Attachment 1 - Performance Work Statement_Redacted.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

COOLANT RECYCLING SERVICES

SERV C23-015RN

Prepared by

OC-ALC/OBCA

28 February 2024

Section One

1.0 Description of Services

Effective coolant recycling services are an essential component of the machining operations at

Oklahoma City–Air Logistics Complex (OC-ALC), directly affecting process capabilities and costs. Coolant is used for machining and fabrication in the Production Depot level Maintenance.

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Coolant

Recycling Services at the Oklahoma City–Air Logistics Complex (OC-ALC). The equipment is listed in Attachment 2 – Combined Equipment List.

The Contractor shall be responsible for ensuring all services, parts and Original Equipment

Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2 Requested Services: The Contractor shall check, test, drain, clean, recycle and refill coolant, remove tramp oil and maintain oil skimmers for the machines and schedules listed in Attachment

2 – Combined Equipment List on a daily basis.

1.2.1 The Contractor shall check daily, all coolant sumps for concentration and pH listed in

Attachment 2 – Combined Equipment List and record the findings and services performed on the

Fluid and Recycling Form 001. The Contractor shall fill to capacity all coolant sumps with recycled TRIM Micro Sol 585XT, Extended Life, Non-chlorinated Semi-synthetic coolant while maintaining the correct concentration (between 5%-7%) and pH balance (9.0-9.7) per manufacturer’s equipment specifications.

1.2.2 The Contractor shall remove tramp oil from individual machines without oil skimmers during daily capacity/concentration/pH checks and record the action on Fluid and Recycling Form 001.

The Contractor shall dispose of the oil in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall provide pre-mixed coolant in

Contractor provided 200 gallon portable tanks with pneumatic pumps and delivery nozzles to top off machines in shop areas that have additional shifts such as swing, graveyard or weekends. The portable tank locations are in B3001 at post location U35, in B9001 at post location B32, and one location to be determined. The Contractor shall replace used filter paper on each machine and dispose all used paper in government furnished waste containers located in the shop or area the work is being per-formed. The Contractor shall be responsible for the maintenance of existing Oil

Skimmers and annotate the maintenance on Fluid and Recycling Form 001.

1.2.3 The Contractor shall conduct bacteria/fungi testing IAW a sampling plan using Sani-Check testing kits or their equivalent, in the sumps of the equipment listed in Attachment 2 – Combined

Equipment List. The sampling plan shall insure that (fifty) 50% or more of the listed machines are sampled for bacteria/fungus in a given month. The Contractor shall be responsible for all laboratory services, equipment, supplies and consumables associated with the bacteria/fungus sampling of the listed equipment. Any indication of bacterial or fungal contamination shall be treated with the appropriate level of approved biocide and fungicide to keep the pH in balance

(9.0-9.7) and annotate the treatment on Fluid and Recycling Form 001. The coolant shall be disposed of as waste should laboratory analysis indicate the chemical composition is outside the coolant manufacturer’s recommended limits for recycling. The Contractor shall make testing results available upon request of the Contracting Officer Representative (COR).

1.2.4 The Contractor shall clean each machine listed in Attachment 2 – Combined Equipment List per schedules listed within using the coolant manufacturer’s recommended cleaning procedures and cleaning solutions. Machine downtime during machine cleaning shall be held to a minimum.

The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature and cleanliness.

1.2.5 The Contractor shall drain the used coolant, clean and recharge the machines with new/recycled TRIM Micro Sol 585XT water soluble coolant IAW the schedule in Attachment 2 –

Combined Equipment List and annotate the action on the Fluid and Recycling Form 001.

1.2.6 The Contractor shall transport the spent coolant drained, cleaning, and rinse agent(s) removed during machine cleanings to the Waste Management Facility (HWMF) at B3125 and/or initial accumulation point in B9001 and dispose of IAW requirements listed herein.

1.2.7 Contractor shall use the containment areas in B9001 and B3125 that are approved by 72

ABW/CEIE.

1.2.8 The Contractor shall use new coolant to initially fill machine sumps and fill machine sumps after completion of a sump cleaning. The Contractor shall use recycled coolant to fill machine sumps IAW attached recycling schedule. Old coolant shall be disposed of in government provided containers. The Contractor shall monitor daily, maintain, top off, drain, clean, and refill coolant on these machines on an as needed basis. New coolant will be reimbursed as Contractor Acquired

Property (CAP). The CAP will be estimated at the time of initial award and adjusted each option for each option year as needed.

