Attachment_001-_SOW___Specs-SAJU_Paseo_Lights_05_17_22.pdf

SAN JUAN NATIONAL HISTORIC SITE

OLD SAN JUAN, PUERTO RICO

Replace Lighting Fixtures at Paseo del Morro National Recreational Trail

PMIS 316561

PROJECT SPECIFICATIONS

NATIONAL PARK SERVICE

SOUTHEAST REGION

SOUTH MAJOR ACQUISITION BUYING OFFICE

SAJU 316561 TOC-1

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

011100 SUMMARY OF WORK

012700 DEFINITION OF CONTRACT LINE ITEMS

013100 PROJECT MANAGEMENT AND COORDINATION

013216 CONSTRUCTION SCHEDULE

013233 PHOTOGRAPHIC DOCUMENTATION

013323 SUBMITTAL PROCEDURES

013513.22 ARCHEOLOGICAL PROTECTION

013523 SAFETY REQUIREMENTS

014000 QUALITY REQUIREMENTS

016700 PRODUCT REQUIREMENTS

017340 EXECUTION

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017900 DEMONSTRATION & TRAINING

DIVISION 2: EXISTING CONDITIONS

Section not used.

DIVISION 3: CONCRETE

DIVISION 04: MASONRY

DIVISION 05: METALS

DIVISION 06: WOOD, PLASTICS, & COMPOSITES

DIVISION 07: THERMAL AND MOISTURE PROTECTION

DIVISION 8: OPENINGS

DIVISION 9: FINISHES

DIVISION 10: SPECIALITIES

DIVISION 11: EQUIPMENT

DIVISION 12: FURNISHINGS

DIVISION 13: SPECIAL CONSTRUCTION

SAJU 316561 TOC-2

DIVISION 14: CONVEYING EQUIPMENT

DIVISION 21: FIRE SUPPRESSION

DIVISION 22: PLUMBING

DIVISION 23: HEATING, ENTILATING, AND AIR CONDITIONING

DIVISION 26: ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260533 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS

265600 EXTERIOR LIGHTING

DIVISION 27: COMMUNICATIONS

DIVISION 28: ELECTRONICS SAFTEY AND SECURITY

DIVISION 31: EARTHWORK

DIVISION 32: EXTERIOR IMPROVEMNTS

DIVISION 33: UTILITIES

DIVISION 33: UTLITIES

DIVISION 34: TRANSPORTATION

DIVISION 35: WATERWAY AND MARINE CONSTRUCTION

DIVISION 40: PROCESS INTEGRATION

DIVISION 41: MATERIAL PROCESSING AND HANDLING EQUIPMENT

DIVISION 42: PROCESS HEATING, COOLING, AND DRYING EQUIPMENT

SAJU 316561 TOC-3

DIVISION 43: PROCESS GAS AND LIQUID HANDLING, PURIFICATION, AND STORAGE

EQUIPMENT

DIVISION 44: POLLUTION CONTROL EQUIPMENT

DIVISION 45: INDUSTRY – SPECIFIC MANUFACTURING EQUIPMENT

DIVISION 48: ELECTRICAL POWER GENERATION

End of Specifications

ATTACHMENTS

Attachment A SAJU_393_60012_id13106 Attachment B SAJU_393_60005 Paseo del Morro Trail Electrical and Plumbing Red Attachment C Pictures

End of Attachments

SAJU 316561 011100 - 1

SUMMARY OF WORK

SECTION 011100 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. Project Location: El Paseo del Morro is a concrete trail/sidewalk near a large masonry Fort on the northeast side of San Juan, PR.

B. General location along El Paseo del Morro (18.46599oN, -66.12202oW).

C. Background: The San Juan National Historic Site is one of the over 400 parks of the National

Park Service. It includes Castillo San Felipe del Morro, Castillo San Cristóbal, most of the city walls, the San Juan Gate and Fort San Juan de la Cruz just across the entrance to the bay. The parks mission is to protect, preserve, and interpret the natural, cultural, and historical resources for the benefit and inspiration of present and future generations. There are over 1.5 million visitors annually.

1.2 OBJECTIVES

A. Replace existing exterior pedestal and in-ground lights with energy efficient LED lighting fixtures for illuminating the Paseo del Morro trail, while minimizing light spillage which will enable Bluetooth controlled color changing for special events. Purpose of exterior lighting is for decoration and security.

B. Replace dry type transformers, inspect, test, refurbish, and clean electrical substations and switchgear necessary to power exterior lighting.

C. Additive items include install pull boxes, replace electrical concrete vault lid, all electrical wires for lights without power, and electrical substations.

