Attachment 0006 - SA_LWSP Instructions to Contractors.doc

Small Arms/Light Weapons Serialization Program: New Production and Repair/Upgrade The purpose of this document is to provide basic information to contractors on the requirements of the Small Arms/Light Weapon Serialization Program (SA/LWSP). In the event of conflict between the information contained in this document and the information contained in the contract, the contract controls.

1. Small Arms and Light Weapons manufactured under contract for the US Government require tracking by serial number under the Small Arms/Light Weapons Serialization Program and reporting in accordance with AR 710-3 (Inventory Management Asset and Transaction Reporting System) and DoD 4000.25-2-M (Military Standard Transaction Reporting and Accounting Procedures).

2. The contractor is required to submit all Small Arms/Light Weapons Serialization Program (SA/LWSP) control transactions to the DOD Central Registry for recording as part of the mandatory contractual requirements.

3. The mandatory reporting shall be accomplished through the use of an 80 column Weapon Serial Number (WSN) transaction in accordance with data item description (DID)DI-MISC-80914B, entitled Small Arms Serialization Program (SASP) Transaction Card. DID DI-MISC-80914B can be viewed by following the link below. Use Revision B.

https://assist.daps.dla.mil/quicksearch/basic_profile.cfm?ident_number=205201

4. The SASP transaction card must be in the required flat text file format and submitted to Logistics Support Activity (LOGSA).

a. Contractors shall submit an electronic copy in flat text file (see Sample.txt below) format as an attachment via email to LOGSA’s mailbox: uit@logsa.army.mil. The flat text filename must not include spaces. The contractor shall also copy the DCMA ACO on this email to notify him/her the transaction was submitted to LOGSA for upload.

b. Transactions must be submitted to LOGSA after Government inspection and concurrently with shipment. For “P” transactions, two copies must also accompany the shipment documentation. See 4.a. below.

c. LOGSA will reply with a notification email upon successful upload. The contractor shall forward this notification email from LOGSA to the Contracting Office, DCMA ACO and Requirement’s Office.

d. A text and/or excel file containing all 80 column WSNs shall be submitted to the Requirement’s Office and Contracting Office for record at the completion of the contract.

e. The contractor can contact and the Contract Specialist or LOGSA for any assistance required.

5. Weapon Serial Number (WSN) transaction types for new production weapons. Refer to DID DI-MISC-80914B for additional details.

a. One (SA/LWSP) “P” transaction 80 record position shall be furnished for each item shipped as new production to any DoD activity. The contractor is required to prepare three WSN control “P” transactions. One copy will be provided to the UIT Central Registry and two additional copies will accompany the shipment documentation. When shipments consist of multiple containers, listing will indentify which serial numbers are within each of the containers.

b. One (SA/LWSP) “F” transaction shall be furnished for each item shipped as new production for Foreign Military Sales (FMS) contracts and will be provided to the UIT Central Registry. Additional copies to accompany the shipment are not required.

c. One (SA/LWSP) “N” shall be furnished for each item shipped as new production for other government agencies or activities (non-DOD activities). This includes shipments to civilian activities and contractors. Transaction copies are not required to accompany weapon shipment.

d. For any repair/upgrade, if the serial number is correct upon receipt, one (SA/LWSP) “R” transaction 80 record position shall be furnished for each item received from any DoD activity for repair/upgrade. Use the serial number data in the shipment documentation serial number listing to prepare the receipt transaction. One copy will be provided to the UIT Central Registry.

e. For any repair/upgrade, one (SA/LWSP) “S” transaction 80 record position shall be furnished for each item shipped to any DoD activity following repair/upgrade. One copy will be provided to the UIT Central Registry and one will be attached to the shipping documentation. For multiple weapon shipments, the transactions will be grouped and identified by box number and placed in/on the first container/unit load.

6. 80 Column Card Data Entries

6. Sample of UIT Input Document.

7. Example of acceptable flat text format to send to LOGSA.

� EMBED Package ���

DSMAGTP1005012310973 FD206080508011 FY1346CMA0K00000W581276 CMA0K0 09015

DSMAGTP1005012310973 FD206080508011 FY1346CMA0K00000W581460 CMA0K0 09015

DSMAGTP1005012310973 FD206080508011 FY1346CMA0K00000W581466 CMA0K0 09015

DSMAGTP1005012310973 FD206080508011 FY1346CMA0K00000W581608 CMA0K0 09015

DSMAGTP1005012310973 FD206080508011 FY1346CMA0K00000W582483 CMA0K0 09015

DSMAGTP1005012310973 FD206080508011 FY1346CMA0K00000W582514 CMA0K0 09015

DIC – Position 1-3

RIC – Position 1-3

TRAC – F or N to report FMS Shipments – Position 7

National Stock Number (NSN) – Position 8-20

Blank1 – Position 21-22

Local Use – Position 23 - 29

Document Number – Position 30-43

Suffix – Position 44

SUP_ADD (SHIP TO) DODAAC – Position 45-50

REPORTER (DODAAC) – Position 51-56

SERIAL NUMBER – Position 57-67

Blank – Position 68

Owner (DODAAC) – Position 69-74

Blank – Position 75

Trans_Date (Julian Date) – Position 76-80

Sample of UIT Input Document – Document should be created in text format.

_1399282059/Sample.txt

DSMAGTP1005003229715 W15BW993523300 W31G1ZCMA0JKM4008063 CMA0JK 10047