Attachment 01 PWS_HAAS Maint_Repair_17Feb2021.docx

SCOPE OF WORK (SOW) DATED 17 February 2021

HAAS MACHINE REMEDIAL REPAIR (RR), ANNUAL PREVENTATIVE MAINTENANCE (PM) & PARTS

1. GENERAL:

1.1. Purpose: The purpose of this Scope of Work (SOW) is to define machine repair services, other materials, preventative maintenance (pm) or HAAS machine tools purchased by the Army and located at Crane Army Ammunition Activity (CAAA). Since predicting specific machine failure details for this equipment is impossible at this time, this purchase description will generally describe criteria/circumstances when this service contract applies, which in turn will require the contractor to provide timely response, successfully performing repairs, preventative maintenance and provide parts on specific equipment addressed by this document.

1.2. Equipment: Repair services, materials, parts and costs required by this purchase description shall be applicable to CAAA HAAS CNC machine tools located at CAAA to include; HAAS Models: VF Series (Vertical Mills), EC Series (Horizontal Mills) and TL Series (Tool Room Lathes). See attached list equipment list.

1.3 Preventative Maintenance (PM): The contractor is responsible for prescribed annual preventative maintenance set by the manufacturer of the equipment and the proper procedures and materials to restore the equipment to normal operating condition and OEM specifications.

1.4 PERFORMANCE PERIOD: Contractor's effort will begin on an “as-needed” basis for repairs and on a “factory recommended schedule” for preventative maintenance, available immediately after contract/delivery order award. Period of performance for this contract shall be one base year from the date of contract award with two (2), one (1) year options exercisable by the Government.

1.4.1 Delivery Hours and Service Hours: Deliveries and service calls will only be allowed from 0600 – 1630 Eastern Time Monday-Thursday. These hours are subject to change, however, the Government will notify the contractor of such changes. The contractor will contact the designated Contracting Officer’s Representative (COR) to obtain access to the facility. Deliveries and service calls outside the normal hours stated above will be coordinated with the COR to address any emergency situations.

2.SECURITY, SAFETY AND ENVIRONMENTAL:

2.1. Security: CAAA is an Army Installation subject to Department of the Defense (DoD) safeguards, various precautions, and plant protection measures. All of the below requirements will be necessary of contractors visiting CAAA to satisfy requirements of this purchase description; At all times during the execution of this work, contractor personnel will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage. The Contractor shall comply with all security requirements of CAAA. CAAA-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the installation.

2.1.1 Access and General Protection/Security Policy and Procedures: The contractor and any associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation. All contractor employees must comply with all personal identity verification requirements (IAW FAR clause 52.204-9) as directed by Department of Defense (DoD), Headquarters Department of the Army (HQDA), and any local policy. If the Force Protection Condition (FPCON) changes, the Government may require changes in contractor installation access, security matters, or security processes. For additional Information see “Installation Access”.

2.1.2. Random Antiterrorist Measures Program (RAMP) participation: Contractor personnel are subject to RAMP security program (i.e. vehicle searches, wearing of ID badges, etc.). Contractor shall comply with any, and all instructions issued by the NSA Crane Police Department.

2.1.3. During FPCONs levels of Charlie or Delta, services may be discontinued/postponed due to a higher National or local security threat. Services will resume when FPCON Level is reduced to Bravo, or lower.

FPCON levels are described in Anti-Terrorism Level I Training.

2.1.4 Contractor personnel shall return all Installation Badges and access passes as soon as possible prior to contract completion. CAAA electronic keys and access passes are accountable items and shall be returned within 24-hours of no longer being needed. All badges and access passed shall be returned to the COR, or paced in a drop box at a CAAA access point.

2.2. Safety: The contractor is responsible for complying with all federal, state, and local safety and environmental regulations, including, but not limited to Occupational Safety and Health Act, Environmental Protection Agency (EPA), Illinois Environmental Protection Agency (IEPA), and Army regulations. Contractor must adhere to all CAAA requirements, policies and statutes. The contractor shall notify the COR when a hot work/open flame permits required and COR will coordinate with the NSA Crane Fire Department.

