Attachment 05 SECTION C PWS - Overhead Door Maintenance.pdf

(Rev 03/2022)

DEFENSE LOGISTICS AGENCY

DEFENSE SUPPLY CENTER COLUMBUS

3990 E. Broad St.

Columbus, Ohio 43216

DESCRIPTION/SPECIFICATION/WORK STATEMENT

CSC-23508

PART 1 – INTRODUCTION

PART 2 – BACKGROUND – NOT USED

PART 3 – GENERAL REQUIREMENTS

3.1 SECURITY

3.2 IDENTIFICATION (ID) CARD/BADGE

3.3 SITE RULES & REGULATIONS

3.4 SAFETY

3.5 FIRE PREVENTION & PROTECTION

3.6 ENVIRONMENTAL MANAGEMENT SYSTEMS(EMS)

3.7 HAZADROUS MATERIAL & WASTE

3.8 NON-HAZADROUS SOLID WASTE GENERATION REPORITNG

3.9 DAILY ACTIVITY/SERVICE REPORTS

3.10 GREEN PROCUREMENT

PART 4 – PERFORMANCE REQUIREMENTS

PART 5 – DELIVERABLES

5.1 CONSTRUCTION SUBMITTALS (REFERENCE 01 33 00)

5.2 SERVICE DELIVERABLES

PART 6 – SPECIAL REQUIREMENTS – NOT USED

PART 7 – TASK ORDERS – NOT USED

PART 1

INTRODUCTION

Overhead Door & motorized gate maintenance is required to be performed in accordance with this Performance Work Statement (PWS) at the Defense Supply Center Columbus (DSCC) Installation. The period of performance for Service Requirements is for one (1) year.

PART 2

BACKGROUND

NOT USED

PART 3

GENERAL REQUIREMENTS

The following provisions are general in nature and tailored to the Defense Supply Center Columbus (DSCC) Installation. They cover items regarding access, as well as requirements to maintain a safe and secure environment for all individuals on the Installation. Not all of these provisions will apply to every solicitation or contract. Any questions regarding the applicability of the following provisions should be directed to the Contracting Officer or designee.

Any Government publications referenced herein will be provided upon request.

3.1 SECURITY

3.1.1 COMPLIANCE

All contractors must abide by all security & force protection policies in effect on the DSCC Installation. Security & force protection procedures on the installation may include, but are not limited to, personnel screening, installation access and ID procedures, vehicle search requirements, restricted area access, and parking restrictions. Contractors must be aware that security & force protection procedures may change due to changes in the local Force Protection Condition level.

3.1.2 SCREENING

Contractor personnel working on the DSCC Installation will be subject to screening as dictated by current security regulations. Contractor personnel shall provide information requested to accomplish the required screening process. Levels of screening will be dictated by the sensitivity of the position the contractor will occupy and the access they require to DSCC and its facilities.

3.1.3 CORDINATION

The contracting officer will coordinate with Security & Emergency Services personnel prior to the start of the contract performance to ensure all required security & force protection security measures are in place. The contracting officer will coordinate with Security & Emergency Services personnel at the end of the contract to ensure all government issued IDs have been accounted for.

3.2 IDENTIFICATION (ID) CARD/BADGE

3.2.1 GENERAL

All contractors (including subcontractors) working On-Center must be issued a Contractor Badge by the DSCC Installation Pass & ID Office located in building 52 prior to starting work on the DSCC installation in accordance with DSCCI 5720.003 Installation Entry/Access. The type of credential required is divided into three areas as described below. Access of Foreign national contractor employees is strongly discouraged. Any request for foreign national access must be submitted to the Chief of Security & Emergency Services for approval one week in advance and approved on a case-by-case basis. If approved foreign nationals are only eligible for a Tier 1 or 2 ID.

3.2.2 TIER 1 – VISITORS

Contractors conducting temporary business may obtain a Disposable Visitor Badge for up to 7 days. The contractor must be entered into the Visitor Notification System (VNS) by an authorized sponsor. Renewals of 1 visitor badges in order to circumvent the requirement to receive a contractor ID for work longer than 30 days will require a tier 2 or tier 3 badge for access.

3.2.3 TIER 2 – OUTSIDE OF BUILDING ACCESS

Outside contractors working on the installation must be issued a Tier 2, Local Access Badge (Outside Contractor) prior to starting work. The Outside Contractor Badge (Red Stripe on top of card) has no building access programmed into the card.

This card is not recognized by building lobby officers for entrance and is for contractors who solely work outside. Contractors with this badge must be escorted at all times when inside a building. The DSCC outside contractor ID may be obtained by the appropriate Verifying Official initiating a DSCC Form 2310, DSCC Tier 2 (Inside Contractor) ID Card and Key Card Request and forwarding it to their respective Personnel Security Office located at DSCC. This badge does not authorize the holder to sponsor visitors on to DSCC.

3.2.4 TIER 3 – INSIDE BUILDING ACCESS

Contractors who require building access for more than thirty days but not DoD networks access must be issued a Tier 3, Local Access Badge (Inside Contractor) prior to starting work. The badge has a blue stripe on the top and can be programmed to operate any electronic access control devices needed. This badge is only authorized access to buildings which have been programmed on to it.

