Att 1 -191NLE21Q0048 - BGAM Satellite Ser.pdf

Attachment 1: RFQ 191INL21Q0048

SECTION 1

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE (RFQ)

191NLE21Q0048

INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable.

QUESTIONS CONCERNING THE REQUEST FOR QUOTE

Offerors are warned against contacting any INL personnel other than the Contracting Officer and

Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such questions must be submitted via email by no later than 12:00 P.M. (local Washington D.C.

time) MONDAY 22, FEBRUARY, 2021. Any communications in reference to this RFQ shall cite the reference section title and page number, and be directed to the following individual:

Name: Eric Gauff

Title: Contract Support Specialist

E-mail: GauffEC@state.gov

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the following designated Government Representative NLT

12:00 P.M. (local Washington D.C. time) on the following date: FRIDAY 12, MARCH 2021. Vendors shall limit the number of pages to no more than twenty (20), 12-Point

Font, Times New Roman, pdf. (or equivalent).

Name: Eric Gauff

Title: Contract Support Specialist

E-mail: GauffEC@state.gov

CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the

Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls are established prior to award.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within one-hundred-twenty (120) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

SECTION 2

STATEMENT OF WORK (SOW)

1. BACKGROUND

The Bureau of International Narcotics and Law Enforcement Affairs (INL) in Bogotá is responsible for the development, supervision, coordination, and implementation of international narcotics control assistance activities and international criminal justice issues for the U.S.

Department of State (DOS). INL’s authorities are found in Chapter 8, Part I of the Foreign

Assistance Act of 1961, as amended.

The Colombian National Police (CNP) is a critical INL partner is the eradication of illicit crops.

An important component of this program is the verification and validation program. For this program, real time data transmission from GPS devices is of utmost need to ensure policy makers at INL Bogota and the Colombian government can receive analyzed data to inform decisions for eradication operations. To support real time data transfer the CNP requires using Broadband

Global Area Network (BGAN) antennas, with satellite data service for fast and optimal data transmission. It is important to note INL is already supporting the police with 50 BGANs. This is an expansion from 50 to 110 BGANs for eradication.

2. TECHNICAL SPECIFICATIONS

Supply of 1 Prepaid BGAN (Inmarsat) SIM cards, with 1 Gb closed plan, capacity for one year. SIM Card's service must work throughout

Colombia.

All considerable firewalls must be activated to avoid unintended websites such as social networks and those that are suggested as inappropriate in the list provided by the Technology department (TIC) in Colombia. Upon the Contract award, the Mobile Operator must provide all the activation and firewalls.

The satellite operator shall ensure that the connectivity must not be interrupted and in the highest quality possible.

Satellite service must be performed throughout in Colombian areas.

Network problems shall be remedied immediately, and the COR must be immediately informed of any problems and their resolution.

The satellite operator shall have a working system of network survivability in case of emergencies and serious disasters when all networks may be jammed or when parts of the network are destroyed. The satellite operator shall have a recovery satellite data service in place that shall deal with such occurrences.

110 EA - each

Annual rental Antenna BGAN 510. The vendor/ satellite operator must provide local technical support.

The satellite operator shall provide permanent technical support for setting up network questions, lost or stolen antennas.

110 EA - each

Antennas configuration. All antennas must be configured to transmission data to only one specific URL corresponding to those used for sending operational data and would be provided by INL until contract is awarded.

110 EA - each

Data. The satellite operator must provide weekly geo-data

(coordinates where the BGAN antennas are located) and data consumption reports for each plan for during the contract period.

110 EA - each

Training. This service must include training session for 110 BGAN users. This training must be performed by local sessions and training costs must be included in the rental service.

1 EA - each

3. TRAINING

The contractor shall provide a theoretical and practical application local training course in Spanish for one hundred ten (110) students from the Colombian National Police:

The contractor shall provide training to ensure that the CNP students are professionally proficient to operate the equipment provided. The training course shall cover, at a minimum:

General description and functionality of the equipment.

The training provided shall be a minimum of eight (8) instructional hours. Instructors shall be experienced and capable to teach the course in Spanish. The Contractor shall ensure that the course instructor is fully qualified and knowledgeable in the set-up, operation, and maintenance of the equipment.

The contractor shall provide each course attendees with Spanish language course documents and handouts.

The Colombian National Police will provide the classroom setting for the theorical training and will provide the facilities where the practical training will take place.

This training must be performed by local sessions and training costs must be included in the rental service.

Contractor shall coordinate all training at least four (4) weeks in advance with INL POC and Colombian

National Police.

4. DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

a) SHIPPING ADDRESS

All items shall be delivered to INL Freight Forwarder in Miami, FL. – USA.