1.2.9 The Contractor shall add additional coolant to machines on an as needed basis on other than day shift from portable coolant tanks.

1.2.10 The Contractor shall transport used coolant to the collection point at HWMF, B3125 and/or initial accumulation point in B9001 and place all coolant suitable for recycling in the designated tank. The Contractor shall place coolant that is not suitable for recycling into government furnished waste containers in the containment areas of B3125 and B9001. To prevent work stoppage, the Contractor shall maintain per building enough waste barrels to handle the minimum replacement of fluid needed for a single change of any machine listed Attachment 2 – Combined

Equipment List.

1.2.11 The Contractor shall comply with all Department of Transportation (DOT) regulations and

49 CFR Parts 171-180 regarding the transportation of coolant. In particular, support for B3907 requires coolant transportation from and to Federal property over State roadways. The Contractor is responsible for determining equipment requirements necessary to provide all coolant services to all locations listed in Attachment 2 – Combined Equipment List. The Contractor shall not transport

Government Furnished Equipment (GFE) listed in GFP attachment from Tinker AFB at any time.

This includes coolant transported to and from B3907.

1.2.12 The Contractor shall replace the Fluid and Recycling Form 001 from each piece of equipment listed in Attachment 2 – Combined Equipment List on the last day of service each month. The Contractor shall collect and maintain the used Fluid and Recycling Form 001’s for the period of performance of the contract.

1.2.13 The Contractor shall perform any required maintenance on all Government Furnished

Equipment (GFE) in accordance with Original Equipment Manufacturer (OEM) Specifications.

The Contractor shall annotate any maintenance on the attached 244 card.

• NOTE: This does not include computers or IT equipment.

1.2.14 The Contractor shall recover coolant from “Chip Bins” for processing. Information in regards to Chip Bins can be found on Attachment 2 – Combined Equipment List and Attachment

4 – Chip Bin Information.

1.3 Remedial Maintenance (RM): RM is the repair of equipment and systems with parts, materials, and labor to restore performance to the designed function in the event of any breakdown or stoppage of equipment or system where the equipment or system is unable to perform its designed function. RM includes repairs and replacement of related components, parts, and appurtenances that have failed, no longer perform reliably, or have worn beyond safe tolerances.

CO will make final determination of work being within scope.

1.3.1 RM Procedures: The Labor Rate(s) for RM shall be fixed at the beginning of the contract for each year of performance. These Labor Rates are fully-burdened rates.

a) When the need for RM The Contractor shall submit the RM/Work request worksheet form

(CMXG Appendix A-1/PMXG Appendix A) with an estimated Not To Exceed (NTE) amount to the COR for coordination.

b) The COR will coordinate the Work Request (WR) worksheet with the Government Subject

Matter Expert (SME)/Program Office in order to validate the contractor’s hours and materials. After the SME reviews and confirms the estimate, the COR will submit it to the

Contracting Officer (CO) for final approval. Upon CO approval, the COR will return the signed WR to the contractor and the Contractor will be notified the following:

• The WR has been approved in the amount of their estimate; and,

• They must have CO approval prior to exceeding this amount.

c) If the CO doesn’t approve the WR the Contractor will be notified and will additionally be provided with the CO’s rationale for disapproval.

d) Once the Contractor has approval from the CO, the Contractor shall begin work. If the

Contractor exceeds the NTE amount without CO authorization the Contractor does this at its own risk and the Government is not liable to pay for anything over the NTE amount.

e) Upon completion of work, the Contractor shall promptly submit to the CO a quote for the

RM work to include actual labor hours and material costs. The Government and Contractor will then negotiate a settlement for the RM work. The CO will then definitize the RM work to a Firm Fixed Price (FFP) amount.

f) Failure to agree on the FFP RM amount shall be a dispute with the meaning of the Disputes

Clause as found in the contract.

1.4 Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO. Long lead items greater than five

(5) business days (this will change depending on the requirement) must be identified and provide sufficient documentation supporting the delay.