Contractors with this badge must be escorted at all times when inside a building which they are not assigned. The Tier 3, Local Access Badge (Inside Contractor) may be obtained by the appropriate Verifying Official initiating a DSCC Form 2310, DSCC Tier 3 (Inside Contractor) ID Card and Key Card Request and forwarding it to their respective Personnel Security Office located at DSCC. This badge does not authorize the holder to sponsor visitors on to DSCC.

3.2.5 ISSUE

Upon approval of badge, employee has 30 days to report to the Pass & ID office to receive badge.

3.2.6 ACTIVATION

The Tier 3, Local Access Badge (Inside Contractor) ID and Contractor Key Card is activated with basic access permissions, for example lobbies, cafeteria at Buildings 20 and 21. There is a block located in Section 3 of the DSCC Form 2310 in which the Verifying Official will enter specific locations that utilize card readers that the applicant must gain access to. The Verifying Official will indicate the location by building number for exterior doors. Interior door access of any building must be listed separately. If 24/7 access is required, sufficient justification must be included.

3.2.7 RENEWAL

Badges may be renewed beginning 90 days prior to expiration. The renewal process is the same as for the initial ID and key card. Contractors must turn in all previously issued ID and key cards before receiving a new one. ID and key card renewal requests may be submitted up to 90 days before the card expiration date. It is the cardholder’s responsibility to advise their Verifying Official 90 days before the card expiration date that their ID will expire. This is to ensure that there is ample time for a new badge request to be processed and an appointment made at Pass and ID for badge issuance.

3.2.8 DISPLAY

Contractor employees, including those of subcontractors, are required to wear the ID card/badge issued by the DSCC Installation Pass & ID Office conspicuously on their outer clothing at all times while working on this Center. Contractor personnel & subcontractors are subject to challenge and removal from the work area if the ID card is not being worn. It is the Contractor's responsibility to enforce this requirement. Failure to do so is just cause for terminating this contract for default.

3.2.9 ACCOUNTABILITY

It is the Contractor's responsibility to assure ID Cards issued to employees, including subcontractors, are turned in to the Pass & ID Office by each individual employee when the employees work on this project is completed. All ID cards/badges that have been issued during the life of this contract must be/have been returned to the Pass & ID Office to out process at the completion of the project. The Contracting Officer will verify with the Pass & ID Office that all items have been returned prior to authorizing final payment on the contract.

3.2.10 USE

Under no circumstance will a Contractor or any contractor employees or subcontractors use or transfer their ID card/badge to allow anyone else access to any area on Center. Failure to comply with the requirements of this section is a security violation, which could result in subsequent administrative action, including requiring the contractor to permanently remove from the project the employee committing the violation, and/or termination of the contract for default.

3.3 SITE RULES & REGULATIONS

3.3.1 DRIVING ON CENTER

Contractor shall obey all speed limits and traffic signs. Speed limit on Center is 25 MPH unless otherwise posted. Radar is used on Center. Disobeying traffic regulations may include a monetary fine, court appearance, or loss of driving privileges.

3.3.2 PARKING

Contractor vehicles will be parked only in lots or areas designated by the Contracting Officer or designee. These areas will be discussed at the post award conference. The Contracting Officer or designee shall also determine if it is necessary for such vehicles to be in other than designated locations, and then make necessary arrangements for additional parking. Vehicles left on Center overnight must be coordinated with the Contracting Officer or designee. Any vehicle left unattended on Center that contains working materials, tools, and personal items of value must be locked at all times. The Government will not be liable for any lost, stolen or damaged vehicles or items.

3.3.3 USE OF ALCOHOL AND ILLEGAL DRUGS

The use of illegal drugs is prohibited on Federal property. Violators will be prosecuted.

3.3.4 SMOKING POLICY Smoking is not permitted in any building at DSCC. Smoking is limited to designated outdoor areas.

3.3.5 WEAPONS ON CENTER

No weapon, either on one’s person or placed inside a privately-owned vehicle is allowed. If a weapon of any type is found, it will be confiscated and held as evidence. Having unauthorized weapons on Federal property is a felony, and violators will be prosecuted.

3.3.6 ACCIDENTS/THEFTS/DAMAGE TO GOVERNMENT OR PRIVATE PROPERTY

If any of these incidents occur, the Contractor shall notify the COR and a Police Report will be initiated.

3.3.7 MATERIAL, DELIVERY AND RELEASE

3.3.7.1

All commercial vehicles will enter and exit the Center through the James Road Gate or Yearling Road gate access control point (ACP). Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto Center. Hours of operation are from 0530-1730 M-F, excluding holidays. The names of Contractor personnel responsible for the receipt of Contractor's material and equipment delivered to this Center and telephone numbers or location where they can be reached shall be made available to the Contracting Officer or designee who will ensure the delivery is entered into the Visitor Notification System (VNS). All receipts and shipments shall be handled through the James Road Gate. It is the responsibility of the Contractor to provide the personnel and equipment required to unload incoming materials, tools and equipment. Personal deliveries to DSCC Associates, tenant activities or contractors, i.e. pizza, flowers, are not authorized.

Foreign national delivery truck operators must be processed in accordance with the same procedure as outlined in paragraph 3.2.1. Contract Officials will ensure that all vendors are provided ample notice of the requirements and restrictions in this enclosure to minimize conflicts when commercial vehicles or vendors arrive on Center. They will also ensure all contracts comply with the stipulations outlined in policy guidance. If procedural requirements have not been met, then the driver will not gain access and be turned away

3.3.7.2 All deliveries, except perishable items, fuel, warehouse deliveries, construction materials, or items too large to be x-rayed will be sent directly to the Central Receiving Facility (CRF). Items will be screened and delivered by the government. Any items being shipped from a building on site must be picked up from the CRF.