Freight Forwarder Information and POC:

GOLBELT SECURITY LLC:

2115 NW 115th Ave Miami, FL 33172 - Miami – United States

POC: Mr. Richard Issa

Phone Number: 786 486 8848

Email richard.issa@goldbelt.com

The Contractor shall consolidate the entire shipment to prevent loss and misdirection. The contractor, upon notification, shall replace any lost or damaged items during shipment.

mailto:richard.issa@goldbelt.com

The items being acquired shall be donated to the government of the ultimate destination, Colombia. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

b) MARKING AND PACKING All items shall be clearly marked as follows:

EMBAJADA DE ESTADOS UNIDOS DE AMERICA - INL

Bogota, Colombia

Order No. (insert)

Item #__ of __ (if applicable)

ATTN: INL/Colombia

(Improperly marked shipments may be rejected by the Government)

PLEASE NOTE:

All orders are ultimately intended for an overseas destination. If the shipment contains wood packaging material, the packing and palletizing must conform to the International Standard for Phytosanitary

Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in International Trade”

(ISPM 15) and have the appropriate markings indicating that the packing materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and shall be corrected at the contractor’s expense.

5. TYPE OF CONTRACT

This is a Firm-Fixed Price (FFP), single award contract. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges (if any), and all insurances. No additional sums will be payable because of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. The price will not be subject to adjustment after award nor will the price be adjusted on account of fluctuations in the currency exchange rates.

6. WARRANTY

Vendor must ensure that:

SIM Cards must be charged before delivery with 500 Mb charge and the other 500 Mb must be activated under INL authorization.

If SIM Cards or BGAN antennas delivered have any defects, the vendor will replace immediately upon request.

All internet access to be used for training or antennas tests must be provided by the vendor.

Vendor must guaranteed a connection between BGAN antennas and GPS devices.

7. CUSTOMS CLEARANCE, PERMIETS, LICENSES AND TAX EXEMPTIONS

Without additional cost to INL, the satellite operator shall obtain all permits, licenses, and appointments required for this contract. The Mobile Operator shall obtain these permits, licenses, and appointments in compliance with applicable Colombian laws.

Value Added Tax (IVA) exemption for local purchases will be provided by INL.

8. INSPECTION AND ACCEPTANCE

The final inspection will be performed in Miami, Fl.-USA by GOLBELT SECURITY LLC and final acceptance of ALL items shall be performed by the U.S. government point of contact (POC) upon their arrival at INL warehouse in Bogotá- Colombia for the final test and determining if ALL ITEM are functional.

All equipment delivered shall conform exactly to the standard described in the technical specifications.

The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products by INL. If the items or some item do not fulfill requested technical specifications, INL shall return the items to vendor with no cost to INL Bogota. The vendor shall evaluate and replace returned items with no transportation cost to INL.

INL will have 60 days (Calendar Days) to inspect and accept all items after arrival at the INL warehouse in

Miami, FL.

The inspection and acceptance should be done before items will be descripted as received: INL POC will conduct Inspection and acceptance: Roberto Rosales - Phone: (+57)3208748320 – RosalesRC@state.gov

INL will not be responsible for additional charges if the satellite operator activates services without prior authorization, sends invoices with charges outside the contracted Period of Performance or does not limit the stated services.

9. PERIOD OF PERFORMANCE (POP)

Vendor must fulfill the contract and deliver 100% of the items requested within 90 days after the date of contract award. After all items are delivered the contract will continue for an additional 12 months to cover the Antenna BGAN 510 rental period.

10. CONFIDENTIALITY CLAUSE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer

End of SOW

SECTION 3

SOLICITATION CONSIDERATIONS

The award resulting from this solicitation will made to the lowest price technically acceptable offeror. The seller certifies that it is an authorized manufacturer or distributer of the similar product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box (es).

In addition to providing pricing for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation (i.e. PLEASE

SEE SECTION 1 OF SOLICITATION FOR DUE DATE). Submissions must be sent via email to the government representative specified in SECTION 1.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

INL will accept new equipment ONLY, NO grey market or refurbished products. No exceptions or qualifications. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of contract award.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S

Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

SECTION 4

PROPOSAL SUBMISSION FORMAT AND REQUIREMENTS

SELLER REQUIREMENTS

All responsible vendors that submit proposals pursuant to the requirements outlined in this document shall be considered by INL.

GOVERNMENT POINT OF ENTRY

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Proposals shall be solicited and submitted via email to the designated Government Representatives.

FORMAT FOR TECHNICAL AND COST/PRICE QUOTATION

File Format Requirements

Vendors’ technical proposals and price quotations shall:

Be viewable in either: Microsoft Word 2010, Excel 2010, PowerPoint 2010, Adobe

Reader XI, or Adobe Acrobat Pro X (as applicable and appropriate).

Limit the number of pages to no more than twenty (20), 12-Point Font, Times New

Roman.

