feet, Graphical representations of the mu values along the entire length of the runway(s) with an explanation of what the values represent

1.1.7.10 Surface type and condition (groove deterioration, surface deterioration, damaged patches, non-weather safety NOTAM was posted…)

1.1.7.11 Repair/maintenance recommendations based on guidance contained in FAA AC 150/5320-12C.

1.1.7.12 Rubber Removal recommended frequency.

1.1.7.13 Comprehensive end of contract year summary of friction tests graphed, summarizing test results with paragraph explanation of the table and recommendations for future friction, rubber removal and surface repairs. Reference friction testing documents used to create the graph.

1.2 CONTRACTOR NOTIFICATION / RESPONSE. Friction testing is anticipated to be scheduled on a quarterly basis for all tests required to be performed within the coming quarter.

The schedule will be created by the contractor based on the flight schedule provided by the Government COR. If the schedule provided must be altered, then the Contractor will be given a thirty (30) day notice prior to any changes to the friction testing schedule. The Contractor shall report for the airfield runway friction testing upon the agreed to date and time with no exceptions.

2 SERVICE SUMMARY. The corresponding “Performance Threshold” briefly describes the minimum acceptable levels of service required for each objective--these thresholds are critical to success. The listed “Performance Thresholds” are the Government’s acceptable tolerances of Contractor performance and represent the limits of “acceptable work”. Any Contractor performance that does not meet or exceed these thresholds shall be considered “unacceptable work”. Any unacceptable work performed by the Contractor must be corrected by the Contractor within specified timeframes set forth in the PWS. Re-performance is the preferred method of correcting “unacceptable work”.

2.1. QUALITY CONTROL.

The contractor shall develop and maintain a quality control program to ensure custodial services are performed IAW commonly accepted commercial practices and services identified in this PWS.

Develop and implement procedures to identify and prevent non-performance and continual repeat of defective service. Contractor shall develop quality control procedures addressing the areas identified in Table 1.

2.1.1. QUALITY CONTROL PLAN (QCP).

The contractor shall provide and maintain a current QCP, which shall ensure the requirements of the contract are provided as specified. One copy of the QCP shall be provided to the CO as part of the technical proposal. The QCP shall be considered acceptable and approved unless the contractor is notified by the CO prior to award.

Item No.

Performance Objective PWS Paragraph

Performance Threshold (Annually)

Method of Surveillance

1 Conduct Airfield Runway Friction Testing. Contractor shall use the proper continuous friction measuring equipment (CFME) and techniques in accordance with FAA AC 150/5320-12C.

1.1 Zero defects

allowed.

Periodic inspection

2 Contractor shall conduct a minimum of two

(2) runs at 40 mph and 60 mph within +/- 3 mph for each specified speed each for a total of four (4) friction runs IAW FAA AC 150/5320-12C on 100% of all reported tests.

1.1.5 Zero defects

allowed

Periodic inspection

3 Contractor Notification/ Response. On-site and ready to conduct friction testing on the agreed date and time.

1.2 No more than

one valid defect.

100% inspection

4 Reports/Documentation. All reports are completed IAW FAA AC 150/5320-12C and delivered to the Government within seven

(7) calendar days.

1.1.7 No more than

one valid defect.

Periodic inspection

2.2 QUALITY ASSURANCE

2.2.1 Periodic Surveillance. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s calendar showing schedule of contractor testing dates and times. This calendar shall be used as the basis for the COR to schedule surveillance. Any unsatisfactory surveillance inspection (defect) result shall be recorded on a locally developed inspection report and the contractor shall re-perform the service after notification within 14 days.

2.2.2 Remedy for Exceeding Performance Threshold. Exceeding the performance threshold of these performance objectives, in any combination for any two or more minimum acceptable levels of service during a single contract period shall constitute an immediate Progress Meeting with the Multi-functional Team.

2.3 DELIVERABLES. Submit deliverables as follows:

2.3.1 Quarterly calendar showing schedule of contractor testing dates and times; shall be submitted within 10 calendar days of the government providing the flight schedule for the respective quarter.

