Attach 1_1734561-SD.pdf

CUI // FEDCON

Controlled by: NAVFAC Far East Controlled by: PWD Yokosuka, FEAD CUI Category: DCRIT Distribution/Dissemination Control: FEDCON POC: Victor.Wong@fe.navy.mil eProject No. 1734561

SPECIFICATIONS

For

YSK-3154, REPLACE UPS SYSTEM

At the

Commander Fleet Activities Yokosuka

(Project No. ST23-0085)

PREPARED BY:

Architectural: N/A Date:

Mechanical: N/A Date:

Civil: N/A Date:

Electrical: N.Harada Date: 19 Oct 2022 Structural: N/A Date:

Fire Protection: N/A Date:

Submitted By: _____________________________ Date: ____________ T.Sato (NAVFAC FE PRY211B)

APPROVED BY:

Specification: _________________________________________________

A.MINAWA (NAVFAC FE PRY211)

For Commander, NAVFAC Far East: _______________________________________________

LCDR V.T.WONG (NAVFAC FE PRY2)

Date: ____________

YSK-3154, REPLACE UPS SYSTEM eProject No. 1734561

TABLE OF CONTENTS PAGE 1

TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 15.00 33 LIST OF DRAWINGS

DIVISION 01 – GENERAL REQUIREMENTS

01 11 00.00 33 SUMMARY OF WORK

01 14 00.00 33 WORK RESTRICTIONS

01 20 00.00 33 PRICE AND PAYMENT PROCEDURES

01 30 00.00 33 ADMINISTRATIVE REQUIREMENTS

01 31 23.13 33 ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT

CONTRACT MANAGEMENT SYSTEM

01 32 16.00 33 CONSTRUCTION PROGRESS SCHEDULES

01 33 00.00 33 SUBMITTAL PROCEDURES

01 35 26.00 33 GOVERNMENTAL SAFETY REQUIREMENTS

01 45 00.00 33 QUALITY CONTROL

01 50 00.00 33 TEMPORARY FACILITIES AND CONTROLS

01 57 19.00 33 TEMPORARY ENVIRONMENTAL CONTROLS

01 57 19.01 33 SUPPLEMENTAL TEMPORARY ENVIRONMENTAL CONTROLS

01 58 00.00 33 PROJECT IDENTIFICATION

01 74 19.00 33 CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT

01 78 00.00 33 CLOSEOUT SUBMITTALS

01 78 23.00 33 OPERATION AND MAINTENANCE DATA

DIVISION 02 - EXISTING CONDITIONS

02 41 00.00 33 DEMOLITION

02 83 00.00 33 LEAD REMEDIATION

DIVISION 26 – ELECTRICAL

26 00 00.00 33 BASIC ELECTRICAL MATERIALS AND METHODS

26 20 00.00 33 INTERIOR DISTRIBUTION SYSTEM

26 33 53.00 33 UNINTERRUPTIBLE POWER SUPPLY

DOCUMENT 00 01 15.00 33 Page 1

DOCUMENT 00 01 15.00 33

LIST OF DRAWINGS

09/22

PART 1 GENERAL

1.1 SUMMARY

This section lists the drawings for the project pursuant to contract clause "DFARS 252.236-7001, Contract Drawings, Maps and Specifications."

1.2 CONTRACT DRAWINGS

Contract drawings are as follows:

NAVFAC DWG NO. TITLE

17290562 INDEX OF DRAWINGS, GENERAL SYMBOLS AND LOCATION MAP

17290563 GENERAL DESCRIPTION OF WORK AND REMOVAL OF UPS SYSTEM

PLAN

17290564 NEW UPS SYSTEM PLAN AND TEMPORARY REMOVAL AND

REINSTALLATION PLAN

17290565 SPACIFICATION AND DIAGRAM OF NEW UPS SYSTEM

17290566 CONNECTION DIAGRAM OF EXST XFMR STATION “T-C-ADMIN”

1.3 SUPPLEMENTARY DRAWINGS/DOCUMENTS

These supplementary drawings may not be a part of the contract but are included with the drawings/documents for information.

1.3.1 Reference Drawings

The following reference drawings accompany end of this section this specification and are intended only to show the original construction.

Drawings are the property of the Government and must not be used for any purpose other than that intended by the contract.

Total Number TITLE

15 sheets As-built drawing of the electrical system in 2004.

DOCUMENT 00 01 15.00 33 Page 2

Total Number TITLE

4 sheets As-built drawing of the UPS system in 2004.

9 sheets As-built drawing of the renovation project in 2016 (Provision of power panel “U-M (2)”)

3 sheets As-built drawing of the provision of power panel “U-M (3)”

4 sheets As-built drawing of the additional of 60 Hz receptacle outlets in 2006

3 sheets As-built drawing of the additional of 60 Hz receptacle outlets in 2010

2 sheets As-built drawing of the provision of Burglar alarm system in 2007

-- End of Document --

SECTION 01 11 00.00 33 Page 1

SECTION 01 11 00.00 33

SUMMARY OF WORK

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only. The latest version of the publication at time of award must be used.

