Attachment 1 - Performance Work Statement.pdf

23d MAINTENANCE SQUADRON (MXS)

Corrosion Section Equipment Preventative

Maintenance Services

PERFORMANCE WORK STATEMENT (PWS)

Current as of: 4 February 2020

23d Maintenance Squadron

Moody Air Force Base, Georgia

TABLE OF CONTENTS

PARAGRAPH TITLE

1 DESCRIPTION OF SERVICES

2 SERVICES SUMMARY (SS) TABLE

3 GOVERNMENT-FURNISHED PROPERTY AND

SERVICES

4 GENERAL INFORMATION

5 APPENDICES (Example)

Appendix A. Definitions

1. DESCRIPTION OF SERVICES

1. General. The primary objective of this Performance Work Statement (PWS) is to provide an outline of the preventive maintenance and unscheduled maintenance required for existing aircraft paint hangar insert booth, abrasive blast equipment, paint spray and surface preparation booths in accordance with the manufactures recommended preventive maintenance and standard commercial practices for the following pieces of equipment.

Moody AFB, 23 MXS, Aircraft Structural Maintenance Corrosion Section, Building 717 o Pauli Systems Paint Booth o Sanding Booth o Breathing Air System (to include Breathing Air Compressors) o Oven o AMU or MAU (Air Make-up Unit or Make-up Air Unit) o Exhaust Fans & Motors o Pauli RAM 31 Cabinet Blaster o Clemo Blasters o Air Conditioning Unit

1.1. The contractor shall provide supervision, personnel, maintenance equipment, transportation, tools, and labor necessary to inspect and maintain the equipment noted above as prescribed in this PWS. The contractor shall provide all required safety equipment. All equipment used under this contract shall meet all Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), and or any other applicable guidelines. All safety equipment must be used for its intended and designed purpose. Unsafe acts by the contractor will be reported to contractor supervision and 23 Contracting (CONS) and may be grounds for contract termination.

1.1.1. The contractor will not use any government equipment or personnel in the performance of their duties unless 23 MXS supervision determines government provided equipment is required for the completion of requirements depicted in this PWS.

1.2. For the purpose of this PWS, maintenance is defined as those tasks stated and/or recommended by the specific equipment manufacturer and the contractor to keep the machine/equipment in safe, working order, with the goal to further the equipment’s service life.

1.2.1. The contractor shall provide a descriptive and comprehensive inspection checklist and maintenance schedule for above pieces of equipment for this agency to check on a daily and weekly basis. The inspection criteria will be based on manufactures recommendations for inspections based on the above frequencies.

Any deficiencies found during these inspections by this agency will be handled on a case by case basis depending on severity in accordance with contractor recommendations and the procedures defined in this PWS

1.2.3. During the course of the preventative maintenance, the contractor shall replace parts as require in accordance with manufacturer’s instructions. All parts replacement requires authorization by section supervision.

1.2.4. Preventive maintenance includes final operational checks of all equipment items.

1.3. Contractor preventive maintenance will be performed on a monthly basis as per this

PWS, unless otherwise written. Some maintenance items may be performed on a quarterly, semi-annual or annual basis for on the above equipment items under the terms in paragraph 3.0.

1.4. The contractor will supply this agency with all the necessary non-consumable parts required for preventative maintenance of equipment at additional cost. The contractor will pass on pricing of items to the government of approved manufacture’s specific parts and items. Contracting Officer (CO) approval of parts above $2,500 will be required before any additional maintenance is performed. The contractor shall procure the required parts on a competitive basis or, if there is a lack of competition, provide justification and gain CO approval prior to purchase. The cost of parts shall be based on actual direct cost of the part from the lowest of quotes provided by the contractor from at least three (3) different commercial vendors. The lowest available price will be used. Fewer than three

(3) quotes may be acceptable if the item is specially made or manufactured only by a specific company and no commercial equivalent is available, and the contractor gains CO approval prior to purchase. The Government reserves the right to reject low-priced parts that could be of inferior quality. The Government retains the right to obtain additional quotes in these situations. Also, suitable substitute parts that do not meet original manufacture specifications will be approved by section supervision prior to purchase and installation.

A written cost estimate of parts and labor will be delivered to section supervision no later than 72 hours after discovery of need of item or part.

1.5. The contactor will provide at no expense to the government the repair or replacement of components and equipment due to abuse, misuse, mishandling or neglected maintenance of the contractor or by those employed by the contractor.

1.6. If equipment is down for maintenance for an extended period due to parts back order, awaiting maintenance status for technician repairs, or building maintenance during the scheduled preventive maintenance, the preventive maintenance will be completed on that item at another scheduled time. This agency will schedule the preventive maintenance with the contractor when equipment is serviceable. There will be no costs to the government if no preventive maintenance is accomplished during that period. If an item is unserviceable during a preventive maintenance cycle and only become serviceable during the next scheduled cycle, the government will only have to pay the costs of one preventive maintenance cycle for work accomplished.

