Attachment 1 - Final Paving IDIQ Statement of Work 16 Oct 2023.pdf

IDIQ 1 | P a g e

AIRFIELD & BASE PAVING INDEFINITE DELIVERY INDEFINITE QUANTITY

(IDIQ)

56th CIVIL ENGINEER SQUADRON LUKE AFB, AZ

STATEMENT OF WORK

Dated: 16 October 2023

Attachment 1 – IDIQ Statement of Work

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Table of Contents

1. Project Description

2. General Information

3. Project Award and Construction

4. Incidental Technical Design Support

5. Performance Capabilities

6. Construction Requirements

7. Quality Control

8. Provisions on Contracting Officer’s Authority

9. RS MEANS (National) Total Bare Cost

10. Developing the Contractor’s Coefficient

11. RS MEANS City Cost Index (CCI)

12. Non-Priced Line Items (NPI)

13. How the Total Project Cost is Computed

14. Task Order Procedures

15. Computer and Software Requirements

16. Welding Permit

17. Excavation Permit (Dig Permit)

18. Special Requirements

19. Pre-Final and Final Inspection

20. Warranty

21. Government Furnished Equipment

22. Work in Occupied Areas

23. Coordination with Government Activities for Utility Outages

24. Noise Control

25. Construction Site Maintenance

26. Contractor Parking

27. Environmental Laws and Regulations

28. Environmental Protection

29. Security Requirements

30. Work In Special Areas

31. Unauthorized Reconnaissance

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32. Airfield Requirements

33. Temporary Airfield Construction Waiver

34. FAA Form 7460-1 Notice of Proposed Construction or Alteration

35. Flight Line Access

36. Safety Assurance

37. Safety and Health

38. Explosive Operated Tools

39. Completion of Contract

40. Contractors As-Built Drawings

41. Government Furnished Drawings

42. Hours of Work

43. Contractor On-Base Facility

44. Material Submittals

45. Government Liability

46. Toilet Facilities

47. Contractors Use of Electromagnetic Emission Devices

48. Severe Weather Warning

49. Transportation of Construction Equipment

50. Indoor Outdoor Barricades

51. Removal and Replacement Responsibility

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1. Project Description

1.1. This is a firm fixed-price, indefinite-delivery, indefinite-quantity (IDIQ) contract for Airfield and base paving work to include all airfield lightning at Luke AFB, Auxiliary Field one, Gila Bend AF Auxiliary Field (to include the Barry M. Goldwater Range and Ajo Radar station at Childs Mountain), and Fort Tuthill Recreation Area, Flagstaff, Arizona.

Each construction project will be awarded by issuing individual Task Orders (TO) against the basic contract on an as needed basis. The contractor will be required to furnish all materials, equipment, and personnel necessary to design, manage, and accomplish the project. Projects will be in support of real property maintenance, repair, alteration, and new construction.

1.2. The work shall include providing all labor, equipment, plant, tools, transportation, and materials to perform various types of site work. The site work shall include, but is not limited to, excavation; pulverization; milling; hauling; dumping; surface preparation;

grading; placing base or cement treated courses; select fill, decomposed granite, river rock;

herbicide; asphaltic concrete and asphalt overlays; asphalt; concrete; sweeping; grooving or grinding pavements; surveying; quality control, testing and providing results; saw-cutting and routing; sealing of pavements; repair or replacement of existing concrete sidewalks, curb and gutter, aprons; airfield pavement slabs, joint seals and spalls; repair or replacement of airfield and base valves, catch basins; manholes; drains and culverts;

trenching or excavation for installation of pipes and conduits; removal of paint and runway rubber (runway rubber removals) from airfield and base pavements by hydro-blasting;

grinding; or biodegradable chemical; airfield signs and lights replacement, painting of stripes or markers on airfield and base pavements by truck mounted machine or portable push machine; Airfield paint markings. All work shall be accomplished in accordance with contract documents and most recent Federal and State regulations.

1.3. There is NO REQUIREMENT for the contractor to establish and maintain a management office on Luke AFB, AZ to receive Requests for Proposal's and provide other management services related to accomplishing individual task orders. The contractor may request to establish and maintain an on-base management office. Upon request and approval, lot space will be provided if available. The contractor may place a trailer on base, but it shall be at the contractor’s expense, along with any connection to existing utilities.

1.4. The contractor shall provide sufficient technical support and project management to assure quality and completeness of designs and drawings when applicable; assure accuracy of estimates; accommodate a number of concurrent "active" projects; provide flexibility of staff and subcontractor pool to handle rapid increases in work volume; perform according to schedule with on time completion; process submittals in a timely manner; and present a professional demeanor and positive attitude of personnel.

1.5. The contractor will be required to maintain CAC cards for a minimum of two individuals to access the 56th Civil Engineering computer data base for sufficient technical support and project management to assure quality and completeness of designs and drawings when applicable, assure accuracy of estimates and accommodate several concurrent "active" projects.

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1.6. Individual jobs will vary in size from $2,000 to $10,000,000.