1.3 PERIOD OF PERFORMANCE:

A. Period of performance is 365 calendar days from issuance of Notice to Proceed.

1.4 SCOPE

A. Contractor is responsible for the following items:

1. Remove and replace fifty-six (56) embedded in concrete color tunable in-ground light fixtures;

2. Remove and replace forty (40) color tunable pedestal lights;

3. Remove and replace forty (40) above ground, concrete boxes for pedestal lights;

4. Remove and replace three (3) dry type transformers;

5. Maintenance and inspection of two (2) electrical substations and one (1) switchgear;

6. Refurbish and clean one (1) switchgear; and

7. Refurbish and clean two (2) electrical substations (including lighting transformers) https://www.google.com/maps/?q=18.465992094064205,-66.12202782470709

SAJU 316561 011100 - 2

B. Additive line items include:

8. Remove and replace all electrical wires (2,000 LF) of circuits for lights without power;

9. Install twenty (20) electrical pull boxes for access to underground wires;

10. Remove and replace one (1) electrical concrete vault lid; and

11. Additional cost to remove and replace two (2) substations

1.5 USE OF PREMISES

A. General: Contractor shall have full use of the site for construction operations during the construction period. Contractor's use of the site is limited only by the Government's right to perform work or to retain other contractors on portions of Project.

B. Storage of Materials: All storage of materials shall be confined to areas designated by the COR.

C. Preservation of Natural Features:

1. Prevent damage to natural surroundings. Restore damaged areas, repairing or replacing damaged trees and plants, at no additional expense to the Government.

2. Provide temporary barriers to protect existing trees and plants and root zones.

3. Do not remove, injure, or destroy trees or other plants without prior approval. Consult with Contracting Officer and remove agreed-on roots and branches that interfere with construction.

4. Do not fasten ropes, cables, or guys to existing trees.

5. Carefully supervise excavating, grading, filling, and other construction operations near trees to prevent damage.

D. Driveways and Entrances: Keep driveways, trail and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

E. Employee Badges and Parking: All contractor employees shall follow parking procedures published for the Park. Contractor employees shall return any Park issued personal or vehicle identification badges immediately upon termination of employment or completion of this contract.

F. Hauling Restrictions: Follow all legal load restrictions in the hauling of materials. Load restrictions on park roads are identical to the state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Office of the Park

Superintendent. A special permit will not relieve Contractor of liability for damage which may result from moving of equipment.

1.6 PUBLIC USE OF SITE

A. Contractor shall conduct their operations to ensure the least inconvenience to public. Trail and sidewalk closures may be permitted, when required, upon specific written approval of

SAJU 316561 011100 - 3

Contracting Officer when request is made with 48 hours advance notice and includes specific dates of closure.

1.7 WORK RESTRICTIONS

A. The contractor shall complete on-site work during normal business hours of 6:30 am to 3:00 pm, Monday through Friday, excluding federal holidays. The contractor shall coordinate specific on-site work schedule with the Contracting Officer and Contracting Officer

Representative (COR) five business days before performance start date. While on site, the COR may be reached by mobile phone during normal business hours. Any work outside of normal business hours shall be pre-approved by the Contracting Officer and COR.

1.8 WORK UNDER OTHER CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract. Coordinate the

Work of this Contract with work performed under separate contracts.

1.9 INSURANCE

A. The Contractor shall be insured per the Commonwealth of Puerto Rico insurance regulations.

The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

1. Workers Compensation: The contractor shall furnish proof of workers compensation insurance to the Contracting Officer for those employees performing work related to this contract and shall follow the Workman’s Compensation Laws of the Commonwealth of

Puerto Rico.

2. Liability: The Contractor shall maintain a level of insurance that will protect the contractor and the Government from any claims as a result of bodily injury (including death) and property damage which may arise from and during the performance of this contract, and shall submit proof of insurance to the Contracting Officer.

1.10 FIELD VERIFICATION

A. Field verify all new and existing dimensions affecting the work of this contract before ordering products. Measurements given in this SOW are for planning purposes only.

1.11 EXISTING UTILITIES

A. Notify Contracting Officer and utility companies of proposed locations and times for excavation.

B. Contractor shall be responsible for locating and preventing damage to known utilities. If damage occurs, repair utility at no additional expense to the Government.

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C. If damage occurs to an unknown utility, repair utility. An equitable adjustment will be made per the Changes clause of the contract.

D. Contractor shall arrange for location services for underground utilities and any other pertinent underground objects at all locations before any digging is conducted.

1.12 CONSTRUCTION MATERIALS

A. The Government will furnish all signs.

B. All other materials, including aggregates, shall be Contractor-furnished from outside the park.

1.13 GENERAL REQUIREMENTS

A. All construction at minimum shall be per NEMA, NEC, LUMA, UL Standards and all local authority requirements and regulations. Exterior equipment to be installed shall be NEMA4X rated according to environmental conditions or COR approved equal.

