Attachment 01 - Statement of Work.pdf

STATEMENT OF WORK (SOW)

Electromechanical Vertical Lift Storage System

Building 3, Bay 5

DEPARTMENT OF THE ARMY

TOBYHANNA ARMY DEPOT (TYAD)

11 HAP ARNOLD BLVD, TOBYHANNA, PA 18466

(02 AUGUST 2022)

SOLICITATION W25G1V-22-Q-0148

ATTACHMENT 01 – STATEMENT OF WORK

1.0 STATEMENT OF PURPOSE:

One of Tobyhanna Army Depot’s (TYAD’s) goals is to reduce in-process inventory and its associated carrying costs. Continuing to implement the use of vertical storage units plays a part in this goal and in the desire to move toward a just-in-time inventory system, where each work area has the right material, at the right time, at the right place, and in the exact quantity. In addition, the vertical storage units are intended to greatly reduce “floor clutter” by providing a neat, orderly, accessible storage location for necessary Work-In-Process (WIP) items.

2.0 SCOPE:

2.1 GENERAL REQUIREMENTS – This Statement of Work (SOW) sets forth the general requirements for the disassembly and removal of an existing vertical carousel, currently installed at TYAD and replace it with a new vertical lift storage system. It delineates the required performance features of the new storage unit along with the associated delivery, installation, and training requirements. Government personnel, tools, materials, and equipment shall not be used at any time to assist the contractor at any time during the performance of this contract.

2.1.1 Removal of Existing Vertical Storage Unit

The storage unit currently in place is a Kardex Industriever 3500, (17’-3” in height), which does not meet or satisfy the Government’s needs.

(a) The unit shall be disassembled and components such as carriers, skins, (external sheet metal), end frames, drive component and miscellaneous other parts shall be palletized and placed in a designated area within Building (BLDG) 3, Bay 5.

(b) Any and all components and material of the existing storage unit shall remain the sole property of the government.

2.1.2 New / Replacement Vertical Storage Unit

The government will not accept used or refurbished equipment for this requirement; the replacement storage system shall be brand new.

(a) In order to meet TYAD’s storage requirements, the new/replacement storage unit shall be Brand Name or Equal to Kardex Remstar Part Number: XP-HD-500-2450X864, and;

(b) the unit shall be configured in accordance with (IAW) the functional requirements and salient characteristics described in section 3.0, (inclusive of all sub-paragraphs: 3.1 through 3.18), of this SOW.

3.0 FUNCTIONAL REQUIREMENTS OF NEW VERTICAL LIFT STORAGE SYSTEM:

The new storage unit shall provide an electromechanical means for storing and retrieving various items. The mechanism shall automatically retrieve a requested storage tray and present said tray at an access area after initiation of a request and automatically return said tray to its storage location before retrieving the next requested storage tray.

3.1 VERTICAL LIFT EQUIPMENT – The vertical lift storage system will be used for a diverse variety of parts sizes and weights;

ranging from objects that weigh a few ounces to ones that weigh 170 pounds; therefore, carousel technology will NOT be considered for this purchase. In addition to the variety of sizes and weights of objects placed in TYAD’s storage units; the personnel who utilize the unit may also come from several different (unrelated) work areas, which would make any requirement to “balance” loads between trays completely unacceptable.

3.2 LOAD PLACEMENT – There shall be no requirement to balance loads between trays of the vertical lift storage unit. Loads (up to the maximum tray capacity) can be placed anywhere upon any vertical lift storage tray without the risk of unbalancing the tray or causing the tray to become bound within the unit.

3.3 MAIN STRUCTURE – The main structure of the vertical lift storage unit will be designed as a freestanding system and will not rely on other nearby columns or walls for structural support. As part of the contractor’s proposal, the maximum weight that the structure is capable of supporting must be supplied to enable Tobyhanna Army Depot to determine if an adequate foundation is available or will need to be constructed to support the proposed lift storage unit prior to installation of the unit.

3.3.1 Steel Construction

The main structure will consist of rugged steel construction to withstand forces put on the structure by torque from the motors and other moving parts such as loaded extractors. Specific design features incorporated to provide adequate structural support shall be described in Contractor’s proposal.

3.3.2 System Enclosure

The vertical lift storage unit shall be fully enclosed on the top and sides to minimize exposure of stored items to environmental dust and dirt.

3.4 KEYBOARD CONTROL – A manual keyboard, located at the vertical storage unit shall allow manual and automated storage and retrieval operations.

3.4.1 Manual Mode

The functions provided by the keyboard shall include, but not be limited to, such things as enabling the operator to enter the tray number on the operator panel and then having the unit respond by retrieving the requested tray. Also included in the functionality will be the ability to install a new tray, remove a tray, and check for available storage height.

3.4.2 Automated Operational Mode

Functions shall include but not be limited to enabling the operator or a remote computer to request multiple trays;

however, only one tray shall be presented at a time. (A remote computer/personal computer (PC) is not a requirement of this contract.)

3.4.3 Error Messages

Shall provide information on system problems. Error messages shall enable system operators to distinguish between which problems can be corrected by system operators and those which require Maintenance Service Support.

3.5 CONTROL SYSTEMS – Control system shall be designed to communicate via an alpha numeric operator keypad to provide manual and automated modes of operation. Control systems and sensors shall be located so that they may be easily accessed for servicing, as required.