2. General Information

2.1. The design and engineering required for this contract is at the level normally expected of a general construction contractor and considered incidental to the accomplishment of the scope of work provided by the Government.

2.2. Contractor shall ensure the latest specification data is used before award of each TO

2.3. IDIQ Cost Estimating System

2.3.1. “RS MEANS Master Composite Bare Cost” Database will constitute the Unit

Price Book (UPB) for this contract. This UPB will be used by both the Government and Contractor to develop estimates and proposals for each task order including modifications. The “e4Clicks Professional Project Estimator” or “e4Clicks Premier Project Estimator" software in conjunction with the current year “RS MEANS Master Composite Bare Cost” Database is mandatory for estimates for the contractor.

2.3.2. Additional quantities/items for lap, damages due to delivery, protection of

Government property, license, certifications, etc. will not be allowed in the estimates or Task Order. These costs shall be accounted for in the contractor’s price coefficient.

3. Project Award and Construction

3.1. The negotiated cost for construction shall remain valid for that quarter from the date the proposal was finalized and signed. The Contractor agrees that the Government is not obligated to issue a task order to the Contractor for the construction of a project that has been negotiated. All materials submitted to the Government in the Contractor’s task order proposals will remain the property of the Government after the task order has been awarded for construction.

3.2. Proposal Price Guarantee: Please note that prices for all line items for negotiated Task

Orders shall be guaranteed by the Contractor if the current year’s UPB is valid. The Contractor shall not be allowed to renegotiate or submit new or updated material costs for any line items on any contracts except to adjust prices of negotiated line items due to new effective prices in the current year UPB or city cost index prior to award. Any anticipated material price fluctuations shall be built into the Contractor’s coefficient and not hedged into individual Task Orders. Any material cost quotes (not otherwise listed in the UPB) as part of individual Task Orders SHALL BE the actual cost of that material at the time the proposal was submitted. If the Government cannot independently verify the material quotes listed by the Contractor, these quotes shall be re-solicited by the Contractor to reflect only actual material costs. If the Contractor anticipates that material suppliers will not guarantee their prices for the guarantee period, they shall build that factor into their Contractor coefficient (see paragraph “10 - Developing the Contractor’s Coefficient”). All proposals not awarded within the price guarantee period shall be renegotiated using the UPB cost, Contractor coefficient, and NPP material and/or labor costs (as applicable), all current at

6 | P a g e IDIQ the time of renegotiation.

4. Incidental Technical Design Support

Project Task Orders may occasionally require incidental designs and shop drawings prior to construction commencing. When required, contractor shall provide concept shop drawings for approval by the government.

4.1. The government will only provide basic concept design information for a specific work requirement of low complexity where stamped designs are not required. The contractor, using the concept design information, as well as all governing codes and the Pavement IDIQ Specifications, will be required to complete the design and provide construction drawings for low complexity work not requiring stamped drawings. Construction drawings must be complete to a point where the drawings clearly indicate the proposed method of accomplishing the work. The Contractor is expected to use recognized industry standard practices in determining the proposed design materials and methods unless the government specifies otherwise. For higher complexity projects, if a project requires design services and stamped drawings, the Government will provide the design to the contractor. Design-build capabilities are not required under this contract.

4.2. If specifically required by the Contracting Officer, on a particular Task Order, the contractor may be required to furnish documents/drawings bearing the stamp and signature of a registered architect or professional engineer. If such a need arises it will be priced using RS Means.

4.3. All drawings submitted by the Contractor shall be created from Computer-Aided Design and Drafting (CADD) software. Drawing files shall be compatible with AutoCAD, without any need for translation or modification by the government. AutoCAD drawings shall comply with the Tri-Service Center’s A/E/C and Spatial Data Standards. Custom menus, line types and text styles shall NOT be used without prior approval of the Contracting Officer. All external reference drawings, if used, must be provided with the basic drawing and be modifiable if required. The Contractor shall submit all CADD drawing files on a CD-ROM unless requested otherwise.

4.4. Adherence to Standards: The Contractor shall ensure each project complies with the requirements in paragraph 6, “Construction Requirements”. If a discrepancy exists between any codes, the Contractor shall notify the Government and use the most stringent requirement. Neither the Contracting Officer nor the CES Project Manager has the personal authority to waive any construction law, code, or regulation, whether it is listed in this SOW or any construction code book. Any work that is later found to not meet codes, guides, and/or standards that were in force at the time of task order award shall be corrected to comply with such code, guide and/or standard at no extra cost to the Government.

5. Performance Capabilities

5.1. Throughout the life of this contract, whenever there are active TO's, the Contractor’s

Project Manager (CPM) shall be available during normal business hours to meet with the Contracting Office or his/her representative, at the location specified, The Contractor’s

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Project Manager (CPM) shall provide overall contract management, including full authority to develop TO proposals, negotiate, sign award/modification paperwork, supervise individual projects, superintendents, provide subcontract purchasing and administration, review material submittals and shop drawings, and attend weekly status meetings, site visits and final inspections. The CPM should have a minimum of 5 years previous experience as primary manager of a government contract or general contracting firm engaged in similar multiple discipline commercial construction projects. In addition, the CPM must be experienced with managing multiple subcontractors.