1.5 Service Report: Immediately upon completion of the maintenance support services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the Government

SME. When necessary the Government SME will forward the service report to the COR within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the COR. As a minimum, the final service report shall contain the following information:

• name of the company

• requested service date

• contract number

• equipment ID#

• description of services provided

• additional services recommended (if any)

• printed name and signature of technician who performed the services (electronic signatures are acceptable)

• printed name and signature of on-site Government SME or COR (electronic signatures are acceptable)

• start and completion dates

• complete breakdown of the labor cost (hours and rate)

• materials and parts used

• details of any other charges

• printed name and signature stating only new parts and materials were used (electronic signatures are acceptable)

• written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order. (electronic signatures are acceptable)

1.6 Increase/Decrease of Equipment: The Government reserves the right to increase and/or decrease the number of the Coolant Recycling Services to be serviced by fifty five (55) units, through means of a modification based on the Government need during the life of the contract.

The Contractor shall provide the agreed upon Coolant Recycling Services IAW the unit prices, terms and conditions agreed upon in the Basic and Option years of the contract.

1.7 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the

Contractor during the period of this contract will be subject to review by the CO or COR.

1.8 Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.9 Maintenance Documentation: The Contractor shall notify the Government Subject Matter

Expert (SME) upon completion of each PM/RM/Repair/or similar requirement, IAW OC-ALC

Operating Instruction (OI) 21-203, Chapter 1, 2, and 3, as applicable.

1.10 Red Tagged Items: Red Tagged items create unsafe conditions for the workplace and are noted by the annotation of a Red X in the Facilities and Equipment Management Web-Based

(FEMWEB) system. A Red X indicates the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the Red X is cleared. The

Contractor shall not authorize, use or direct equipment to be used until the Red “X” has been properly cleared IAW OC-ALC OI 21-203, Chapter 2.

1.11 Red X Clearance: The Contractor shall ensure the Red X’s are cleared IAW OC-ALC OI

21-203, Chapter 2. The Contractor shall immediately notify the shop supervisor or work leader in any instance where the Contractor clears a Red X in his or her assigned work area.

1.12 Red X Clearance on Equipment: Red X on Equipment will be cleared in FEMWEB by the shop supervisor, work leader, or supervisor’s designee.

1.13 Continuation of Essential Department of Defense (DoD) Contractor Services During

Crisis: The Contractor shall establish and provide a written plan to ensure continued support during a crisis IAW Defense Federal Acquisition Regulation Supplement (DFARS) Clause

252.237-7023 and 252.237-7024, which is incorporated in full text in the contract. This plan shall be submitted with the Contractor’s proposal.

1.14 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 7:00 a.m. until 3:00 p.m. If work hours are required outside the hours stated, the Contractor shall contact the COR for approval from the CO. Upon approval from the CO, the Government Subject Matter Expert (SME) or COR must be present with the Contractor.

These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.15 Special Qualifications: The Contractor shall provide personnel with the following special qualifications:

• Contractor must provide proof of five years or more experience in the operation and repair of the Coolant Recycling Equipment listed as GFE or equivalent.

• Contractor must provide proof of five years or more experience in the servicing of the equipment listed out in Attachment 2 – Combined Equipment List or equivalent.

1.16 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and COR, in writing, within ten (10) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air

Force Base (AFB). The CM or alternate shall be available to meet on the installation with

Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.16.1 The Contractor and Contractor personnel shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as Contractor personnel. The

Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker AFB.

The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.17 Listing of Contractor Employees: The Contractor shall provide an initial listing of names and position titles of employees who will come to Tinker Air Force Base to the COR within five

(5) business days after the contract award date. Within ten (10) business days, the Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract change status or position.