1.7. Disposal of all filters, equipment and/or parts deemed to contain hazardous waste will be the responsibility of the government. All other parts will be removed immediately from the job site by the contractor and will be disposed of at no cost to the government.

The use of dumpsters on Moody AFB by the contractor to dispose of hazardous waste is prohibited. Disposal of regular trash in government refuse containers must be reviewed and approved by the COR.

1.7.1. The government will provide and assemble all hazardous disposal containers, to include approved liners and packing tape.

1.7.2. Cardboard boxes from new filters or parts packaging will be broken down and disposed of in applicable recycling containers by the government.

1.8. If the Contractor identifies repairs additional to the services outlined in this PWS, the

Contractor shall submit in writing the recommended repairs, parts, and labor hours to the

COR at the conclusion of the maintenance visit. The Contractor is not to perform any of these additional repairs, or provide any of these additional parts, without proper approval.

a. List of Equipment. This section will list the specific equipment that is to be maintained per this PWS.

1.9.1. BLDG 717:

o Cabinet Blaster - Pauli Systems RAM 35 o Cabinet Blaster - Empire 6060PR-9 o Breathing air Compressor - Champion HR3D-8 o Paint Booth - Pauli Systems Booths - 25692 o Sanding Booth - Pauli Systems Booths - 25692 o Pauli Systems Booth Controller - No Model # Available o Oven Control Unit - ST5100TULGP208V2.2MBTU o Oven Programmer - UP55A o Honeywell Circular Chart Recorder - DR4500A o Gas Valves V5097A-E o Pressure Switch - C6097A,B o Air Conditioning Unit – RN-015-8-0-EB09-3F9

2.0. Basic Services. The contractor will provide the basic services as described in this

PWS

2.1. Maintenance Scheduling. The contractor will contact COR no later than one week prior to schedule maintenance visit. The contractor will contact the COR in Building 744 at 229-257-2425 or 229-257-9254 to schedule the appointment. If the contractor cannot keep appointment, the appointment must be rescheduled no later than 24 hours prior to the appointment time.

2.2. Contractor Check-in. Prior to the start of any maintenance, part installation, parts deliveries, or site inspections, the contractor must check in with COR where maintenance is being performed. Due to USAF mission requirements and needs of the government, there may be a delay for supervision availability. No work will be accomplished until checked in with element or section supervision. There will be no additional costs to the government.

2.3. Contractor actions at worksite. Contractor technicians will maintain control of all contractor tools and equipment at the jobsite. At no time should the government be responsible for lost, damaged, or missing tools, equipment, or parts that are property of the contractor on the jobsite. Lost tools and equipment will immediately brought to the attention of section supervision and COR. Any debris or trash created by the contractor or replaced parts on the jobsite will be disposed of in accordance with paragraph 1.6 and 2.4.1 of this PWS. Contractor personnel are only to be in their assigned areas and are not allowed in other secure aircraft maintenance areas without section supervision approval and/or escort.

2.4. Contractor Checkout. After finishing any maintenance, part installations, part deliveries, or site inspections, the contractor must check out with section supervision.

Section supervision will inspect all work performed and will ensure work has been accomplished IAW this PWS and meets requirements necessary for the government.

2.4.1. Any dust, dirt, debris on floor that is caused by the contractor will be swept up and cleaned before the contractor leaves and will be disposed of. Unless otherwise stated in this PWS, the contractor will remove all debris from area and will not dispose of items in the section’s trash or trash dumpsters unless approved by the COR. The areas will be checked at contractor checkout and contractor will not be released until area is approved by the section supervisor.

2.4.2. Cardboard boxes may be disposed of in section cardboard dumpster once inspected by section supervision.

2.4.3. A written receipt for work accomplished will be given to COR as proof work was performed. The written receipt is for government records only. The contractor is required to invoice through Wide Area Workflow to receive payment.

2.4.4. If the section supervision or COR identifies any deficiencies or negligence in the contractors work performance, the contractor shall re-accomplish the work performed. If there is a dispute between the contractor and section supervision, the COR shall be the final decision making authority. This rework will be documented and sent to the squadron resource advisor and will be elevated to contractor management. There will be no additional costs to the government and any related costs will be the contractor’s responsibility.

2.5. Unscheduled maintenance: Equipment items that require repairs or maintenance done that are not considered preventive maintenance, are considered unscheduled maintenance. In addition to the stated preventative maintenance in the PWS, a specified amount of unscheduled maintenance service calls and repairs are included in this PWS.

These unscheduled service calls include the labor to troubleshoot and installation of parts.

See below in paragraph 2.6 for types of service calls. Estimated work hours for work performed under unscheduled maintenance must be approved by the COR before work begins. Repairs will be billed to this contract only after approval from this agency and will be processed through WAWF. If no parts are required, there will be no additional costs to the government besides invoicing the service call.