3.3.7.3 Properly marked Contractor vehicles will be allowed to carry tools and equipment normally carried in or on the vehicle. All vehicles are subject to security inspection at any time to determine if materials and tools being used or carried are authorized. Loading of materials onto the vehicles is the responsibility of the Contractor.

3.3.8 SECURING EQUIPMENT, TOOLS AND SUPPLIES

Contractors are responsible for securing their own equipment, tools, supplies, etc., that are brought to the job site. Lost or stolen equipment will be immediately reported to the DSCC Installation Police Department (692-2111). Under no circumstances will vehicles or construction equipment be left unattended with keys inside. If a vehicle is found unattended with keys in it, the keys will be confiscated by DSCC Installation Police.

3.3.9 REMOVAL OF CONTRACTOR PROPERTY

The Contractor shall be responsible for removing temporary buildings (e.g. storage shed’s, trailers, shops, and office space), rubbish, tools, scaffolding, equipment and materials that are not the property of the Government at the completion of the project. The Contracting Officer or designee will not accept the project as completed until all Contractors property is removed. If the contractor is inadvertently paid prior to the removal of all of its buildings, rubbish, tools, scaffolding, equipment and materials that are not the property of the Government, the Contractor will be liable to the Government for the cost to the Government related to removing the Contractor’s property. EXCEPTIONS: A written request may be submitted to the Contracting Officer for additional time to remove the temporary buildings and equipment. This exception applies only if the Contracting Officer provides written approval of the Contractor’s request for additional time to remove the temporary buildings and equipment. If the Contractor fails to remove the property in the additional time approved in writing, the Contractor will be liable to the Government for any cost to the Government related to removing the Contractor’s buildings, equipment and materials that are not the property of the Government. With the written consent of the Contracting Officer, buildings may be abandoned and need not be removed.

3.3.10 USE OF GOVERNMENT PREMISES

The contractor may store supplies and equipment only in those areas designated by the Contracting Officer, or their authorized representative. The Government will not be responsible in any way from damage occasioned by fire, theft, accident or otherwise to the contractor's stored supplies, materials or equipment; the supplies, materials or equipment kept in the building or buildings on DSCC; or the Contractor's employees' personal belongings brought to DSCC.

3.3.11 PROTECTION FROM DAMAGE

3.3.11.1 In addition to FAR 52.236-9 "Protection of Existing Vegetation, Structures, Utilities, and Improvements", the Contractor shall take all the necessary precautions to protect Government equipment and property at the job site, and shall be responsible for any damage to the equipment and property that may occur as a result of his negligence in connection with the prosecution of the work performed. Damage to Government equipment or property shall be repaired by the Contractor at his expense.

3.3.11.2 Due to underground infrastructures, cables, and utilities, any persons digging or pounding stakes or like items into the ground must coordinate the event 30 days in advance with a dig permit. Persons placing any material on or in the ground shall restore the grounds back to its original condition to eliminate holes and divots.

3.3.12 MATERIALS AND EQUIPMENT

Material and equipment used in the maintenance and repair under this statement of work shall be the standard products of a manufacturer regularly engaged in the manufacture of the products, and shall have been in satisfactory use for at least 2 years prior to use under this statement of work. All materials and equipment used in performance under this contract shall be new and shall be in compliance with respective manufacturer specifications. The Contractor shall retain parts replaced for at least ten (10) days after completion of any job, and make these parts readily available for inspection by the Government Inspector upon request.

3.3.13 UTILITIES

3.3.13.1 WATER

Government water systems and supplies are adequate for the needs and use of the contractor as well as the Government. All reasonable required amounts of water will be made available to the contractor from such existing water system outlets and supplies without cost to the contractor for the water consumed.

3.3.13.2 ELECTRICITY

All electrical current which the contractor may reasonably require in performing the contract will be furnished at Government expense on condition that all necessary temporary lines will be furnished, connected, installed and maintained by and at the expense of the contractor. Any such temporary connections will be subject to the approval of the Chief, Facilities Engineering Division or his designated representative. Upon completion of the contract, such temporary lines will be disconnected and removed by and at the expense of the Contractor.

3.3.14 DISRUPTION OF SERVICES

A minimum of one week prior to commencing work on any specific systems the Contractor shall notify the Government Inspector in writing of all service interruptions that must be made to the water/electrical systems and the estimated period of time the system will be out of service. Interruptions shall be kept at a minimum and at the time and for the duration approved by the Government Inspector.

3.3.15 SITE INVESTIGATION: The contractor shall visit the site of the work to confirm the nature and location of the work; the general and local condition, accessibility to locations where work must be accomplished, location of water lines, electrical conduit, installed equipment and other items affecting execution of this work; structural details of the building(s); limitations on time of work;

availability of labor, character of equipment, supplies and facilities needed preliminary to and during execution of the work; and all other matters on which information is reasonably obtainable and which can in any way affect the work or the cost thereof under this contract. Any failure by the contractor to acquaint himself with all available information will not relieve him from responsibility for estimating the difficulty and cost of properly performing the work. A one-time site visit for all prospective contractors will be arranged by the Contracting Officer.

3.3.16 VERIFICATION OF DIMENSIONS In addition to the "Site Investigation and Conditions Affecting the Work" clause under FAR 52.236-3, the Contractor shall familiarize himself thoroughly with all details of work and working conditions and verify all critical dimensions and other data in the field.