2.3.2 Back flow preventer certification – prior to the first official test being performed

2.3.3 Back flow preventer testing after attachment of back flow preventer to the pre-approved city owned fire hydrant – prior to each official friction test being performed

2.3.4 Equipment certification – prior to any work being performed

2.3.5 Qualified tester certification – prior to any work being performed

2.3.6 Friction test report – 7-days after conclusion of each test

3 All reasonable quantities of utilities will be available to the contractor without charge. Any temporary lines and connections that may be required shall be installed, maintained and removed by the contractor at his expense and in a manner satisfactory to the Project Manager. The contractor shall coordinate with Civil Engineering (CE) or the owner of the fire hydrant to utilize fire hydrants on the airfield prior to testing. See paragraph 4.1.2 of the UFGS 01 35 35 Environmental Protection specification attached for fire hydrant hookups.

3.1 POLICE PROTECTION. Base Security Forces shall provide security and law enforcement response and services to the contractor. The non-emergency Security Forces Control Center can be reached at phone number Lackland (210) 671-2018 and Randolph (210) 652-5700. The emergency Security Forces Control Center can be reached at 911 and say the name of the base to be transferred.

3.2 FIRE PROTECTION. Base Fire Department shall provide initial response and fire protection services to the Contractor. The Base Fire Alarm Control Center can be reached at phone number 911.

4 GENERAL INFORMATION

4.1 HOURS OF OPERATION. The normal hours of operation for JBSA’s CES are 7:00 AM to 4:00 PM, Monday through Friday; however, due to active flight line operations, friction testing may need to be performed outside of normal hours (See paragraphs 4.2.1.-4.2.3.).

4.2 Tests shall be performed in a single day for a runway; this does not limit a contractor from performing tests for more than one runway in one day. In the event that friction testing may carry over into an additional day, the contractor must gain approval from the CES Project Manager to conduct multiple day testing.

4.2.1 Lackland’s Kelly Airfield is open 24 hours per day 7 days per week and will remain open for all testing. In the event of a hard close is needed for this requirement, a request must be submitted to the CES Project Manager. Approval for such requests is at the discretion of the CES Project Manager. Friction testing shall not be performed during Barrier testing typically from (0530) 5:30 am to (0660) 6:30 am. At the contractor’s request, the PM shall provide dates of reduced airfield traffic after contract award.

4.2.2 Randolph West and Randolph East runways are active from 7:00 am (0700) to 7:00 pm (1900) Monday through Friday. The runways are occasionally active on weekends. All testing shall be accomplished when the runway is closed and not active. All testing dates and time shall be submitted to the PM for approval no less than one week in advance of the proposed testing date. Friction testing shall not be performed during Barrier testing typically from (0530) 5:30 AM

TO (0630) 6:30 AM AND (1200) 1200 NOON TO (1300) 1:00 PM

4.2.3 Randolph Auxiliary airfield at Seguin is open on an as needed basis. Typically, 3-4 days per week during normal business hours from 7:00am (0700) to 7:00 pm (1900) Monday through Friday. Testing shall be done when the airfield is closed and the contractor shall coordinate testing times and dates with the PM. All testing dates and time shall be submitted to the PM for approval no less than one week in advance of the proposed testing date. Randolph Base access is required for entry into Randolph Auxiliary Airfield at Seguin. Friction testing shall not be performed during Barrier testing typically Wednesdays from (0800) 8:00 AM TO (0900) 9:00 AM.

4.3 The following holidays are days normal base operations are closed:

New Year’s Day 1st of January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4th of July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11th of November Thanksgiving Day Fourth Thursday in November Christmas Day 25th of December

4.4 CONTRACTOR PERSONNEL. The Contractor and their employees shall comply with all base regulations at all times and shall conduct themselves in a professional manner.

4.5 FLIGHTLINE DRIVING REQUIREMENTS: Contractor shall comply with all local airfield management procedures to be able to drive contractor vehicles on the airfield.

Training/orientation will be required before scheduling of any proposed friction testing dates.

Contact the Project Manager for details. All flight line drivers must have proof of color vision in the form of a note from an optometrist. This license does not give the person permission to enter the airfield. See Security Requirements / Vehicle and Passes paragraph 4.8 for more information.