3.6 STORAGE OPTIMAZATION PROGRAMMING – Storage optimization programming shall be provided to control storage tray/material placement within the vertical lift storage system. This software shall enable stored items to be placed on a numbered pan, rather than in a specific location. The storage optimization/compression programming then determines the placement of the pan within the system according to the most height-optimized location to the height of the materials being put into storage.

3.6.1 Storage Shelf Spacing

The vertical lift storage system operating with storage optimization programming shall allow for a minimum of ten distinct shelf heights. These heights must be user-selectable or automatic and range in height from a minimum of 2.95 inches to at least 28.00 inches. The vertical storage unit shall be designed for 60% - 6 inch pan spacing and 40% - 12 inch pan spacing, even though some pans may only be 4 inches and some may be 16 inches.

3.6.2 Space Optimization/Compression

The storage optimization/compression programming must accommodate attempts by system users to store materials that are too tall for any of the available locations within the vertical lift storage system (up to 28.00 inch-tall items). In this circumstance, the system user can then utilize the operator control to initiate height optimization/compression on the contents of the unit. The trays in storage will then be automatically relocated within the module to create additional storage space to accommodate the taller materials to be stored, if space exists (up to a maximum of 28 inches).

3.6.3 Utilization Optimization

Programming shall include a feature which enables the system to be instructed via operator control to restore the pans within the unit, placing the most frequently requested pans closest to the access opening for storage. This feature will dramatically reduce pick rates and maximize productivity of the vertical lift storage system.

3.7 ACCESS AREA – An access area shall be provided through which the operator gains access to the stored items. This shall provide a minimum of 28 inches of vertical access be the space between the lower cover and the bottom of the overhead cross-member. The width of the access area shall be only slightly wider than the storage tray.

3.7.1 Access Area Safety Sensor

The access opening will be equipped with an infrared access light curtain/system. This curtain shall be designed to interrupt power in the event the curtain is interrupted during machine movement. In addition to the safety sensors, there shall be a safety shutter system which is made up of a shutter or shutters that prevent access through the access area during lift unit cycle.

3.7.2 Access Area Work Ledge

A work surface for operator convenience shall be provided directly in front of the access area. This work ledge will extend over the entire width and out at least 5 inches from the front of the module. The top surface of the work ledge shall be approximately 36 inches from the base of the unit. This standard working surface shall include some type of non-skid material, which is applied-to or fastened securely to the work surface.

3.7.3 Access Area Sliding Door

An easy to move, sliding door with key lock will be provided to close off the access area during off-duty hours or when the system is not in-use. A quantity of two (2) keys shall be provided to the COR.

3.7.4 Access Light

The access opening shall be equipped with a LED light inside the access opening at the top to provide optimum visibility to articles and the tray once they are presented in the access opening.

3.7.5 Grounding

Electrostatic Discharge requirements are NOT necessary for this vertical storage unit.

3.8 SAFETY FEATURES – The following safety systems/features are required, as a minimum:

3.8.1 Emergency Stop

Switch shall be provided to immediately stop motion in the activated vertical lift storage system. The switch shall be bright red in color and located such that it is easily accessible and noticeable in the case of an emergency situation.

3.8.2 Service Door Interlocks

Switches that immediately stop and prevent motion when opened.

3.8.3 Light Beams

Infrared light beams/light curtain shall be employed at operator station to protect the operators from being exposed to hazards associated with moving parts.

3.8.4 Access Ready Lights

Visual indication, to the operator, of when it is safe and not safe to reach into the access opening. Access lights shall display red when it is not safe to reach into access opening and green when it is safe to reach into access opening.

3.9 OPERATING SYSTEM PROTECTIVE SENSORS – The following operating system protective sensors are required, as a minimum:

3.9.1 Height Sensor

Height Sensors shall prevent oversize items from exceeding the available shelf storage height. Height sensors shall be provided to prevent the depositing of a storage tray on a storage shelf with insufficient height clearance. A minimum of ten sensors must be provided.

3.9.2 Tray Position Sensors

Tray sensors shall be provided to prevent movement if an operator station has been moved out of position. These sensor shall prevent the movement or stop the movement if a tray is out of alignment or an item inside the tray is protruding beyond the side of the tray.

3.9.3 Shelf Tray Sensors

Shelf tray sensors shall be provided to prevent trays from being installed or returned to a shelf that already contains a tray.

3.9.4 Over-Travel Limit Sensors

Sensors shall be provided to stop movement and prevent damage if the travel limits of the machine are exceeded.

3.10 MECHANICAL DRIVE SYSTEMS – All mechanical drive systems shall be provided with the following features:

3.10.1 Industrial AC Motors

All motors are industrial grade AC Motors for extended service life.

3.10.2 Vertical Motor Brake

The vertical drive motor shall include a fail-safe mechanical brake to prevent damage in the event of a power failure.

3.10.3 Inverter Control of Drive Motors

All drive motors are controlled by an advanced AC inverter motor control providing variable frequency drive. This inverter control includes built-in motor protection, which provides overload protection during such instances as high starting loads or currents.

3.11 VERTICAL DRIVE SYSTEM – A vertical drive system shall raise and lower the extract/deposit mechanism in a smooth and quiet manner. The drive assembly shall include a counterbalance, motor and reducer with sufficient power to raise and lower the maximum allowable payload. The drive systems speed and positioning characteristics shall be sufficient to meet the performance requirements as specified.