1.17.1 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the

Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All Contractor personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.18 Key Control: NOTE: All references to keys include key cards. The Contractor shall establish and implement methods to ensure all keys issued to the Contractor by the Government are not lost or misplaced, and are not used by unauthorized persons. Any keys issued to the

Contractor by the Government shall not be duplicated. If a Quality Control Plan (QCP) is required in the PWS, the Contractor shall develop procedures covering key control and include them in the

QCP. If a QCP is not required in the PWS, the Contractor shall develop written key control procedures. The Contractor shall provide the written key control procedures to the CO and the

COR within ten (10) business days of the contract award date. The key control procedures shall include the turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately report any occurrence of lost or duplication of keys to the CO and the COR. When the Government replaces locks or rekeys locks due to the Contractor’s fault, the total cost of the rekeying or the replacement of the lock or locks will be deducted from the payment for services due to the Contractor. In the event a master key is lost or duplicated due to

Contractor fault, the Government will replace all locks and keys for the system and the total cost of replacing all locks and keys for the system will be deducted from the payment for services due to the Contractor. The Contractor shall prevent the use of Government issued keys by any person or persons other than the authorized contractor personnel. The Contractor shall ensure that only contractor personnel performing work under this contract or personnel authorized by the CO gain entrance into locked areas.

1.19 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.19.1 Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force

Manual (AFMAN) 32-7002, “Environmental Compliance and Pollution Prevention”, Tinker AFB procedures per 'Tinker Air Force Base Hazardous Waste Management Plan (TAFB HWMP), and

Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping

Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.20 Hazardous Material (HAZMAT): If no HAZMAT will be brought on Base or used in performance on this contract, the Contractor shall certify that “No HAZMAT will be brought on

Base” or “No HAZMAT Usage” by official correspondence. This Certification shall be provided to the COR within ten (10) business days after award. After the COR has received the Certification, the requirements of this section no longer apply. Appropriate penalties for the Contractor shall be assessed if found in violation of the above Certification.

1.20.1 The Contractor shall comply with applicable federal and military procurement policies IAW

OC-ALC Supplement to AFI 32-7086, “Hazardous Material Management”. The Contractor shall obtain access to the standardized Air Force HAZMAT tracking system and manage HAZMAT within the system or have a government designated HAZMART comply. The Contractor shall establish and reconcile the inventory, print the standardized Air Force HAZMAT tracking system bar code labels, and apply the labels to containers of HAZMAT so that the Occupational Safety and Health Administration (OSHA) compliant labels are not covered. Any failure to comply with proper HAZMAT management procedures shall be reported to the CO and COR who will notify

76 MXSG/MXDEU, OC-ALC Environmental and Occupational Health Compliance.

1.21 Safety Data Sheet (SDS) and Labeling: Upon COR receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

1.21.1 The Contractor shall not transport, ship or use any chemicals, materials or substances in the performance of this PWS on Tinker AFB until written approval has been provided by 72

ABW/CEIE, Natural Infrastructure Management (Environmental Compliance).The Contractor shall submit all Safety Data Sheets, (SDSs) to the COR ten (10) calendar days after the contract award date. The Contractor shall receive approval from the COR prior to shipping any chemicals, materials or substances to Tinker AFB. A copy of the manufacturer’s SDS shall accompany the shipment. The Contractor shall comply with the effective dates for SDS requirements IAW the

Occupational Safety and Health Administrations (OSHA), Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Contractor shall ensure that before shipping to Tinker AFB, IAW OSHA Hazardous Communication Standard, Title 29, CFR

Part 1910.1200 (2012), the containers of hazardous chemicals are labeled with the following information: product identifier, signal word, hazard statement(s), precautionary statement(s) pictogram(s), name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The COR will forward all SDS submittals to 72 ABW/CEIE for approval.

A current manufacturer SDS shall be submitted to the COR, if the Contractor changes manufacturer or vendor for any chemicals that were previously approved. The Contractor shall maintain copies of the manufacturers SDSs for all chemicals and the SDSs shall be readily accessible at all times from the Contractor’s personnel, as well as the Government’s employees.

1.22 Air Quality Recordkeeping: Upon COR receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

1.22.1 The Contractor shall be responsible for specific recordkeeping and reporting requirements, when applicable, mandated by Tinker Air Force Base Facility-Wide Operating Permit IAW OC-

ALCI 32-101. The COR will contact the UEC for environmental requirements. The Contractor shall submit all applicable records on a monthly basis to the COR no later than the third (3rd) day of the month following the reporting period. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the (third) 3rd. The COR will forward the records to the UEC no later than the fourth (4th) day of the following month or the first subsequent business day. Contractor shall maintain a signed copy of the form(s) required per

OC-ALCI 32-101 on site for one (1) year.