COMMANDER, FLEET ACTIVITIES INSTRUCTION (COMFLEACTINST)

COMFLEACTINST 11013.1B Excavation and Road Closure Permit Procedures

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following must be submitted in accordance with Section 01 33 00.00 33 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

Utility Outage Requests; G (CME)

Utility Connection Requests; G (CME)

1.3 WORK COVERED BY CONTRACT DOCUMENTS

1.3.1 Project Description

This contract will be for Replacing UPS system at Bldg. 3154 and incidental related work. Related works are defined as temporary work and relevant work which is required to accomplish this project.

1.3.1.1 Manage and dispose of lead (Material Containing Lead/Paint with Lead (MCL/PWL)), Cadmium and Chromium (VI)

Existing material are assumed to contain lead (MCL/PWL), cadmium, chromium (VI) are existing as described in Section 02 41 00.00 33 DEMOLITION. The Contractor must manage and dispose of the lead (MCL/PWL), cadmium, chromium (VI) in accordance with applicable codes, rules, and regulations, and Section 02 83 00.00 33 LEAD REMEDIATION.

1.3.2 Location

SECTION 01 11 00.00 33 Page 2

The work must be located at the Bldg. 3154 approximately as indicated. The exact location will be shown by the Contracting Officer.

1.4 PROJECT SCHEDULE AND TIME CONSTRAINTS

1.4.1 Commencement, and Completion of Work

The Contractor must be required to complete the entire work, ready for use, not later than 480 calendar days, including the mailing period, after the date of Award. The mailing period includes the days for mailing of the Notice of Award and the submission of the required bonds, Certificate of Insurance, and pre-construction activities. The time for completion must include final clean-up of the premises.

1.5 OCCUPANCY OF PREMISES

Building(s) will be occupied during performance of work under this Contract.

Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.6 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

c. Unless otherwise specified or indicated, existing objects which interfere to accomplish new work must be removed temporarily and reinstall them upon completion of the work.

1.7 ON-SITE PERMITS

1.7.1 Utility Connection Requests

Requests for utility connections must be made in writing to the Contracting Officer at least 15 calendar days in advance of the time required. Each request must state the system involved, area involved, and the nature of work involved.

1.7.2 Utility Outage Requests and Utility Connection Requests

Work must be scheduled to hold outages to a minimum. Restrictions to utility outage and/or Government operation are/is specified in section 01 14

00.00 33 WORK RESTRICTIONS.

1.8 CONCILIATION CLAUSE

SECTION 01 11 00.00 33 Page 3

a. Any disagreement arising under this contract which is not resolved by the parties to this contract may be submitted to the U.S.-Japan Joint Committee for Conciliation in accordance with paragraph 10, Article XVIII, of the Status of Forces Agreement under Article VI, of the Treaty of Mutual Cooperation and Security between Japan and the United States of America.

b. Recourse to the Joint Committee for Conciliation for resolving disputes is available in addition to the procedures set forth in the Contract Disputes Act of 1978 and the Disputes Clause of this contract, 52.233-1. A request for conciliation by the Joint Committee, however, must not toll the time periods allowed under the Contract Disputes Act for appealing a contracting officer’s final decision to either the Armed Services Board of Contract Appeals or U.S. Court of Federal Claims.

c. Upon filing a request for conciliation with the Joint Committee, the Contractor must immediately notify the Contracting Officer in writing of the request.

1.9 LIQUIDATED DAMAGES

If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of 50,000 Yen for each calendar day of delay until the work is completed or accepted.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

3.1 EXISTING CONDITIONS

Before beginning any work, survey the site and examine the drawings and specifications to determine the extent of the work.

-- End of Section --

SECTION 01 14 00.00 33 Page 1

SECTION 01 14 00.00 33

WORK RESTRICTIONS

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 241 Safeguarding Construction, Alteration, and Demolition Operations submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following must be submitted in accordance with Section 01 33 00.00 33 SUBMITTAL

SD-01 Preconstruction Submittals:

List of Contact Personnel; G (CME)

Vehicle list; G (CME)

Employee List for Secured Area; G (CME)

Transportation of personnel, materials, and equipment; G (CME)

1.3 SPECIAL SCHEDULING REQUIREMENTS

a. Permission to interrupt any Activity roads, and/or utility service must be requested in writing a minimum of 30 calendar days prior to the desired date of interruption.

b. The Government will perform normal operation at building/area where not scheduled to Contractor’s work during the entire construction period.

Conduct construction so as to cause the least possible interference with normal operations of the activity.

1.3.1 On-site Work Scheduling Requirements

SECTION 01 14 00.00 33 Page 2

a. The Contractor must complete all the on-site work within 60 calendar days.

1.3.2 Traffic Control

Traffic control must be as specified in Section 01 50 00.00 33 TEMPORARY

FACILITIES AND CONTROLS.

1.3.3 Sound Limitation Time

Sound limitation time must be as specified in Section 01 57 19.00 33

TEMPORARY ENVIRONMENTAL CONTROLS.

1.4 CONTRACTOR ACCESS AND USE OF PREMISES

1.4.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including access, safety, environment, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Ingress and egress of Contractor vehicles at the Activity is limited to the Contractor Gate (ingress only) and North Gate (egress only). To minimize traffic congestion, delivery of materials must be outside of peak traffic hours (6:30 to 8:00 a.m. and 3:30 to 5:00 p.m.) unless otherwise approved by the Contracting Officer. Wear safety gears (such as hard hats, high visibility vest) with the Contractor's name prominently displayed, in construction site and designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment must be conspicuously marked for identification.

