Attach 2 - RFQ DAIKEN MCQUAY Chiller Maint.pdf

17 July 2025

DEPARTMENT OF THE AIR FORCE

375TH CONTRACTING SQUADRON (AMC)

ATTACHMENT #2

REQUEST FOR QUOTATION (RFQ)

DAIKEN MCQUAY CHILLER MAINT

Solicitation #: FA440725QDA05

Contracting Activity: 375TH CONS/PKB

205 E WINTERS ST BLDG 52

SCOTT AFB IL 62225-5015

Government Representatives: Erica Bratton – Contracting Officer erica.bratton@us.af.mil

SSgt Danny Alamin – Contracting Specialist danny.alamin@us.af.mil

This is a FY26 requirement with an potential Oct 1, 2025 start date. Requesting purchase of the products listed below. This acquisition is procured utilizing NAICS Code 561210, Facilities Support Services with a Size Standard being $47.0 million. The Product Service Code (PSC) is J041, Maintenance/repair/rebuild of Equipment-Refrigeration, Air Conditioning, and Air Circulating Equipment. From this quotation, a single award will be made from Solicitation

FA440725QDA05.

Please provide an offer for the products/services listed below by the 24th of July 2025 @ 3:00 PM CT. If this date is not possible, please contact the above to discuss a completion date. To be considered for award, offeror must have an active registration in SAM.

The Contractor is required to provide the necessary labor, materials, equipment, and equipment software to perform Chiller maintenance on Daiken-McQuay chillers on Scott AFB, IL.

Without limiting the generality of the foregoing, the Contractor shall be required to perform scheduled quarterly and annual recurring maintenance, and corrective maintenance as needed.

The Contractor is required to use manufacturer’s recommended methods/procedures and industry standards to maintain/repair Daiken-McQuay chillers, and abide by Scott AFB, local, county, state, and federal laws under this contract.

Qualification Requirements for Daikin-McQuay Chiller Maintenance and Repair Services:

This document outlines the mandatory qualifications for contractors bidding on maintenance, repair, and retrofit services for Daikin-McQuay chillers. To ensure the integrity and performance of our equipment, only qualified and authorized service providers will be considered.

1556115520C Cross-Out

DEPARTMENT OF THE AIR FORCE

375TH CONTRACTING SQUADRON (AMC)

**See Attach 1 SOW dated 10 July 2024 for complete details of the acquisition.

CLIN STRUCTURE/ Pricing :

Period of Performance (Scott AFB, IL with FOB Destination):

• Base Period: 1 OCT 2025 - 30 SEP 2026

• Option year 1: 1 OCT 2026 - 30 SEP 2027

• Option year 2: 1 OCT 2027 - 30 SEP 2028

• Option year 3: 1 OCT 2028 - 30 SEP 2029

• Option year 4: 1 OCT 2029 - 30 SEP 2030

Item # Description Quantity Unit Unit Price

Total Price

X001 Quarterly Maintenance

12 EA

X002 Annual Maintenance Water Cooled

3 EA

X003 Annual Maintenance Air Cooled

1 EA

X004 Corrective Maintenance (Non-Negotiable)

40 HR

X005 Reimbursable Repair/ Replacement Parts (None-Negotiable)

1 LOT

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep. 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text (See Attach 5 for complete instructions).

In addition to the following and addendum (Attach 5), all terms and conditions of FAR 52.212-1 remain in effect. The following is tailored to this acquisition and is hereby added:

To assure timely and equitable evaluation of the offer, the offerors must follow the instructions contained herein. The offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

1) Specific Instructions: The response shall consist of the following in its entirety:

(Non-Negotiable - See Attachment #4) (Non-Negotiable - See Attachment #4)

DEPARTMENT OF THE AIR FORCE

375TH CONTRACTING SQUADRON (AMC)

a. Cover Letter shall include the Offeror’s points of contact with e-mail address and phone number who are authorized to contractually obligate the company.

b. Documentation verifying the ability to perform maintenance/repair on Daiken- McQuay Chillers, to include any proprietary mechanical and/or software maintenance/upgrades and perform calibration of magnetic bearings IAW manufacturer specifications.

c. CAGE Code.

d. DUNS/UEI Number.

e. Business status/categories.

f. Statement the company understands the requirements specified in the SOW and will meet the performance standards and requirements therein.

g. Statement the company does or does not take exception to any of the requirements of this RFQ

h. Expiration Date of Quote, minimum 30 days.

i. Proposed Payment Terms or Discount (i.e, Net 30).

j. Performance Begin/Complete (Please reference Period of Performance above).

k. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information)

2) All questions regarding the RFQ must first be directed to the Contracting Specialist SSgt Danny Alamin via e-mail (danny.alamin@us.af.mil) with the Contracting Officer Erica Bratton cc’d (Erica.Bratton@us.af.mil). Deadline for questions is 12:00 PM CT on the 21st of July 2025. If issues are encountered, please contact both listed above.

FAR 52.212-2 ADDENDUM EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021) is hereby incorporated by reference, with the same force and effect as if it were given in full text (SEE ATTACH #5 FOR COMPLETE INSTRUCTIONS).

REAL ID ACT Version 41

Passed by Congress in 2005, the REAL ID Act enacted the 9/11 Commission's recommendation that the Federal Government "set standards for the issuance of sources of identification, such as driver's licenses." Due to circumstances resulting from the COVID-19 pandemic and the national emergency declaration, the Department of Homeland Security, is extending the REAL ID enforcement deadline until 7 May 2025.

The following states/territories are under review, allowing Federal agencies to accept driver's licenses and identification cards from at Federal facilities and nuclear power plants until further notice:

mailto:Erica.Bratton@us.af.mil

DEPARTMENT OF THE AIR FORCE

375TH CONTRACTING SQUADRON (AMC)

Under Review A. Samoa

REAL ID COMPLIANT

All 50 states are compliant with the REAL ID Act.

Below are acceptable forms of identification for identity proofing for access to Scott AFB if you do not have an Enhanced Driver’s License:

- Driver's licenses or other state photo identity cards issued by DMV (or equivalent)

- U.S. passport

- U.S. passport card

- DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

- U.S. DoD ID, including IDs issued to dependents

- Permanent resident card

- Border crossing card

- State-issued Enhanced Driver’s License

- Federally recognized, tribal-issued photo ID

- HSPD-12 PIV card

- Foreign government-issued passport

- Canadian provincial driver's license or Indian and - Northern Affairs Canada card

- Transportation worker identification credential

- U.S. Citizenship and Immigration Services

- Employment Authorization Card (I-766)

- U.S. Merchant Mariner Credential

- Veterans Health Administration (VA) ID

Please contact Pass and Registration at 256-2008 if you have any questions or need additional information.

AFFARS 5352.201-9101 Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., DEPARTMENT OF THE AIR FORCE

375TH CONTRACTING SQUADRON (AMC)

agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Susan R. Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225- 5022, 618-229-0267 fax (618) 229-0267, fax (618) 256-6668 email: susan.madison@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

AFFARS 5352.242-9000 Contractor Access to Air Force Installations (July 2023)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, DEPARTMENT OF THE AIR FORCE

375TH CONTRACTING SQUADRON (AMC)

Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment. ( End of clause)

Attachment List:

Attach 1 – Statement of Work (10 July 2024) Attach 2 – RFQ DAIKEN MCQUAY Chiller Maint Attach 3 – FAR DFARS DAFFARS Solicitation Provisions and Clauses Attach 4 – Contractor Quote Attach 5 - Addendums 52.212-1 and 52.212-2 Attach 6 –Wage Determination

52.232-18Availability of Funds.Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)