5.2. Whenever there are active TO's, contractor personnel with the following management/technical support capabilities must be available to properly manage/superintend all TO proposals being developed and/or work under construction:

5.2.1. Contractor's Project Superintendent (CPS) - Provides on-site supervision of active

TO's. The CPS shall visit each active project site daily, submit detailed progress reports (AF Form 3065) for each Task Order, schedule and coordinate subcontractors and material suppliers, and attend weekly status meetings, site visits, and pre-final/final inspections. Superintendents should have a minimum of 5 years previous experience as a project superintendent inspector, quality control manager, project manager, or construction manager of airfield and street paving projects.

5.2.2. Contractor's Quality Control Manager (QCM) - Provide quality control management for all active TO's and executes the contractors Quality Control plan. The QCM shall visit each active project site daily to ensure full compliance with all safety requirements and verify that the materials and workmanship are in accordance with approved construction drawings, shop drawings, material submittals and technical specifications. If multiple TO’s are awarded at one time, the contractor shall provide qualified and experienced QCM’s to cover all TO’s. The QCM shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend weekly status meetings, site visits, and pre-final/final inspections. The QCM shall be someone other than the Project Manager or Superintendent. QCM shall have a minimum of 7 years’ experience as a superintendent, inspector, quality control manager, project manager, or construction manager for airfield and street construction projects.

5.2.3. The contractor must provide contact information for all key personnel to include phone number and email address.

5.3. The Contractor shall also provide and maintain the following capabilities to support the

IDIQ contract:

5.3.1. Cost estimator (Included in Coefficient) - Provide estimating support, capable of producing accurate quantity take-offs and cost proposals. The estimator should have previous experience in development of detailed quantity take-off and line-item cost estimates for multi-discipline IDIQ or commercial construction projects.

6. Construction Requirements

6.1. All design concepts and construction accomplished pursuant to this contract shall comply with the latest edition of the following documents unless the contractor is directed

8 | P a g e IDIQ otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer prior to construction start-up. These specifications and standards apply to every TO, whether specified in the SOW or not. Contractor shall ensure that the latest version of specifications is used for each TO award.

6.1.1. Air Force Corporate Facilities Standards (https://afcfs.wbdg.org/)

6.1.2. Luke AFB Installation Facility Standards (https://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifs/luke-afb-ifs)

6.1.3. Unified Facilities Criteria (UFC), (https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc) all that apply with particular attention to:

6.1.3.1. UFC 3-260-01, Airfield and Heliport Planning and Design

6.1.3.2. UFC 3-260-02, Pavement Design for Airfield

6.1.3.3. UFC 3-260-04, Airfield and Heliport Marking

6.1.3.4. UFC 3-250-01 Pavement Design for Roads and Parking Areas

6.1.3.5. UFC 3-250-03 Standard Practice Manual for Flexible Pavements

6.1.3.6. UFC 3-250-04 Standard Practice for Concrete Pavements

6.1.3.7. UFC 3-250-08FA Standard Practice for Sealing Joints and Cracks in

Rigid and Flexible Pavements

6.1.3.8. UFC 3-250-11 Soil Stabilization and Modifications for Pavements

6.1.3.9. UFC 3-260-17 Dust Control for Roads, Airfields and Adjacent Areas

6.1.3.10. UFC 3-535-01 Visual Air Navigation Facilities

6.1.4. Luke AFB Master Base Specifications (Attachment)

6.1.5. Unified Facility Guide Specifications AETC First 400 (Attachment)

6.1.6. Unified Facilities Guide Specifications (UFGS)

https://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs

6.1.7. Uniform Standard Specifications and Details for Public Works Construction https://azmag.gov/Programs/Public-Works/Specifications-and-Details

6.2. The contractor shall maintain or have access to these documents during the term of this contract. If the contractor cannot obtain these specifications, the government will provide them in electronic format. Each of these codes and specifications is applicable to the each TO on this contract, whether stated specifically on the SOW or not.

6.3. If there is a conflict between these codes, regulations and MasterBase Specifications, the most stringent requirements shall always apply.

7. Quality Control

7.1. The Contractor shall submit a Quality Control Plan that clearly describes the contractor's quality control program/process. This plan should address all aspects of quality control, http://www.wbdg.org/ffc/af-http://www.wbdg.org/ffc/af-http://www.wbdg.org/ffc/dod/unified-https://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs https://azmag.gov/Programs/Public-Works/Specifications-and-Details

9 | P a g e IDIQ including responsibility for surveillance of work by both subcontractors and in-house quality control inspectors, process for acceptance, rejection, documentation and resolution of deficiencies, trend analysis, and any other areas that specifically and exclusively relates to the acceptable completion of work and subsequent government inspections and approval. The Quality Control Plan shall be approved by the Government prior to commencement of work. This Quality Control Plan shall include all phases of the construction process from design through project completion. The plan should ensure that all components of construction meet industry standards. This plan will remain in effect for the life of the contract. The Contractor shall maintain adequate Quality Control capabilities regardless of the volume of workload. The Government reserves the right to request any necessary changes to the Quality Control plan during the life of the contract. Individual Quality Control Plans will not be required for each TO.