B. All junction boxes, pull boxes, conduits, light fixtures, and/or pedestals shall be made weather-tight assuming occasional flooding from high tides.

C. Fasteners (bolts, screws, nails and more) shall be stainless steel, or a corrosion resistant alternative approved by the COR.

1.14 PERFORMANCE REQUIREMENTS

Line Item #1 - Remove and replace fifty-six (56) embedded in concrete color tunable in-ground light fixtures.

1. Refer to but not limited to SECTION 265600 - EXTERIOR LIGHTING.

Line Item #2 - Remove and replace forty (40) color tunable pedestal lights.

Line Item #3 - Remove and replace forty (40) above ground, concrete boxes for pedestal lights.

Line Item #4 – Remove and replace three (3) dry type transformers.

1. Existing three dry type transformers: Square D MPZ10S40F 10kVA 480V Primary;

120/240V Secondary.

2. The new transformers shall be the sized to meet replacement LED requirements.

3. Enclosure shall be #14 Stainless Steel or better.

4. The new transformer shall be designed for a salt air environment. The components inside the transformer shall be corrosion resistant.

5. Refer to but not limited to SECTION 260519 - LOW-VOLTAGE ELECTRICAL

POWER CONDUCTORS AND CABLES.

Line Item #5 –Maintenance and inspection of two (2) electrical substations and one (1) switchgear.

1. Inspect termination ground shield.

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2. Metering and Switching Enclosure inspection: Switchgear has CT & PV Metering

Equipment; 2400V Incoming from MH “el Polvorín” - 2400V Outgoing to Substations 1

& 2.

3. Metering and Switching inspection of fuse disconnect switch and wiring after Meter PT and CT.

4. Switchgear test:

a. Clean primary switch.

b. Ground test.

c. Lightning arrester test.

5. Enclosure inspection of the two substations.

6. Visual inspection of the two (2) lighting transformers 75kVA 2400V Primary; 240/480V

Secondary. Should include all the transformer components.

7. Transformer test:

d. Clean transformer.

e. Insulation resistance test for primary and secondary side.

f. Ground test.

g. Lightning arrester test.

h. Transformer turns ratio test.

8. Coordinate and perform “via libre” with LUMA.

9. Busbar and breakers inspection on secondary side of substations.

10. MDP and Lighting Panelboards busbar and breakers inspection.

11. Report with pictures and findings of maintenance and inspection with recommended rehabilitation of existing system.

12. Report must determine if existing substations are to be refurbish or need to be replaced entirely. Must be Certified by a PE Electrical Engineer, individual recommendations must be approved by the CO before implementing.

Line Item #6 - Refurbish and clean one (1) switchgear.

1. Findings approved by the CO in maintenance and inspection report shall be addressed.

2. Replace lightning arrester and stress cone.

3. Replace all non-salvageable corroded materials with corrosion-resistant materials.

4. Enclosures must result in optimal conditions; switchgear shall be fully operational according to all local authority requirements and regulations.

5. Clean one (1) enclosure and one (1) switchgear, paint with all necessary coatings taking into consideration environmental conditions.

6. Replace all marking and labeling as per LUMA specifications for all Enclosures, including panel board and circuits labels.

7. All conduit, wiring, and boxes shall be sealed to prevent water entry.

8. Coordinate with LUMA to replace electrical meter can and electrical meter supplied by

LUMA.

9. All the previous work must be certified by a Certified Electrician and/or PE Electrical

Engineer.

Line Item #7 - Refurbish and clean two (2) electrical substations (including lighting transformers).

2. Replace transformer 75kVA 2400V Primary; 240/480V Secondary.

3. The new transformers shall be the size as the existing transformer in terms of KVA.

4. Replace existing lighting contactor 200A, 240/480V with contactor sized for replacement

LED lighting system.

5. Replace lightning arrester and stress cone.

6. Replace all non-salvageable corroded materials with corrosion-resistant materials.

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7. Enclosures must result in optimal conditions; transformers shall be fully operational.

8. Clean two (2) enclosures and two (2) substations, paint with all necessary coatings taking into consideration environmental conditions.

9. Replace all marking and labeling as per LUMA specifications for all Enclosures, including panel board and circuits labels.

10. All conduit, wiring, and boxes shall be sealed to prevent water entry.

11. All the previous work must be certified by a Certified Electrician and/or PE Electrical

Engineer.

Additive Line Item #8 - Remove and replace all electrical wires (2,000 LF) of circuits for lights with-out power.

1. The distance between the breaker panel and last light without power is 2,000 feet.

2. The contractor shall replace all the existing junction boxes imbedded in concrete for circuits without power.

3. The contractor shall replace all the electrical wires, fuses, and breakers in the circuit for each light without power.