3.11.1 Motor Requirement

The system shall be equipped with a bottom drive system motor.

3.11.2 Shaft Drive System

The drive system for the vertical lift storage system shall incorporate a through shaft drive system, equipped with drive shafts located at the bottom of the system.

3.11.3 Lift Chains/Belts

These drive shafts shall be engaged with four lift chains or industrial steel belted toothed drive belts, which attach to the extractor mechanism to provide optimum guidance of the extractor.

3.12 EXTRACT / DEPOSIT MECHANISM – Shall be capable of supporting and moving a storage tray loaded with 750 pounds of materials. The mechanism will be designed with rollers on each side of the mechanism to provide smooth extract and deposit movement. The system will also be equipped with a 4 point bi-directional pan latching system on continuous-loop extractor chains for secure travel.

3.12.1 Mechanism Structure

Shall be constructed of, as a minimum, 11-gauge galvanized steel capable of extracting or depositing a storage tray at the front and the rear of the module.

3.12.2 Lift Chain

If chains are employed for extractor lifting and lowering, the extractor shall be equipped with spring loaded lift chain devices to maintain constant chain tension.

3.12.3 Locking System

The extractor assembly shall utilize a 4-point positive locking system to securely lock all four corners of the extractor base to insure proper pan alignment for smooth delivery. This eliminates weight stress on lifting chains when the extractor is not in motion and provides increased operator safety. The extractor will utilize an industrial grade motor.

3.12.4 Mechanism Sensors

The extractor shall also be equipped with two offset positioning system sensors ensuring precise shelf positioning and securing shelves during shelf storage and retrieval operations to identify exact pan locations and verify available pan heights.

3.13 POWER REQUIREMENTS – The vertical lift storage unit shall be provided to operate on a 208 VAC, 3-phase, grounded, electrical service. Power required to include voltage and amperage shall be stated in proposal.

3.14 PHYSICAL SIZE OF STORAGE UNIT – A standard vertical storage unit shall be provided to meet the following height, widths and depths requirements:

3.14.1 Overall Height

The unit shall be provided in the standard height closest to the height availability where the unit is to be installed. Unit shall be fully constructed in Building 3 Bay 5. There is a maximum unobstructed height of 23 feet. A maximum unit height requirement acceptable is 22 feet- 9 inches.

3.14.2 Machine Size/Footprint

To maximize storage space, the overall width and depth of the vertical lift storage unit shall not exceed 10 feet 6 inches wide by 10 feet 6 inches deep.

3.15 STORAGE SHELVES – The unit shall have storage shelves for the storage trays. These shelves shall be located at the front and the rear of the vertical area for the extract/deposit mechanism. All components of the side structure which support the shelves are to be factory installed which in turn will provide maximum payload.

3.16 STORAGE TRAYS – Storage trays shall be provided for the storage of parts or parts stored in containers. The storage pans will be designed of 11-gauge galvanized steel (minimum) to provide adequate strength.

3.16.1 Storage Tray Size

To accommodate the storage of shop material, items ranging from short to long lengths, the standard storage trays provided shall be a minimum of 96 inches wide by 32 inches deep with minimum of 2 inch high sides all around.

3.16.2 Storage Requirements

Although the vertical lift storage unit shall be completely reconfigurable to accommodate different storage requirements, the unit when procured will be custom-designed to meet the exact storage requirements for that area. A minimum of fifty-four (54) storage trays shall be provided for this unit.

3.16.3 ESD Tray

This vertical storage unit is NOT required to have ESD protection for material being stored.

3.17 COLOR REQUIREMENT – The vertical lift storage unit shall be provided in a neutral tan or grey color. Entities submitting an offer shall state the exact color and provide commercial literature identifying/representing the color as part of their proposal.

3.18 RETRIEVAL TIME PERFORMANCE – The cycle time for a 20’ high unit shall not exceed 35 seconds (minimum of 138’ Vertical Travel Speed).

4.0 SHIPPING / DELIVERY / INSTALLATION:

4.1 SHIPPING –

4.1.1 Packaging

The contractor shall ensure that when the new vertical storage unit is shipped, it will be packaged in accordance with (IAW) ASTM D3951-98(2004) Standard Practice for Commercial Packaging, ASTM International, and otherwise modified to comply with manufacturer’s packing and packaging requirements.

4.2 DELIVERY –

4.2.1 Pre-Delivery Notification

In order that the Government is prepared for the delivery of the system and the Acceptance testing to be performed, a minimum of two (2) weeks prior to delivery, the contractor shall provide, to the COR, written notification via email of their proposed delivery and installation dates; at which point the COR and Contractor will coordinate with each other to develop a mutually agreeable actual delivery date.

4.2.2 Delivery Location/Address

Tobyhanna Army Depot, 11 Hap Arnold Blvd, Building 3, Bay 5, Tobyhanna, PA 18466

4.2.3 Delivering to Tobyhanna Army Depot

Additional pertinent information can be found in the “Delivering to Tobyhanna” section of the SF1449. Otherwise, if there are any questions or concerns regarding deliveries to TYAD, the Contractor may address them with the COR.