7.2. The contractor shall institute a comprehensive Quality Control Program to assure themselves and the Government that all materials and workmanship are in strict accordance with the IDIQ specifications, Base Regulations, Federal, State and Local Codes. It is the Contractor's responsibility to inspect and document the level of quality that has been established by the minimum standards of the Statement of Work and the IDIQ Specifications in paragraph 6.

7.3. Quality Control Manager: The Quality Control Manager shall direct the execution of the

Contractor's approved Quality Control Plan with exclusive responsibility for administration of the plan and inspection of work. The Quality Control Manager shallbe available during normal duty hours to investigate and resolve all problems related to Quality Control when notified by the Government Inspector and/or Contracting Officer that a problem exists. The Quality Control Manager shall be a separate individual from the Project Manager or Project Superintendent.

7.4. Government Inspection: Upon completion of all contract items, the Government will perform a Final Inspection walkthrough of the facility according to the provisions in paragraph “19 Pre-Final and Final Inspection.”

7.5. The government inspection does not negate the need for regular contractor quality control, nor does it indicate either expressed or implied that all codes, safety regulations or any other criteria have been followed properly. The contractor is required to comply with all codes, safety regulations, or any other criteria.

8. Provisions on Contracting Officer’s Authority

No person other than a Contracting Officer shall have authority to modify the terms of this Statement of Work or resultant contract. The Contracting Officer is the only person authorized to approve changes to any of the requirements. The contractor will not take direction from anyone other than the Contracting Officer. In the event the contractor effects any such changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The Contracting Officer is the only person who can obligate the government; input taken and acted on that changes the contract (other than health/life safetyconcerns) in any way received from the user, Civil Engineering, or anyone else besides the contracting officer is done

10 | P a g e IDIQ so at the sole financial and legal responsibility of the contractor.

9. RS MEANS (National) Total Bare Cost

9.1. Line items for each task order will be derived from the RS MEANS unit pricing book. The National Total Bare Cost (which excludes RS Means overhead and profit) is derived by adding RS MEANS bare cost of material, labor and equipment as shown in Figure 1 and Figure 2 below. Depending on the specific line item from the RS MEANS unit pricing book any combination of material, labor and equipment may be added.

9.2. The Contractor shall not include any Division 1 (General Requirements) line items from the UPB database within any TO price proposal, unless excepted. The Contractor shall include such expenses within the determination of their coefficient. Division 1 includes, but is not limited to, items such as construction management fees, security factors, main office expense, overhead, quality control, testing, day-to-day construction site inspection, temporary utilities, equipment mobilization, temporary fencing, and building commissioning to name a few. Excepted line items include engineering/architectural fees.

Figure 1: RS MEANS (National) Total Bare Cost Example shows how the (National)total bare cost is calculated when there are no equipment costs.

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Figure 2: RS MEANS (National) Total Bare Cost Example shows (National) total bare cost when material, labor, and equipment are added.

10. Developing the Contractor’s Coefficient

10.1. Coefficient is defined as a numerical factor that compensates the Contractor for all costs (generally indirect costs) and profit not included in the unit pricing book line item for National Total Bare Cost. The Contractor shall propose a coefficient for the entire term of the contract. Coefficients and escalation will not be adjusted after the initial proposal is accepted.

10.2. The Contractor shall consider the following factors which affect the calculation of the coefficients:

10.2.1. The coefficients shall be established for the term of the contract.

10.2.1.1. The UPB prices are for “in-place” quantities. There shall be no allowances added for storage, shipping, staging, handling, etc.

10.2.1.2. The coefficient shall cover all items including all general conditions. In determining their coefficient, the Contractor shall include the cost for performing all services unless expressly prohibited elsewhere in this SOW or the IDIQ contract. The coefficient will include, but is not limited to, the following: all Division UPB line items in e4clicks; all costs to obtain, maintain, update, e4clicks; overhead and profit for both the prime contractor and any subcontractors or suppliers;

mobilization/demobilization; insurance; costs of as-built research/site verification and investigation; negotiations; modification preparation costs (positive or negative).

expenses, charges, claims, fines, and/or fees incurred by compliance with any

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Federal, State, County, and/or City code, standard, regulation, or law (including environmental laws); general & administrative expenses; prime and sub-contractors expenses; and for transportation to and from the jobsite, administrative/technical support and labor burden for the prime Contractor’s office staff and workforce.

Arizona Transaction Privilege or material taxes are to be separately priced based on the Arizona state tax regulation current as of issuance of the task order request for proposal.

10.2.1.3. All vehicles, office supplies/setup, administrative requirements, Personal Protective Equipment (PPE) and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients. Under normal circumstances, no equipment/tool rental will be allowed as a direct cost to any Task Order. For example, the Contractor shall provide and maintain equipment/tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, etc. The cost of maintaining, operating, mobilizing, demobilizing, and transporting the contractor’s equipment shall be included in the coefficient.

