Att 1 -191NLE21R0001 - T.H. Emitter-V.1.pdf

Attachment 1: RFP 191INL21R0001

SECTION 1

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR

PROPOSAL (RFP) 191NLE21R0001

INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for

Proposal (RFP) may be subject to disclosure under the Freedom of Information Act

(FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable.

QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the

Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFP. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFP shall be provided in response to telephone calls. All such questions must be submitted via email by no later than 12:00 P.M.

(local Washington D.C. time) MONDAY 15, MARCH, 2021. Any communications in reference to this RFP shall cite the reference section title and page number, and be directed to the following individual:

Name: Eric Gauff

Title: Contract Support Specialist

E-mail: GauffEC@state.gov

NOTICE OF RFP CLOSING DATE AND TIME

All offers shall be submitted to the following designated Government

Representative NLT 12:00 P.M. (local Washington D.C. time) on the following date: TUESDAY 30, MARCH 2021. Vendors shall limit the number of pages to no more than twenty (20), 12-Point Font, Times New Roman, pdf. (or equivalent).

Name: Eric Gauff

Title: Contract Support Specialist

E-mail: GauffEC@state.gov

CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls are established prior to award.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the

Government accept or evaluate, multiple solutions within one proposal.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within one-hundred-twenty

(120) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

SECTION 2

STATEMENT OF WORK (SOW)

1. BACKGROUND

The International Narcotics and Law Enforcement Affairs Section (INL) of the

U.S. Embassy in Bogota intends to provide Tactical Handheld Emitter Finder

System (THiEF V2) to the Colombian National Police (CNP). There is a need for this capability to locate, and track radio signals during counternarcotics operations. Given Colombia’s complex terrain – ranging from long areas of forest and jungle to high mountainous areas and vast arid terrain – any system acquired on behalf of the CNP must meet the various operating environment demands where members of CNP operate.

2. TECHNICAL SPECIFICATIONS

The Contractor shall provide warranty, maintenance, and support in Colombia.

The Contractor shall provide said services in Spanish. All hardware and software shall be provided with a minimum of two (2) years of warranty (parts and labor) and technical support related to issues that could arise with the operation of the

(THiEF V2) equipment, controlling software, or other components of the proposed solution.

Line

Description QTY

Tactical Handheld Emitter Finder System (THiEF V2): Includes: DF

Nodes and Controller; Tripod's with Mount/Ground Plane;

Rechargeable Batteries ( hot-swappable batteries); Battery Charger;

Transit Case; Decoding and Demodulation of Digital Push-to-

Talk(DMR); Data and Audio recording and playback; Google Maps based map display (Colombia); 32GB Micro SD card data storage; Freq range: 20 MHz – 3 GHz; DF Range: 20 MHz – 1.8 GHz; Search: 200

Adjacent Channels / sec; Scan: 10 Channels / sec; Bearing: Continuous with averaging, hold and weak signal modes; Compass: Tilt compensated 3d compass; Receiver – Controller Network: Secure

Bluetooth connection; Softtware.

2 EA

2 Training 1 LS

3 Technical Support Services (See Section 6 below) 1 LS

3. TRAINING

The contractor shall provide a theoretical and practical application training course in Spanish for up to eight (8) students from the Colombian National Police:

The contractor shall provide training to ensure that the CNP technicians are professionally proficient to install, administer, and maintain the system provided.

The training course shall cover, at a minimum:

General description and functionality of the equipment

Setting

Programming

Optimization

Operation

Preventive maintenance

The training provided shall be a minimum of forty (40) instructional hours; five days. Instructors shall be experienced and capable to teach the course in Spanish and shall be duly accredited in the subject matter prior to the course start date.

The contractor shall provide each course attendees with Spanish language course documents and handouts. The Contractor shall provide an additional copy of said material to be kept by the CNP Records Archive. Likewise, the Contractor shall provide each student who successfully completes the course a certificate of completion and training.

The Contractor shall also deliver electronic version of all course material, manuals, handouts, etc. to the INL designated COR.