1.23 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the Contractor shall certify “NO Hazardous Waste Generation” by official correspondence. This Certification shall be provided to the COR within ten (10) business days after award. After the COR receives the “No Hazardous Waste Generation” Certification, the requirements of this section no longer apply. Appropriate penalties for the Contractor shall be assessed if found in violation of the above Certification.

1.23.1 The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers IAW TAFB

HWMP.

1.23.2 The Contractor shall be responsible for the Initial Accumulation Point (IAP) within the

Contractor assigned space. The IAP shall be under the direct control of the Contractor who generates the waste. Before accumulation begins, the Contractor shall ensure appropriate hazard labels are affixed to government furnished waste containers as specified in 49 Code of Federal

Regulation (CFR) 172.400. Management procedures for IAPs include written weekly inspections and reporting. When the container has been filled, the Contractor shall seal the container, mark the Certified Filled Date on the container label using an indelible pen, place the container at a designated pick up location, and call the Hazardous Waste Management Facility (HWMF) at 734-

3285 for pick-up service. The Contractor shall ensure the HWMF picks up the container within three (3) calendar days after the Certified Filled Date. If container is not picked up within three (3) calendar days, Contractor shall notify the COR who will notify 76 MXSG/MXDEU, OC-ALC

Environmental Engineering Section.

1.23.3 The Contractor shall perform written weekly inspections using Tinker AFB IMT Form 487, Initial Accumulation Point Management Aid. Weekly denotes once per working week. The

Contractor shall submit Tinker AFB IMT Form 487 on a monthly basis to the COR no later than the third (3rd) day of the month following the reporting period. If the third (3rd) day of the month is a weekend or holiday, the logs are required by the last business day 'PRIOR' to the third (3rd).

The COR will forward the form(s) to the UEC no later than the fourth (4th) day of the following month or the first (1st) subsequent business day. Contractor shall maintain a signed copy of the form(s) on site for one (1) year.

1.24 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental

Compliance). Notice of intent documentation shall be provided to the COR within ten (10) business days after award. The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.25 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the COR and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to the CO, two (2) copies to the COR, a copy for UEC and one (1) copy for record.

The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill

2.) Date and time of incident

3.) Location and source of spill

4.) Substance or pollutant spilled

5.) Amount spilled and rate of discharge

6.) Any damages or injuries involved

7.) Extent of area impacted

8.) Potential hazards

9.) Actions taken

10.) Organizations contacted

11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.)

and whether 911 was called and which agencies responded.

1.26 Environmental Training: Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

1.26.1 Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements and an annual refresher classes, updates the person on changes to those rules. This training can be obtained through creditable training institutions or companies. All training will be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance).

RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm, http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000, and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR within thirty (30) calendar days after contract award date. Annual refresher training certificates for the supervisor and employees managing the initial accumulations points (IAPs) shall be provided to the COR, within ten (10) calendar days after each option year renewal. The

COR will forward a copy of the certificates to the UEC.

1.27 Information Assurance (IA): All Contract Personnel shall successfully complete IA training prior to obtaining access to the network. IA training will be given to the Contractor by the COR.

All Contractor personnel shall comply with IA policies and revisions. The Contractor shall ensure terminated employee’s network access is removed within two (2) clock hours of termination notice. The 72nd Communications squadron reserves the right to terminate the Contractor’s access to the Tinker AFB network at any time to preserve the integrity of the local network.

1.28 OC-ALC Security and OPSEC briefing: All Contractor personnel working on base in the

OC-ALC shall be required to read the OC-ALC Security and OPSEC briefings. The COR will ensure the Security and OPSEC briefings are available for review by the Contractor. The

Contractor shall provide the COR with a report within five (5) business days after receiving the briefings. The report shall contain the employee’s name and the date of review. These requirements are IAW AFI 16-1404, “Information Security”, Chapter 6, Paragraph 6.2-6.2.3, 6.4-6.4.4.; DoDI

5220.22 “Industrial Security”, Section 9, Paragraph 9.2(6).; AFI 10-701, “Operations Security”, Chapter 4, Paragraph 4.4. and OC-ALC 16-1404, “OC-ALC Security”, Paragraph 7.

1.29 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.30 Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the

FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2., and

A4.4.4. (Initial)/A4.4.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training by viewing the Digital Versatile Disc (DVD) provided by the COR.