3.3.17 CLEAN-UP AND DUST CONTROL The Contractor shall comply with FAR 52.236-12, "Cleaning-Up". In addition, upon completion of the work at the end of each work shift, the Contractor shall leave the premises in a clean and neat condition satisfactory to the Government Inspector.

3.3.18 DEBRIS CONTROL The Contractor shall remove debris and rubbish from Government property daily, unless otherwise directed. Materials that cannot be removed on a daily basis shall be stored in areas specified by the Government Inspector. The Contractor shall remove and transport debris in a manner as to prevent spillage on streets or adjacent areas. All local regulations as to hauling and disposal of materials apply.

3.3.19 CHANGES The Contracting Officer is the only Government representative authorized to make findings, changes and decisions concerning the terms of the contract which may involve an alteration in the scope or any change in cost. All deviations from the terms and conditions of the contract must be agreed to in writing by the Contracting Officer.

3.3.20 INSPECTION The Chief, Facilities Engineering Division, or her/his representative will be the inspector.

3.3.21 CONTRACTOR EMPLOYEES The Government reserves the right to require the contractor to remove from Center any employee(s), including all subcontractors, whose actions are deemed unacceptable.

3.3.22 CONTINUITY OF OPERATIONS The Contractor shall maintain, without interruption, the services defined in this specification. In the event that Contractor employees strike, the contractor shall obtain (at the Contractor’s expense) qualified outside employees to continue the services described in this statement of work.

3.3.23 CONTRACTOR PHASE-IN/PHASE-OUT To ensure an orderly and smooth transition (without disruption in service) of the operational, maintenance, and repair responsibilities for the mechanical equipment and systems at both the beginning and end of this contract, a phase-in/phase-out period will be allowed.

3.3.23.1 CONTRACTOR PHASE IN AT START OF CONTRACT Up to thirty (30) days prior to the start of the contract the contractor will be allowed to bring his/her employees on site to become familiar with the operation, maintenance and repair of the mechanical equipment and systems covered by this contact.

The purpose of the phase in period is to allow the contractor an opportunity to make necessary preparations to ensure uninterrupted performance at the start of this contract. The contractor shall develop a phase in plan for submittal to the contracting officer for approval, fifteen (15) days after the contract award date.

3.3.23.2 CONTRACTOR PHASE-OUT AT EXPIRATION OF CONTRACT At a minimum of sixty

(60) days prior to expiration of this contract, after selection of a successor, the incumbent contractor (and such successor contractor) shall jointly develop a phase-in and phase-out plan. The incumbent contractor agrees to provide phase-in/phase-out services for a period not exceed sixty

(60) days. The phase-in/phase-out period may commence sixty (60) days prior to the expiration of this contract term or any extension thereof. The incumbent contractor shall maintain continuity and performance of all services required under this contract during this period. If the successor and incumbent contractors cannot agree to a phase-in/phase-out plan, the government has the right to bring in its own employees or other parties to accomplish the phase-in/phase-out. The contractor shall develop a Phase-Out Plan for submittal to the CO for approval fifteen (15) days after contract award date.

3.3.24 CONTRACTOR PAYMENTS The contractor shall invoice monthly for all work performed under this contract. The contractor shall submit a detailed invoice based on the quantities and categories listed in the bid schedules. Each invoice shall include an invoice number and the contract number. Invoices are required to be submitted electronically via Wide Area Work Flow (WAWF)( https://piee.eb.mil/)

3.4 SAFETY

3.4.1 GENERAL

The Defense Supply Center, Columbus is proud to be an Occupational Safety and Health Administration (OSHA) Voluntary Protection Program (VPP) star site.

Contractors shall comply with EM 385-1-1, EM 385-1-1. OSHA Rules and Regulations, 29 CFR 1910 (General Industries) or 1926 (Construction), whichever is applicable.

Appropriate safety standards established by National Electric Code, National Fire Code, the State of Ohio, DLA or other safety requirements as established.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

3.4.2 SUBMITTALS

3.4.2.1 VPP

Contractors and subcontractors shall watch a brief, approximately 10 minute, DS-FCE Voluntary Protection Program (VPP) Awareness film prior to performance of any on-site work. The video will be provided on a CD or can be watched on this link DSCC VPP Video. A TV/DVD player is available for use from the DSCC Installation ESOH if needed. Contractors shall document, by use of the provided form or similar, that all contractor and subcontractor employees have viewed the film. A “VPP Awareness Training” form is provided at the end of this section. Only sub-contractors providing incidental services, e.g., laundry, delivery or other supply services are not covered. Copies of documentation shall be provided to the COR, who will forward them forwarded to the DSCC Installation ESOH, upon completion.

3.4.2.2 OSHA FORM 300A

For contracts that incur work hours greater than or equal to 1,000 hours/quarter (approximately 3 full-time employees), the Contracting Officer or designee will request that an OSHA Form 300A, for the last two years of operation, be submitted annually no later than January 15th of each year.

Contractors with contracts which meet this requirement, but end prior to January 15th, shall submit this information at the end of the contract.

Hours worked and injury information should be reflective of activity which occurred at the Defense Supply Center, Columbus. The Contracting Officer or designee will forward copies to the DSCC Installation ESOH Office upon completion.

