ATTACHMENT 1 - Instructions and Conditions and Notices to Offerors.pdf

ATTACHMENT 1

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PROPOSAL PREPARATION INSTRUCTIONS

1.0 GENERAL

To compete for the contract described in the Combined Synopsis/Solicitation notice, Offerors must submit an offer that includes the following items: (1) a price proposal, (2) a technical capability proposal, and (3) relevant information concerning offeror’s past performance. Only one (1) offer will be accepted from each offeror. The Government will not accept alternate proposals. The Government will not entertain nonconforming proposals. If the offeror fails or refuses to assent to any of the terms and conditions of this solicitation, proposes additional terms or conditions, or fails to submit any of the information required by paragraph 2.0, the Government will consider the offer to be unacceptable, which will make the offeror ineligible for contract award.

Solicitation information and amendments will be made available through the SAM.gov website at https://SAM.gov/.

The solicitation, which will include attachments, can be downloaded directly to the contractor’s workstations. Offerors are advised to periodically check the SAM.gov website for responses to pre‐ solicitation inquires and any amendments that have been issued containing important information related to the Combined Synopsis/Solicitation notice.

Offerors may submit written questions using the pre‐proposal information form (Attachment 8) during the quote preparation period. All questions must be received no later than 06 June 2022, 1200 (PST) to allow adequate time to prepare and issue responses to all offerors prior to the date and time set for receipt of quotes. Only written questions will receive a response. All questions and quotes shall be directed to Contracting Officer Mr. Alexander Stutzman (Email: alexander.stutzman@navy.mil) or

Contract Specialist Mr. Gary Eaton (Email: gary.a.eaton1@navy.mil)

2.0 OFFER (PRICE PROPOSAL)

The offer must consist of the following:

a. One (1) page transmittal letter that includes the following content: Firm’s name, CAGE code, Unique

Entity ID, address, contact name and phone number. Offeror must provide a period of 60 days from proposal due date for Government acceptance of the offer.

b. Exhibit A, Paint Supplies and Services Table – Offerors must provide a unit price and confirm total amount for all Exhibit Line Item Numbers (ELINs) in the pre‐formulated Microsoft Excel spreadsheets provided in Exhibit A. If an offeror has any questions or is uncertain whether a specific ELIN has been formulated correctly, the offeror shall contact the Contract Specialist. Offeror must provide a firm‐fixed price for Contract Line Item Numbers (CLINs) 0001 and 0002.

The electronic version of Exhibit A must be submitted in the form of a CD‐ROM or email and match the hardcopy submitted and shall be compatible with Microsoft Excel 2016.

c. FAR 52.212‐3 “Offeror Representations and Certifications – Commercial Items” with appropriate fill‐ ins completed.

d. Amendment(s) (if any) ‐ The offeror shall submit a signed completed copy of each amendment.

e. Contract Data Requirement List (CDRL) – The offeror shall submit Exhibit B, with blocks 17 and 18 completed by the offeror for each CDRL (B001, B002, B003, B004, B005, B006, B007, B008, B009, B010, B011, B012). See provision L‐215‐H004 for instructions for pricing CDRLs.

f. FAR 52.225‐18 ‐ Place of Manufacture, completed by offeror.

Proposal Due Date: All copies of proposals must be received by the Government at the address below no later than 20 June 2022 at 12:00 PST. Offerors must send in their proposals by mail, email, or delivery in person to the contracting address listed below. Partial proposals or attachments submitted late WILL

NOT be considered. Per FAR 15.208, it is the offerors’ responsibility to ensure their proposals are received by the contract specialists no later than the specified solicitation closing date and time. To ensure the Government received your proposal, offerors are encourage to request written acknowledgement from Procuring Contracting Officer Mr. Alexander Stutzman (Email:

alexander.stutzman@navy.mil) or Contracts Specialist Mr. Gary Eaton (Email: gary.a.eaton1@navy.mil) from NWRMC Code 423.

NO FACSIMILE PROPOSALS, OR PROPOSALS UPLOADED TO THE SAM.GOV WEBSITE WILL BE ACCEPTED.

Proposals submission shall be sent to:

Northwest Regional Maintenance Center

Attn: Mr. Gary Eaton or Mr. Alexander Stutzman, NWRMC Code 423

2000 W Marine View Dr.

Everett, WA 98207

Offeror(s) that elect to submit proposals in person at the above address shall contact Contract Specialist

Gary Eaton at 360‐900‐8902 in advance to arrange an appointment.

Offerors shall mark all submittals “DO NOT OPEN PACKAGE IN MAIL ROOM—FORWARD UNOPENED

DIRECTLY TO MR. GARY EATON OR MR. Alexander Stutzman”. The outside of the package shall clearly indicate the offeror’s name, the solicitation number and the contents of the package.