4. The contractor shall maintain the number of circuits and number of lights on each circuit.

5. All electrical work shall be completed by a licensed electrician or under the direct supervision of a licensed electrician.

6. Refer to but not limited to SECTION 260519 - LOW-VOLTAGE ELECTRICAL

POWER CONDUCTORS AND CABLES

7. Refer to but not limited to SECTION 260533 - RACEWAY AND BOXES FOR

ELECTRICAL SYSTEMS

Additive Line Item #9 – Install twenty (20) electrical pull boxes for access to underground wires.

1. Shall be installed only where necessary and with the prior approval of the COR.

2. Refer to but not limited to SECTION 260533 - RACEWAY AND BOXES FOR

ELECTRICAL SYSTEMS

Additive Line Item #10 – Remove and replace one (1) electrical concrete vault lid.

1. Dewater the concrete vault and perforate bottom.

2. Construction shall prevent vault lid from dethatching due to buoyancy forces.

3. Concrete vault hatch and lid shall be replaced in-kind with corrosion resistant materials.

4. Rated for ANSI Tier 25 applications.

5. Material shall be precast concrete.

6. Excavate and backfill rock as required flush with the lid.

Additive Line Item #11 – Additional cost to remove and replace two (2) substations.

2. Existing two (2) lighting transformers: 75kVA 2400V Primary; 240/480V Secondary.

3. Enclosures must result in optimal conditions; transformers shall be fully operational.

4. The new transformer shall be surface mounted, outdoor (N-36).

5. Material to be cleansed and degreased before coating of ANSI #61, dry, 155#115-U gray polyester powder paint.

6. The new transformers shall be the size as the existing transformer in terms of KVA.

7. Install lighting contactor sized for replacement LED lighting system.

8. The new transformers shall have the same voltages and phases as the existing transformer.

9. The transformer shall have the minimum interrupting rating as the existing transformer.

10. Enclosure shall be #14 Stainless Steel or better.

11. Designed for line cables to enter bottom and load to leave bottom.

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12. The new transformer shall be designed for a salt air environment. The components inside the transformer shall be corrosion resistant.

13. The new transformer shall meet all guidelines, recommendations, and requirements of the local power utility company. i.e. LUMA. Transformer efficiency shall not be less than

99.16% as per LUMA circular letter 15-03 per Department of Energy requirements.

14. Equipment shall be provided with fault indicator.

15. Equipment shall be provided with current limiting primary fuses.

16. Installation must be certified by a Certified Electrician and/or PE Electrical Engineer.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

SAJU 316561 012700 - 1

DEFINITION OF CONTRACT LINE ITEMS

SECTION 012700 - DEFINITION OF CONTRACT LINE ITEMS

1.1 SUMMARY

A. The intent of this section is to explain, in general, what is and what is not included in a contract line item, and the limits or cut-off points where one item ends and another begins.

B. If no contract line item exists for a portion of the work, include the costs in a related item.

C. All measurements and payments will be based on completed and accepted work performed per the drawings and specifications.

D. Payment shall be full compensation to complete the work items in good faith, including incidental work.

E. Payment will be made only for completed work at the contract unit price based.

F. Payment under each line item shall be full compensation for the following:

1. labor

2. materials

3. equipment

4. tools

5. testing

6. subcontracts and services

7. mobilization & demobilization

8. traffic control

9. preparatory work and operations

10. site facilities necessary for the work on the project

11. construction management and inspections

12. system startup

13. movement of personnel, equipment, supplies, materials, disposal of materials, and incidentals to the project site

14. project closeout, punch lists, final cleanup

15. repairing all affected areas including concrete and grass of disturbed areas to its original appearance

16. all other work necessary for the completion of the project

PART 2 - LINE ITEMS

2.1 LINE ITEM #1 – Remove and replace embedded in concrete color tunable in-ground light fixtures.

A. Measurement: Each

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B. Basis of Payment: Payment shall cover the cost of labor, tools, equipment, and material, and performing all operations in connection with removing & replacing embedded in concrete color tunable in-ground light fixtures. Includes installation of lights, concrete patching, conduit, wires, boxes, fixture connection, and all other appurtenances to complete the work to the configuration and extent as described in the specifications. Includes proper demolition of the existing material and disposal.

2.2 PROPOSAL ITEM #2 - Remove and replace color tunable pedestal lights.

A. Measurement: Each

B. Basis of Payment: Payment shall cover the cost of labor, tools, equipment, and material, and performing all operations in connection with removing & replacing color-tunable pedestal lights. Includes installation of lights, conduit, wires, boxes, fixture connections, and all other appurtenances to complete the work to the configuration and extent as described in the specifications. Includes proper demolition of the existing material and disposal.