2.6. Service Calls. In addition to preventative maintenance at set times, the contractor shall provide support of unscheduled maintenance troubleshooting and repairs. A service call is required for troubleshooting, adjustments, and failed part(s) replacements. The contractor will provide support (labor) for the following types of service calls: normal unscheduled service and emergency service. Each type of service call is broken down in paragraph 2.6.2 – 2.6.3.

2.6.1 Items covered. The contractor will be able to provide support for unscheduled maintenance service calls for all booths and dust collector. One service call is defined as a completed job. Parts costs are separate and will be handled IAW paragraph 2.8. All final repairs will have a 1-year warranty and any rework is the responsibility of the contractor.

2.6.2. Normal Unscheduled Maintenance Services. The contractor will make provisions to provide service calls for unscheduled maintenance. The contractor will be able to have technicians on site within five (5) business days. The contractor will adhere to the procedures and restrictions in paragraph 4.2.2. for any parts that are required. Any travel and lodging costs are the sole responsibility of the contractor.

2.6.3. Emergency Services. The contractor will make provisions to provide emergency service calls for unscheduled maintenance. The contractor will be able to provide emergency telephone support and provide emergency unscheduled repairs for all booths within 24 hours of service call. The contractor will trouble shoot with ASM section over phone and provide technicians on site with parts within 96 hours. The contractor will adhere to the procedures and restrictions in paragraph 4.2.2. for any parts that are required. If the contractor does not meet the 24 hour response time, the contractor will not be able to invoice this type of service call, and it does not count towards this type of service call. Estimated work hours for work performed under emergency services must be approved by the COR before work may begin. All travel and lodging costs are the sole responsibility of the contractor.

2.7. Parts not listed as consumable. The contractor must be able to supply this agency with all the necessary consumable and non-consumable parts as required for maintenance of the aforementioned equipment. The contractor will provide as stated in paragraph 1.4, a cost estimate in writing of all parts and or services not covered by this PWS to the COR prior to work approval. The COR must receive CO approval for purchase of any part or parts costing over $2,500 under this paragraph, before the item is ordered. The contractor shall procure the required parts on a competitive basis or, if there is a lack of competition, provide justification and gain CO approval prior to purchase. The cost of parts shall be based on actual direct cost of the part from the lowest of quotes provided by the contractor from at least three (3) different commercial vendors. The lowest available price will be used. Fewer than three (3) quotes may be acceptable if the item is specially made or manufactured only by a specific company and no commercial equivalent is available, and the contractor gains CO approval prior to purchase. The Government reserves the right to reject low-priced parts that could be of inferior quality. The Government retains the right to obtain additional quotes in these situations. After work is approved, the contractor will submit all charges through Wide Area Work Flow (WAWF) for payment against this contract.

2.7.1. Non-consumable parts. The ASM section will contact the contractor for trouble shooting via a service call and the item will be replaced either at the next scheduled preventative maintenance if there is less than 30 days until the next call if the equipment is still operational. If the equipment is not operational, the ASM section may request the appropriate service call defined in paragraph 2.6. If the part is back-ordered, the contractor will contact ASM supervision every seven (7) days to provide a status update. If part does not arrive within 30 days, ASM supervision has the option to have another contractor order and install the part and the contractor will not be able to invoice the service call.

2.7.2. Unscheduled Repairs set aside amount. This PWS will include unscheduled maintenance parts. For parts less than $2,500, the contractor will obtain COR approval. The COR must receive CO approval for purchase of any part or parts costing over $2,500. Parts not to exceed the balance remaining from this PWS from previous parts costs will be invoiced against this contract. Parts cost over the remaining amount in this contract may require may require a contract modification prescribed by 23 CONS and contract rules IAW the Federal

Acquisition Regulation (FAR). Any travel and lodging costs are the sole responsibility of the contractor.

3.0 Specific Preventative Maintenance Actions for Equipment. Preventive maintenance will be done on a monthly basis (unless otherwise stated in this PWS) by the contractor for the equipment items listed in paragraph 1.0.

3.0.1. The contractor will provide the government with a checklist of preventative maintenance actions that will be performed each month and will give a copy of the checklist of items accomplished during the monthly preventative maintenance visit.

3.0.2. Once the contractor has completed the monthly preventative maintenance, the contractor will provide the shop with the checklist showing everything that was accomplished during the preventative maintenance within three (3) days of completed maintenance.

3.0.3. If parts or filters are found to be needed for next month’s preventative maintenance, the contractor will give a list of items that will be needed and the shop will approve ordering the parts or filters. This list is to be given to the shop within 3 days of completing maintenance.

3.0.4. If the checklist and/or list cannot be provided by the contractor within the allotted three (3) days due to unforeseen circumstances, the contractor will contact the shop within three (3) days and the shop and contractor will determine an applicable timeframe.