Proper completion and submission of the above items of information will constitute an offer to perform in accordance with the terms and conditions of this solicitation, including attachments and documents incorporated by reference. The offer must communicate unconditional assent to the terms and conditions of this solicitation, its attachments, and documents incorporated by reference. The

Government’s acceptance of an offer will create a binding contract between the offeror and the

Government.

The Government will not entertain alternate proposals. If the offeror (1) fails or refuses to assent to any of the terms and conditions of this solicitation, (2) proposes additional terms or conditions, or (3) fails to submit any of the information required by this paragraph, then the Government will consider the offer to be unacceptable, which will make them ineligible for contract award. The Government reserves the right to conduct discussions and to permit offerors to revise their proposals if it is in the Government’s best interest to do so. The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost or price and technical standpoint. The

Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

3.0 TECHNICAL APPROACH (FACTOR 1)

Technical Approach Statement on how the Performance Work Statement will be accomplished by the quoter. Offeror must include proof of required paint warranty without waiver or subcontract; proof of original equipment manufacturer (OEM) certification and that the proposed paint, coatings, and preservation products meet the performance work statement. Offeror must also include resumes of key personnel who can officially represent the OEM that offeror intends to provide to accomplish the performance work statement.

Technical Approach Proposal Format:

All offerors shall submit a technical approach statement in accordance with the format and content specified. The page count is limited to sixty (60) pages for each copy. Both the printed and electronic copies shall meet the following format requirements:

Each page of every copy should be affixed with the date, RFP number, firm’s name, and following legend: “Source Selection Information, See FAR 2.101 and 3.104.”

The standard typed page of the proposal document, i.e., one sided pages, shall be 8 ½ x 11inch paper

Foldouts are limited to tables, graphics, photographs and charts (as opposed to text/narrative).

An 11 x 17 inch sheet is acceptable provided that when folded it is equivalent to 8 ½ x 11 inch in size and single‐spaced typed lines and for page numbering purposes will each count as one (1) page.

Single‐spaced typed lines

Tables, graphics, photographs and charts are allowed

1 inch margins all around

12 point Times New Roman font in text

The font size for the text contained in table, graphics, photographs, and charts will be no smaller than 10 point Times New Roman font.

No hyperlinks

Utilize a CD for Electronic copies, if necessary

In the event any portion of the proposal is prepared or written by anyone who is not a bona fide employee of the firm submitting the proposals, a certificate to this effect shall be furnished. The certificate shall be signed by a responsible officer of the offeror and shall also identify the person’s name, employment capacity, the name of the person’s firm, the relationship of that firm to the offeror, and the portion of the proposal written by that person.

4.0 PAST PERFORMANCE INFORMATION (FACTOR 2)

Offerors shall provide Past Performance Questionnaires to their customers including the Department of

Defense customers, for completion (Attachment 6) for up to five (5) ship repair availabilities within the last three (3) years of this solicitation’s proposal due date involving same or similar efforts. Each proposal shall include no more than a total of five (5) Past Performance questionnaires, one per contract identified. Offerors shall fill in Parts I, II, and III for each customer and include as part of their proposal.

Parts I, II, and III of the past performance questionnaire shall not exceed three (3) pages. Separately, the offeror shall provide the entire Past Performance Questionnaire, with Parts I, II, and III completed, to each customer for them to complete Part IV. Customer evaluation will not be included as part of the page count in this volume submitted by the offeror. The offeror shall instruct their customers to complete the Past Performance Questionnaires and return them to the below address before the closing date of this solicitation.

Past Performance Questionnaires shall be sent to:

Northwest Regional Maintenance Center

Attn: Mr. Gary Eaton or Mr. Alexander Stutzman, NWRMC Code 423

2000 W Marine View Dr.

Everett, WA 98207 alexander.stutzman@navy.mil gary.a.eaton1@navy.mil

The offeror’s proposal shall identify the customer point of contact and which of the listed contacts that each questionnaire was sent to for completion.

Offerors may inquire as to the status of receipt of these questionnaires using the e‐mail address shown above. For Past Performance information that has a completed Contractor Performance Assessment

Reporting System (CPARS) evaluation in Past Performance Information Retrieval System (PPIRS), the offeror is only required to complete PARTS I, II, and III of the Past Performance Questionnaire

(Attachment 6). It is the offeror's responsibility to ensure that completed questionnaires are in the

Contracting Officer's possession ON OR BEFORE THE REQUIRED PROPOSAL DUE DATE AND TIME. Any questionnaire received after the proposal due date/time will be late and may not be considered in the offeror’s past performance evaluation. The Government, at its discretion, will determine whether or not questionnaires received after the proposal due date will be considered. The Government may validate past performance information with the source.