2.3 PROPOSAL ITEM #3 – Remove and replace above ground, concrete boxes for pedestal lights.

A. Measurement: Each

B. Basis of Payment: Payment shall cover the cost of labor, tools, equipment, and material, and performing all operations in connection with removing & replacing above ground, concrete boxes for pedestal lights. Includes installation of concrete bases, concrete box, rock foundation, backfill, compaction, grading, and all other appurtenances to complete the work to the configuration and extent as described in the specifications. Includes proper demolition of the existing material and disposal.

2.4 PROPOSAL ITEM #4 – Remove and replace dry type transformers.

A. Measurement: Each

B. Basis of Payment: Payment shall cover the cost of labor, tools, equipment, and material, and performing all operations in connection with replacing dry type transformers. Includes replacing fuses, wiring, breaker panel, breakers, conduit, wiring, and boxes, and all other appurtenances to complete the work to the configuration and extent as described in the specifications. Includes proper demolition of the existing material and disposal.

2.5 PROPOSAL ITEM #5 – Maintenance and inspection of electrical substations and switchgear

A. Measurement: Lump Sum

B. Basis of Payment: Payment shall cover the cost of labor, tools, equipment, and material, and performing all operations in connection with maintenance and inspection of electrical substations and switchgear. Includes coordinating with LUMA and all LUMA service costs, metering and switching enclosure inspection, metering and switching inspection of fuse disconnect switch and wiring after Meter PT and CT, switchgear test, enclosure inspections, visual inspections, transformer tests, “via libre” LUMA test, busbar and breakers inspection on secondary side of substations, MDP and lighting panelboards busbar and breakers inspection, PE Electrical Engineer certified report with pictures and findings of maintenance and inspection

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with recommended rehabilitation of existing system, and all other appurtenances to complete the work to the configuration and extent as described in the specifications. Includes proper demolition of the existing material and disposal.

2.6 PROPOSAL ITEM #6 – Refurbish and clean switchgear.

A. Measurement: Each

B. Basis of Payment: Payment shall cover the cost of labor, tools, equipment, and material, and performing all operations in connection with refurbishing and cleaning switchgear. Includes coordinating with LUMA and all LUMA service costs, addressing inspection report fundings, replacing lightning arrester and stress cone, cleaning and painting of enclosure, replace all marking and labeling as per LUMA specifications, electrical meter can, electrical meter, performance certification, and all other appurtenances to complete the work to the configuration and extent as described in the specifications. Includes proper demolition of the existing material and disposal.

2.7 PROPOSAL ITEM #7 – Refurbish and clean electrical substations (including lighting transformers).

A. Measurement: Each

B. Basis of Payment: Payment shall cover the cost of labor, tools, equipment, and material, and performing all operations in connection with refurbishing and cleaning electrical substations.

Includes coordinating with LUMA and all LUMA service costs, addressing inspection report fundings, replacing transformers, lighting contactor, lighting arrester, stress cone, cleaning and painting of enclosure, replace all marking and labeling as per LUMA specifications, electrical meter can, electrical meter, performance certification, and all other appurtenances to complete the work to the configuration and extent as described in the specifications. Includes proper demolition of the existing material and disposal.

ADDITIVE LINE ITEMS

2.8 ADDITIVE LINE ITEM #8 – Remove and replace all electrical wires of circuits for lights without power.

A. Measurement: Linear Foot

B. Basis of Payment: Payment shall cover the cost of labor, tools, equipment, and material, and performing all operations in connection with removing & replacing all electrical wires of circuits for lights without power. Includes replacing electrical wires, breakers, fuses, voltage drop and electrical calculations, unclogging conduits and removing obstructions, junction boxes, labeling and color-coding wires, ground rods installation, load balancing, and all other appurtenances to complete the work to the configuration and extent as described in the specifications. Includes proper demolition of the existing material and disposal.

2.9 ADDITIVE LINE ITEM #9 – Install electrical pull boxes for access to underground wires.

A. Measurement: Each

SAJU 316561 012700 - 4

B. Basis of Payment: Payment shall cover the cost of labor, tools, equipment, and material, and performing all operations in connection with installing electrical pull boxes for access to underground wires. Includes trench and excavation costs and all other appurtenances to complete the work to the configuration and extent as described in the specifications. Includes proper demolition of the existing material and disposal.

2.10 ADDITIVE LINE ITEM #10 – Remove and replace electrical concrete vault lid.

A. Measurement: Each

B. Basis of Payment: Payment shall cover the cost of labor, tools, equipment, and material, and performing all operations in connection with removing & replacing electrical concrete vault lid.

Includes excavation and backfill costs and all other appurtenances to complete the work to the configuration and extent as described in the specifications. Includes proper demolition of the existing material and disposal.