3.1. Paint Booth, Sanding Booth, and Transition Areas in Building 717.

3.1.1. Paint Booth, Sanding Booth, Clean Room, maintenance program will include the following:

3.1.1.1 Clean and inspect all light fixtures and glass lens.

3.1.1.2. Inspect for burned out light tubes and ballasts.

3.1.1.3. Check motor belts for wear and tension.

3.1.1.4. Inspect door seals and gaskets.

3.1.1.5. Check and tighten all electrical connections.

3.1.1.6. Service and clean airflow switches.

3.1.1.7. Lubricate blower shaft bearings.

3.1.1.8. Inspect fire suppression for damage/serviceability.

3.1.1.9. Inspect exhaust stack, dampers and stack heads.

3.1.1.10. Inspect upper plenum.

3.1.1.11. Inspect doors and electrical interlock system.

3.1.1.12. Inspect and lubricate all doors on booths.

3.1.1.13. Additional tasks as specified in manufacture’s

documentation for preventive maintenance.

3.2.1.14. All maintenance shall be performed in accordance with manufactures’ recommendations.

3.1.2. Air Make Up (AMU) units or Make-Up Air Units (MAU).

3.1.2.1. Check and ensure all parts are in correct working order.

3.1.2..2. Check and repair or replace all electrical components, wiring and parts not limited to but to include fuses as required.

3.1.2.3. Inspect, adjust and replace all belts as required.

3.1.2.4. Clean burner on heating units and adjust for proper heating capabilities.

3.1.2.5. Clean, repair or replace fan blades and all ductwork as required.

3.1.2.6. Repair or replace all loose or bad bearings.

3.1.2.7. Make adjustments and alignments to all pulleys and sheaves.

3.1.2.8. Clean and repair evaporative cooling system as required.

3.1.2.9. Lubricate motors as required.

3.1.2.10. Repair leaks and replace parts to ensure proper operation as required.

3.1.2.11. Inspect AMU filters (change when necessary, at least annually)

3.1.2.12. Additional tasks as specified in manufacture’s

documentation for preventive maintenance

3.1.2.13. All maintenance shall be performed in accordance with manufacture’s recommendations.

3.2. During the course of the quarterly preventative maintenance, the contractor shall replacement requires authorization by section supervision. The contractor will utilize the

“set aside amount” and adhere to the procedures and restrictions in paragraph 4.2.2. for any parts that are required. Any unscheduled repairs will be subject to service calls in paragraph 4.3.

3.3. Booth filters change out. Filters for the paint spray booths, composite booths and the surface preparation booths will be replaced by the contractor unless otherwise stated. The contractor will provide the necessary filters as listed in paragraph 3.4.2. of this PWS. All filters will be included as part of the preventative maintenance of the booth, however will be invoiced separately.

Filters are in addition to the “set aside” amount for filter purchases.

3.3.1. Booth manometer readings will be the driver for paint booth filter replacement. Booth filters are estimated to be replaced on a quarterly basis (unless otherwise directed) in accordance with this PWS.

If manometer readings do not warrant a filter change, filters will be changed at a later time or at next scheduled maintenance. Only once filters have been delivered, then contractor may invoice them. All filter needs in this PWS may not be entirely utilized due to booth downtime, or utilization.

3.3.1.1. The sections may have filters in storage. These are to be utilized first. During the scheduling of preventative maintenance with the contractor, the section will let the contractor know what filters are required.

3.3.2. Type, number, and size of filters required for booths. Type of replacement filters are determined by the type of maintenance performed.

All exhaust filters used for filtering of epoxy primer and polyurethane paints shall be of NESHAP, 319 type as called out in permit.

3.3.2.1. Aircraft Paint Booth Insert in Bld. 717. The main use for the paint booth in building 717 is for parts prep (sanding, feathering, wiping down with acetone), and painting (wash primer, epoxy primer, polyurethane and latex paints). Moody AFB Air

Permit specifies Dralle XFP-6000, 3-stage filter system.

3.3.2.1.1. Type, number of filters required for each

booth

A. Stage 1 Exhaust,

a. 6 each, 127” X 108” blanket

b. 2 each 150” X 90” blanket

B. Stage 2 Exhaust,

a. 136 each, 24” X 24” panel

C. Stage 3 Exhaust

a. 136 each, 24” X 24” pocket

D. Intake

a. 224 each, 24” X 24”, intake panel

3.3.2.2. Paint Booth, Sanding Booth in Building 717. The main use for the paint booth in building 717 is for parts prep (sanding, feathering, wiping down with acetone), and painting (wash primer, epoxy primer, polyurethane and latex paints).

