Att 3 52.212-1 Addendum & 52.212-2 Addendum.pdf

FA810124Q0017 – Request for Quotes

Tinker AFB, OK

Paramedics and Ambulance Services

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

General Information: The Government plans to issue a single purchase order for Paramedics and

Ambulance Services for TAFB. This firm-fixed-price type contract will include a 1-year basic period and

1-year option period. The Contracting Officer (CO) is the sole point of contact for this acquisition.

Address any questions or concerns you may have to the CO and Contract Specialists (CS) listed below in

1.1.

An Ombudsman has been appointed to hear concerns from interested vendors during the proposal development phase of this acquisition. The Ombudsman for this acquisition is AFSC/PZC. This does not diminish the authority of the program director or CO, but communicates vendor concerns, issues, disagreements and recommendations to the appropriate Government personnel. When requested, the

Ombudsman shall maintain strict confidentiality as to the source of the concern. The Ombudsman does not participate in the evaluation of quotations; interested parties are invited to call AFSC/PZC at 405-736-

3273.

1.1 Addendum to 52.212-1 (b), Submission of offers. Only electronic versions of quotes will be accepted.

Paper copies or hand carried quotes will not be considered for award. Submit signed and dated offers no later than 2:00 PM CST on 30 July 2024 via email to:

• Michael A. Shand (CO) at michael.shand@us.af.mil

• Jonathan Payne (CS) at jonathan.payne.11@us.af.mil

• Sasha N. Lewis (CS) at sasha.lewis.1@us.af.mil

1.2 All quotes shall be submitted as complete, clearly presented, and contains sufficient detail for effective evaluation as detailed in Addendum to 52.212-2 of this solicitation.

1.3 The quote submission shall include four parts:

1.3.1 General documents.

1.3.1.1 A signed and dated cover letter to include company name, address, phone number, name of authorized agent, company CAGE Code, and Unique Entity Identifier (UEI).

1.3.1.2 Completed Certifications and Representations. This RFQ includes provisions that the offeror must fill in. Quotes shall contain the completed representations unless the offeror has already completed the representations in SAM. If the representations are in SAM, please state such in the cover letter.

1.3.1.3 Malpractice Insurance Certification. The quoter shall provide proof of Malpractice

Insurance IAW PWS 1.3.2.

mailto:michael.shand@us.af.mil mailto:jonathan.payne.11@us.af.mil mailto:sasha.lewis.1@us.af.mil

1.3.2 The offeror shall provide a detailed description of how it will meet the following:

• A sufficient manpower and organizational approach, which ensures all workload requirements are met IAW PWS 1.18, 1.19, 1.20, 1.21, 1.22 and 1.23.

• A transition approach to manage and accomplish contract transition, orientation and phase in, which ensures all workload requirements are met IAW PWS paragraph 1.17.

• An approach for emergency response procedures, which ensures all workload requirements are met IAW PWS paragraphs 1.8 and 1.9.

• An approach for preparing and providing patient information and documentation, which ensures all workload requirements are met IAW PWS paragraphs 1.10, 1.11, 1.12, 1.14, and 1.15.

• Acceptable quality control procedures to be used to satisfy the requirements identified in

Basic Service listed within the PWS 1.22.

1.3.3 Past Performance. The vendor shall include the following:

Vendors shall provide past performance data for all similar contracts or other formal agreements within 3 years prior to the closing date of this solicitation that contain comparable, or greater, capabilities for the same or similar services. Past performance is limited to no more than three relevant contracts. If past performance information is provided for more than three (3) contracts, only the most recent three (3) will be considered. Each reference shall include:

Organization/Location;

Point of Contact (POC) to include Title/Phone Number/ Email Address;

Contract Reference Number;

Contract Start Date;

Contract Completion Date;

Value of the Contract (rounding to the nearest $5K is acceptable);

Whether or not the POC has agreed to be contacted as a reference.

If the vendor does not possess relevant past performance, the vendor shall submit a statement that it possesses no relevant Past Performance.

The government will evaluate past performance in an efficient and minimally burdensome fashion and may be based on information obtained through Federal Awardee Performance and

Integrity Information System (FAPIIS), Contractor Performance Assessment Reporting System

(CPARS), and Supplier Performance Risk System (SPRS) databases, customer surveys, and past performance questionnaire replies or any other reasonable basis.

1.3.4 A completed Attachment 1 - FA810124Q0017 Standard Form 1449. Do not use any other document for price submission. Although your company quote sheet may also be included, only the

Attachment 1 pricing will be evaluated.

ADDENDUM TO 52.212-2 EVALUATION FACTORS - COMMERCIAL ITEMS

Addendum to 52.212-2 Evaluation-Commercial Items.

1.1 The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

1.2 Award will be made based on a Best Value decision based on an integrated assessment of

Technical, Past Performance and Price.

1.3 Prior to being evaluated for technical acceptability, the offeror, and subcontractors as required, must provide original copies of their approved state license/certification to provide ambulance services from the Oklahoma State Department of Health EMS Division to be considered for the technical evaluation. Upon Government’s review and acceptance of such valid licenses/certifications via website:

https://oklahoma.gov/health/services/licensing-inspections/emergency-systems/ems-division.html

Offeror’s proposal will then proceed to the technical evaluation.

(NOTE: Failure to provide the required approved license/certification with the original proposal will result in the Offeror being un-awardable. Also, the Government will not accept proposals that state required license/certifications will be obtained prior to contract award or prior to commencement of full performance.)

1.4 The Government will use the following process to evaluate offers:

Step 1: Evaluate all quotes for responsiveness. If the contracting officer determines it necessary, the Government reserves the right to contact all, some, or none of the offerors to clarify minor omissions or discrepancies in their offer.

Step 2: Evaluate responsive quotes for Technical Acceptability. "Acceptable" is when the quote conforms to the specifications required by the Performance Work Statement and the Addendum to

FAR 52.212-1 above.

Step 3: Evaluate past performance on recency and relevancy.

Relevancy Assessment: An assessment of the past performance information will be made to determine if it is relevant. To be relevant, the task order must be for Paramedic and Ambulance services.

Recency Assessment: Services provided within two years of the closing date of this solicitation.

Step 4: The Government will check pricing for completeness, balance and reasonableness.

https://oklahoma.gov/health/services/licensing-inspections/emergency-systems/ems-division.html

a. The Total Evaluated Price (TEP) is a price which will be used strictly for evaluation purposes. It is calculated based on the sum of the following items:

i. Addition of all Contract Line Items – Base and Option Year

ii. A six-month Extension of Services IAW FAR Clause 52.217-8, Option To

Extend Services, the pricing of which will be calculated by the Government using the final month price of Option Year 1 and multiplied by six (to represent a six-month extension). This extension is not priced by the Offeror but is calculated by the Government.

Step 5: Make a best-value decision based on technical, past performance and a determination that the price is fair and reasonable.