2.11 ADDITIVE LINE ITEM #11 – Additional cost to remove and replace substations.

A. Measurement: Each

B. Basis of Payment: Payment shall cover the cost of labor, tools, equipment, and material, and performing all operations in connection with replacement of electrical substations. Includes coordinating with LUMA and all LUMA service costs, lighting contactor, fuses, permits, transformer, footing, base, conduits, wiring, spare parts, anchors, supports, control system, enclosure, construction management and inspection, performance certification, and all other appurtenances to complete the work to the configuration and extent as described in the specifications. Includes proper demolition of the existing material and disposal.

END OF SECTION 012700

SAJU 316561 013100 - 1

PROJECT MANAGEMENT AND COORDINATION

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Construction Coordination.

2. Requests for Information (RFIs).

3. Project meetings.

4. Environmental Coordination.

1.2 CONSTRUCTION COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other Contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Project closeout activities.

7. Commissioning activities.

SAJU 316561 013100 - 2

1.3 SUBMITTALS

A. Division 01 documents: The following items shall be submitted a minimum of one week before the Preconstruction Conference. Contracting Officer will notify Contractor of tentative date for the Pre-Construction Conference.

1. Letter designating Project Superintendent.

2. Construction Schedule.

3. A comprehensive breakdown of the Schedule of Values.

4. Accident Prevention Plan.

5. A list of Subcontractors for this project.

6. Written statements from subcontractors certifying compliance with applicable labor standard clauses.

7. Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors.

8. Waste Management Plan.

9. Quality Control Plan.

10. Storm Water Pollution Prevention Plan.

11. Indoor Air Quality (IAQ) Management Plan.

12. Contractors Commissioning Plan.

13. Historic Preservation Treatment Plan.

B. All items listed must be provided to the Contracting Officer before the Pre-Construction Conference is held. If all of these documents have not been received one week before the scheduled Pre-Construction Conference date, the conference will be cancelled, Notice to Proceed will not be issued, and the Contracting Officer will consider other contractual remedies.

Work shall not begin until written Notice to Proceed has been issued.

1.4 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Contracting Officer will return RFIs submitted by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially.

2. Project name.

3. Contract number.

4. Date.

5. Name of Contractor.

6. RFI subject.

7. Specification Section number and title and related paragraphs, as appropriate.

8. Drawing number and detail references, as appropriate.

9. Field dimensions and conditions, as appropriate.

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10. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

11. Contractor's signature.

12. Requested date for response.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

C. RFI Forms: Utilize the RFI form that can be downloaded from the National Park Service Denver Service Center’s Workflows website at http://www.nps.gov/dscw/con_rfi217.htm or form with substantially the same content as indicated above, approved by the Contracting Officer.

D. Contracting Officer’s Action: Contracting Officer will review each RFI, determine action required, and respond. Contracting Officer will determine the critical nature of each RFI and issue a response accordingly.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Contracting Officer’s actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Contracting Officer's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

3. Contracting Officer's action on RFIs may result in the need for a change to the Contract Time or the Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

1.5 PROJECT MEETINGS

A. Preconstruction Conference: Before start of construction, Contracting Officer will arrange an on-site meeting with Contractor. The meeting agenda will include the following as a minimum:

1. Roles & Responsibilities/ Lines of Authority.

2. Park rules and regulations.

3. Resolution of comments on required Division 01 documents.

4. Coordination of Subcontractors.

5. Labor law application.

6. Modifications.

7. Payments to Contractor.

8. Payroll reports.

9. Contract time.

10. Liquidated damages.

11. Display of Hotline posters.

12. Notice to proceed.

13. Correspondence procedures.

http://www.nps.gov/dscw/con_rfi217.htm

SAJU 316561 013100 - 4

14. Acceptance/rejection of work.

15. Progress meetings.

16. Submittal procedures.

17. NPS Final Accessibility Inspection.

18. Environmental requirements.

19. Project Safety

20. As-constructed drawings and operation and maintenance (O&M) manuals.

21. Saturday, Sunday, holiday and night work.

22. Reference materials.

23. Value engineering.

B. Progress Meetings: The Contracting Officer will schedule weekly meetings with the Contractor.

1. Attendees: In addition to Government Representatives, each Contractor, Subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings.

All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. The meeting agenda will include the following:

a. Approval of minutes of previous meetings.

b. Submittal status.

c. Review of off-site fabrication and delivery schedules.

d. Requests for information (RFI) and other issues.

e. Modifications.

f. Work in progress and projected.

1) Status of required inspections (Special Inspections, Accessibility, etc.)

g. Inspections of work in progress and projected.

h. Construction Schedule update (provide updated CPM).

i. Status of Project Record Drawings and O&M manuals.

j. Other business relating to work.

1.6 ENVIRONMENTAL COORDINATION

A. Contractor’s Environmental Manager: Designate an on-site party responsible for overseeing the Contractor’s conformance to environmental goals for the project and implementing procedures for environmental protection.

