Attachment 1 - Combined Synopsis-Solicitation DAFB Fire Dept Equipment Testing.pdf

Department of the Air Force

436th Contracting Squadron - DOVER AFB

ND

Combined Synopsis/Solicitation

Requirement Title: Annual Equipment Testing for Dover Air Force Base Fire Dept

Solicitation Number: FA4497-24-Q-FTST

Solicitation Issue Date: 8 April 2024

Questions Response Deadline: 12 April 2024; no later than 12:00 P.M. EST

Quote Response Deadline:

Point(s) of Contact:

Contracting Officer:

26 April 2024; no later than 12:00 P.M. EST

Russell Burton / russell.burton.7@us.af.mil / (302) 677-5214

SrA Joseph Restuaperez / joseph.restua_perez@us.af.mil/ (302) 677- 5222

TSgt Carl Zahn / car.zahn.3@us.af.mil / (302) 677-5027

1. This is a combined synopsis/solicitation for commercial products and services prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2024-02

Defense Federal Acquisition Regulation Public Notice DFARS 02/15/2024

4. This acquisition is other than full and open competition.

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 541380 and the

Small Business Size Standard associated with this NAICS is $19,000,000.00.

6. The Provisions and clauses listed within this document and Attachment 3- Provisions and Clauses apply to this acquisition and can be viewed through internet access at https://www.acquisition.gov.

Description:

The 436th Civil Engineer Squadron, Fire Emergency Services, requires annual testing of 100% of the following inventory items;

hose and nozzles, fire pumps to include structural and crash response vehicle pump testing, ground and aerial ladders. In addition, upon request, service could be requested outside of the annually scheduled testing as a contingency service. Testing to begin as early as June or July for several pieces of equipment then resume next cycle (Option Year 1) with the testing of 100% of the inventory. See Attachment 1- Performance Work Statement (PWS) & attached Appendix 1 for inventory list and

Attachment 3 – Pricing Sheet for CLIN structure.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination: Dover Air Force Base Department – 140 Purple Heart Avenue, Dover, DE 19902

Period of Performance:

Base Year: 1 June 2024 – 30 September 2024

Option Year 1: 1 October 2024 – 30 September 2025

Option Year 2: 1 October 2025 – 30 September 2026

Option Year 3: 1 October 2026 – 30 September 2027

Option Year 4: 1 October 2027 – 30 September 2028

6 Month Extension: 1 October 2028 – 30 March 2029

Requirement Information

General Information https://www.acquisition.gov/

ND

Combined Synopsis/Solicitation

FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition.

1. Simplified Acquisition Procedures will be used in accordance with (IAW) FAR part 13 in awarding this contract. The

Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ); submission of a quote does not guarantee receipt of award.

2. Questions may be submitted to the points of contact above, no later than the specified date and time. Questions submitted after this date and time may not be answered.

3. Base Access: Dover AFB is not an open base and you must have a valid ID for both yourself and your vehicle to access the base. Anyone who does not have the necessary identification to enter the base must make arrangements with the contracting office to be signed onto the base. Please submit your name, organization, state and number of their valid driver’s license, and date of birth to Russell Burton at russell.burton.7@us.af.mil, SrA Joseph Restuaperez at joseph.restua_perez@us.af.mil, and TSgt

Carl Zahn at carl.zahn.3@us.af.mil no later than five business days after the contract is awarded. Attendees requiring escorted base access will meet at the Dover AFB Pass, Commercial Gate (South Gate) 45 minutes prior to the scheduled meeting. The

Requirement Owner or a representative will be present to escort attendees to the site location.

4. Quoters must use Attachment 2 – Pricing Sheet to submit their prices and technical capability. Company information must be included. Quotes in response to this solicitation must be submitted via email to the point of contacts above.

5. For a quote to be eligible for award, the quoter must have a current registration in the System for Award Management (SAM):

https://www.sam.gov, prior to submitting a quote, IAW FAR 4.1102. SAM will be checked to verify the quoter's status before any evaluation is conducted. In accordance with FAR 9.1 prospective quoters must be determined responsible prior to award.

6. FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. Offeror shall identify the applicable paragraphs by completing the fill-ins required per the aforementioned instructions within Attachment 4- Provisions and Clauses.

7. Clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-

Commercial Products and Commercial Services, applies to this acquisition. The additional FAR clauses cited in the clause are identified in Attachment 3 – Provisions and Clauses as applicable to the acquisition.

8. Quoters are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Performance Work Statement (PWS), etc. Failure to comply with the terms and conditions of the solicitation may result in the Quoter being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award.