2.1.1Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.1.2 Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

2.2 Personal Protection Equipment (PPE): Vendors are required to wear steel-toed safety shoes, long pants and safety glasses when in CAAA manufacturing center. The vendor must supply all of their own PPE. The Government reserves the right to refuse any vendor who does not properly adhere to the safety requirements listed.

2.3. Environmental: All hazardous wastes, acid, and contaminated material generated by the execution of this project will be disposed of IAW all applicable federal, state, and local laws and regulations. All transport and decontamination will be performed IAW all applicable interstate, federal, state, and local laws and regulations. Any materials and/or wastes generated from this effort shall be labeled with appropriate transportation/disposal documentation for off-site disposal to include but not limited to Hazardous waste manifests and associated Land Disposal Restriction. Prior to discussing any environmental issues with the environmental agency of primacy, the contractor shall contact the designated COR for direction.

2.4. Ozone Depleting Chemicals (ODCs): The contractor shall assure during execution of the tasks outlined in this SOW that none of the materials used contain Class I ODCs as defined by Public Law 102-484, Section 326.

3. DETAILED SPECIFICATIONS:

This SOW is a performance-based specification. The objective of this project is to perform repair services, annual preventative maintenance and supply parts for HAAS machine tools located at CAAA. Work shall be performed on an “as-needed” basis for repairs and on “factory prescribed schedule” for preventative maintenance. Below are detailed specifications pertaining to the work included in this project.

3.1. Repair Service: The contractor shall be responsible for providing all labor, parts, and tools required to perform under this SOW. The work required may include (but is not limited to) machine disassembly, equipment repair, calibration, mechanical component overhaul/machining, minor or major component replacement, industrial control repair, electrical system replacement and repair, axis alignment, etc. The work allowed by this contract shall be above and beyond the warranty covered services and materials. Repair services and parts shall be required on an as needed basis, and performed during normal business hours (Monday through Thursday, 0600-1630 hrs), unless otherwise authorized and agreed to. This project primarily addresses repair, or machine failure corrective action services.

3.2. Preventative Maintenance (PM): each machine listed on the equipment list will receive one annual PM Service. The PM Service will include all manufacturer recommended maintenance, required fluid changes, greasing of fittings, general evaluation, etc.

3.3. Parts: All parts shall be new and unused.

3.4. Points of Contact and Notification: Prior to contract award, the contractor shall identify a notification Point of Contact (POC) for repair notification purposes. CAAA Contracting Officer’s Representative (COR) shall notify the contractor’s Repair Notification POC of the repair requirement, and communicate information as to the symptoms of the machine failure. The contractor shall be required to provide quotes within three (3) business days (Monday-Thursday) and schedule service within four (4) business days (Monday-Thursday) of telephonic, email, or written notification of repair. Service must be initiated within five (5) business days (Monday-Thursday) of the above notification unless the POC approves or requests an extension thereof. Service must be completed within four (4) working days (Monday-Thursday) after initiating work. Parts will be shipped within a timely manner based on urgency.

3.5. Onsite Work versus Shipping Equipment/machine Components to Haas for Repair: Due to the nature of machine failure and preventative maintenance, it is anticipated that a majority of this repair and maintenance contract will be performed by HAAS representatives’ onsite at CAAA. However, it may be possible that machine components may need to be shipped to the contractor facility to be repaired, instead. When a machine failure can be isolated to a specific machine component, and shipping that component to the contractor’s facility is economically advantageous, CAAA may ship a machine component to the authorized HAAS repair center. Under these circumstances, the contractor shall repair the component, and ship the repaired component back to CAAA.

3.6. Initial Condition Report: If the cause of a particular machine failure is unknown at the time of notification, the designated COR may require the contractor to provide a machine corrective diagnosis, and repair cost estimate. In this report, the contractor shall provide a report of the condition of each machine before remedial repairs, corrections and/or adjustments are made. The contractor will evaluate the machine’s condition and provide corrective recommendation, estimating man-hours and materials required to performed repair effort. Machine diagnosis shall define the cause for machine functional failure. The report shall be sent, via email, to the designate COR within 1 day of machine failure diagnosis. Report shall be legible, include the servicing technician’s name (printed and signed), contact information, and a complete cost estimate for Government review. Concurrence of the corrective measure by CAAA designated COR must be received before repairs are initiated by the contractor.