1. Qualifications: Construction experience on projects of similar size and scope; with environmental procedures similar to those of this project; familiar with environmental regulations applicable to construction operations.

2. Responsibilities: Responsibilities shall include:

a. Compliance with applicable federal, state, and local environmental regulations, including maintaining required documentation.

b. Implementation of the Waste Management Plan (WMP).

c. Implementation of the Indoor Air Quality (IAQ) Management Plan.

d. Implementation of the Storm Water Pollution Prevention Plan (SWPPP).

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e. Present an overview of environmental issues and summarize site specific procedures relating to management plans at the Preconstruction conference.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013100

SAJU 316561 013216 - 1

\ CONSTRUCTION SCHEDULE

SECTION 013216 – CONSTRUCTION SCHEDULE

PART 1 - GENERAL

1.1 SUMMARY

A. This Section consists of Construction Schedule requirements including but not limited to the following:

1. Schedule of Values

2. Construction Schedule Requirements.

3. Construction Schedule Updates.

4. Time Impact Analysis.

B. Purpose: The purpose of the Construction Schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of the work by the Contractor. The Construction Schedule will assist the Contractor and Contracting Officer in monitoring the progress of the work, evaluating proposed changes, and processing the Contractor's monthly progress payment.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the Schedule of Values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum, unless otherwise approved by the Contracting Officer.

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Float: The measure of leeway in starting and completing an activity.

1. Float: Float is not for the exclusive use or benefit of either the Government or the Contractor but is jointly owned.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

SAJU 316561 013216 - 2

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

F. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

G. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

1.3 SUBMITTALS

A. Schedule of Values: After contract award and before the Pre-Construction conference submit a schedule of dollar values based on the Contract Price Schedule.

B. Construction Baseline Schedule: After contract award and before the Pre-Construction conference, submit two paper copies of baseline schedule, large enough to show entire schedule for entire construction period.

C. CPM Reports: Concurrent with CPM schedule, submit three paper copies of each of the following computer-generated reports. Format for each activity in reports shall contain activity number, activity description, and resource loading, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calendar days.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of predecessor and successor tasks for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

D. Construction Schedule Updates: On or before the 7th calendar day preceding the progress payment request date, submit estimates of the percent completion of each schedule activity and necessary supporting data. Provide two paper copies.

E. Construction Schedule Revisions and Time Impact Analysis: For each Construction Schedule revision submit two paper copies of a Time Impact Analysis. Each Time Impact Analysis shall include a Fragmentary Network (Fragnet), incorporated into the currently accepted Construction Schedule, demonstrating how the Contractor proposes to incorporate a modification, change, delay, or Contractor request.

1.4 QUALITY ASSURANCE

A. The Contractor shall meet with the Contracting Officer on the day of the preconstruction conference to go over the following:

1. Review software limitations, content and format for reports.

2. Verify availability of qualified personnel needed to develop and update schedule.

3. Discuss constraints, including work stages, area separations, milestones, and beneficial use of utilities.

4. Review delivery dates for Government-furnished products.

SAJU 316561 013216 - 3

5. Review schedule for work of separate Government contracts.

6. Review time required for review of submittals and re-submittals.

7. Review requirements for tests and inspections by independent testing and inspecting agencies.

8. Review time required for completion and startup procedures.

9. Review and finalize list of construction activities to be included in schedule.

10. Review baseline schedule comments, resolve issues and progress on incorporating them

11. Review procedures for updating schedule.

12. Discuss reporting requirements and establish a protocol for naming and transmitting electronic schedules.

1.5 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate Contractors.

B. Coordinate Construction Baseline Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. In developing the Construction Baseline Schedule, ensure that the Subcontractor’s work at all tiers, as well as the prime Contractor’s work, is included and coordinated.

2. Secure time commitments for performing critical elements of the Work from parties involved.

3. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 SCHEDULE OF VALUES

A. Breakdown each lump-sum item into component work activities used in the schedule, for which progress payments may be requested. The work activities broken out within the schedule of values shall be integrated into and made a logical part of the construction baseline schedule submitted under this specification. The total costs for the component work activities shall equal the contract price for that lump-sum item. The Contracting Officer may request data to verify accuracy of dollar values.

B. Do not break down unit price items. Use only the contract price for unit price items.

C. The total cost of all items shall equal the contract price. The Schedule of Values will form the basis for progress payments.

D. An acceptable Schedule of Values shall be agreed upon by the Contractor and Contracting Officer before the first progress payment is processed.

SAJU 316561 013216 - 4

2.2 CONSTRUCTION SCHEDULE REQUIREMENTS

A. Construction Baseline Schedule: Prepare Construction Baseline Schedule using a computerized, resource-loaded, time-scaled CPM network analysis diagram for the Work.