3.4.2.3 SAFETY PLAN

The Contractor shall assure that an up-to-date Safety Plan is available at the job site at all times and available to the COR. The Contractor shall submit a written Contractor Safety Plan to the COR for review and approval prior to work start date. The Safety Plan shall identify each major type of work (for example: plumbing, electrical, demolition, equipment installation, equipment maintenance) or where a subcontractor or work classification is to perform work. For each type of work, the contractor shall prepare a Job Hazard Analysis (JHA). Updated submissions are required whenever a JHA is added or changed

3.4.2.3.1 RESPONSIBILITY

It is the responsibility of the Contractor to be aware of the safety requirements of personnel, equipment, buildings and materials. All protective coverings, shields, protective barriers, barricades, warning signs, etc., will be furnished and installed by the Contractor where a hazard or potential hazard exists. Twenty-four (24) hours prior to the planned installation of protective barriers and barricades, the Contractor shall coordinate with the COR for concurrence and approval.

Barricades and barriers shall be removed by the Contractor at the completion of work in the area.

3.4.2.4 SAFETY DATA SHEETS

The Contractor shall provide Safety Data Sheets (SDSs) for all hazardous materials utilized during the period of this contract, prior to materials arrival on the installation. Copies of each SDS shall be provided to the COR, who will forward to the ESOH Office for review and approval. A copy of the SDS shall also be kept on the job site. Hazardous materials are defined as (but not limited to) paints, lacquers, varnishes, sealers, thinners, adhesives, epoxies, acids, compressed gases, solvents, all chemicals https://www.youtube.com/watch?v=AkwppmGdT9w containing flammable, toxic, caustic or corrosive mixtures. SDSs are required regardless of the quantity required for the contract. The listing of hazardous materials is not all inclusive. Therefore, SDSs are required for materials not listed therein, but contain hazardous ingredients, per paragraph (d) of 29 CFR Part 1910, Subpart Z, Section 1200, Hazardous Communication.

3.4.3 ACCIDENT/INCIDENT

The contractor shall notify the COR, who will in turn notify the DSCC Installation ESOH Office immediately after the occurrence of a serious accident resulting in either loss of life, or major property damage to a government facility. This notification shall not impede efforts to avoid additional injuries or damages.

Injury Treatment: Emergency first aid treatment is available for Contractor employees at the DSCC Installation Fire and Emergency Services, Building 46. Fire and Emergency Services will respond for serious injuries occurring on Center.

Emergency calls are made by dialing -911 on the Center telephone system, or 614- 692-2111. If a private ambulance service is used, the Contractor is responsible for such expenses. Mishap Reporting: A report on each job connected injury, property damage, or motor vehicle mishap shall be submitted to the Contracting Officer or designee, who will forward a copy to the DSCC Installation ESOH Office, within 5 (five) days of the occurrence. This report may be made on either a Contractor's report form or DLA Form 1591, Mishap Report, or SF 91 (motor vehicle) . The estimated absence in days, if any, by employee due to injury and/or cost of property or vehicle damages shall be included.

3.4.4 GASOLINE POWERED EQUIPMENT

When used in buildings will be kept to a minimum to preclude the build-up of carbon monoxide and other air contaminants. Electric motor driven arc welders are preferred. If gasoline or diesel engine welders are used, the welder will be kept outside the building with welding cables run inside or the engine exhaust will be ducted outside the building subject to the DSCC Installation ESOH Office’s approval. Excavating equipment will not be operated inside of any building without prior approval of the DSCC Installation ESOH Office.

3.4.5 CONFINED SPACE ENTRY

The Contractor shall be responsible for compliance with all requirements as defined by the Occupational Safety and Health Administration (OSHA) for Confined Space Entry. The COR, ESOH Office, and the Fire Prevention Office shall be notified when and where confined space entry is occurring. The Contractor shall request permits to enter the space through the Installation ESOH Office (614-692-2332) and notify Installation Emergency Services Communication Center (ESCC) (614-692-3875) prior to entry.

3.5 FIRE PREVENTION & PROTECTION

3.5.1 GENERAL

The following fire provisions are only general in nature and will not excuse a Contractor from following other fire prevention practices as established. In the event or suspicion of fire, immediately call the DSCC ESCC (Emergency Telephone:

911 from Center telephone system 614-692-2111 from cellular telephones) to report the conditions.

3.5.2 HYDRANT USAGE

The use of all fire hydrants will be controlled by the DSCC Installation Fire Department. No unauthorized use of fire hydrants will be permitted. Fifteen feet clearance is required around all fire hydrants at all times. DSCC Form 2312 (copy provided at the end of this section), Hydrant Permit, shall be issued by the DSCC

Installation Fire Department prior to using fire hydrants. The contractor shall submit the form to the Contracting Officer or designee, who will coordinate with the DSCC ESCC. Water refill station set up located in Bldg 314 is the suggested means of water use vs a fire hydrant. The use of the refill station at Bldg 314 is a safety measure to ensure no contamination of DSCC water supply.

3.5.3 FLAME CUTTING AND WELDING PROCESSES

Welding, cutting or use of flame devices require prior approval of the DSCC Installation Fire Prevention Office and shall be performed in accordance with NFPA 51B. Contractor shall coordinate approval through the Contracting Officer or designee. All non-emergency hot work permit requests shall be coordinated with the DSCC Fire Prevention Office at least twenty-four hours in advance by calling 614- 692-2921 during normal business hours, or at 614-692-5900 on weekends, holidays or after normal business hours. Should no one answer 614-692-2921, the contractor will leave a voicemail describing the work to be completed, the time frame it will be conducted, the time the contractor would like to pick up the hot work permit, as well as a name and call back number. No work for which a hot work permit is required can be conducted without an issued hot work permit.