4.3 INSTALLATION –

4.3.1 Installation Requirements

Contractor shall provide a listing of all installation requirements to include, as a minimum, any utility and floor-space requirements. Installation shall be made by trained authorized system support personnel. The installation including assembly, wiring and testing shall be in accordance with the Contractor’s Installation Manual, provided as part of the Contract Proposal.

4.3.2 Installation Tools

The contractor shall provide all tools, material movement equipment, and lift equipment necessary to uncrate, assemble and install the system in its predefined location.

(a) Only electric-powered material movement equipment (to include forklifts, high-reach equipment, etc.) shall be allowed in any depot building.

(b) Any battery recharging units required for operation of material movement equipment that may be used in completion of this service, shall be provided by the contractor.

4.3.3 Installation Time

The Contractor shall provide system installation within 5 business days of system delivery. The allowable average normal installation time for onsite assembly from unpacking to “turn-on” shall be no more than 10 days.

4.3.4 Installation Plan

Contractor is required to provide, to the COR within 30 days of contract award date, a detailed installation plan which includes the make and model of all equipment to be used during installation of the storage system (i.e. forklifts, high-reach equipment, etc.)

5.0 DISPOSAL OF PACKAGING MATERIALS:

The Contractor will be responsible to dispose of all packaging material, such as wooden crates, pallets, cardboard, etc. from the depot and dispose of it in a proper manner.

5.1 RECYCLING – The contractor may use depot recycling process for wood pallets, crates and card board; however this material will have to comply with depot recycling standards for doing so.

5.2 DUMPSTERS/CONTAINERS – If the Contractor determines that some sort of disposal container, such as a dumpster, is required to facilitate disposal of packaging material, the Contractor shall bear total responsibility for acquiring and removing this dumpster.

The COR will then provide the Contractor with details as to where this item can be located. It will be the responsibility of the Contractor to move all disposable items to this location.

6.0 INSPECTION AND ACCEPTANCE:

The contractor shall set up the new Vertical Lift Storage System. It shall be deemed to have been accepted by the Government upon successful completion of the Acceptance Test.

6.1 LOCATION – Inspection and Acceptance will be at Destination, Tobyhanna Army Depot, Tobyhanna, PA.

6.2 INSPECTION – A physical inspection will take place to ensure compliance with installation requirements, verify no damage was done to the system during delivery or installation, and compare installed system with requirement drawings and/or specifications.

6.3 ACCEPTANCE TEST – Shall be performed by the contractor and observed by the Government COR. The Acceptance Test shall be a demonstration of the required functional and operational performance in compliance with operational requirements as defined by this performance specification/Statement of Work (SOW).

6.3.1 Testing to prove compliance to the specification shall include substantiating analysis, physical inspection, and performance testing. For the purpose of this test, the Government will provide typical items that would be stored in the system.

6.3.2 Acceptance testing shall be completed within two working days of commencement.

7.0 TRAINING:

Training shall be conducted, by the contractor, on-site at Tobyhanna Army Depot and occur within 5 days of the completion of system installation and set-up, and shall take place prior to Operational Performance Testing portion of the Acceptance Test. The contractor shall coordinate with the COR for a specific time to conduct the training. It shall be at the discretion of the COR whether training can take place concurrently with Inspection and Acceptance.

7.1 The contractor shall provide a knowledgeable instructor to conduct the training on the new vertical storage unit for a maximum of six (6) people.

7.1.1 Training shall be provided for a minimum of four (4) hours, and shall include as a minimum, instruction on the operation of system (such as tray removal and return, etc.), special features of the system (such as mechanisms, sizing, and safety), troubleshooting problems, preventative maintenance, and questions/answers.

7.1.2 A training manual shall be provided, in hard-copy form, to the COR at the time of system training and shall include, as a minimum, the basic instructions on system operation necessary to store and retrieve items and perform system start-up and shut-down. A maximum of six copies of this training manual will need to be provided: one for each student who is attending training.

7.2 The Government shall supply representative items of varying size, weight, and shape to be stored in the new vertical lift storage unit during training.

8.0 SUBMITTALS:

The following list of required documentation shall be submitted by the contractor to the COR in a timely manner. The format and method of submission is at the discretion of the COR, (i.e.: hard copy, email, etc…)

8.1 Submit within 10 Working Days Prior to Start of Removal of Old Storage Unit:

8.1.1 On-Site Safety Program;

8.1.2 Binder of Safety Data Sheets (for Right-to-Know Act);

8.1.3 Installation Requirements Listing

8.2 Submit within 30 Calendar Days of Contract Award:

8.2.1 Project Schedule;

8.2.2 Installation Plan

8.3 Submit at Time of Training:

8.3.1 Training Manual – If hard copy, maximum quantity of six (6) required.

9.0 RESPONSIBILITIES:

9.1 CONTRACTOR – Responsibilities in performance of this contract shall include, but not be limited to the following:

9.1.1 Project Management and On-Site Supervision;

9.1.2 Coordination with the COR regarding all on-site matters, as applicable;

9.1.3 Provide all submittals as required – (Reference section 8.0 of this SOW);

9.1.4 Provide for Quality Control for both material and workmanship;

9.1.5 Ensure proper packaging and shipping methods to avoid damage in-transit, of the new storage unit. – (Reference section 4.0 of this SOW);

9.1.6 Perform Operational/Acceptance Testing IAW section 6.0 of this SOW;

9.1.7 Provide / erect safety barriers and precautions around work area;

9.1.8 Provide any and all necessary tools, parts, materials, and equipment, (to include handling and lifting), required to perform all work under this contract in a safe manner;

9.1.9 Daily neatness and organization of tools, parts, equipment, and material within the staging area and worksite;

keeping the area free of debris and accumulation;

9.1.10 Proper disposal of debris and waste material, as described in section 5.0 of this SOW;

(a) Acquire a dumpster/waste container, if so required by the contractor;

(b) Removal of dumpster/waste container at completion of performance;

(c) All costs associated with the acquiring of, and removal of the dumpster, including the contents within it.