1.4.1.1 Force Protection

All vehicles, hand carried items, and persons are subject to searches upon entering and/or exiting U.S. Military installations and at any time while on the U.S. military installations. Random searches are conducted at all gates, during increased security or force protection conditions (FPCONs)

1.4.1.2 Subcontractors and Personnel Contacts

Within 15 days after the date of Award, submit a list of contact personnel of the Contractor and subcontractors including the names, job titles, addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.4.1.3 Vehicle List

Submit an original list of vehicles to be utilized at the work site with the following information for each vehicle:

a. Make

b. Year

c. Model

SECTION 01 14 00.00 33 Page 3

d. License number

e. Registered owner

f. Current BASE pass expiration date.

1.4.1.4 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installations under the cognizance of the Government except in designated smoking areas.

This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.4.2 Working Hours

The project site will be available during regular working hours established by the Contracting Officer, between 8:00 a.m. and 4:45 p.m., Monday through Friday, excluding all U.S. legal holidays.

1.4.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

If the Contractor desires to carry on work outside regular hours, including Saturdays, Sundays, and Government holidays, submit a written justification giving the benefit to the Government, specific dates, hours, location, type of work to be performed, contract number and project title for approval, and submit request outside regular hours 96 hours in advance of the date the work will start. During periods of darkness, light the different parts of the work in an approved manner. All work outside of regular hours is subject to approval by the Contracting Officer. All work outside of regular hours must be able to demonstrate a benefit to the Government. The Contractor must attach a Safety Brief and the Activity Hazard Analysis (AHA) for work that will be done outside regular working hours. The Safety Brief will be signed by the employees performing the work and submitted to the Government’s Representative.

1.4.4 Occupied and Existing Building

The Contractor must be working in an existing building around existing buildings which are occupied. Do not enter the buildings without prior approval of the Contracting Officer.

1.4.5 Utility Cutovers and Interruptions

The Government will allow to the Contractor the utility cutovers and interruptions after normal working hours (20:00~5:00) weekday. Conform to procedures required in the paragraph "Work Outside Regular Hours". In the morning of weekday, all utilities in the building must be available to the Government for use.

The power outage must be minimum impact for Government operation. Duration of the power outage shall be within maximum four (4) hours and twice for connecting and disconnecting temporary generator system. Temporary generator system will supply 60Hz 3PH 4W 208/120V 300kVA during the replacement of UPS work. The power outage schedules must be coordinated and

SECTION 01 14 00.00 33 Page 4 confirmed with the building users via Contracting Officer 180 days before of the power outage.

All necessary temporary equipment of battery charger and so on for the power outage must be provided.

The electrical equipment, personal computers, servers, burger alarm and so on will not be able to be used during the power outage.

Therefore, the contractor must discuss with the customer the area and range of power outages referring to the attached drawing, and request the customer to inform to the relevant department.

1.5 SECURITY REQUIREMENTS

Contract Clause "FAR 52.204-2, Security Requirements and Alternate II," "FAC 5252.236-9301, Special Working Conditions and Entry to Work Area," and the following apply:

1.5.1 Escort for Bldg. 3154 except electrical room and battery room

For entrance to and work inside the Bldg. 3154 except electrical room and battery room, the Government personnel will provide escort services. The Contractor will not be allowed to enter the Bldg. 3154 without escort service.

1.5.2 Areas Not Covered by Contract

Contractor personnel will not be permitted to enter buildings, spaces, and areas not covered by this contract except on prior approval of the department/office/shop having jurisdiction of the areas. Coordinate action with the Contracting officer to obtain such entry approval.

1.5.3 Access to Unclassified Information

Access to unclassified conversion, or repair technology and related technical information manuals, documents, drawings, plans, specifications, and other unclassified information is restricted to official need-to-know basis, designated by physical markings to show the appropriate control designations. Handle, control, and safeguard to prevent oral, visual, and documentary disclosure to the public, to foreign sources, and to personnel not having an official need-to-know. Return this information upon completion of contracted work, except when specific retention authorization is granted by the Contracting Officer's Security Representative.

1.5.4 Photographs

Unofficial photograph is prohibited in the secured areas. When operationally required, submit a written request containing specific justification and details to the Security Officer prior to release.

1.5.5 Employee List for Secured Area

A list of all employees to be engaged in the performance of work must be furnished to the Security Department.

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SECTION 01 14 00.00 33 Attachment Page 1

SECTION 01 20 00.00 33 Page 1

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PRICE AND PAYMENT PROCEDURES

U.S. ARMY CORPS OF ENGINEERS (USACE)

EP-1110-1-8 Construction Equipment Ownership and Operating Expense Schedule, Vol 1-12 submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following

Earned Value Report; G (CME)

1.3 EARNED VALUE REPORT

1.3.1 Data Required

This contract requires the use of a cost-loaded Network Analysis Schedule (NAS). The information required for the Schedule of Prices will be entered as an integral part of the Network Analysis Schedule. Within 15 calendar days of notice of award, prepare and deliver to the Contracting Officer a Schedule of Prices (construction contract) as directed by the Contracting Officer. Provide a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, unit prices, and extended prices. Costs must be summarized and totals provided for each construction category.