1. Develop and finalize Construction Baseline Schedule so it can be accepted for use no later than 30 calendar days after date established for the Notice of Award.

a. Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates, regardless of Governments acceptance of the schedule.

2. Establish procedures for monitoring and updating Construction Baseline Schedule and for reporting progress. Coordinate procedures with progress meeting and payment request dates.

B. Construction Baseline Schedule Preparation: Prepare a list of all activities required to complete the Work. Using the preliminary CPM network diagram, prepare a skeleton network to identify probable critical paths.

1. Activities: Indicate the estimated duration, sequence requirements, and relationship of each activity in relation to other activities.

2. Critical Path Activities: Identify critical path activities, including those for interim completion dates. Scheduled start and completion dates shall be consistent with Contract milestone dates.

3. Processing: Process data to produce output data on a computer-drawn, time-scaled network. Revise data, reorganize activity sequences, and reproduce as often as necessary to produce the CPM schedule within the limitations of the Contract Time.

4. The Construction Baseline Schedule as developed shall show the sequence and interdependence of activities required for complete performance of the work. Ensure all work sequences are logical and the Construction Baseline Schedule shows a coordinated plan of the work.

5. Resource loading of each activity shall include all personnel by labor category and equipment type and capacity proposed to complete the activity in the duration shown.

6. Consider seasonal weather conditions in planning and scheduling all work influenced by high and low ambient temperatures, wind, or precipitation to ensure completion of all work within the contract time.

7. Time Frame: Proposed duration assigned to each activity shall be the Contractor's best estimate of time required to complete the activity considering the scope and resources planned for the activity.

a. An early finish date may be shown but the late finish date must be the same date as the last day of the contract period. An early completion schedule must contain the following:

1) Insert an activity titled “Project Float” as a successor to the last activity in the early project completion schedule network.

2) Add a milestone titled “Contract End Date” as a successor to the activity

“Project Float”.

3) Add duration to the activity “Project Float” as required so the milestone

“Contract End Date” equals the last day of the Contract Period.

SAJU 316561 013216 - 5

b. Contract completion date shall not be changed by submission of a schedule that shows an early completion date.

c. The Contractor shall limit use of lead or lag duration’s between schedule activities.

d. Project Calendars: Develop and incorporate the following calendars:

1) Administrative Calendar: Include a calendar that is based on a 7 calendar day week to be used on any activities. Apply this calendar to administrative tasks or any other tasks that are not affected by non-working calendar days (federal holidays, weather, etc.).

2) Project Calendar: Include a calendar that is based on the planned work week for the project. Include federal holidays, weekends, and any other non-work calendar days indicated in the contract documents. Apply this calendar to activities which are not anticipated to be affected by weather.

3) Weather Calendar: Utilize the Project Calendar and show anticipated normal downtime related to weather as non-working time. Weather calendar days shall be based on data for the local area from a reliable source like the National Oceanic and Atmospheric Administration (NOAA), National Park Service records, or source acceptable to the Contracting Officer. Apply this calendar to activities that are anticipated to be affected by weather.

e. Activity Duration: Define activities so no activity is longer than 15 calendar days, except for non-construction activities including mobilization, shop drawings and submittals, fabrication and delivery of materials and equipment.

f. Procurement Activities: Include procurement process activities for long lead items and major items, requiring a cycle of more than 60 calendar days, as separate activities in the schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

1) Light Fixtures

2) Substation and Switchgear equipment

3) Transformers

g. Submittal Review Time: Include review and re-submittal times indicated.

Coordinate submittal review times in Construction Baseline Schedule.

h. Startup and Testing Time: Include not less than 7 calendar days for startup, testing, and commissioning activities.

i. Substantial Completion: Allow time for Government administrative procedures necessary for certification of Substantial Completion as specified in Division 01 Specification 017700 Closeout Procedures.

8. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

a. Phasing: Arrange list of activities on schedule by phase.

b. Work under More Than One Contract: Include a separate activity for each contract.

c. Work Restrictions: Show the effect of the following items on the schedule:

1) Coordination with existing construction.

2) Limitations of continued occupancies.

3) Uninterruptible services.

4) Partial occupancy before Substantial Completion.

SAJU 316561 013216 - 6

5) Use of premises restrictions.

6) Provisions for future construction.

7) Seasonal variations.

8) Environmental control.

d. Work Stages: Indicate important stages of construction for each major portion of the Work.

1) Subcontract awards.

2) Submittals.

3) Purchases.

4) Mockups.

5) Fabrication.

6) Sample testing.

7) Deliveries.

8) Installation.

9) Tests and inspections.

10) Adjusting.

11) Curing.

12) Building flush-out.

13) Building commissioning activities.

9. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to:

a. Notice to Proceed

b. Lighting Completion

c. Substation and…