9.1.11 Prior to the start of any on-site work required for completion of this contract, the contractor shall notify the COR of any special utility requirements, (if necessary), that are not currently existing in the designated location;

9.1.12 Disassembly and removal of the existing storage unit;

9.1.13 Supply and install in the new/replacement storage unit;

9.1.14 Provide training on the new storage unit, to include a knowledgeable instructor

9.2 GOVERNMENT – In performance of this contract, the Government will be responsible for the following:

9.2.1 Providing clear access to get equipment, parts, and materials into and out of the installation area;

9.2.2 Identify a Contracting Officer Representative (COR) to serve as a single point of contact to coordinate contractor’s efforts with depot operations and personnel;

9.2.3 Providing a staging area for contractor’s tools and materials;

9.2.4 Provide a location for the contractors dumpster, if required;

9.2.5 Remove all material and items stored in the Kardex Industriever 3500;

9.2.6 Provide pallets for the Kardex Industriever 3500 components and material when disassembled;

9.2.7 Electrically disconnect the power to the Kardex Industriever 3500 to be removed after carriers are removed by contractor;

9.2.8 Electrically connect the new vertical lift storage system to electrical service;

9.2.9 Provide representative items for demonstration purposes of the new storage system during acceptance/operational testing, and training session(s).

10.0 SAFETY REQUIREMENTS:

10.1 ISO 45001

Tobyhanna Army Depot is an ISO 45001 certified site; therefore, Tobyhanna Army Depot complies with Occupational Safety and Health Administration (OSHA) standards. Accordingly, Tobyhanna Army Depot expects and requires full contractor compliance with all applicable safety regulations and standards. The Contractor is responsible for maintaining, monitoring and enforcing full compliance.

10.2 OSHA Rules and Regulations

Contractors must comply with all Department of Labor and OSHA Rules and Regulations, 29 CFR 1910 (General Industries) and/or 1926 (Construction), and all applicable sections of the National Fire Protection Association (NFPA) Codes.

10.3 OSHA Fall Protection

In regard to OSHA Fall Protection requirements, the following shall be noted. Personnel performing any type of construction (29 CFR 1926) or general industrial work on elevated surfaces or platforms, over 6 feet, must adhere strictly to Occupational Safety and Health Standards, specifically 29 Code of Federal Regulations, Part 1926, Sections 500, 501 and 502.

10.4 Standards for Electrical Safety

Particular attention is directed to NFPA 70E, Standard for Electrical Safety Requirements for Employee Workplaces. Contractor shall fully comply with all sections of this standard, including but not limited to; PART I, Chapter 2 - Ground Fault Protection for Personnel on Construction Sites, PART I, Chapter 3-7.1 - Use of Flexible Cords and Cables, PART II, Chapter 2-3 - Working On or Near Electrical Conductors or Circuit Parts, PART II, Chapter 5 - Lockout/Tagout Practices and Devices.

10.5 Power-Operated Mobile Racking and Shelfing, Carousel and Storage Lifts Standards Contractor shall ensure that the vertical lift equipment complies with most current Power-Operated mobile racking and shelving, carousels and storage lifts safety standards.

11.0 WARRANTY:

11.1 Warranty Requirement

Contractor warrants that, at the time of delivery, the vertical storage system shall conform to the requirements of the contract and be free from all defects in material and workmanship at the time of acceptance for a minimum of two (2) year from date of final acceptance by the Government.

11.2 Warranty Coverage

The Contractor shall provide a minimum of a two (2) year warranty on parts and labor for all performance requirements. This warranty excludes any damage caused by the customer through misuse or abuse. Warranty service does not cover repairs required because of accidents, fire, water, abuse, misuse or conditions resulting from an act of nature. There shall be no cost to the

Government for repairs to include parts, shipping, labor, and travel required to return the system to full operation during the two-year warranty period.

CONTRACTOR SAFETY STANDARDS FOR TYAD – (Revised FEB 2021)

Below are some “installation specific” safety standards which contractors are required to adhere to while performing any work on Tobyhanna Army Depot. It is the contractor’s responsibility to incorporate these particular requirements into their daily operations at all times while under contract and to institute these specifics into their overall site safety controls. These do not substitute or deflect in any way the requirement to institute and adhere to all OSHA 1910 & 1926, ARMY 385-10, USACE EM385- 1-1, and DoD 6055.01 job site safety standards as well while performing contract work under the provisions of FAR Clause 52.236- 13 on Tobyhanna Army Depot.

It is the responsibility of the contractor to enforce the below requirements as well as all current revisions of the above referenced standards. Failure to enforce safety requirements on the depot can result in immediate stop works, safety stand down orders and even complete termination of the contract.