1.30.1 The Contract Manager shall provide written certification to the COR for each employee prior to the employees starting work in the OC-ALC shops. The certification shall have the title of the training, the name of the person who received the training, and the date of the training. The

Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the COR prior to the employees starting work in the OC-ALC shops.

Every 36 Months, the Contractor and Contractor personnel shall be required to review the

FOD/DOP training and to provide written certification to the COR.

1.31 Tool Control and Accountability: While performing contract services in or around

Maintenance Production Shops, which includes ramp areas, the Contractor shall comply with AFI

21-101_AFMC Supplement 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1. and 14.5.3. The Contractor shall provide the completed MXRIWRS Form 032 prior to performing work in the OC-ALC industrial areas. The MXRIWRS Form 032 is available from the COR. The Contractor shall provide a Contractor Tool Listing, MXRIWRS Form 032, to the COR within five (5) business days after maintenance actions. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor personnel shall immediately notify the COR of any tools that are missing or lost from the work area or container (e.g. tool or job box or tool bag). The

COR will report any missing Contractor’s tools which have not been located within one (1) hour after notification to the appropriate Government personnel. The Contractor shall obtain the Form

32 from the COR. The CM shall ensure each employee on the job site receives a briefing from the

COR about Housekeeping, FOD/DOP, and Tool Control prior to starting work in OC-ALC

Industrial Areas.

1.32 Privately Owned Motor Vehicles (POV): Contractor Contractor’s personnel shall comply with the directives pertaining to the operation of POVs on Tinker AFB, per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI

24- 302, in its entirety for the operation of POVs within Tinker AFB.

1.33 Common Access Card (CAC) Holders: IAW OC-ALCI 31-1, Chapter 6, paragraph 6.5.2 –

6.5.3., Contractor personnel requiring access to Tinker AFB and the Tinker Domain (computer and network access) shall possess a Common Access Card (CAC). The CAC shall be obtained through the Trusted Associate Sponsorship System (TASS)

(https://www.dmdc.osd.mil/tass/consent?continueToUrl=%2Ftass%2Findex.jsp) and the unit’s

Trusted Agent (TA). The Contractor shall contact the COR within five (5) business days after the contract award date for details and forms. Contractors whose personnel require CAC cards shall have initiated a National Agency Check with Inquiries (NACI) as described below and shall have completed (with favorable results) a Federal Bureau of Investigation (FBI) fingerprint check, or a

DoD determined equivalent investigation or greater before the CAC can be issued.

1.33.1 The investigation requirement for a NACI is IAW AFI 31-601, “Industrial Security”. In order to receive access to the Tinker Domain and access to any Government computer system, the

Contractor shall have at least initiated a NACI for personnel requiring access. The Contractor is responsible for vetting their employees. If an unfavorable NACI is received, access to the Tinker

Domain will be revoked. The Contractor shall ensure that contractor personnel requiring access to the Tinker Domain shall have a civilian Local Files Check (LFC) with no adverse results, as required by the TA.

1.34 Restricted Area Badge Holders:

1.35 Contractor IDs: All Contractor badges shall be surrendered when the contract expires, are no longer needed, or when the Contractor’s personnel are no longer working under the contract or for the Contractor. The Contractor’s IDs expire on the last day of the current contract PoP. If the contract is extended, the Contractor and the Contractor’s personnel shall obtain new ID badges.

The requirement to obtain new badges includes the CAC ID, the DBIDS ID, and AF Form 1199C, Controlled/Restricted Area Badge.

1.35.1 All CAC cards shall be returned to the Pass and Registration, Bldg. 6611, after the completion of the contract, when no longer needed, or when the Contractor’s personnel are no longer working under the contract, or working for the Contractor. After the CAC card has been issued by Pass and Registration, the Contractor shall ensure that their employees are displaying and surrendering the card IAW the Installation Integrated Defense Plan, Tinker Plan 31-101, in its entirety. Five (5) calendar days after the badge has been returned to Pass and Registration, the

Contractor shall provide copies of the turn-in receipts to the COR, either by US Postal Service or e-mail.