SECTION 01 20 00.00 33 Page 2

1.3.2 Schedule Instructions

Payments will not be made until the Schedule of Prices has been submitted to and accepted by the Contracting Officer. Identify the cost for site work, and include incidental work to the 1.5 m (5 ft) line. Identify costs for the building(s), and include work out to the 1.5 m (5 ft) line. Work out to the

1.5 m (5 ft) line must include construction encompassed within a theoretical line 1.5 m (5 ft) from the face of exterior walls and must include attendant construction, such as pad mounted HVAC cooling equipment, cooling towers, and transformers placed beyond the 1.5 m (5 ft) line.

1.3.3 Real Property Assets

The Government will provide the Draft DD Form 1354, Transfer and Acceptance of Military Real Property filled in with the appropriate Real Property Unique Identifiers (RPUID) and related construction Category Codes to summarize the designed real property assets that apply to this contract. The Contractor must meet with the Contracting Officer and the Real Property Accounting Officer during the Pre Construction Meeting and the Project Closeout Meetings to modify and include any necessary changes to the DD Form 1354. The Contractor must provide the Interim DD Form 1354 that uses the appropriate division of the RPUIDs/ Category Codes to represent the final constructed facility and include all associated cost. Coordinate the Contractor's Price and Payment structure with the structure of the RPUIDs/ Category Codes.

1.4 CONTRACT MODIFICATIONS

In conjunction with the Contract Clause "DFARS 252.236-7000, Modification Proposals-Price Breakdown," and where actual ownership and operating costs of construction equipment cannot be determined from Contractor accounting records, equipment use rates must be based upon the applicable provisions of the EP-1110-1-8.

1.5 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.5.1 Content of Invoice

Requests for payment will be processed in accordance with the Contract Clause FAR 52.232-27 Prompt Payment for Construction Contracts and FAR 52.232-5 Payments Under Fixed-Price Construction Contracts. The requests for payment shall include the documents listed below.

a. The Contractor's invoice, on NAVFAC Form 7300/30 furnished by the

Government, showing in summary form, the basis for arriving at the amount of the invoice. Form 7300/30 shall include certification by Contractor and Quality Control (QC) Manager.

b. The Estimate for Voucher/ Contract Performance Statement on Earned Value

Report from the cost-loaded NAS, showing in detail: the estimated cost, percentage of completion, and value of completed performance for each of the construction categories stated in this contract. Use NAVFAC Form 43300/54 on NAVFAC contracts when a Monthly Estimate for Voucher is required.

c. Contract Performance Statement

SECTION 01 20 00.00 33 Page 3

d. Updated Project Schedule and reports required by the contract

e. Contractor Safety Self Evaluation Checklist

f. Other supporting documents as requested

g. Updated copy of submittal register.

h. Invoices not completed in accordance with contract requirements will be returned to the Contractor for correction of the deficiencies.

i. Monthly Work-hour report

j. Solid Waste Disposal Report

1.5.2 Content of Invoice

The Contractor's request for progress payments will be processed in accordance with the Contract Clauses “52.232-5 Payments Under Fixed-Price Construction Contracts” and "52.232-27, Prompt Payment Construction Contracts." The contractor must submit payment request through Wide Area Workflow (WAWF) in accordance with Contract Clauses "252.232-7003 Electronic Submission of Payment Requests and Receiving Reports" and "252.232-7006 Wide Area Workflow Payment Instructions" and provide the following documents with submission:

a. Attach the following documents for all invoices:

• Contract Performance Statement form (NAVFAC 7300/31)

• Contractor Certification of FAR 52.232-5(c)

• CQC Certification

• Contractor Safety Self Evaluation Checklist

• Construction and equipment delivery schedules

b. One (1) copy of “Receipt of Bond Payment” for the First Invoice.

c. One (1) original copy of “Final Release Form” and “Transportation of

Supplies by Sea Certification” for the Final Invoice.

1.5.3 Submission of Invoices

Submit invoices in accordance with the Contract Clauses “DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports” and “DFARS 252.232-7006 Wide Area Workflow Payment Instructions”. The documents listed in paragraph titled "Content of Invoice" above must be provided in their entirety as an attachment in Wide Area Work Flow (WAWF) for each invoice submitted. The maximum size of each WAWF attachment is two megabytes, but there are no limits on the number of attachments. If a document cannot be attached in WAWF due to system or size restriction it must be provided as instructed by the Contracting Officer.