In coordination with the INL designated COR, the contractor shall deliver five days (40 hours) of theoretical training at the building el Dollar avenida el dorado

Bogota Colombia. The Colombian National Police will provide the classroom setting for the theorical training and will provide the facilities where the practical training will take place.

4. DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

The contractor is fully responsible for the delivery of safe, fully operational and complete Tactical Handheld Emitter Finder System (THiEF) and accessories. The

Contractor shall deliver all items to:

All items shall be delivered to INL Freight Forwarder in Miami, FL. – USA.

Freight Forwarder Information and POC:

SHIPPING ADDRESS

Goldbelt Specialty Services, LLC

2115 NW 115th Ave, Miami, Fl. 33172

Tel: 786-486-8848

Atn. Richard Issa richard.issa@goldbelt.com

The Contractor shall properly pack and consolidate the entire shipment to prevent damage, loss and/or misdirection. Upon notification, the contractor shall replace any items lost or damaged during shipment. Partial shipments are not allowed unless approved in writing by the Contracting Officer.

The items acquired through this contract will be donated to the government of

Colombia, Colombian National police. In addition to ensuring that all items are prepared for safe shipment, the contractor shall include all the necessary export approvals, required material data safety sheets, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package. The packing list shall include, at a minimum: description, brand name, serial number (if any), and quantities.

INL Bogota in coordination with the Colombian National police will transport the equipment to the locations for the theorical and/or practical training.

5. TYPE OF CONTRACT

This is a firm-fixed price contract with defined quantities of required commodities and services. No additional sums shall be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor shall the contract price be adjusted on account of fluctuations in the currency exchange rates. The firm-fixed price shall include all travel related costs, if any. The price shall include all direct and indirect costs, shipping, profit, export requirements, insurance, etc. The price will not be subject to adjustment after award of the contract.

Items outlined under Section 2, Technical Specification” of items above, shall meet or exceed the salient characteristics as detailed. The applicable NAICS code for this solicitation is NAICS 334220- Radio and Television Broadcasting and

Wireless Communications Equipment Manufacturing. The size standard for

NAICS 334220 is 1,250 employees.

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the

Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery, of this contract. In addition, all ancillary services shall be performed as described in the specifications for the stated firm fixed price. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

6. TECHNICAL SUPPORT SERVICES

During the two-year warranty period, the Contractor shall 1) respond to inquiries for support and warranty work within 48 hours, and 2) provide all updates to software and firmware for the equipment provided.

During the length of warranty period, the Contractor shall provide, at a minimum, the following services. Services shall be provided in Spanish at no additional cost to the Government.

• Upgrades to the latest software and firmware releases.

• Phone support (technical assistance) regarding operational issues and questions involving the products provided, during normal working hours (Monday through

Friday, 08:00 am to 05:00 pm).

• Provide email support (Monday thru Sunday) for product inquires and operational issues. Responses must be provided within 48 hrs of receipt of the inquiring email.

• Provide user and operational manual updates as dictated by software and firmware upgrades.

7. DEPLOYMENT SUPPORT SERVICES

The contractor shall have trained technical personnel on hand in Colombia to solve potential problems regarding system’s functioning during the installation, integration, and testing phases of the project.

After the practical training is completed and at this same site, the contractor is responsible for verifying installation, integration and testing of the equipment to ensure it is fully operational.

8. WARRANTY

Warranty shall be effective in Colombia. The Contractor shall be solely responsible, at no additional cost to the Government, of export/import procedures, shipping costs, parts, labor, and any other costs required for all repairs/replacements performed under warranty. The full warranty coverage shall be no less than two (2) years, from the date of Government acceptance, for each system component.

The Contractor guarantees that for a period of at least 5 years after the date of equipment delivery, replacement and spare parts for all system components will be available for purchase.

9. INSPECTION AND ACCEPTANCE

The designated COR will also inspect items received during the execution of the training to verify compliance with this SOW. Designated COR will formally accept the equipment once verification is completed and a determination is made that the system is fully operational at the site of final destination of the equipment: The

Colombian National Police Complex.

10. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Colombia.

11. APPLICABLE DOCUMENTS

Individual Spanish language operations, and handling manuals shall be delivered with the equipment.

12. PERIOD OF PERFORMANCE (POP)

Contractor shall complete delivery, installation, integration, testing, and training no later than 180 calendar days from the date of award. Warranty, maintenance, and support shall be provided for the periods described in Warranty of this SOW.

13. EXPORT LICENSING

The Contractor shall comply with any export licensing requirements that may apply to this purchase order. The Contractor is reminded that the end-user of the required equipment is the Government of Colombia, Colombian National Police

(CNP).

The Contractor shall comply with all U.S. export control laws and regulations, including any license requirements of the Commerce Control List and any Export

Administrative Regulations (EAR), which may apply.

14. AUTHORIZATIONS AND EQUIPMENT REQUIREMENTS

The seller certifies that it is the manufacturer or an authorized distributer of the product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).

New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in response to this solicitation from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller shall be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements

If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

15. CONFIDENTIALITY

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the CNP. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the

Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this clause in all contracts of employment and in all subcontracts hereunder.

16. SECURITY

All Contractor personnel assigned to this project may be subject to security screening by the RSO and/or the Colombian National Police. In the event a contractor or subcontractor employee does not pass the required security screening, the Contractor shall immediately provide a replacement at no additional cost to the

Government.

End of SOW

SECTION 3

SOLICITATION CONSIDERATIONS

The award resulting from this solicitation will made using the tradeoff process.

The seller certifies that it is an authorized manufacturer or distributer of the similar product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box (es).

In addition to providing pricing for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation (i.e. PLEASE SEE SECTION 1 OF SOLICITATION

FOR DUE DATE). Submissions must be sent via email to the government representative specified in SECTION 1.

This solicitation requires registration with the System for Award Management

(SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Exceptions to this requirement are enumerated in FAR 4.1102.

Information can be found at www.sam.gov.

INL will accept new equipment ONLY, NO grey market or refurbished products. No exceptions or qualifications. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in this proposal from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

No partial shipments are permitted, unless otherwise specified by

Contracting Officer at time of contract award.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products http://www.sam.gov/ of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the

Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

SECTION 4

PROPOSAL SUBMISSION FORMAT AND REQUIREMENTS

SELLER REQUIREMENTS

All responsible vendors that submit proposals pursuant to the requirements outlined in this document shall be considered by INL.

GOVERNMENT POINT OF ENTRY

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Proposals shall be solicited and submitted via email to the designated

Government Representatives.

FORMAT FOR TECHNICAL AND PRICE PROPOSAL

File Format Requirements

Vendors’ technical proposals and price quotations shall:

Be viewable in either: Microsoft Word 2010, Excel 2010, PowerPoint 2010, Adobe Reader XI, or Adobe Acrobat Pro X (as applicable and appropriate).

Limit the number of pages to no more than twenty (20), 12-Point Font, Times New Roman.

Should the Vendor exceed the 20 page limit, any additional content exceeding the page limit shall not be considered. This includes Microsoft

Word, Excel, and PowerPoint (e.g. as applicable and appropriate). PDF format shall be used only for scanned documents.

Vendor shall be limited to no more than five (5) separate digital files for a proposal package.

https://www.acquisition.gov/content/part-12-acquisition-commercial-items#i1112616

FORMATTING REQUIREMENTS:

Volume I – Technical Proposal

Address the technical evaluation factors by providing the information requested in the following section of this solicitation. Technical proposal documentation shall be separated from price proposal information (i.e., proposal Volumes I and II shall not be combined in the same document/file).