3.7. Repair Initiation and Warranty: After the CAAA COR endorses the contractor proposed repair or parts quote, the Contractor will initiate the repair or purchase request for parts, providing all parts and labor to correct the machine failure. Repair parts and installation shall carry the manufacturers’ standard commercial warranty. The Contractor shall warrant that services performed and/or parts utilized are in accordance with OEM specifications and all provided parts shall carry the standard commercial warranty.

3.8 Preventative Maintenance: After the CAAA COR endorses the contractor proposed preventative maintenance quote, the Contractor will initiate the preventative maintenance service, providing all parts and labor to complete the preventative maintenance. Preventative maintenance parts and installation shall carry the manufacturers’ standard commercial warranty. The Contractor shall warrant that services performed and/or parts utilized are in accordance with OEM specifications and all provided parts shall carry the standard commercial warranty.

3.9. Qualifications: All work performed under this contract shall be accomplished by a HAAS (factory trained) certified technician, repairman or engineer.

3.10. Shipping Address: Incoming shipment of repair parts shall be made to:

Crane Army Ammunition Activity Bldg. 123 Crane, In. 47522 Attn: Aaron Smith

3.11. Service Report: The contractor shall provide a report detailing the extent to which each machine was repaired and parts used. After repair is complete the machine shall be certified as meeting or exceeding the manufacturer's specifications for geometry accuracy and repeatability. Complete alignment and certification is not required for any repair which does not affect machine alignment. Final Army acceptance of the repair/service shall be performed upon signature by the COR on the Service Report. The report shall be emailed to the COR within 5 days of calibration/repair completion, and prior to invoicing. Report shall be legible, contain an itemized list of repairs and parts provided, and have servicing technicians name (printed and signed) contact information. The COR’s Signature on the Service Report shall be justification for submission of contract invoice.

4. INSPECTION/FINAL ACCEPTANCE:

4.1. Inspection under this SOW will be performed by the COR upon completion of repairs. Upon completion of services, the contractor shall invoice thru Defense Finance and Accounting (DFAS) via Wide Area Workflow (WAWF). See DFARS 252.223-7003 and 252.223-7006 for additional guidance on how to invoice.

4.2.1. Contractor shall include all applicable supporting documentation (i.e. service reports, travel receipts, etc.) to each invoice.

4.2.2. Invoices shall be submitted within 5-days of service/repair acceptance

5. QUALIFICATIONS:

When requested, the Contractor shall provide documented evidence that:

5.1. The service technician performing the work is trained in troubleshooting Haas Machine issues.

5.2. The service technician has at least two (2) years’ experience performing work on HAAS equipment.

6. INSTALLATION ACCESS

NSA Crane Visitor Access Passes are only issued to individuals, not companies or groups. All visitors, to include transportation / freight providers, official and unofficial, are highly recommended to pre-register their visitors at least three (3) business days prior to visiting. Pre-registration of visitors allows for the NCIC-III background check to be conducted prior to the individual’s visit to CAAA, reducing the wait time upon arrival. Visitor Access Request Forms shall be provided by the CAAA COR. Forms may be emailed or faxed. All visitors must process through the NSA Crane Visitor’s Center located at 103 Furlong Street Crane, In 47522. SECNAV for 5512-1 Access form must be completed by visitor and be turned in to NSA Crane visitor Center personnel upon arrival. Visitors (to include transportation / freight providers) will require proper identification to access CAAA. A complete list of acceptable identification can be found at https://www.navsea.navy.mil/Home/Warfare-Centers/NSWC-Crane/Contact-Us/Visitor-Information/ **VISITOR CONTROL HOURS OF OPERATION: 7:00am to 3:00pm EST.** It is the responsibility of the prime contractor to ensure that this information is passed along to any subcontractor or transportation provider used during the performance of this order. DRIVERS WHO DO NOT MEET THE INTSTALLATION ACCESS REQUIREMENTS WILL NOT BE ALLOWED ON THE INSTALLATION AND WILL BE TURNED AWAY.

POC for NSA Crane Visitor Center, Phone: (812) 854-1213