10.2.1.4. Daily clean-up shall be performed at all active project sites. It shall NOT be a direct Task Order cost but shall be paid from the coefficient.

10.2.1.5. Equipment rental shall NOT be allowed as a direct cost to any Task Order, except under special circumstances such as performing work which is not normal for a given trade. EXAMPLE: TO is issued to replace light bulbs in a high bay. Rental of a scissor lift shall be part of the TO as a direct cost because this is not a normal tool or equipment a contractor would purchase and maintain.

10.2.1.6. Tarpaulins, temporary controls, tethers, PPE, work site signs, site security, required permits, licenses, submittals, and other risks to doing business shall be included in the coefficient.

10.2.1.7. Design fees and fees for as-built documentation will be priced per TO using the RSMeans line items and are not to be included in the coefficient.

11. RS MEANS City Cost Index (CCI)

11.1. The RS MEANS City Cost Index is a tool used to compare costs from city to city. The city cost index is a percentage ratio of a specific city’s cost as it compares to the national average, the RS MEANS national total bare cost.

11.2. For work on Luke AFB, AUX 1, Gila Bend and Childs Mountain the Phoenix CCI will be used, for Ft. Tuthill the Flagstaff CCI will be used. These are updated by RS MEANS quarterly. Please refer to Figure 3 for more information on the city cost index.

11.3. At these locations the contractor will add a fixed percentage to the Grand Total price. There will be no mobilization line item added in addition to the fixed percentage.

Gila Bend : 5%

Childs Mountain:

7%

Ft. Tuthill: 10% The contractor will use line item 01-21-55-50-0200 Economic conditions for Gila Bend and use the same line item for the other areas but adjust percentage rate to match the location.

11.4.

Figure 3: Example of past City Cost index. In this case, work in Phoenix, AZ is 88.7%of the national average, as defined by RS MEANS (National) Total bare cost.

12. Non-Priced Line Items (NPI)

12.1. Any item of work not found in the Unit Price Book (UPB) but required under an individual

Task Order may be negotiated by the Contracting Officer or his/her designated representative as a Non-Priced Item. NPI prices include only direct costs.

12.2. Non-priced items once negotiated and used in a Task Order will be added to the Special

Luke Item (SLI) Supplement to the UPB. Uses of items previously added to the SLI Supplement in subsequent Task Orders shall be considered pre-priced items in those subsequent Task Orders.

12.3. There is no limit on NPIs.

12.4. If the contractor's Task Order proposal includes any non-priced items, the items cost must be negotiated. The burden of justification for the dollar value of the NPI falls on the Contractor, who must provide documentation from three independent sources of the actual installed cost of the item. The following documentation shall be provided at negotiations:

12.4.1. A minimum of three (3) independent written price quotes which shall include material(s) description with unit price and installation cost. The price quotes must be submitted on the contractor’s letterhead and be signed by the owner or authorized representative of the company. The Government (assigned IDIQ Project Managers or IDIQ Management) will then select one of the suppliers from which the Contractor will be authorized to purchase the NPI. The Contractor and the Government will negotiate the labor hours required to install the NPI and any other appropriate mark-ups and the fixed coefficient. If three (3) suppliers cannot be found, the Contractor shall submit at least one invoice with their proposal. If the NPI has a commercially available price list, the Contractor shall submit that with the proposal.

12.5. Although “non-priced items (NPI)" of work will be negotiated, this shall not be construed to include elements of work which are not separately priced, but which are incidental to or are customarily required for performance of a priced item of work.

12.6. NPI are priced for the local market and therefore are not adjusted by the local city cost index. The City Cost Index is NOT used in the calculation of the total cost for non- priced line items. This is because the research used to arrive at theNPI is done in the local market.

13. How the Total Project Cost is Computed

13.1. The total project cost is derived using the RS MEANS (National) Total Bare cost for every line item required to complete the project, the corresponding City Cost Index and the Contractor’s derived coefficient. Numbers are used as examples ONLY.

13.2. The RS MEANS (National) Total bare cost line items are multiplied by the contractor’s coefficient and the city cost index as follows.

(RS MEANS (National) Total Bare Cost) x (City Cost Index) x (Contractors Coefficient)= Total Cost

13.3. The following is a numerical example for further clarification.

RS MEANS (National) Total Bare Cost = $10,059.00 Phoenix, AZ City Cost index = 90.60 % Contractor’s Coefficient = 15%

IDI

Q

($10,059.00) x (.906) x (1.15) = $10,480.47 Bonding 5.5900% = $314.41 Arizona Gross Receipt Tax 3.0000%= $603.43 Grand total = $11,398.31

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14. Task Order Procedures

14.1. As the need exists for performance under the terms of this contract, the Contracting Officer or his/her authorized representative will notify the contractorof an existing performance requirement and request a price from the Contractor for a "one job, lump sum" Task Order.