3.3.2.2.1. Type, number of filters required for each

booth

A. Stage 1 Exhaust,

a. 30 each, 34” X 36” preface panel

B. Stage 2 Exhaust,

a. 30 each, 34” X 36” panel

C. Stage 3 Exhaust

a. 30 each, 34” X 36” pocket

D. Carbon Tray Exhaust Filter

a. 16 each, carbon pellet filter

b. Each carbon filter is a refillable 23 5/8” X

23 5/5” X 1 7/8” filter

F. Intake, Filter Blanket

a. 4 each, 26’ X 6’

G. Transition Filters

a. 4, 45.5” X 19.5, wire frame

3.4. Breathing Air System in Building 717. The breathing air system maintenance program will include the following:

3.4.1. Breathing Air Systems

3.4.1.1. Inspect all fittings and soldered joints.

3.4.1.2. Inspect purifier connections.

3.4.1.3. Inspect all automatic drains for operation.

3.4.1.4. Inspect all fittings and soldered joints connecting air purifier to compressors.

3.4.1.5. Perform preventative maintenance on compressors.

3.4.1.6. Replace purifier filters when required.

3.4.1.7. Service and replace filters on compressors when required.

3.4.1.8. Perform quarterly air sampling of breathing air system.

3.4.1.9. Replace filters as required on breathing air system.

3.4.1.10. Inspect all lines and hoses on breathing air system.

3.4.1.11. Calibrate all CO monitors.

3.4.1.12. Test all emergency horns and lights.

3.4.1.13. Check desiccant levels as required.

3.4.1.13. Additional tasks as specified in manufacture’s

documentation for preventive maintenance.

3.4.1.14. All maintenance shall be performed in accordance with manufacture’s recommendations.

3.5. During the course of the quarterly preventative maintenance, the contractor shall replacement requires authorization by section supervision. The contractor will utilize the

“set aside amount” and adhere to the procedures and restrictions in paragraph 4.2.2. for any parts that are required. Any unscheduled repairs will be subject to service calls in paragraph 4.3.

3.6. Preventive maintenance includes final operational checks of all equipment items.

4.0. Consumable and non-consumable parts. All equipment will require both parts changed for preventative maintenance. Consumable parts are defined as parts that are used up during the operation of the booth. Consumable parts include filters, door seals, and blaster gloves. Non-consumable parts are defined as parts that need changing due to the failure of the part on an unscheduled basis.

4.1 Consumable Parts. Consumable parts are defined in this PWS as parts that have a limited service life that deteriorate under normal use. All consumable parts needed to fulfill preventive maintenance and tasks outlined in the attached

PWS will be provided by the contractor. For this PWS and quote purposes, all consumable parts are included in the monthly preventative maintenance.

4.1.1. Consumable Parts Listing for Blast Room

4.1.1.1. Dust Collector Filters

4.1.1.2. Air Inlet Filters

4.1.1.3. Enclosure Door Seals

4.1.2.4. Blast Station Window

4.1.1.4. Blasting station gloves (if installed)

4.1.1.4.1. The contractor will deliver gloves when needed

for change-out between preventative maintenance calls.

4.1.2. Consumable Parts Listing for Cabinet Blasters (2 Each)

4.1.2.1. Dust Collector Filters

4.1.2.2. Door and Window Seals

4.1.2.3. Air Regulator

4.1.2.4. Blast Station Window

4.1.2.5. Blasting station gloves

4.1.2.5.1. The contractor will deliver gloves when needed

for change-out between preventative maintenance calls.

4.1.3. Consumable Parts Listing for Aircraft Paint Booth Insert

4.1.3.1. Change individual windows only if needed

4.1.3.2. Motor blower belt

4.1.3.3. Door Seals

4.1.3.4. Light Bulbs

4.1.3.5. AMU filters

4.1.4. Consumable Parts Listing for Paint Booth, Sanding Booth

4.1.4.1. Change individual windows only if needed

4.1.4.2. Motor blower belt

4.1.4.3. Door Seals

4.1.4.4. Light Bulbs

4.1.4.5. AMU filters

4.1.5. Consumable Parts Listing for Filter 1 Booth (1 each)

4.1.5.1. Motor blower belt

4.1.5.2. Door Seals

4.1.5.3. Light Bulbs

4.1.5.4. Intake filters

4.1.6. Consumable Parts Listing for Installed Breathing Air System

4.1.8.1. Purifier Filters

4.1.8.2. Desiccant

4.1.7. Consumable Parts Listing for Compressors

4.1.7.1. Air Filters

4.1.7.2. Oil Filters

4.1.7.3. Separator Filters

4.1.7.4. Compressor Oil

4.2. Filters, consumable/non consumable parts and service calls, not invoiced by the end of contract may be returned to the government, or may be used to purchase additional parts or filters or be added to the next contact if the contract is renewed by the same contractor.

5.0. Invoicing. Filters and parts that arrive at shop may be invoiced. Only after work has been finished can labor or service calls be invoiced.

5.1. Each equipment item and service must be broken down and invoiced separately.

2. SERVICE SUMMARY (SS).

2.1. General. The purpose of this paragraph is to state the performance objectives, the paragraph where located in the PWS, and identify the performance thresholds (standards) to determine the overall effectiveness of services delivered to the Government.

Performance Objective

PWS Paragraph

Performance

Threshold

SS-1 The Contractor shall provide sufficient and qualified personnel

Sec. 1, Para. 1.1. No more than one instance of insufficient or unqualified personnel

SS-2 The Contractor shall maintain 100% of tool accountability.