3.5.4 FIRE ALARM & MASS NOTIFICATION SYSTEM PROCEDURES

3.5.4.1 AUTHORITY

Only registered, licensed, or certified personnel are allowed to access, design, maintain, modify, install, inspect and test the fire alarm and mass notification systems.

3.5.4.2 CERTIFICATION

UFC 3-600-01, NFPA 72 and all other pertinent government and National Fire Code documents are mandatory requirements for all contractors and subcontractors. All contractors shall provide evidence (licenses, certifications) that personnel performing aforementioned work have the appropriate training. A copy shall be submitted to the COR.

3.5.4.3 BY-PASS

By-Pass procedures shall be posted by Simplex, Siemens, or ADT at the main panel for each building to ensure the proper steps are followed by personnel prior to performing work on the system. UNDER NO CIRCUMSTANCES SHALL A

CONTRACTOR PLACE A FIRE CENTRAL PANEL INTO OR OUT OF A BY-PASS CONDITION

WITHOUT NOTIFICATION TO AND AUTHORIZATION BY THE EMERGENCY SERVICES

COMMUNICATION CENTER (ESCC) (692-2111).

3.5.4.4 LOG

The Government maintains a log of all fire suppression system and alarm system work being accomplished at the ESCC. The log shall be filled out, and shall include the date of work, the time in, time out, the name of the individual and company, a contact phone number, and the reason for visit.

All contractors working on these systems shall also notify the Contracting Officer or designee before and after performing work.

3.5.4.5 NOTIFICATION

If a defect or malfunction is not corrected at the conclusion of system work, or if the condition requiring the system to be placed into the by-pass remains, the contractor shall notify the ESCC and government representatives before departing from the base.

3.6 EMS

Contractors and subcontractors shall provide the information required by the “Contractor Safety & Environmental Management Systems (EMS) Information Data Sheet”, also provided at the end of this section, prior to performance of any on-site work. If using subcontractors, information for subcontractors must be provided no later than 2 weeks prior to performance of any on-site work. Only sub-contractors providing incidental services, e.g., laundry, delivery or other supply services are not covered. Copies of the “Contractor Safety & EMS Information Data Sheet” shall be provided to the Contracting Officer or designee, who will forward them to the DSCC Installation ESOH Office, upon completion.

3.7 HAZARDOUS MATERIALS AND WASTE DISPOSAL

3.7.1 UNEXPECTED ASBESTOS ENCOUNTERED DURING PROJECT ACCOMPLISHMENT

Any asbestos in the environment is a serious health hazard and asbestos containing materials must be handled with extreme caution. If any material that is to be removed, encapsulated, altered, repaired, renovated, or demolished, is suspected to contain asbestos, the Contractor shall avoid contact with the material, and immediately advise the Contracting Officer and the DSCC Installation Environmental, Safety & Occupational Health Office of the findings. Government will describe proper removal and control procedures which will be done in accordance with the regulations listed in item 3.6.2 below.

3.7.2 GENERATION OF HAZARDOUS WASTES DURING PROJECT ACCOMPLISHMENT

3.7.2.1 GENERAL

For all contracts involving the generation of wastes, the Contractor shall determine if the wastes to be generated are hazardous wastes in accordance with the provisions of the Federal and State Hazardous Waste regulations.

The Federal Regulations for the identification of hazardous wastes are contained in the code of Federal Regulations, Title 40, Part 261 (40 CFR 261).

3.7.2.2 COMPLIANCE

If hazardous wastes are to be generated, the Contractor shall comply with the latest requirements of 40 CFR 260-265, and the corresponding state regulations, for the handling, storage, transport, and final disposal of such waste. NOTE: The Contracting Officer or designee and DSCC Installation Environmental, Safety and Occupational Health Office shall be notified if a regulated hazardous waste is generated. Copies of the sampling results, disposal manifest prior to disposal and disposal manifests returned from the Treatment, Storage and Disposal Facility shall be sent to the DSCC Installation Environmental, Safety and Occupational Health Office.

3.7.2.3 LAMPS

Fluorescent and high pressure sodium lamps are a universal waste and recycling is required. Universal waste means any of the hazardous wastes that are managed under the universal waste requirements of 40 CFR, Part 273 and Ohio Administrative Code 3745-273. Lamp, also referred to “Universal Waste Lamp” is defined as the bulb or tube portion of an electric lighting device. Examples of common universal waste electric lamps include, but are not limited to fluorescent, high intensity discharge, neon, mercury vapor, high pressure sodium and metal halide lamps. Universal waste lamps shall be managed in a way that prevents releases of any universal waste or component of a universal waste to the environment. Lamps shall be contained in containers or packages adequate to prevent breakage, and compatible with the content of the lamps. Lamps shall be removed from the installation to a

Destination facility. A destination facility means a facility that treats, disposes of, or recycles a particular category of Universal Waste. The contractor shall provide a “Certificate of Recycling” to the COR identifying all universal waste removed from the installation and received by an authorized facility that receives universal waste.