1.5.4 Invoice Frequency

Contractors must invoice monthly for all work completed in accordance with contract requirements during the preceding month. First/Final invoices should only be utilized when the job size is sufficiently small that

SECTION 01 20 00.00 33 Page 4 multiple invoicing must be construed to conflict with paragraph 1.6, “PAYMENT TO THE CONTRACTOR”, or its subparagraphs

1.5.5 Final Invoice

a. A final invoice must be accompanied by the certification required by

DFARS 252.247.7023 TRANSPORTATION OF SUPPLIES BY SEA, and the Contractor's Final Release. If the Contractor is incorporated, the Final Release must contain the corporate seal. An officer of the corporation must sign and the corporate secretary must certify the Final Release.

b. For final invoices being submitted via WAWF or as instructed by the

Contracting Officer, the original Contractor's Final Release Form and required certification of Transportation of Supplies by Sea must be provided directly to the respective Contracting Officer prior to submission of the final invoice. Once receipt of the original Final Release Form and required certification of Transportation of Supplies by Sea has been confirmed by the Contracting Officer, the Contractor must then submit final invoice and attach a copy of the Final Release Form and required certification of Transportation of Supplies by Sea in WAWF or as instructed by the Contracting Officer.

c. Final invoices not accompanied by the Contractor's Final Release and required certification of Transportation of Supplies by Sea will be considered incomplete and will be returned to the Contractor.

1.6 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of itemized requests by the Contractor which comply with the requirements of this section, and will be subject to reduction for overpayments or increase for underpayments made on previous payments to the Contractor.

1.6.1 Obligation of Government Payments

The obligation of the Government to make payments required under the provisions of this contract will, at the discretion of the Contracting Officer, be subject to reductions and suspensions permitted under the FAR and agency regulations including the following in accordance with FAR 32.503-6 Suspension or Reduction of Payments:

a. Reasonable deductions due to defects in material or workmanship;

b. Claims which the Government may have against the Contractor under or in connection with this contract;

c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor; and

d. Failure to provide up to date record drawings not current as stated in

Contract Clause "NFAS 5252.236-9310, Record Drawings."

1.6.2 Payment for Onsite and Offsite Materials

Progress payments may be made to the contractor for materials delivered on the site, for materials stored off construction sites, or materials that are in transit to the construction sites under the following conditions:

SECTION 01 20 00.00 33 Page 5

a. FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts.

b. Materials delivered on the site but not installed, including completed preparatory work, and off-site materials to be considered for progress payment must be major high cost, long lead, special order, or specialty items, not susceptible to deterioration or physical damage in storage or in transit to the construction site. Examples of materials acceptable for payment consideration include, but are not limited to, structural steel, non-magnetic steel, non-magnetic aggregate, equipment, machinery, large pipe and fittings, precast/prestressed concrete products, plastic lumber (e.g., fender piles/curbs) and high-voltage electrical cable.

Materials not acceptable for payment include consumable materials such as nails, fasteners, conduits, gypsum board, glass, insulation, and wall coverings.

c. Materials to be considered for progress payment prior to installation must be specifically and separately identified in the Contractor's estimates of work submitted for the Contracting Officer's approval in accordance with Schedule of Prices or Earned Value Report requirement of this contract. Requests for progress payment consideration for such items must be supported by documents establishing their value and that the title requirements of the clause at FAR 52.232-5 have been met.

d. Materials are adequately insured and protected from theft and exposure.

e. Provide a written consent from the surety company with each payment request for offsite materials.

f. Materials to be considered for progress payments prior to installation must be stored either in Hawaii, Guam, Puerto Rico, or the Continental United States. Other locations are subject to written approval of the Contracting Officer.

SECTION 01 30 00.00 33 Page 1

SECTION 01 30 00.00 33

ADMINISTRATIVE REQUIREMENTS

extent referenced. The publications are referred to within the text by the

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 Safety and Health Requirements Manual

Ministry of Land, Infrastructure, Transport and Tourism, GOVERNMENT

OF JAPAN (KOKUDO KOTSU-SHO)

Public Building Construction Photography Procedure (“Eizen Koji Shashin Satsuei Yoryo”)

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

15 CFR 772 Definitions of Terms

15 CFR 773 Special Licensing Procedures submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following

Progress and completion pictures;

Limited Authorization for Use of Hardcopy Data and Electronic Data; G

(CME)

Partnering team decision ladder sheet; G (CME)

1.3 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600x1200x24 bit true color minimum resolution in

SECTION 01 30 00.00 33 Page 2

JPEG file format showing the sequence and progress of work. Take a minimum of 20 digital photographs each week throughout the entire project in accordance with Public Building Construction Photography Procedure (“Eizen Koji Shashin Satsuei Yoryo”), except specified herein. Submit with the monthly invoice two sets of digital photographs each set on a separate CD-R, cumulative of all photos to date. Indicate photographs demonstrating environmental procedures.

1.4 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 Liability, during the entire period of performance under this contract. Provide other insurance coverage as required by Japanese law.

1.5 SUPERVISION

1.5.1 Superintendent Qualifications

The project superintendent must have a minimum of 10 years experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

1.5.2 Duties

The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project.

The superintendent is required to attend NAVFAC Red Zone meetings, partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.5.3 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.6 PERFORMANCE EVALUATION

Contractor’s performance will be evaluated using the contractor performance evaluation report entry system located on the website http://www.cpars.gov On-line training for Contractor’s personnel is available on the website.

Prior to commencement of work, the Contractor is required to provide the government with the name, phone number and e-mail address of the “Contractor’s Representative” that will be responsible for receipt and review of draft performance evaluations prepared by the government. It is

SECTION 01 30 00.00 33 Page 3 the Contractor’s responsibility to keep this contact information current.