4.5.1 FLIGHT LINE DRIVING TRAINING REQUIREMENTS: The Project Manager will provide the contact information for the Government’s flight line driving training and certification personnel. The contractor shall coordinate training and certification of all personnel required to drive on the airfield, to include, but not limited to, runways, aprons, taxiways, and aircraft parking areas for the purposes outlined in this PWS. The contractor should allot approximately 2-4 weeks for a driver to be fully certified.

4.5.2 Training includes: A class room training and testing, night driving, day driving, airfield manager driving test, airfield manager written test. All components are not often completed in a single day.

4.6 SAFETY AND ACCIDENT REPORTING. The Contractor shall be responsible for providing services under this contract IAW all base, local, state, and Federal occupational safety requirements. The Contractor shall ensure that all maintenance and repair services are conducted safely at all times. The Contractor shall ensure that all Contractor employees are issued and properly use all required safety personal protective equipment. The Contractor shall use mechanically sound and safe vehicles and equipment in the performance of services under this contract. The Contractors shall take necessary corrective actions if the Contractor’s employees are conducting operations in an unsafe manner. In the event of an accident, the Contractor shall contact the base emergency 911 service and the Project Manager immediately. Additionally, the Contractor and Contractor’s personnel will be knowledgeable of and comply with all other base incident-reporting procedures.

4.7 HIRING GOVERNMENT PERSONNEL. The Contractor is restricted from hiring the Project Manager, inspectors, monitors or any other Government employees whose employment could result in conflict of interests in accordance with DOD 5500.7R

4.8 SECURITY REQUIREMENTS / VEHICLES AND PASSES: After award of contract, the Contractor shall request through the Project Manager, CO, and Security Forces to be issued base passes and identification badges for their employees and work vehicles in accordance with the local base policies. No less than 2 weeks prior to start of work contractor shall provide the formal name as written on their driver’s license, the driver’s license number, the driver’s license state issued, the employee’s date of birth of each person who needs access to the airfield. This information will be provided to security forces for an extensive background check. If the person passes the background check they will be placed on the Entry Authorization List (EAL) and given access to the airfield. This does not give the person permission to drive on the airfield or to enter a restricted area or a controlled area. See the flight line driving requirements paragraph

4.5.1 for more information.

4.9 ENVIRONMENTAL COMPLIANCE. The Contractor is required to comply with all applicable base, local, state, and Federal environmental laws and regulations, including Air Force Instructions, in effect at the time of performance of this contract. The Contractor shall be responsible and liable for penalties, fines, or environmental damage claims that may be required or assessed by the local, state, or Federal governments as a result of the Contractor’s performance, or failure to perform, during the course of this contract. The Government will inspect for environmental compliance at their discretion, and will notify the CO of any discrepancies found. In addition, the Contractor may be subject to contractual sanctions including, but not limited to, termination, suspension, debarment, and adverse past performance assessment.

4.10 NOTIFICATION OF ENVIRONMENTAL SPILLS. In the event that the Contractor spills or releases any un-permitted substance, hazardous substance, or hazardous waste into the environment, the Contractor shall immediately report the incident to the Fire Department, the Project Manager and the CO. The Contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substance into the environment.

4.11 INSURANCE REQUIREMENTS

4.12 Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

4.12.1 General liability.

4.12.2 The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

4.12.3 Property damage liability insurance shall be required only in special circumstances as determined by the agency.

4.12.4 Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract.

4.12.5 Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

4.13 TRAFFIC LAWS. The contractor and its employees shall comply with base traffic regulations.

4.14 WEAPONS, FIREARMS AND AMMUNITION. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on JBSA Lackland.

4.15 FOR OFFICIAL USE ONLY (FOUO). The contractor shall comply with DoD 5400-7- R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.16 REPORTING REQUIREMENTS. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.17 PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.18 PERSONNEL. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract.

This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection. The government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

4.19 SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.20 CONTRACTOR FULL TIME EQUIVALENT REPORTING:

The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Custodial Service Contract via a secure data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct any questions to the CMRA help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.*

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for government personnel and contractors are available at the ARYM CMRA link at http://www.ecmra.mil (Contracting Information) http://www.ecmra.mil/ http://www.ecmra.mil/

1.2 CONTRACTOR NOTIFICATION / RESPONSE. Friction testing is anticipated to be scheduled on a quarterly basis for all tests required to be performed within the coming quarter. The schedule will be created by the contractor based on the flight schedule ...