Important Phone Numbers:

Fire or Emergency: 911 Fire Department – (Non-Emergency): 570-615-7300 Security: 570-615-7550 Safety Office - 570-615-7027

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR JOB- SITE SAFETY.

1. Review of the project plans and other documents by any government appointed official does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with all applicable safety rules and regulations.

2. The Contractor remains solely responsible and liable for job-site safety at all times during the term of the contract. No outside personnel (other than ET, COR, TYAD Safety, or other government appointed contract personnel) are allowed onto the job site at any time during contract without prior permissions and/or escort by the ET, COR or KO.

3. Tobyhanna Army depot has restrictions on the use of fossil fuels in all buildings. The contractor must follow the TYAD fossil fuel memorandum of understanding requirements pertaining to such uses as noted below:

TYAD has restrictions on the use of fossil fuels in all buildings. When it is determined that electric or other alternatively-fueled vehicles are insufficient or unavailable for movement of material within the buildings on the installation, fossil-fueled vehicles can be used only when all alternatives of accepted electric material movement equipment have been considered, and the last option is use of a fossil fuel vehicle or project failure. This includes any situations where safety of employees and equipment may be jeopardized.

Convenience will never be an acceptable justification to utilize fossil-fueled vehicles. The Government Designated Representative (GDR) will notify the appropriate supervisor(s) or leader(s) in the area where the need to utilize a fossil fuel vehicle is required. The supervisor / leader will take the necessary steps to notify the employees in the work area of the option to leave the area during the material movement process. The GDR and Contractor will also document all actions the Contractor took to utilize electric or other alternatively-fueled vehicles. The documentation will specifically state why electric or alternatively-fueled vehicles are insufficient.

The documentation may be in the form of signed memo or email and must be completed within 24-hours after the usage of the fossil-fueled vehicle. A copy of the documentation will be provided to the Union and the Safety Division.

4. All direct construction supervision, including subcontractors, must as a minimum, complete an OSHA 10 hour safety course for construction. These certificates must be submitted as part of the site safety plan BEFORE construction activities start.

5. RED CARD PROGRAM - Tobyhanna Army Depot utilizes a program to allow employees to stop an action which is considered unsafe. Employees carry small red cards that can be thrown down when employee sees an action they consider unsafe.

Work ceases until TYAD management can decide if it is safe or not. Contractors are required to comply with this program. If a TYAD employee presents the red card to the contractor, the contractor must stop working until the COR and Safety Office can determine if there is a safety hazard or not.

6. All contractor personnel, to include subcontractors, vendors, suppliers, or visitors, when performing any type of work activity, or gaining access through an occupied area or shop - must have all applicable PPE that is required for the area to include, but not limited to, hardhats, safety glasses, hearing protection, and respirator protection. Notify both COR & Area Supervision, for access approval and prior to any work activities being performed.

S.10.1 CODE COMPLIANCE

Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards. The Contractor is responsible for maintaining, monitoring and enforcing all rules, regulations and codes, by ALL personnel working for the contractor including all subcontractors. These codes include:

Title 29 Code of Federal Regulations-1910 (OSHA General Industry Standards)

Title 29 Code of Federal Regulations-1926 (Construction Industry Standards)

National Fire Protection Association Codes

Uniform Facilities Code

Department of Army 385-10, Department of Defense 6055.1

Unified Facilities Guide Specifications (UFGS)

USACE EM385-1-1

All other codes as required to maintain safety standards.

S.10.2 JOB HAZARD ANALYSIS (JHA) / ACTIVITY HAZARD ANALYSIS (AHA)

Prior to the start of work, the contractor shall prepare a JHA / AHA for each phase of work that will be done under the contract. This will be completed in accordance with all applicable OSHA safety requirements. A phase is any operations involving a certain type of work. Examples include demolition, excavation, masonry work, concrete pouring, roofing, and electrical wiring. Work done by each subcontractor is also a phase. The JHA / AHA will:

1. List the activity being performed and identify the sequence of work steps.

2. List the hazards associated with each step, and the procedures and training required to eliminate or reduce the risk to an acceptable level.

S.10.3 SITE SPECIFIC SAFETY & ACCIDENT PREVENTION PLANS

Contractors will submit a written Site Specific Safety / Contractor Accident Prevention Plan prior to beginning construction. The plan must follow the guidelines in OSHA 1926:

1. Who will implement the plan, including who is responsible for safety and accident prevention?

2. A means for coordinating and controlling subcontractors and suppliers.

3. Safety training.

4. Who will investigate accidents?

5. Emergency response.

6. Job site cleanup and safe access.

7. Public safety requirements such as signs and barricades.

S .10.4 FALL PROTECTION

1. Personnel performing works at a height six feet or more from any lower level, shall comply with OSHA 29 CFR 1926.500 through 1926.503 safety standards.

2. There are no certified anchorage points or permanent guardrail systems on any TYAD roof. Most roofs of the depot are more than 20 feet high.

3. Contractors and their employees must be protected from falling off the edge of the roof, regardless of how briefly the employees are at the edge of the roof.

S.10.5 ELECTRICAL SAFETY

Follow the current Tobyhanna Army Depot standard. This standard is based on NFPA 70E.