Sec. 1, Para. 1.1. No more than one instance of failure to maintain tool accountability IAW

PWS

SS-3 The contractor will clean worksite.

Sec. 1, Para. 1.7. &

2.4

No more than one instance of failure to perform site clean-up IAW PWS

SS-4 The contractor will provide checklist within 30 days.

Sec. 1, Para. 3.0. No more than one instance of failure to provide checklist every 30 days

SS-5 Perform required unscheduled maintenance for each equipment identified in the PWS.

Sec. 1, Para. 2.5. &

2.6.

No more than one instance of failure to perform unscheduled maintenance IAW

PWS

SS-6 The Contractor shall

Perform Preventive

Maintenance Inspections.

Sec. 1, Para. 3.0.

Thru 3.9.

All equipment identified in the

PWS shall have preventative maintenance performed

SS-7. The Contractor shall meet all OSHA, EPA and or any other applicable guidelines.

6.3. OSHA Guidelines

must be followed at all times

3. GOVERNMENT-FURNISHED EQUIPMENT, FACILITY, MATERIALS,

PROPERTY, AND SERVICES.

3.1. General Information. The Government will provide the following facilities, equipment, materials, services, technical order, publications and forms. If facilities, equipment, materials or services are not listed as Government-furnished or Government-shared, they shall be contractor furnished.

3.2. Government-Furnished Facility. The Government will furnish the following facility (ies): Office and rest room at building 744 (500 SQ. FT.) on Moody AFB GA.

3.3. Government-Furnished-Equipment.

Type of Equipment Quantity Stock Number

N/A

3.4. Government-Furnished Services.

3.4.1. Telephone Services. Use of Government-furnished telephone(s) is provided solely for official Government business and shall not be used to transact personal business by the Contractor or his employees. The Contractor shall contact the COR for repair service.

The Government will not be responsible for charges for long distance telephone calls made or accepted by Contractor personnel. Telephone services will be subject to the standard monitoring requirements of the Government telephone network.

3.4.2. Base Distribution. The Contractor may use the Base Information Transfer Center

(BITC) and the Postal Services to send mail on base.

3.4.3. Refuse Collection. The base refuse and recycling services Contractor is responsible for the collection and removal of all trash and refuse. However, when the

Contractor finds it necessary, at times, to dispose of refuse and trash generated as a result of this contract requirement, the Contractor may use the base dumpsters.

3.4.4. Recycling Program. The Contractor shall be required to participate in the base-recycling program.

3.4.5. Emergency Medical Service. Moody Air Force Base Emergency Medical

Technicians (EMTs) will provide emergency medical services, if required, on a reimbursable basis. The Contractor is responsible to reimburse the Government.

3.4.6. Utilities. The Government will furnish reasonable amounts of utilities to include electricity, water, sewage, and heating. The Contractor shall exercise responsible use of all utilities.

3.4.7. Housekeeping Service. The Contractor and/or his employees shall abide by all base regulations and shall ensure that their work areas are neat, clean, and orderly.

3.4.7.1. Custodial Service. The COR will inform the Contractor of the standard of service that can be expected from the janitorial contractor.

3.5. Government-Furnished Publications and Forms. (NOTE: PUBS/FORMS MAY

BE INCLUDED AS AN APPENDIX IF A LISTING OF 1 OR MORE PAGES.)

3.5.1. Publications and forms that apply to this PWS are listed below. The Contractor shall maintain current copies of forms and publications via the Internet at http://afpubs.hq.af.mil/ for the documents required to provide Paint Booth Maintenance.

3.5.2. The Government will notify the Contractor, as follow-on requirements changes occur. Supplements or amendments to listed publications from any organization level may be issued during the life of the contract. The Contractor shall immediately implement those changes that result in a decrease or no change in the contract price and notify the CO in writing of such change. Should a decrease in contract price result, the

Contractor shall provide a proposal for a reduction in the contract price to the CO.

Before implementing any change that will result in an increase in contract price, the

Contractor shall submit to the CO a price proposal within thirty (30) days following receipt of the change. Upon completion of the contract, the Contractor shall return to the

Government all issued publications and forms.

PUBLICATIONS.

Publications

No.

Title Date Applicable

Paragraph

Applicable

Paragraph/Chapter

FORMS.

Form Number Title Date http://afpubs.hq.af.mil/

4. GENERAL INFORMATION.

4.1. Contractor Personnel.

4.1.1. CONTRACTOR MANPOWER REPORTING. The contractor shall report

ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for housekeeping services at Moody

AFB via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the

FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

4.1.2. Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of work. The name of the contract manager and an alternate(s), who shall act for the Contractor when the manager is absent, shall be designated in writing to the CO prior to the contract start date.

4.1.2.1. The contract manager or alternate(s) shall have full authority to act for the

Contractor on all contract matters relating to the daily operation of this contract.