3.7.3 LEAD AND CADMIUM CONTAINING PAINT OR MATERIALS

Prior to removal of lead and/or cadmium materials the Contractor shall provide the Contracting Officer or designee and the DSCC Installation Environmental, Safety and Occupational Health Office a proposal of work, outlining the abatement strategy to be employed. Abatement shall not begin until directed by the Contracting Officer through a formal modification, and the submitted strategy is approved by representatives of the DSCC Installation Environmental, Safety & Occupational Health Office. Copies of the sampling results, disposal manifest prior to disposal and disposal manifests returned from the Treatment, Storage and Disposal Facility upon receipt shall be sent to the DSCC Installation ESOH Office.

3.7.4 REFRIGERANT

In addition to FAR 52.223-12, copies of handlers’ certification and the certificate of disposition (if applicable) shall be sent to the COR.

3.7.5 GENERATORS

All generators above 50 horse power must be permitted by the COR. Contractor will provide the following information: The manufacturer’s engine output rating in horsepower (HP) or Kilowatts, the company identification or name of unit, and type of fuel burned, indicate all that apply (Natural gas, Propane/LPG, Gasoline, Distillate oil (less than 0.5% wt. sulfur) BEFORE the generator is delivered. All generators must be SPCC (Spill Prevention, Control and Countermeasure) compliant if the liquid fuel capacity is 55 gallons or greater.

3.7.6 PROCESS EQUIPMENT

Process equipment (e.g. transformers, hydraulic oil reservoirs, etc.) containing oil or hazardous substances greater than or equal to 55 gallons which is being installed on the installation requires COR notification. Contractors shall inform the office of the quantity of the oil or hazardous substance and location of the equipment.

3.8 NON-HAZARDOUS SOLID WASTE GENERATION REPORTING

3.8.1 REPORTING

Throughout the term of the contract, the contractor shall be responsible for reporting the quantity of wastes generated, in pounds, on a monthly basis, to the Contracting Officer or designee. The report shall consist of the following:

The amount (in pounds) of non-hazardous solid waste (including construction and demolition debris) that is composted, mulched, recycled, reused, donated, or otherwise diverted from a disposal facility. The amount (in pounds) of non-hazardous solid waste (including construction and demolition debris) transferred to a disposal facility.

3.9 DAILY ACTIVITY REPORTS

Shall be submitted by the Contractor to the COR each day activity occurs at the job site.

At a minimum, reports shall include the date, contract number and title, report number, contractors name, weather conditions, work location and description of activity, work performed, safety actions, work hours, personnel, equipment, subcontractors, deliveries, and other pertinent information. A sample Daily Activity Report form to be used by the contractor is provided at the end of this section. If applicable, reference the quality control specification for further requirements.

3.10 GREEN PROCUREMENT

Contractors are responsible for maintaining compliance with DLA’s Green Procurement Plan.

A copy of the plan is available upon request.

3.11 SERVICE CONTRACT REPORTING (SCR)

SERVICE CONTRACTOR REPORT (SCR) FAR 52.204-14

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site.

Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Steps for Submitting a Service Contract Report (SCR)

• Go to www.sam.gov and log in. (direct link: SAM.gov | Entity Reporting).

• Select Entity Registrations and then select Service Contract Reporting.

• SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

• Next, select Add for the service contract against which you want to create a

Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

• You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

• Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

http://www.sam.gov/ https://sam.gov/content/entity-reporting

DSCC FORM 2312, SEP 2009

DSCC INSTALLATION

FIRE & EMERGENCY SERVICES

HYDRANT PERMIT

Worksite Information:

Start-up Date: Start Time:

Reason for Hydrant Access:

Location:

After Hours/Weekend Work?

Yes No

Date(s):

Times(s): (HH:MM) Minimum Requirements:

(1) Contractors are responsible for utilizing the proper hydrant wrench and securing the hydrant when complete.

(2) All hydrant connections must be disconnected and capped prior to 1600 hours unless extension is approved.

(3) All hydrant usage performed before 0700, after 1600 daily, or on weekends must be pre-approved on Hydrant Permit.

(4) In the event of an emergency, notify the DSCC Installation Fire Department by calling (614) 692-2111.

(5) Report hydrant problems immediately to the DSCC Installation Fire Prevention

(614) 692-2026 or Assistant Chief of Operations at building 46.

(6) Contractors found to be in violation of the policy will have their hydrant usage terminated.

(7) This permit must be posted at the job site.

I have read and understand the above information and agree to abide by the requirements of this document and the Hydrant Request and Authorization. I further understand that all hydrant usage is subject to inspection and possible corrective action.

Company Name:

Phone Number:

Requestor Name: (Print)

Signature:

Permit Expires:

Extension:

Yes No

Extension Expires:

Issued By:

Title:

Signature:

Date:

Topic: DLA Columbus Voluntary Protection Program Awareness Training DLA Columbus is committed to becoming an Occupational Safety and Health Administration (OSHA) Voluntary Protection Program (VPP) site.

Instructions: Each employee who will be working on the Defense Supply Center, Columbus (DSCC) is required to receiving training on the Voluntary Protection Program (VPP) prior to starting work. This is a one-time requirement, and does not need to be repeated if working additional contracts at the DSCC installation. It is the company’s responsibility to ensure that each employee received the required training.