After contractor performance evaluation is completed, it will be placed in the Federal Government’s Past Performance Information Retrieval System (PPIRS) for use by source selection officials when considering contractors for award of new contracts.

1.7 INTERPRETER

The Contractor must furnish the service of an interpreter on the job. This interpreter must have strong knowledge of the English language in terms of writing, listening, speaking and reading skills. Interpreter's English skills must also be well suited to the construction industry. If at any time the Contracting Officer feels the Contractor's interpreter is unable to perform the duties required of him/her, the Contracting Officer will ask for his/her immediate replacement. When the QC manager or the project superintendent talks with the Government representative, on-site or off-site, they must be accompanied by their interpreter.

1.8 PRECONSTRUCTION MEETING

Immediately after award, prior to commencing any work at the site, coordinate with the Contracting Officer a time and place to meet for the Preconstruction. The meeting must take place after award of the contract, but prior to commencement of any work at the site. The purpose of this meeting conference is to discuss and develop a mutual understanding of the administrative requirements of the Contract including but not limited to:

daily reporting, invoicing, value engineering, safety, base-access, outage requests, hot work permits, schedule requirements, quality control, schedule of prices or earned value report, shop drawings, submittals, prosecution of the work, government acceptance, final inspections and contract close-out.

Contractor must present and discuss their basic approach to scheduling the construction work and any required phasing.

1.8.1 Attendees

Contractor attendees must include the Project Manager, Superintendent, Site Safety and Health Officer (SSHO), Quality Control Manager and major subcontractors.

1.9 FACILITY TURNOVER PLANNING MEETINGS (RED ZONE MEETINGS)

Meet with the Government to identify strategies to ensure the project is carried to expeditious closure and turnover to the Client. Start the turnover process at the Pre-Construction Conference meeting with a discussion of the Red Zone process and convene at regularly scheduled NRZ Meetings beginning at approximately 75 percent of project completion.

Include the following in the facility Turnover effort:

1.9.1 Red Zone Checklist

a. Contracting Officer's Technical Representative (COTR) will provide the

Contractor a copy of the Red Zone Checklist template.

b. Prior to 75 percent completion, modify the Red Zone Checklist template by adding or deleting critical activities applicable to the project and assign planned completion dates for each activity. Submit the modified Red Zone Checklist to the Contracting Officer. The Contracting Officer

SECTION 01 30 00.00 33 Page 4 may request additional activities be added to the Red Zone Checklist at any time as necessary.

1.9.2 Meetings

a. Conduct regular Red Zone Meetings beginning at approximately 75 percent project completion, or three to six months prior to Beneficial Occupancy Date (BOD), whichever comes first.

b. The Contracting Officer will establish the frequency of the meetings, which is expected to increase as the project completion draws nearer. At the beginning, Red Zone meetings may be every two weeks then increase to weekly towards the final month of the project.

c. Using the Red Zone Checklist as a Plan of Action and Milestones (POAM) and basis for discussion, review upcoming critical activities and strategies to ensure work is completed on time.

d. During the Red Zone Meetings discuss with the COTR any upcoming activities that require Government involvement.

e. Maintain the Red Zone Checklist by documenting the actual completion dates as work is completed and update the Red Zone Checklist with revised planned completion dates as necessary to match progress.

Distribute copies of the current Red Zone Checklist to attendees at each Red Zone Meeting.

1.10 PARTNERING

Contractor must host the partnering session within 45 calendar days of contract award. To most effectively accomplish this Contract, the Contractor and Government must form a cohesive partnership with the common goal of drawing on the strength of each organization in an effort to achieve a successful project without safety mishaps, conforming to the Contract, within budget and on schedule. The partnering team must consist of personnel from both the Government and Contractor including project level and corporate level leadership positions. Key Personnel from the supported command, end user, NAVFAC, PWD, FEAD/ROICC, Contractor, key subcontractors and the Designer of Record are required to participate in the Partnering process.

1.10.1 Team-Led (Informal) Partnering

a. The Contracting Officer will coordinate the initial Team-Led (Informal)

Partnering Session with key personnel of the project team, including Contractor and Government personnel. The Partnering Session will be co-led by the Government Construction Manager and Contractor's Project Manager.

b. The Initial Team-led Partnering session may be held concurrently with the Pre-Construction meeting. Partnering sessions will be held at a location mutually agreed to by the Contracting Officer and the Contractor, typically at a conference room on-base or at the Contractor's temporary trailer.

SECTION 01 30 00.00 33 Page 5

c. The Initial Team-Led Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer.

d. The Partners will determine the frequency of the follow-on sessions. And fill and submit partnering team decision ladder sheet attached end of this section within 60 days after contract award.

e. Participants will bear their own costs for meals, lodging and transportation associated with Partnering.

1.11 LIMITED AUTHORIZATION FOR USE OF HARDCOPY DATA AND ELECTRONIC DATA

The Contractor must sign the “Limited Authorization for Use of Hardcopy Data” and/or the “Limited Authorization for Use of Electronic Data” attached end of this section, before the AUTOCAD files/request documents are released to the Contractor.