Section 5, Evaluation Factors, Part A: “What to submit to address the evaluation criteria”

Volume II – Price

Price Breakdown for All Items and services

AT A MINIMUM, A PROPOSAL PACKAGE MUST INCLUDE:

Completed Firm Fixed-Price CLIN Structure (via Attachment 2, Pricing

Table)

All prices shall reflect USD

Description of any special features, testing procedures and any value-added services

Delivery information and shipping services including terms and conditions

Warranty information

Price: Firm fixed prices for all offered items and services (identify any discounts offered) shall be included in the proposed price for each item and services. The proposed price for each CLIN must include all related products and packaging/shipment/freight charges, and the cost of warranty. The CLINs are to be priced based on point of delivery inclusive of all related costs to deliver at the designated freight forwarder location in Miami, FL, with ultimate delivery destination of Colombia. Unit prices and price breakdown descriptions shall be provided for all equipment items, training and related services listed in

Section 2 STATEMENT OF WORK.

Description: Description/nomenclature of the item being proposed; product literature may be provided. Proposal must demonstrate compliance with all required features and specifications as outlined in the RFP (i.e. Section 2, SOW).

Also, include description of warranty terms, special features or value-added items and services, and any non-contract items (i.e. open market items).

Proposals that include only the information found in the solicitation (e.g., copied/pasted) will not be considered a complete proposal and will be determined Non-Responsive.

DUNS and SAM: Include DUNS number and statement that the vendor is registered in SAM as appropriate business type under the applicable NAICS code

(334220).

Certifications: Completed certifications (FAR 52.212-3) or provide a statement that the certifications are included already at the SAM web site (sam.gov) and provide evidence it is on the web site.

A complete description of all warranty terms and conditions must be included in the proposal. For more information on minimum warranty specifications, see:

Section 2, “Warranty.”

Vendors’ submissions must include a detailed description of the items that will be provided. This information may include, but is not limited to, part or manufacturer numbers, brand names (if applicable), line drawings, or photographs.

Product Images Required – Yes/No: YES

If marked “YES,” the vendor must provide color photographs, clearly depicting the items described in Section 2 of this solicitation. This requirement does not apply to Line Items that do not reference physical products incapable of being photographed, such as training, technical and deployment support services or warranty.

Government reserves the right to disqualify offerors that do not submit all required documentation, or otherwise do not comply with the above proposal restrictions, or any other requirements outlined in this document.

Additional information regarding offeror submissions may be found in Section 5.

SECTION 5

EVALUATION INSTRUCTIONS AND CRITERIA

INSTRUCTIONS TO OFFERORS

BASIS OF AWARD

The Government anticipates issuing an award to the Offeror whose proposed price provides the best value to the Government, price, and other factors considered using a tradeoff evaluation methodology. All evaluation factors other than cost or price, when combined are significantly more important than cost or price.

The Government; intends to evaluate proposals and award a contract without discussions with offerors; reserves the right to conduct discussions if the

Contracting Officer later determines them to be necessary; and reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract. Oral proposals are not required.

SET-ASIDE

This acquisition is set-aside exclusively for competition between Women Owned

Small Businesses only in Accordance With FAR 6.207.

ACQUISITION METHOD

FAR Part 12 Acquisition of Commercial. The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, and the provisions at 52.212.1 and 52.212-2, applies to this acquisition.

SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the

Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, freight, warranty certificates and any other documentation mandated by the destination country.

*** If applicable - manuals shall be furnished in English and Spanish https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060971

EVALUATION FACTORS: BEST VALUE TRADEOFF PROCESS.

The Government considers it to be in its best interest to award to the vendor who offers the best value considering both cost or price and non-cost factors. This process permits tradeoffs among cost or price and non-cost factors and allows the

Government to accept other than the lowest priced proposal. The perceived benefits of the higher priced proposal shall merit the additional cost, and the rationale for tradeoffs will be documented in the contract file.

The following information should be carefully reviewed by any vendor contemplating an offer for this contract:

INL reserves the right to reject a proposal that is technically unacceptable, unreasonably high in price, or missing required information. The Government will

NOT evaluate an offeror’s price proposal if the offeror’s technical proposal is deemed technically unacceptable.

To be considered for award, the contractor must be determined by the Contracting

Officer to be responsible in accordance with the standards described in FAR 9.104-

1.