The Government will provide to the Contractor a Task Order Proposal Request (TOPR) with a Statement of Work (SOW) describing the work to be performed, which may include special instructions and conditions, and potentially a Material Submittal Register (AF Form

66) The Contractor WILL NOT be reimbursed for any Pre-Task Order costs including proposal preparation and attendance during negotiations or site visits.

14.1.1. For each project or solicitation, the Contractor will be furnished with one (1) copy of the Government’s Statement of Work (SOW), or Specifications (if fully designed), and drawings, if applicable, from the Contracting Officer or his/her designated Contracting Specialist. The level of the design provided to the Contractor may be anywhere from a 10% concept to a 100% design (a complete design package which the Contractor shall verify actual conditions and make any necessary corrections).

Although the Contractor is given a design package, it is still the Contractor’s responsibility to verify/validate existing site conditions prior to submitting their proposal package to the Government.

14.1.2. The Contractor may reproduce drawings and specifications at the Contractor’s own expense if additional copies are needed. The Contractor shall check all drawings and specifications immediately upon receipt for discrepancies and notify the Contracting Officer or his/her designated representative immediately of all discrepancies found in the form of a Request for Information (RFI). The RFI shall be forwarded to the Contracting Officer for review and in-turn forwarded to the assigned IDIQ Project Manager(s) for review, clarification, and response. Enlarged plans and details shall govern where the same work is shown at smaller scales. The Contractor shall compare all drawings and verify the installation before laying out the work and shall be responsible for any errors which might have been avoided thereby. Where drawings are not provided as part of the TOPR, the Contractor shall provide the field investigation, historical record research, design including construction drawings, engineering, and constructability review necessary to complete the task order.

14.1.3. After the release of a TOPR, the Government and the Contractor will schedule and conduct a pre-proposal site visit for project. Discussions held during the site visit may include, but are not limited to scope of work, method of construction, sequence of operations, progress schedule, means of access to project site, delivery and storage of materials and equipment, work restrictions, coordination requirements, project goals, liquidated damages, and potential difficulties/problems.

14.2. On-Site Conditions

Drawings may not be available or provided. Drawings showing the location of equipment, piping, ducts, and conduit, are diagrammatic and may not show every detail required. In

16 | P a g e IDIQ addition, site conditions will not always permit installation in the locations shown on the concept drawings.

Project Proposal

14.2.1. For every TOPR associated with a new task order will have the following details required in each element of the Contractor’s response to a TOPR:

14.2.1.1. Cover Page. If required by the TOPR, the cover page or pages shall include project title, total project cost, list of assumptions, and list of requirements, performance period, material lead times, and any special considerations such as phasing of construction.

14.2.1.2. Contractor’s Statement of Work (SOW). If required by the TOPR, the

Contractor shall provide, as part of the proposal, a SOW. The SOW shall provide a written narrative describing the Contractor’s approach and shall document the Contractor’s basic solution to the subject project.

14.2.1.3. Design Documentation. If required by the TOPR, design incidental to accomplishing the required tasks outlined in each task order project may be required. The extent of these designs will depend upon the complexity of each task order project. However, the Contractor shall provide sufficient design documentation to substantiate the proposed approach for the task. Design documentation shall provide enough detail to verify line-item quantities in the cost proposal are accurate and enough detail to clearly convey to the Government what the Government will be receiving.

All designs shall clearly illustrate compliance with local, state, and federal building and construction codes. After the site validation visit, the Contractor shall begin preparation of design documentation that clearly illustrates the proposed design solution, quantities, dimensions, materials etc. This documentation may include any or all the following, but is not limited to the following:

14.2.1.4. Drawings. When required, design drawings submitted by the Contractor shall show the basic layout and planning of work. Shop drawings shall show in detail the proposed construction. Drawings must have sufficient detail to enable both the Contractor and the Government to understand the work to be accomplished.

14.2.1.5. The purpose of this requirement, the term drawings include actual construction drawings, shop drawings, calculations, performance and test data, and similar materials furnished by the Contractor to explain in detail specific portions as may be required by an individual task order.

14.2.1.6. The Government may indicate minimum drawings that are necessary for each individual task order project. Typical types of drawings required on task orders include the following: Title/Location/Legend/Index Sheets, 17 | P a g e IDIQ

Site Plans, Parking layout Plan, Underground Utility Plan and Profiles, and Associated details.

14.2.2. Design Calculations. The Contractor shall provide, as part of the proposal, design calculations to substantiate appropriate material selection/sizing, component assembly, proposed layout and sizing of utilities and structural elements. The Contractor shall supply the following calculations for the task order project, as applicable.

14.2.2.1. Structural: Structural system and foundation sizing

14.2.2.2. Pavement/Site Work: Area run-off quantities, drainage capacities, and grading slopes

14.2.3. Cost Estimates

14.2.3.1. All task orders shall be estimated, negotiated, and awarded based upon prices in the Unit Price Book, see Section 2.3.1 and Sections 9-13, and this Section.The cost estimate portion of the Contractor’s proposals shall be prepared and produced using the cost estimating software described in Cost Estimating Software Requirements (Section 2.3.1). This applies to all work done on IDIQ task orders, even if work is done by subcontractors.