1.35.2 Contractors are assessed a fine of $50.00 when the badges have expired or are no longer required, if the CAC IDs, AF Form 1199C’s, AFMC Form 1168s, or DBIDS IDs are lost, stolen, or not returned to the Pass and Registration, Bldg. 6611. The 72 Security Forces Squadron (SFS) will attempt to fine the contract if money cannot be collected from the Contractor.

1.36 Foreign Nationals: The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US

Government facility.

1.37 SECURITY CLEARANCES:

1.38 ISO 50001 – Energy Management System. The OC-ALC is certified to ISO 50001 Energy

Management Systems. All contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

a) EnMS Training. All Contractors servicing OC-ALC facilities, systems, and equipment at

Tinker AFB shall complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Tinker AFB.

b) The Contractor shall complete the required training and provide the completion notification to the COR within five (5) business days of contract award or before arriving on base.

1.39 Safety and Health on Government Installations: While performing work under this contract the Contractor shall comply with all applicable federal, state, and local and the specific

Air Force regulations (as applicable) regarding occupational safety and health addressed in the

PWS. During the execution of the contract the Contractor shall notify the CO, COR, and

Government Contract Administrator (CA) within one (1) business day of any damage to

Government property where the dollar value exceeds $500,000.00 and within two (2) work days, for any damage to Government property less than $500,000.00. The Contractor shall notify the

(CO) within one (1) business day of any injury to contract personnel which occurs while on a

Government installation.

1.39.1 Mishap notifications shall contain, as a minimum, the following information:

• Contract, Contract Number, Name and Title of Person(s) Reporting

• Date, Time and exact location of accident/incident

• Brief Narrative of accident/incident (Events leading to accident/incident)

• Cause of accident/incident, if known

• Estimated cost of accident/incident (material and labor to repair/replace)

• Nomenclature of equipment and personnel involved in accident/incident

• Corrective actions (taken or proposed)

• Other pertinent information

1.39.2 If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

Applicable Regulations and Air Force Instructions:

29 CFR 1910 OSHA Standards for General Industry

AFI 91-203 Air Force Consolidated Occupational Safety Instruction

AFI 91-207 THE US AIR FORCE TRAFFIC SAFETY PROGRAM 12 Sep 2013

AFI 31-218 AIR FORCE MOTOR VEHICLE TRAFFIC SUPERVISION

1.40.3 While on a government installation the Contractor shall be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center; these may include but are not limited to general personal protective equipment such as safety glasses, hearing protection, and hard hats. The Contractor shall comply with base/shop emergency procedures for fire, tornado etc.

1.40 Communicating Hazards Of Workplace (CHOW): Contractor’s onsite representative communicates all hazards being introduced to the worksite by the Contractor. This is accomplished prior to commencement of work and refreshed daily during performance, IAW Contractor’s Site

Safety Plan.

1.41 Safety and Health Plan: The Contractor shall be responsible for compliance with the OSHA

Public Law 91-596. The Contractor shall submit a Safety and Health Plan (SHP) and corresponding site safety checklist to the CO and the COR (see Appendix C).

1.42 Combating Trafficking in Persons: IAW DFARS PGI 222.17, the COR shall pursue, as appropriate, the following methods of monitoring the Contractor’s performance regarding trafficking in persons such that non-compliances with FAR clause 52.222-50 are brought to the immediate attention of the Contracting Officer:

a. Keep the lines of communication open with the Contractor. At the Post-Award conference, remind the Contractor of his contractual responsibilities to notify the government if the Contractor receives notification of any alleged violations to this policy or if actions have been taken against the Contractor employees, subcontractor’s or subcontractor employees pursuant to the clause.

b. When appropriate, encourage Contractor to complete Human Trafficking Awareness

Training.

c. Encourage the Contractor to take steps to investigate and eliminate slavery and human trafficking in their supply chains and to publish information for consumer awareness.

d. Periodically access the Department of State’s Trafficking in Person (TIP) website for updates and to view the latest reports. http://www.state.gov/g/tip

1.43 Commanders Safety Intent: The safety of everyone on Tinker AFB is our top priority. All

Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment. Everyone working on Tinker AFB is challenged to find, fix

(if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each contractor and government employee.

1.44 Speak Up for Safety: Safety surety is an integral part of our overall goal of establishing a world class safety and health program. Our “Speak Out for Safety” initiative ensures a partnership with contractors and government employees to further enhance safety to ensure we are looking out for all our partners and empowers all employees to actively participate in each other’s safety.