-- End of Sectio

SECTION 01 30 00.00 33 Attachment Page 1

CUI//FEDCON[when filled in]

NAVFAC Red Zone (NRZ) Checklist/POAM

The NRZ Checklist/POAM is a tool to track the status of critical activities required for BOD to help ensure their timely completion to prevent delays with the facility acceptance and turnover.

The critical activities are organized by section according to the responsible party (i.e. Contractor, Client, and NAVFAC) Critical items missing from this list must be added as necessary to ensure the list is comprehensive. Likewise, unnecessary items must be deleted.

Any critical items left off the NRZ Checklist that are later identified after initial NRZ meeting is conducted must be added immediately so their progress can be tracked.

A copy of the NRZ Checklist/POAM must be maintained in the contract file.

Section 1

Contractor Responsibility Critical Activities

Point of Contact

Sched Comp Date

Actual Comp Date

Notes

A. Required for Facility Delivery:

Final Electrical Connections Final Water Connections Final Gas Connections Critical System Start-up:

System:

System:

DALT (duct leakage) Testing TABS (air balancing) Testing ACATS (controls) Testing Electrical Systems Testing Generator Testing Superchlorination of potable water systems Plumbing/backflow Testing Elevator Testing Boiler Testing Crane Testing Fire Alarm/Sprinkler Testing Keying Plan Meeting Deliver Lockset Cores NMCI Connections/IT Systems Testing IDS & SCIF Testing Telecommunications Connections & Test Final Commissioning System Training of Government Personnel System:

System:

Pre-Warranty Conference Contractor’s Pre Final Punch List Complete Pre Final Inspection Punch List Final Inspection BOD/Use and Possession Facility-Related Control System Cybersecurity Commissioning

SECTION 01 30 00.00 33 Attachment Page 2

Contractor Responsibility Critical Activities

Point of Contact

Sched Comp Date

Actual Comp Date

Notes

B. Required for Contract Close-out:

Delivery of O&M Manuals Delivery of Product Warranties LEED Documentation Energy & Sustainability Record Card Site Restoration Final Landscaping Spare Parts, Extra Stock, Special Tools, etc As-Built Drawings Final Demobilization and Clean-up Temp Construction Fence Removed Project Close-out Meeting Complete DD1354 Close-out Storm Water Permit 2nd Season TABS

Section 2

Client Responsibility Critical Activities

Point of Contact

Sched Comp Date

Actual Comp Date

Notes

A. Required for Facility Delivery:

Keying Plan Meeting Telecommunication install Mod service contracts for Phone/Utilities/ Custodial/Grounds

NMCI Installations or other networks GFE status/delivery schedule (GFCI, GFGI) Client provided equipment SELF installed Client provided equipment KTR installed Intrusion Detection Systems Test Secure Network Installations Attend Training

B. Required for Contract Close-out:

Planned User Move-in Ribbon-cutting ceremony

SECTION 01 30 00.00 33 Attachment Page 3

Section 3

NAVFAC Responsibility Critical Activities

Point of Contact

Sched Comp Date

Actual Comp Date

Notes

A. Required for Facility Delivery:

Coordinate Final Utility Connections Generator Performance Verification Transformer Performance Verification DALT Verification 1st Season TABs Verification ACATS Performance Verification Elevator Certification Crane Certification Boiler Certification Fire Alarm/Sprinkler Test IDS & SCIF Test Keying plan to contractor Locket Cores installed Training Coordinated/Scheduled with FMS O&Ms to FMS Client walk-thru Inspection Pre-Final Inspection Final Inspection BOD/Use and Possession Completed Cyber Hygiene Checklist Completed RMF Step 4 Validation

B. Required for Contract Close-out:

BOD Letter to Contractor Acceptance Letter to Client DD 1354 Signed & turned over to RPAO Closeout permits (e.g., NPDES) Contractor Evaluations (CPARS) Complete Finalize Outstanding Contract Mods Process recycled/recovered materials report BOD (A) entered into eContracts Inform PM of BOD Assist PM with AE Evaluation (CPARS) Warranty documentation to FMS As-Builts to FMS 2nd Season TABs Report Review Annual Elevator Maintenance Complete Authority to Operate delivered to client

SECTION 01 30 00.00 33 Attachment Page 4

BASELINE

NAVFAC

Decision Support NAVFAC CONTRACTOR CUSTOMER RISK

LANT/PAC COM Corp Pres/Owner/CEO TYCOM - Flag Extreme LANT/PAC OPS Exec/Regional VP/COO TYCOM - O6 Very High FEC OPS or CO Senior/Exec/Regional VP Bill Payer/User CO High PWO/DPWO/FMD Senior VP ICO/Local User OIC Moderate

Supv. CS/KO PMEB/FEAD Senior PM/GM User PM Moderate DM, PM, CS, Planner CM PM User POC Low

ET QC Manager/Superintendent User POC Low (pre-award) DM AE DM User POC Low (pre-award) PLANNER Use POC Low

ESCALATION LEVELS

Typical Engagement Level

SECTION 01 31 23.13 33 Page 1

SECTION 01 31 23.13 33

ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT CONTRACT MANAGEMENT SYSTEM