INL will award the contract to the vendor whose offer the best value to Government and whose offer is in compliance with the terms of the RFP to include the technical information required below.

The following must be provided to enable the Government to conduct a technical evaluation of a submitted proposal:

A. What to submit to address the evaluation criteria;

1. Ability to provide the equipment, technical support, warranty and training services that meet the technical specifications described in

Section 2 above: The offer must describe their capability to provide the equipment, technical support, warranty and training services that complies with the technical specifications in Section 2 above.

2. Past Performance: The vendor must provide past performance information that can be used by the Government to evaluate the Offeror’s actual performance in providing the equipment and services described in Section 2, for similar items and services. The information provided must demonstrates past performance of contracts of similar or greater size and scope, and complexity of efforts and must provide an indication of the actual results achieved during performance.

The offer mustl complete Part I of the attachment 3, Past Performance

Survey document, providing reference point of contact and related information on at least two prior contracts for similar requirements as described in Section 2 of this solicitation. Do not complete Part II of attachment 3, because INL will contact the referenced parties to discuss with them the information in Part II. INL highly recommends that you alert the contacts that their names have been submitted and that they are authorized to provide performance information concerning the listed contracts if and when

INL requests it.

To facilitate the evaluation of past performance, the Offeror must ensure the accuracy of the information furnished on references (names, addresses, and phone numbers). Failure to provide accurate or complete reference information will have a negative impact on the evaluation of the Offeror’s proposal and may render it unacceptable.

The Government may consider all information available on the Offeror’s past performance. This will include information that is in addition to that which is provided by the Offeror (i.e., Past Performance Retrieval System).

The Government reserves the right to interview the clients identified by the

Offeror and may interview other clients of whom the Government is aware.

If extraordinary problems impacted any of the referenced contracts, provide a short explanation and the corrective action taken (FAR 15.305(a)(2)).

B. Technical Evaluation Factors [How the technical proposal will be evaluated]:

The offerors shall address the following non-price evaluation factor to enable INL to assess the offeror’s ability to meet the technical requirements in Section 2 above.

The rating factors below are arranged in a descending order of importance:

1. Ability to provide the equipment, technical support, warranty and training services that meet the technical specifications described in Section 2 above.

2. Past Performance information.

Note that failure to address any of the above listed technical factors will result in an offeror’s proposal being deemed Technically Unacceptable and therefore, will not be considered for an award. Brief responses that just state the offer can provide the services without details to support the statements as requested above will result in a proposal being deemed Technically

Unacceptable.

RATING OF TECHNICAL FACTOR 1.

In evaluating the “Technical” factor 1, the evaluation team will fully evaluate and document strengths, weaknesses, deficiencies, and potential clarification or discussion questions for each Offeror’s proposal. Based on such strengths, weaknesses, and deficiencies, the evaluation team will assign each “Technical” factor a rating using the following rating scale:

Rating Description

Exceptional Proposal meets all solicitation requirements, demonstrates a good understanding of the requirements and has features that offer some advantages to the Government. Strengths significantly outweigh any weaknesses. No deficiencies exist. High probability of success with very low degree of risk of unsuccessful performance.

Acceptable Proposal meets most of the basic solicitation requirements and demonstrates an adequate understanding of the requirements but does not offer significant advantages to the Government over basic RFP requirements. Strengths generally outweigh disadvantages/weaknesses. No deficiencies exist. Reasonable probability of success with low degree of risk of unsuccessful performance.

Rating Description

Marginal Proposal does not clearly meet most of the requirements, nor does it demonstrate an adequate approach and/or understanding of the requirements. The proposal has multiple weaknesses which may require correction. Some areas of concern may not have been fully addressed by Offeror, leaving some ambiguities.

No deficiencies exist. Risk of unsuccessful performance is moderate.

Unacceptable Proposal does not meet requirements or only meets a small number. Contains one or more deficiencies. Risk of unsuccessful performance is high. Proposal is awardable without being significantly rewritten.

Note: Weakness and Deficiency are defined in FAR 15.001 (Definitions).