4.1.2.2. The contract manager or alternate(s) shall be available during standard duty hours within sixty (60) minutes to meet on the installation with Government personnel designated by the CO discuss problem areas. After standard duty hours the manager or designated alternate shall be available within two (2) hours.

4.1.2.3. The contract manager and alternate(s) shall be able to read, write, speak, and understand English.

4.1.3. Contractor Employees. The CO may restrict the employment under this contract of any Contractor employee(s), or prospective contract employee(s) who is identified as a potential threat to the health, safety, security, general wellbeing or the operational mission of the installation and its population.

4.1.3.1. Contract personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing clothing bearing the name of the company (uniforms) or by wearing appropriate badges, which contain the company name and employee’s name. The Contractor is responsible for acquiring an appropriate number of badges to meet their needs at their own expense.

4.1.3.2. The Contractor shall ensure that employees have current and valid professional certifications before starting work. Vehicle operators shall have a valid Georgia driver’s license.

4.1.3.3. The Contractor shall not employ any person who is an employee of the United

States Government if the employment of that person could create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the

Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DD 5500.7-R Joint ethics Regulation (JER), Chapter 2. In addition, the

Contractor shall not employ any person who is an employee of the Department of the Air

Force if such employment would be contrary to the policies contained in AFI 64-106, Air

Force Industrial Labor Relations Activities, paragraph 3.

4.1.3.4. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall or active duty. The abrupt absence of these personnel could adversely affect the

Contractor’s ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.2. Quality Control.

4.2.1. The Government shall rely on the contractor’s existing quality assurance system(s).

The Government relies on and enforces the inspection/acceptance procedures stated in

FAR 52.212-4(a). Contractor shall possess an acceptable inspection or program for quality control, utilizing the industry standard commercial practices and procedures to ensure that only conforming services are tendered for Government acceptance. This system or program for quality control shall be validated by the Government to ensure the process or processes fulfill the requirement of the PWS. The plan shall be submitted no later than the pre-performance conference.

4.3. Government Quality Assurance.

4.3.1. The Government will periodically evaluate the Contractor’s performance by appointing

CORs to monitor Contractor performance to ensure services are received in accordance with the contract requirements. The CORs will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor’s quality control program, receipt of complaints from base personnel, and/or COR surveillance and evaluation. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. The Government may inspect contract services using a variety of methods.

4.4. Re-performance of Nonconforming Contractor Services.

4.4.1. Re-performance of Service. When service performed does not conform to contract requirements, the Contractor shall re-perform the service in conformity with the contract specifications at no additional cost to the Government. Re-performance of the service(s) shall commence immediately upon notification by the CO’s representative; and the Contractor shall have a sufficient workforce dedicated to ensure corrections are accomplished by no later than 5 duty days without degradation to standard services.

4.4.2. Acceptable Performance. Acceptable performance is achieved when the

Contractor’s performance meets the minimum contract standard(s).

4.4.3. Unacceptable Performance. Unacceptable performance exists when the

Contractor does not meet the minimum contract performance standard(s).

4.4.4. Performance that does not meet contract standards shall be dealt with as cited in accordance with 52.212-4, Contract Terms and Conditions—Commercial Items—(a)

Inspection and Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The

Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the

Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

4.5. Hours of Operation.

4.5.1. Standard Duty Hours. The Government maintains standard duty hours from

0700 to 1600 (or 7:00 a.m. to 4:00 p.m.), Monday through Friday.

4.5.2. Holidays. The Contractor is not required to provide services on the following days, in accordance with the DOL Wage Decision:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Good Friday Friday before Easter

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

4.5.2.1. On work days that have been declared “family days,” the Base may be minimally manned with many offices and facilities closed. On these days, the COR shall ensure that the Contractor has access to the work site.

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following

Monday.

4.6. Security Requirements.

4.6.1. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government installation, shall abide by all security regulations of the installation.

4.6.1.2. Pass and Identification. Pass and identification items required for contract performance shall be obtained for Contractor personnel and non-Government-provided vehicles. Procurement of the appropriate passes and identification items are the responsibility of the Contractor.

4.6.1.3. The Contractor shall obtain personnel pass application forms from their Contract

Administrator. The Contractor employee shall complete and carry the forms to the

Security Forces personnel at the Visitors’ Center; vehicle registration, proof of insurance, and a valid driver’s license must be presented for all vehicles to be registered.

4.6.2. Listing of Employees. The Contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number, and type of investigation if contract work involves access to Government-automated-information systems (AIS), unescorted entry to Air Force restricted areas, or other sensitive areas designated by the installation commander, or for access to unclassified sensitive information or sensitive equipment. The list shall be provided to the CO and the sponsoring agency’s Security Manager. An updated listing shall be provided when an employee's status or information changes.

4.6.3. Security Training. Contractor employees must receive initial and recurring security training from the Contractor’s representative concerning the “Security

Requirements” associated with the contract on which the employee performs. The

Government may provide additional security information to the Contractor for dissemination to employees as world events and security requirements change.