Name of Contractor/Subcontractor: __________________________________________________

Are you a subcontractor No Yes for which Contractor:

Contract # _________________________________ Date of Training: ______________________

ATTENDANCE RECORD

PRINT NAME SIGNATURE PRINT NAME SIGNATURE

QUALITY CONTROL REPORT DAILY LOG OF CONSTRUCTION

REPORT NUMBER

DATE

PROJECT CONTRACT NUMBER

CONTRACTOR WEATHER

Weather Caused (Delay/No Delay) Temperature Min ____ °F, Max ____°F; ____

QC NARRATIVES

ctivities in Progress:

Materials Delivered:

General Comments:

Safety Inspection / Safety Meetings:

PREP/INITIAL DATES (Preparatory and initial dates held and advance notice) A preparatory inspection was held today for the following feature:

ACTIVITY START/FINISH

The following activity was started today:

Activity

Description

QC REQUIREMENTS

QA/QC DEFICIENCY (Describe QC Deficiency items issued, Report QC and QA Deficiency items corrected)

QUALITY CONTROL REPORT DAILY LOG OF CONSTRUCTION

REPORT NUMBER

DATE:

PROJECT: CONTRACT NUMBER:

CONTRACTORS ON SITE

LABOR HOURS

The following labor hours were Reported today: Number of Hours Employer Labor Classification Employees Worked

Total hours worked to date: Total

EQUIPMENT HOURS

hThe following equipment hours were Reported today:

Equipment Serial # Idle Hours Working Hours Total Hours to Date

ACCIDENT REPORTING (Describe accidents) No accidents reported today

CATION On behalf of the contractor, I certify that this Report is complete and correct and all equipment and material used and work performed during this

Reporting period are in compliance with the contract plans and specifications, to the best of my knowledge, except as noted above.

QC REPRESENTATIVE'S SIGNATURE DATE SUPERINTENDENT'S

INITIALS

DATE

Contractor Safety/Environmental Management System Information Data Sheet (For Information Only)

Name of Contractor Company: _______________________ Primary Point of Contact _______________________ Contract # ______________________________________________ Number of years the company has operated under current name:

If less than three years, the name the company used prior to current name:

Address: _____________________________________________________________________ City: ______________________________________________ State/Zip code __________________________

Shaded-area Not required for small business – refer to note below Standard Industrial Classification (SIC) OR North American Industry Classification System

(NAICS): ________

(Either a 4-digit SIC or 6-digit NAICS number)

Total OSHA Recordable Cases per 100 Employees:

(For the past three years) _______________ ______________ _____________

Industry Average for Total Lost Workday Cases per 100 Employees _____________ Year (Industry Average must be within the last three years)

Experience Modifier Rate (EMR) (For the past three years) _______________ ________________ ________________

Check one Interstate (preferable) State of Origin:

Intrastate EMR Anniversary Date:

Number of Fatalities (For the past three years) _______________ ________________ ______________ Have you received any OSHA citations in the past three years?

Year ____________ Year ____________ Year ____________ Have you received any environmental regulatory citations in the past three years?

Year ____________ Year ____________ Year ____________ I ______________________________(Print name) certify the above information is correct

Company Safety Officer (Signature) _________________________ Date __________________ Note: Small businesses with ten (10) or fewer employees at all times during the last calendar year, you do not need to keep OSHA injury and illness records unless OSHA or the BLS informs you in writing that you must keep records under § 1904.41 or § 1904.42.

However, as required by § 1904.39, all employers covered by the OSH Act must report to OSHA any workplace incident that results in a fatality or the hospitalization of three or more employees

DEFENSE SUPPLY CENTER COLUMBUS EXCAVATION PERMIT

PERMIT NUMBER

In case of an emergency, dial 911 from a DSCC phone or call the DSCC Fire Department at (614) 692-2111.

PROJECT NAME DATE

PROJECT START DATE PROJECT END DATE DURATION

PRIME CONTRACTOR SUB-CONTRACTOR / EXCAVATION CONTRACTOR

CONTRACTOR REPRESENTATIVE CONTRACTOR REPRESENTATIVE PHONE NO.

DSCC FACILITIES REPRESENTATIVE DSCC FACILITIES REPRESENTATIVE PHONE NO.

DESCRIPTION OF WORK AND LOCATION

Excavation by Contractor include applicable drawings.

Excavation by Government

Excavation / Trench Depth: Less than 5 ft. Greater than 5 ft. Greater than 20 ft.

Note: If excavation depth is greater than 5 ft., a soil analysis will be required to determine the appropriate Protective System that will be utilized. A Competent Person shall be on site during trenching and/or excavating activities.

SOIL ANALYSIS CONTRACTOR COMPETENT PERSON SOIL ANALYSIS CONTRACTOR PHONE NO.

SOIL ANALYSIS METHOD UTILIZED NAME OF PROFESSIONAL ENGINEER (if excavation is greater than 20 ft.)

SOIL ANALYSIS RESULTS PROVIDED TO FACILITIES: Yes No

CONTRACTOR REVIEWED UTILITY DRAWINGS: Yes No

UNDERGROUND UTILITIES IDENTIFIED: Yes No If no, provide explanation:

INSTRUMENTS UTILIZED TO IDENTIFY UNDERGROUND UTILITIES: Passive or Active Electromagnetic RF Detector Ground Penetrating Radar Other (provide type):

UTILITIES CHECKED BELOW WERE IDENTIFIED, AND MARKED ACCORDINGLY AT THE WORK LOCATION

Electrical Water Sewer Compressed Gas Communications* Stormwater IS PROTECTIVESHORING SYSTEM REQUIRED: Yes No Shoring Shielding…