RATINGS OF PAST PERFORMANCE.

The Government will evaluate the Offeror’s (and principal subcontractors’) demonstrated recent and relevant record of past performance in supplying products and services meeting contract requirements. In particular, each of the following areas will be considered: 1) quality of items/service delivered, 2) compliance with schedules, and 3) price/cost control. (See PPS Attachment-3).

The Government’s evaluation will consider information that is readily available to the Government, including both the information received from the Offeror and information obtained from other sources. This includes, but is not limited to the response obtained from the references provided by the offeror.

Present and Past Performance shall be evaluated as a measure of the Government’s confidence in the offer’s ability to successfully perform based on previous and current contract efforts.

Past Performance will be determined to be relevant if the performance involves work that is the same or similar to the equipment and services being procured under this Solicitation and has been performed within the last three years. (Please provide two references).

In determining relevance, consideration will be given to the similarity of the items delivered and the services performed in Colombia or Latin America; complexity;

magnitude of effort’ contract scope and type; and schedule.

Past Performance similar in nature by the prime and/or partners (vendors, subcontractors) conducted in Colombia will be considered more relevant than work performed in another country. However, past performance that occurred in other countries is not a disqualification.

The Government will also use, to further evaluate past performance, existing databases, including, but not limited to: the Past Performance Information

Retrieval System (PPIRS); Federal Awardee Performance and Integrity

Information System (FAPIIS); Electronic Subcontract Reporting System (eSRS) or other databases; interviews with Program Managers; Contracting officers and

Contracting Officer Representatives (CORs).

Each technically acceptable offer will be assigned one of the following ratings.

Note that if a proposal is determined to be not technically acceptable under Factor

1, past performance will NOT be evaluated:

Rating Description

Significant Confidence The Offeror’s past performance record provides little doubt that the Offeror will successfully provide products and services that meets or exceeds our requirement. Little

Government intervention is expected to be required in obtaining the required results.

Confidence The Offeror’s past performance record indicates the Offeror can successfully provide products and services that meets our requirement. Some Government intervention is expected to obtain required results.

Unknown Confidence The Offeror has no relevant performance record. A review was unable to identify any relevant past performance information (see FAR 15.305). This is a neutral rating. It does not hinder nor help the Offeror.

Little Confidence The Offeror’s past performance record provides substantial doubt that the offer will successfully provide products and services that meets our requirement. Substantial

Government intervention is expected to be required in obtaining the required results.

OTHER SOURCE SELECITON CONSIDERATIONS:

In addition, there are other considerations that may be taken into account:

Separate awards will not be made for individual pieces of equipment or the technical support or training requirements. As such, multiple awards within each line item will not be considered; all items in a given line item will be awarded to only one vendor.

The USG reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract. The USG will determine acceptability by assessing the offeror's compliance with the terms of this RFP.

The offeror shall be registered to do business in the host country or to partner with a host country registered business, this is required in order to provide the required training, and to comply with the warranty requirements.

The offeror must have a valid international warranty on the equipment offered so the sales representative may be able to claim this warranty and coordinate possible replacement to the end user without incurring any additional expenses.

DETERMINATION OF COMPETITIVE RANGE

(a) The competitive range of Offerors with whom negotiations will be conducted (if necessary) will be determined by the contracting officer. A competitive range determination (if necessary) may take place at any point in the evaluation process.

(b) Offerors are advised that if the contracting officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the contracting officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

PRICE EVALUATION

The proposed price will be evaluated for reasonableness.

INL will conduct a price evaluation to determine if the proposed price is reasonable. This evaluation will be conducted with the expectation of adequate price competition and will rely heavily on market forces to determine whether the proposed price is fair and reasonable. The comparison of proposed price in response to this solicitation is the preferred technique for this evaluation. INL may also compare the proposed price to historical price paid for the same or similar items and services and the independent government cost estimate. Other techniques and procedures set forth in FAR 15.404-1(b), if deemed necessary, may be used to ensure proposed price is fair and reasonable.