1.1 CONTRACT ADMINISTRATION

Utilize the Naval Facilities Engineering Command's (NAVFAC's) Electronic Construction and Facility Support Contract Management System (eCMS) for the transfer, sharing and management of electronic technical submittals and documents. The web-based eCMS is the designated means of transferring technical documents between the Contractor and the Government. Paper media or e-mail submission, including originals or copies, of the documents identified in Table 1 are not permitted, except where eCMS is unavailable, non-functional or specifically requested in addition to electronic submission. When specifically requested to provide documents outside of eCMS, upload all final project documentation (e.g. documents that are signed and/or adjudicated by the Government) mentioned in Table 1 into the subject eCMS document management folders that are associated with that document type. Include the identification number of the document, type of document;

the name/subject or title; and for daily reports the date (day of work) with format YYYY/MM/DDin the filename. For example for RFI’s 0011_RFI_Roof_Leaking.doc; For submittals 0032a_Submittals_Light_Fixture.pdf; For Daily Reports 0132_Daily_Report_20190504.xls. Contact the Contracting Officer's Representative (COR) regarding availability of eCMS training and reference materials.

1.2 USER PRIVILEGES

The Contractor will be provided access to eCMS. All technical submittals and documents must be transmitted to the Government via the COR. Project roles and system roles will be established to control each user's menu, application, and software privileges, including the ability to create, edit, or delete objects.

1.3 SUBMITTALS

submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following must be submitted in accordance with Section 01 33 00.00 33 SUBMITTAL

List of Contractor’s Personnel; G (CME)

1.4 SYSTEM REQUIREMENTS AND CONNECTIVITY

SECTION 01 31 23.13 33 Page 2

1.4.1 General

The eCMS requires a web-browser (platform-neutral) and Internet connection.

Obtain from an approved vendor an External Certification Authority (ECA), Primary Key Infrastructure (PKI) certificate, or other similar digital identification to support two-factor authentication and access to eCMS.

Provide and maintain computer hardware and software for the eCMS access throughout the duration of the contract for all Contractor-designated users.

Provide connectivity, speed, bandwidth, and access to the Internet to ensure adequate functionality. Neither upgrading of the Contractor's computer system nor delays associated from the usage of the eCMS will be justification or grounds for a time extension or cost adjustment to the Contract.

1.4.2 Contractor Personnel List

Within 20 calendar days of contract award, provide to the Contracting Officer a list of Contractor's personnel who will have the responsibility for the transfer, sharing and management of electronic technical submittals and documents and will require access to the eCMS. Project personnel roles to be filled in the eCMS include the Contractor's Superintendent, Quality Control (QC) Manager, and Site Safety and Health Officer (SSHO). Personnel must be capable of electronic document management. Notify the COR immediately of any personnel changes to the project. The Contracting Officer reserves the right to perform a security check on all potential users.

Provide the following information:

First Name Last Name E-mail Address Office Address Project Role (e.g. Project Manager, QC Manager, Superintendent)

1.5 SECURITY CLASSIFICATION

In accordance with Department of Navy guidance, all military construction contract data are unclassified, unless specified otherwise by a properly designated Original Classification Authority (OCA) and in accordance with an established Security Classification Guide (SCG). Refer to the project's OCA when questions arise about the proper classification of information.

The eCMS and tablet computer must only be used for the transaction of unclassified information associated with construction projects. In conformance with the Freedom of Information Act (FOIA), DoD INSTRUCTION

5200.48 CONTROLLED UNCLASSIFIED INFORMATION (CUI), and DoD requirements, any unclassified project documentation uploaded into the eCMS must be designated either "U - UNCLASSIFIED" (U) or "CUI - CONTROLLED UNCLASSIFIED INFORMATION"

(CUI).

1.6 ECMS UTILIZATION

Establish, maintain, and update data and documentation in the eCMS throughout the duration of the contract.

Personally Identifiable Information (PII) transmittal is not permitted in the eCMS.

SECTION 01 31 23.13 33 Page 3

1.6.1 Information Security Classification/Identification

The eCMS must be used for the transmittal of the following documents. This requirement supersedes conflicting requirements in other sections), however, submittal review times in Section 01 33 00.00 33 SUBMITTAL PROCEDURES remain applicable. Table 1 - Project Documentation Types provides the appropriate U and CUI designations for various types of project documents. Construction documents requiring CUI status must be marked accordingly. Apply the appropriate markings before any document is uploaded into eCMS. Markings are not required on U documents.

Table 1 also identifies which eCMS application is to be used in the transmittal of data (these are subject to change based on the latest software configuration). If a designated application is not functional within 4 hours of initial attempt, defer to the Submittal application and submit the required data as an uploaded portable document (e.g. PDF), word processor, spreadsheet, drawing, or other appropriate format. Hard copy or e-mail submission of these items is acceptable only if eCMS is documented to be not available or not functional or specifically requested in addition to electronic submission. After uploading documents to the Submittal application, transmit the submittals and attachments to the COR via the Transmittal application. For Submittals, select the following:

Preparation by = Contractor personnel assigned to prepare the submittal Approval by = Contracting Officer Representative (COR) Returned by = Design Lead/Manager Forwarded to = Contractor project manager

Table 1 - Project Documentation Types

SUBJECT/NAME DESIG REMARKS ECMS APPLICATION

As-Built Drawings U…