1.44.1 A safe workplace is everyone's business. As part of the contract team, military, civilian and contractor personnel are empowered to Speak Out for Safety (S.O.S.) when they observe an unsafe act.

1.44.2 Government personnel are empowered to intercede in events that pose imminent danger to personnel or catastrophic damage to property.

1.45 Voluntary Protection Plan (VPP): Tinker AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA VPP. VPP impacts all "applicable

Contractors" operating on Air Force Installations. [Applicable Contractors are defined as

Contractors which have completed one-thousand (1000) hours or more at Tinker AFB within three

(3) months on the same contract.] It is the Contractor's responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as the requirement to maintain full compliance with the OSHA requirements. The Contractor shall follow the safety and health rules of the installation, OSHA, and this PWS. Detailed information about VPP is available on the

OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

1.45.1 The Contractor shall provide their Total Case Incidence Rate (TCIR), their Days Away

Restricted and/or Transfer Case Incident rate (DART) rates, and their OSHA Form 300A on an annual basis to the CO and the COR for consolidation and submission as part of the installation's annual VPP Safety and Health management report. TCIR and DART rates are due by the fifteenth

(15th) of January of each year; however, if the contract expires before January fifteenth (15th), the

Contractor shall submit their 300A log, TCIR, and DART rates by the end of the contract period of performance (PoP).

1.45.2 The Contractor shall be responsible for compliance with the OSHA Public Law 91-596.

The Contractor shall submit a Safety and Health Plan (SHP) and corresponding site safety checklist to the CO and the COR within five (5) business days after the contract award date. The

Contractor's SHP shall include appropriate measures to ensure that the Contractor reacts promptly to investigate, correct, and track alleged safety and health violations and uncontrolled hazards in the contractor work areas. The Contractor shall comply with the Contractor’s SHP.

1.45.3 The Contractor’s SHP shall identify the processes and procedures used to track compliance with the SHP as well as the process and procedures which shall be used to correct violations.

1.45.4 The Contractor's SHP shall demonstrate the contractor’s management commitment to the employees’ safety and health. Additionally, if applicable, the Contractor’s SHP shall identify the application of the SHP to sub-Contractors.

1.45.5 The Contractor's SHP shall identify the roles and responsibilities for Contractor’s management, supervisors, employees, and safety coordinators.

1.45.6 The Contractor’s SHP shall identify applicable safety rules and regulations. The SHP shall also include a worksite hazard analysis, which includes a base-line hazard identification, and the required control measures.

1.45.7 The Contractor’s SHP shall include a job site analysis which includes the hazard of tasks.

The SHP shall also address the required control measures for the tasks, identify employee safety and health training requirements, as well as the documentation process.

1.45.8 The Contractor’s SHP shall include a workplace inspection frequency and the identification of the individual who shall conduct the inspections. The SHP shall also include the employee hazard and mishap reporting procedures.

1.45.9 The Contractor's SHP shall identify the individuals who are responsible for identifying corrective actions and ensuring the corrective actions are implemented for all reported hazards.

The SHP shall identify first aid and injury procedures, accident investigation and reporting procedures, emergency response procedures and identify the process for tracking controlled hazards within the Contractor's work areas.

1.45.10 The primary Contractor shall be responsible for establishing these requirements for all sub-Contractors who qualify as applicable Contractors. Applicable Contractors are defined as working on Tinker AFB for a minimum of one-thousand (1,000) hours in three (3) months under the same contract.

1.46 Confined Space Entry: The COR will notify the Contractor of any designated permit-required Confined Spaces IAW OSHA 29 CFR 1910.146(c)(8) thru 1910.146(c)(8)(v). The

Contractor shall comply with all requirements in OSHA 29 CFR 1910.146 prior to permit-required confined space entry by contractor employees. The COR shall ensure that the Tinker AFB Fire

Chief coordinates the confined space entry contact and either approves or disapproves the usage of the rescue team supplied by the installation Fire and Emergency Services (FES) Flight (AFI 91-

203, 23.8.1.2.). The Tinker AFB Fire Chief has disapproved the usage of the rescue team supplied by the installation FES Flight so the…