Copies of the TYAD Electrical standard may be obtained by request from the ET, COR or KO on the project or service contract

S.10.6 DEPOT REQUIRED PERMITS / APPROVALS

Permits are required for:

1. Excavation: Contractors must utilize the PA 1 Call system and coordinate with contracting officer representative (COR) for excavations prior to any groundbreaking including digging, drilling and stake driving. See appendix L for permitting details.

2. Trenching: Contractors will adhere to OSHA requirements and receive approval from TYAD Safety office before any trenching deeper than 5 feet is performed. Notifications of such activities will be provided to the COR along with required plans, requests and permits prior to any trenching works being performed. Contractor is responsible for field verifying all utilities and underground entities. Excavation or trench greater than 4 foot in depth that remains open greater than (1) day OR left unattended for any period of time shall have a safety orange construction fence installed around the perimeter of the opening.

Caution tape or cones for this purpose is unacceptable.

3. Confined Space: All confined space works on TYAD are to be considered as permit required entries and Contractor must first request and be provided with an approved "signed" permit from TYAD Safety Office prior to any confined space entry.

Contractor will refer to all OSHA requirements and must have a confined space plan and all appropriate safety equipment.

Contractor is to request approval from TYAD Safety office through COR prior to entry.

4. Burning / fire: Hot work permits must be obtained daily from the Fire Department.

5. Cranes: For use of cranes and all WHE and LHE at TYAD see S.10.13

6. Army Radiation Permits: Non-Army agencies (including other military Services, vendors, and civilian contractors) require an Army Radiation Permit (ARP) to use, store, or possess ionizing radiation sources on TYAD (see 32 CFR 655). Non-Army applicants will apply by letter with supporting documentation to the Depot Commander. The letter should be submitted so that the Depot Commander receives the application at least 30 days before the requested start date of the permit. The ARP application will specify start and stop dates for the ARP and describe the intended use of the radioactive material.

For sealed sources of radiation, i.e. Moisture Soil Density Gauges, the application must include a valid Nuclear Regulatory Commission (NRC) Radioactive Materials License that allows the applicant to use the source as specified in the ARP application, current leak test certificates, operator training records and calibration certificates for any equipment that may be utilized at

TYAD.

For machine produced ionizing radiation sources, i.e. X-ray Equipment, the application must include the appropriate state authorization that allows the applicant to use the source as specified in the ARP application along with operator training records and calibration certificates for any equipment that may be utilized at TYAD.

ARPs will not be issued for more than 12 months at a time.

S.10.7 CONFINED SPACES

1. A ll Confined Spaces at TYAD are considered as Permit-Required Confined Spaces.

2. Contractors must fully comply with all OSHA regulations for Confined Space Operations, including on-site use and availability of a

Confined Space Entry Permit / Checklist.

3. Contractors must notify the COR and receive TYAD Safety Office approval prior to entry and only after they’ve received permissions and acceptance of their Accident Prevention Plan and associated Activity Hazard Analysis (AHAs). The contractor and / or the COR will then notify Fire and Emergency Services of the Confined Space Entry.

4. Upon completion, the contractor will notify the TYAD Safety Office and discuss whether any new hazards were added to the Confined Space and will submit the completed Confined Space Entry Permit / Checklist for record.

S.10.8 LOCKOUT/TAGOUT PROCEDURE

1. The Contractor shall perform this work in accordance with 29 CFR § 910.147-The Control of Hazardous Energy requirements.

2. The Contractor shall notify the COR that a lockout/tag out system is going to be used.

3. The contractor is to request the COR to notify them if TYAD is using any lockouts / tag outs in the construction area.

4. The Contractor shall locate and identify all isolating devices.

5. The Contractor shall shut down the equipment normally.

6. The Contractor shall isolate all energy using appropriate methodology.

7. After all work is complete, the Contractor shall remove the energy isolating device and restore the equipment to service.

8. The Contractor shall notify the COR that energy is again restored.

S.10.9 PROTECTION TO THE DRINKING WATER SYSTEM

The contractor will not perform any work on the depot potable water system until prior approval is obtained from the Environmental Branch and the certified operator through the Directorate of Installation Services COR.

S.10.10 PROTECTION OF PERSONNEL

At no time is any depot employee to be put at risk to illness or injury. No construction actions are exempt from this requirement.

1. Where pedestrian and driver safety is endangered, use appropriate traffic barricades. Use anchor barricades to prevent displacement by wind. Institute PA DOT regulations and OSHA requirements. Notify the COR prior to beginning such work.

2. Where demolition is required, a Demolition Plan describing the steps and individual Definable Features of Works (DFOWs) as well as safety protocols, controls and oversight is required to be submitted to the COR for review prior to works being performed. Continuously evaluate the condition of the structure being demolished and take action to protect personnel working around the project site. No structural element will be left standing without sufficient support to prevent collapse.

3. Contractor shall provide personal protective equipment (PPE) and provide training for use, for all visitors requiring entry into the regulated area.

4. Subcontractors, vendors, and delivery personnel are the responsibility of the prime contract and must follow the same regulations the prime contractor does.

S.10.11 FIRE AND EMERGENCY SERVICES

Hot Work Permits will be issued by Fire Department upon request. All requests must be made at least thirty (30) minutes prior to the expected start time by contracting the fire department.

1. Contractors are required to have fully charged and operable contractor provided fire extinguisher, in quantities and properly spaced per OSHA requirements that are appropriate for the type of possible fire. Fire extinguisher shall be immediately available for inspection by the fire department upon an inspection of the worksite and shall remain at the work site at all times. At a minimum, 10 pound class 4A, 60B or C multi-purpose dry chemical fire extinguisher or equivalent shall be provided.