14.2.3.2. Items not in the UPB, known as Non-Priced Items (NPI), may be proposed in accordance with the policy outlined in Section 12. The cost estimate portion ofthe Contractor’s proposals shall be in CSI format and shall be prepared and produced using Unit Price Book. Cost estimates must be logical, demonstrating a reasonable approach in construction methodology in both line items and quantities proposed. The elements of the cost estimate should correlateto the construction elements identified in the Statement of Work.

14.2.3.3. Cost estimate shall be submitted in the format approved by the

Contracting Officer. The contractor’s coefficient will be applied to the RS MEANS Construction Data Total National Total Bare cost, after the City of Phoenix or Flagstaff Cost Index is applied as shown in section 13.

(RS MEANS National Bare Cost) x (City Cost Index) x (Contractors Coefficient) = Total Cost

14.2.4. Priced Line Items

14.2.4.1. The IDIQ RS MEANS unit price book shall serve as the basis for establishing the value of the work to be performed on a unit price basis.

14.2.4.2. The contractor's proposal on each Task Order must also be supported by adetailed materials take-off with applicable pricing applied from the IDIQ

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Unit Price Book.

(RS MEANS National Bare Cost) x (City Cost Index) x (Contractors Coefficient)=Total Cost

14.2.5. Construction Schedule. The Contractor shall submit the construction schedule if the task order projects exceed the simplified acquisition threshold and with a performance period greater than 60 days or more unless the Contracting Officer requests otherwise. The progress schedule shall be submitted AF Form 3064, Progress Schedule, that includes all major components of the project, their associated costs and percentage of effort, and completed in accordance with the instructions on the reverse side of the form, or as directed by the Contracting Officer. The construction schedule should demonstrate a logical progression of the work effort from award to close-out. The contractor shall also submit an AF Form 3065 detailing the major components and the associated percentage of the construction effort. After task order award, the Contractor shall provide construction updates on an AF Form 3065, Progress Report.

14.3. Task Order Award Process

14.3.1. Proposals will be determined technically acceptable when they demonstrate a complete understanding of the task order requirement based upon a review of each ofthe submitted documents. When necessary and/or because of technical evaluation, the government will negotiate with the contractor all non-prepriced items, quantities for all pre-priced and non-prepriced items, and performance times.

14.4. Task Order Funding

Proposals may be requested and processed up to the point of award, in advanceof funding.

Proposals may need to be held for a determined length of time that will be specified in the task order documents. It is the government’s intent to award a task order for each proposal processed up to the point of award; however, due to changes in the construction program, congressional budget changes or world events, some projects may be canceled. No compensation for cancelled projects or for work accomplished to develop price proposals will be granted to the contractor.

15. Computer and Software Requirements

15.1. The Contractor shall purchase and maintain current year RS Means data book. Annual updates shall be done at the time RS Means updates become available throughout the term of this contract. The government and contractor will schedule the annual updating of the RS MEANS Facilities Construction and Master Composite cost database so that it occurs at the same time. The Contractor must provide, install, and maintain all computer hardware for contractors use. The Contractor is not required to provide the Government with any computer hardware or software, since it has its own.

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15.2. The Government IDIQ Office will use the latest version of "R.S. Means Master Composite" database. The “e4Clicks Professional Project Estimator” or “e4Clicks Premier Project Estimator" software in conjunction with the current year “RS MEANS Master Composite Database, which is mandatory, for the contractor.

15.3. The Contractor shall also install and maintain a copy of the latest version of AutoCAD, on contractor’s equipment for the development of construction drawings and "As-Built" drawings. In addition, if the Contractor elects to establish a Management Office on Luke AFB he/she must be able to get E-Mail on the computer(s) located in this office to send and receive AutoCAD drawings. All drawings submitted by the Contractor shall be created from Computer-Aided Design and Drafting (CADD) software. Drawing files shall be compatible with AutoCAD, without any need for translation or modification by the government. AutoCAD drawings shall comply with the Tri-Service Center’s A/E/C and Spatial Data Standards. Custom menus, line types and text styles shall NOT be used without prior approval of the Contracting Officer. All external reference drawings if used must be provided with the basic drawing and be modifiable if required. The Contractor may submit all CADD drawing files on a CDROM or submit through email.

16. Welding Permit No welding, soldering, torch cutting, or open flame torch jobs will be permitted without first obtaining an AF Form 592 “Welding Permit” from the Base Fire Department. A copy of the AF Form 592 "Welding Permit" will be posted at the job site whenever torch work is in progress.

All fire and safety regulations are to be stringently followed.