4.6.3.1. Key Control. The Contractor shall establish and implement methods of ensuring all keys and vault combinations issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

4.6.3.1.1. The Contractor shall immediately report to the COR or Program Manager any occurrences of lost or duplicated keys.

4.6.3.1.2. In the event keys, other than master keys, are lost or duplicated, the

Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government, and the total cost deducted from the monthly payment due the Contractor.

4.6.3.1.3. The Contractor shall prohibit the use of keys, issued by the Government, by any persons other than the Contractor’s employees and the opening of locked areas by

Contractor employees to permit entrance of persons other than Contractor employees engaged in performance of contract work requirements in those areas.

4.6.3.2. Lock Combinations. The Contractor shall control access to all Government-provided lock combinations to preclude unauthorized entry. The Contractor is not authorized to record lock combinations without written approval by the Government

Program Manager.

4.6.4. Traffic Laws. The Contractor and its employees shall comply with base s traffic regulations.

4.6.5. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their

Contractor-owned or privately-owned vehicle(s) while on Moody AFB GA.

4.6.6. Physical Security. The Contractor shall be responsible for safeguarding all

Government property and controlled forms provided for Contractor use. The Contractor shall be responsible for safeguarding Government funds and monies received for services or products provided in performance of this contract. At the end of each work period, all

Government facilities, equipment, and materials shall be secured.

4.6.6.1. Fire Prevention. The Contractor is responsible for following Fire Prevention practices and procedures as set forth in AFI 32-2001, Fire Emergency Services Program.

4.6.7. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

4.6.7.1. Controlled Areas. The Contractor shall implement local base procedures for entry to Air Force controlled areas where contractor personnel will work.

4.6.8. Retrieving Identification Media. The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g., retirement, etc.

4.6.9. For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-

2R, Appendix C, Section 2, Information Security Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material

4.6.10. Additional Security Requirements. Additional security requirements, including

Communications Security (COMSEC) User Requirements; Command, Control, Communications, and Computer (C4) Systems; Information Assurance (IA) Program;

and Operations Security (OPSEC), shall be complied with by Contractor personnel.

4.7. Safety Requirements.

4.7.1. Safety of personnel and performance shall conform to Office of Safety and Health

Administration (OSHA) requirements as specified in AFI 91-301, Air Force

Occupational and Environmental Safety, Fire Protection, and Health (AFOSH) Program.

4.7.2. Cell Phone Usage. Cell phone usage while driving on base is prohibited, unless one is using a completely “hands-free” device.

4.8. Government Performance of Services During Labor Strike.

4.8.1. The services called for under this PWS and at the direction of the CO, the

Contractor agrees to remove its non-striking force from the performance site and not to interfere in any way with Government performance.

4.8.2. Contractor further agrees under such circumstances to permit the Government to use any essential Contractor-furnished property. The Government will equitably compensate the Contractor for use of such property.

4.8.3. Contractor shall not be entitled to payment for any performance period or parts thereof during which the Government assumes performance.

4.9. Records Management.

4.9.1. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in this PWS, are the responsibility of the Contractor and are the property of the

Government and shall remain so upon termination or completion of the contract.

4.9.2. The Contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, paragraph 5, Air Force Manual (AFMAN) 33-363, paragraph 6.4, Air Force Instruction (AFI) 33-364, paragraph 2.10, and the Air Force

Records Disposition Schedule which may be accessed from the web address cited below:

https://www.my.af.mil/afrims/afrims/afrims/rims.cfm.4

4.9.3. Records shall be turned over to the Government on a quarterly basis to establish historical data. All records are subject to the Freedom of Information and Privacy Act.

The Moody AFB Records Management Office (23 CS/SCXKR), 257-3500, will provide assistance and training to the Contractor to ensure compliance with Federal record-keeping requirements.

https://www.my.af.mil/afrims/afrims/afrims/rims.cfm.4

4.10. Health and Safety on Government Installations.

4.10.1. In performing work under this contract on a Government installation, the contractor shall:

4.10.1.1. Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

4.10.1.2. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

5. APPENDICES.

A. Definitions.

APPENDIX A

DEFINITIONS

General Definitions.

Contract Management. Implementation of the Performance Plan (PP)/Quality

Assurance Surveillance Plan (QASP) after contract award by the multi-functional team

(MFT). It integrates the goals and objectives identified by the multi-functional team

(MFT), oversight and performance management, and performance measurement in accordance with the Performance Plan or Quality Assurance Surveillance Plan.

Contracting Officer’s Representative (COR). Individuals designated to perform quality assessment functions, and oversee performance in accordance with the quality assurance surveillance plan (QASP). They serve as on-site technical managers assessing

Contractor performance against contract performance standards.

Defective Service. Any service output that does not conform to contract requirements as stipulated in the Services Summary.

Functional Commander/Functional Director (FC/FD). The person responsible for a functional area at the Squadron level. For example, the Civil Engineer Squadron

Commander is the Functional Commander for the Civil Engineering performance-based work statements.

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