2. A fire watch must be in place during the hot work and for 30 minutes after the HWP operation. Upon completion of the thirty (30) minute, post hot work fire watch, the contractor shall contact the fire department to report the work is complete.

3. Use of a plasma torch will require special approval by the fire department.

4. Any fire, even one that is extinguished, must be reported to the fire department.

5. Ambulance services are provided at a cost to contractors. The contracted ambulance service provider will transport to the nearest hospital. Advanced Life Support, helicopter transport, etc. is all at the contractor's expense.

6. The fire department will respond to all fire, ambulance, hazmat and confined space incidents.

S.10.12 IF AN INCIDENT HAPPENS

1. Any serious injury or medical emergency: Immediately call emergency responders

• Dial 911 and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

• Send someone to the nearest exit to assist responders.

• Treat victims to the best of your ability.

• Notify COR / call work order desk at 570-615-7805 if there is any blood or body fluids that must be cleaned up.

2. In the event of the smell of natural gas:

Call dial 911and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

Have all personnel evacuate the area if the smell is significant.

Upon arrival of fire personnel, provide information as to specific equipment and exact location of potential leak.

3. In the case of a fire:

• If the fire is small, use a fire extinguisher and call 911.

• Otherwise, dial 911 and pull the fire alarm.

• Evacuate the building.

S.10.13 CRANE LIFT OPERATIONS AT TOBYHANNA ARMY DEPOT

A Lift Plan for Crane Operations will be submitted to the ET/COR for approval by the TYAD Safety Office at least 14 days prior to a lift operation. It will conform to all applicable OSHA regulations and requirements and shall include:

1. A description of the operation to be performed, specific personnel assignments (Lift Director, Safety Coordinator, Operator, rigger, etc.) and signaling and any other details pertaining to activities during the lift.

2. A drawn Site Plan with specifications including work zone, support equipment locations, evacuation area, traffic control, electrical power line clearances (if applicable), lift path, surface conditions at crane location, etc.

3. Training/Certifications (scans) for crane operator and other lift-team members included in the lift operation.

4. Equipment nomenclature and a certificate of comprehensive annual inspection records, including any deficiencies and corrective action.

5. Load chart for crane, with target capacities specific to the crane/boom configuration and lift details clearly marked.

6. Lift calculations, including rigging components and configuration.

7. Weather conditions are always part of the ongoing safety assessment and may result in rescheduling of the lift.

8. Only approved operators are allowed to operate or move the crane for any reason.

A Production Lift Plan pertains to repetitive lifts within a work project and may be outlined with one lift plan depicting the nomenclature and general capacities of the equipment to be utilized. Besides the eight items above, the plan will also include how often the crane will be used and how traffic and personnel safety will be handled. A separate traffic plan will be required for vetting and approval prior to any lifts taking place.

S.10.14 APPLICATION OF ANY ODOR PRODUCING MATERIAL

1. Any application of any paint, epoxy, adhesive or anything else that produces an offensive odor must be coordinated with the COR or POC before starting. This is particularly true of the construction work in a building occupied by Tobyhanna employees.

2. It is highly recommend that this type of work be planned for off hours, weekends, or holidays to avoid shutdowns of operations due to these offensive odors. Odors during curing times for products shall also be considered.

IN ANY CONFLICT BETWEEN STANDARDS, THE STRICTER OF THE TWO SHALL APPLY. IF UNSURE CONTACT THE COR / ET VIA

PROPER RFI PROTOCOLS FOR VERIFICATION THROUGH THE TYAD SAFETY OFFICE.

C.) ENVIRONMENTAL PROTECTION REQUIREMENTS

In addition to the following requirements the Contractor shall provide and maintain, during the life of the Contract, environmental protection. Plan for and provide environmental protective measures during normal construction practice. Plan for and provide environmental protective measures required to correct conditions that develop during the construction of permanent or temporary environmental features associated with the project. Comply with all Federal, State of Pennsylvania, and local environmental regulations pertaining to the environment, including but not limited to, hazardous waste, stormwater discharge, erosion control, water, air, soil, and noise pollution.

1.0 ASBESTOS

The Contractor will ensure that no Asbestos-Containing Materials (ACM) are used in the performance of this contract.

Unless specified for abatement in the contract, the contractor will not disturb any existing ACM in the performance of this contract.

If ACM, or suspect ACM might be disturbed by the work, the Contractor shall avoid coming in contact with the material and immediately notify the Contracting Officer Representative (COR) and the Contract Administrator in writing (fax or e-mail acceptable) of the possible ACM. The COR will coordinate with the Environmental Management Division (EMD) to obtain laboratory tests to determine if there is ACM. If the material is determined to be ACM, and disturbing it cannot be avoided, the COR will notify the Contracting Officer. The Contracting Officer will direct a change pursuant to the contract clauses entitled “Changes” and “Differing Site Conditions.” If ACM, or suspect ACM has been disturbed, the contractor shall immediately notify the COR and call the EMD at

(570) 895-7098. The Contractor will shut down and not move any equipment or supplies near the damaged ACM. The Contractor will evacuate all non-contaminated contractor personnel from the immediate vicinity.