17. Excavation Permit (Dig Permit)

17.1. The contractor shall apply for and obtain a properly approved and coordinated excavation permit(s) (AF Form 103) prior to any excavation. The Contractor shallsubmit AF Form 103 four weeks prior to scheduled work to allow for the coordination process. The IDIQ project manager upon request will provide the contractor with a blank AF Form 103 which is to be filled in by the contractor. The contractor shall attach to the AF Form 103 drawings and/or details showing the exact location and description of the type of excavation to be accomplished. The contractor shall insure that the location of all underground utilities, once located and marked by the government, are adequately maintained to preclude re-marking by government personnel. The contractor is required to maintain all markings and protect utilities for every TO, whether specified in the SOW or not. Should any one of the coordination points indicate an additional underground utility or structure over and above those shown on the contract drawing either by sketch on the contractor's drawing, by field pointing, or by flagging, the contractorshall be responsible for protection of each of the items indicated. Contractor shall be liable and responsible for prompt repair of the damage to return the item to its original workable condition. The contractor is also responsible for repairing anything else effected by utility strikes and providing temporary utility service until permanent utilities are restored at no costto the Government.

17.2. Excavations for street and existing utility will also include the following requirements unless waived by the Contracting Officer. Prior to the start of work, all valve locations will be identified/located so the utility can be shut off in the event of accidental damage. Any utilities discovered during excavations that are not shown on the drawings or staked by the government will be marked on the contract drawings and will be identified on the

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Contractor's as- built drawings. The utilities will be protected by the contractor and if damaged will be repaired by the contractor as ifthey were marked by the Government.

18. Special Requirements

18.1. Concrete Pours & Site Work: The Contractor shall coordinate all concrete pours with the CES Project Manager. The Contractor shall make such coordination in writing or by email a minimum of 3 business days prior to the day the pour is expected to occur. The Contractor shall clear and grub any undisturbed areas prior to placing AB for the foundation. The Contractor shall apply termite treatment with five-year warranty under all foundation slabs.

The five-year termite treatment warranty documentation shall be included with the contract close out documents inaccordance with paragraph 24.3.2. All site surveying to properly lay out a buildingor construction site or determine proper site drainage, rise, slope, etc., shall be included in the Contractor’s coefficient. The Contractor shall not stockpile excavated dirt or other material from one project site and use it at a different project site without the written approval of the Contracting Officer. If the Contractor or the Government wishes to reuse excavated dirt, asphalt millings, etc. from another project site, line items will be negotiated for loading, hauling & spreading only (or other line items as applicable).

Otherwise, all excavated materials, if not used on project site, will be removed from the Base.

18.2. Construction Testing: The Contractor shall provide to the Government all geotechnical and compaction tests, slump tests and cylinder tests for all critical and/or load-bearing concrete and/or asphalt structures, roads, driveways, parking lots,or as requested by the Government.

The site must meet minimum specified testing requirements prior to the Contractor commencing form work for concrete. All concrete used for structural, foundation, drive, and/or roadway work must meet minimum specified slump requirements or be rejected by the Contractor. All costs for concrete, asphalt, or site testing will be included in the contractor’s coefficient.

19. Pre-Final and Final Inspection

19.1. The government normally will not perform a pre-final inspection of work accomplished on Task Orders. The contractor may request a pre-final inspection for the purpose of having the government assist in identifying potential problems prior to the final inspection, but the government has the right to deny the request. If the government agrees to perform a pre-final inspection, any discrepancies identified must be corrected before scheduling a final inspection, unless waived by the CO. Final inspections will be conducted by the Contracting Officer or his authorized representative with the Civil Engineering IDIQ Project Manager, Contractor, and using agency representative. Discrepancies noted on the “punch list” will be corrected by the Contractor within the time limit specified by the Contracting Officer.

19.2. The contractor shall submit a written request for final inspection to theContracting Officer, with the following attachments:

19.2.1. A QC report signed by the Quality Control Manager (QCM) listing anyoutstanding discrepancies.

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19.2.2. Schedule showing completion dates to rectify outstanding discrepancies notedin QC report.

19.3. The Government retains the right to stop all Final Inspections if any incomplete construction items are considered by the Contracting Officer to be major work items or if the quantity of punch list items is considered by the Government to be excessive. The rescheduling of the final inspection will occur after a minimum 24-hour waiting period.

The task order is not considered to be “final” until the Final Inspectionwalkthrough is completed to the Government’s satisfaction.

19.3.1. The Contractor shall submit all close out documents as one complete submittal package. The Government shall only approve final AF 3065 when all close out documents have been received and approved by the Contracting Officer.

19.3.2. Government Approval of Work: The Government will notify the Contractor that work for a specific Task Order is or is not acceptable. Invoices for a specific Task Order shall not be permitted until the Government has acceptedthe work.

19.4. Final inspections will be conducted by the Contracting Officer or his authorized representative with the Civil Engineering IDIQ Project Manager, Contractor, and using agency representative. Discrepancies noted on the “punch list” will becorrected by the Contractor within the time limit specified by the Contracting Officer.

19.5. Corrected "as-built" drawings in the format of a dwg file and pdf file stamped with “As

Built” on a CD are required five workdays after final inspection but before specified contract completion date.

20. Warranty

20.1. The Contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work. All manufacturer warranties installed under an individual Task Order shall be submitted to the Contracting Officer with an AFForm 3000 prior to Task Order close-out.

21. Government Furnished Equipment

21.1.…