9. The terms and processes used in this acquisition are not subject to the definitions nor processes found in FAR subpart 15.3, even if defined or described in FAR part 15. Reference to offers, offerors, or proposals in this acquisition shall be read as quotations, vendors, quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in FAR part 15 shall be read and interpreted in a manner consistent with FAR part 13. Examples of nomenclature found in FAR part 15 include: Request for Proposals (RFP), De-briefing, Discussions, Clarifications, etc. Unless otherwise defined in this solicitation, or in the specific FAR part being referenced, definitions of words retain their definition under FAR 2.101, unless no definition is provided, in which the common dictionary meaning shall be used IAW FAR 1.108(a).

Instructions to Quoters mailto:russell.burton.7@us.af.mil https://www.sam.gov/ https://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5

ND

Combined Synopsis/Solicitation

FAR Provision 52.212-2, Evaluation – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

BASIS FOR CONTRACT AWARD:

This is a competitive selection in which competing offerors will be evaluated on Lowest Price Technically Acceptable

(LPTA). The Government intends to award a Firm-Fixed Price contract service with options resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation; is most advantageous to the Government, with technical capability and price factors considered; and provides the best value to the Government in accordance with FAR 13.106-1(a)(2)(ii) and FAR

2.101. There is no ranking or assigned importance to evaluation factor IAW FAR 13.106-1(a)(2)(iii). The use of FAR 15.3 and

DoD Source Selection Procedures are not applicable to this solicitation, or any award resulting from this solicitation.

The Government will make an award to the responsible contractor whose offer conforms to the solicitation, and is determined to be the most advantageous to the Government considering Technical Capability (Factor 1) and Price (Factor 2).

REJECTION OF UNREALISTIC OFFERS:

Any proposal that is unrealistic will be judged either as exhibiting a lack of competence or failure to comprehend the

Government's requirement and may be so evaluated and rated, or rejected for such reasons. Furthermore, any significant inconsistency between Technical and Price, if unexplained, may be grounds for proposal rejection. The Government will evaluate each proposal strictly in accordance with its content and will not assume that performance will include areas not specified in the Offeror's proposal. Nothing in this paragraph is to be construed as a promise by the Government to conduct a price realism analysis where it would otherwise not be required to do so. The decision to conduct or not to conduct such an analysis remains at the discretion of the Contracting Officer.

Factor 1: TECHNICAL CAPABILITY – The Government will evaluate Factor 1 - Technical Capability, on an

Acceptable/Unacceptable basis. Offerors receiving an Unacceptable rating for Technical Capability will not receive further consideration. If Sub-Factor’s One & Two are not submitted with the proposal, the entire proposal shall be considered unacceptable and shall be removed from consideration.

The contractor at a minimum shall provide documentation to support the following sub-factors:

Sub-Factor One - Capability Statement: The offer must provide a narrative (capability statement) that demonstrates the understanding of the requirement. In addition, confirm in a statement or provide proof the company is International Organization for Standardization (ISO) 17020 – accredited to provide testing services and a certificate to the Dover AFB Fire Department upon completion of testing.

Sub-Factor Two - Experience: Provide references for recent and relevant projects (no more than 3 projects). Recent and relevant is defined as having occurred in the last 3 years preceding the date of the solicitation issuance, for services similar in scope to this requirement and complexity.

The following information is requested:

1. Customer Name

2. Customer point of Contact (email and/or phone number)

3. Project Title

4. Description of Work (Performed by the offeror)

5. Contract Number if applicable

6. Contract Dollar Value

7. Period of Performance

The following ratings will be used in rating Quality (technical capability):

Evaluation Criteria

ND

Combined Synopsis/Solicitation

Acceptable: Quote meets the requirements of the solicitation

Unacceptable: Quote does not meet the requirements of the solicitation

Factor 2: PRICE - The Government will evaluate offers based on prices proposed for all CLINs and any other price related factors required by the solicitation. The offeror’s proposal will be evaluated for Completeness, Reasonableness, Unbalanced Pricing, and Total Evaluated Price.

Completeness:

Upon receipt of quote, the contracting officer will screen quotes to ensure they are complete, and all required information and pricing are present. This will be done quickly, and in the most minimally burdensome fashion, as determined by the contracting officer.

Price Reasonableness:

The proposed prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is based on competitive quotations, as outlined in FAR 13.106-3(a)(1), but price reasonableness may also be determined through price analysis techniques, as described in FAR 13.106-3.

Unbalanced Pricing: The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

Total Evaluated Price:

Only the total evaluated price (TEP) submitted in the quote will be evaluated; this includes the total CLIN pricing for the items listed in Attachment 2 - Pricing Sheet.

Attachment 1 – Combined Synopsis-Solicitation DAFB Fire Dept Equipment Testing

Attachment 2 – PWS - Annual Testing for DAFB Fire Dept_ dtd 1 April 24

Attachment 3 – Pricing Sheet_Fire Dept. Equipment Testing

Attachment 4 – Provisions and Clauses

Attachment 5 – Wage Determination 2015-4217 Rev 25 dated 26 December 2023

Solicitation Attachments