Should the Vendor exceed the 20 page limit, any additional content exceeding the page limit shall not be considered. This includes Microsoft Word, Excel, and PowerPoint (e.g.

as applicable and appropriate). PDF format shall be used only for scanned documents.

Vendor shall be limited to no more than five (5) separate digital files for a proposal package.

FORMATTING REQUIREMENTS:

Volume I – Technical Proposal

Address the contractor’s technical qualifications in the following areas.

Part A: General

Part B: Specific

Volume II – Price

Price Breakdown for All Items

AT A MINIMUM, A PROPOSAL PACKAGE MUST INCLUDE:

Completed Firm Fixed-Price CLIN Structure (via Attachment 2, Pricing Table) https://www.acquisition.gov/content/part-12-acquisition-commercial-items#i1112616 o All prices shall reflect USD o All proposals must include a complete price/cost breakdown in separate pricing matrix prepared by the offeror

Description of any special features, testing procedures and any value-added services

Delivery information and shipping services including terms and conditions

Warranty information

Price: Firm fixed prices for all offered items and services (identify any discounts offered) shall be included in the proposed price for each item and services. The proposed price for each CLIN must include all related products and packaging/shipment/freight charges, and the cost of warranty. The CLINs are to be priced based on point of delivery inclusive of all related costs to deliver at the designated freight forwarder location in Miami, FL, with ultimate delivery destination of Colombia. Unit prices and price breakdown descriptions shall be provided for all equipment items, training and related services listed in Section 2 STATEMENT OF

WORK.

Description: Description/nomenclature of the item being proposed; product literature may be provided. Proposal must demonstrate compliance with all required features and specifications as outlined in the RFQ (i.e. Section 2, SOW). Also, include description of warranty terms, special features or value-added items and services, and any non-contract items (i.e. open market items).

Proposals that include only the information found in the solicitation (e.g., copied/pasted) will not be considered a complete proposal and will be determined Non-Responsive.

DUNS and SAM: Include DUNS number and statement that the vendor is registered in SAM as appropriate business type under the applicable NAICS code (334511).

Certifications: Completed certifications (FAR 52.212-3) or provide a statement that the certifications are included already at the SAM web site (sam.gov) and provide evidence it is on the web site.

A complete description of all warranty terms and conditions must be included in the proposal.

For more information on minimum warranty specifications, see: Section 2, “Warranty.”

Vendors’ submissions must include a detailed description of the items that will be provided.

This information may include, but is not limited to, part or manufacturer numbers, brand names

(if applicable), line drawings, or photographs.

Product Images Required – Yes/No: YES

If marked “YES,” the vendor must provide color photographs, clearly depicting the items described in Section 2 of this solicitation. This requirement does not apply to Line Items that do not reference physical products incapable of being photographed, such as training, technical and deployment support services or warranty.

Government reserves the right to disqualify offerors that do not submit all required documentation, or otherwise do not comply with the above proposal restrictions, or any other requirements outlined in this document.

Additional information regarding offeror submissions may be found in Section 5.

SECTION 5

EVALUATION INSTRUCTIONS AND CRITERIA

INSTRUCTIONS TO QUOTERS

BASIS OF AWARD

The Government anticipates issuing an award to the Offeror whose proposed price provides the best value to the Government, price, and other factors considered using a Lowest Priced

Technical Acceptable (LPTA) evaluation methodology.

The Government; intends to evaluate proposals and award a contract without discussions with offerors; reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary; and reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract. Oral proposals are not required.

SET-ASIDE

This acquisition is a Total Small Business Set-Aside in Accordance With FAR 6.203.

ACQUISITION METHOD

FAR Part 12 Acquisition of Commercial. The clause at 52.212-4, Contract Terms and

Conditions-Commercial Items, applies to this acquisition.

SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of

Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

*** If applicable - manuals shall be furnished in English and Spanish

EVALUATION FACTORS: LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA).

https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060971

The Government considers it to be in its best interest to award to the lowest priced technically acceptable offeror. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

The following information should be carefully reviewed by any vendor contemplating an offer for this contract:

INL reserves the right to reject a proposal that is technically unacceptable, unreasonably high in price, or missing required information.

To be considered for award, the contractor must be determined by the Contracting Officer to be responsible in accordance with the standards described in FAR 9.104-1.

To be considered for award, the contractor must be registered in SAM (www.sam.gov). Exceptions to this requirement are enumerated in FAR 4.1102.

INL will award the contract to the vendor whose offer is lowest price technically acceptable and whose offer is in compliance with the terms of the RFQ to include the technical information required below.

The following factors shall be used to evaluate proposals for technical acceptability:

A. General:

The offer conforms to the requirements found within the solicitation and its attachments and provides the necessary information required within its contents.

Submissions must include sufficient detail for effective evaluation and substantiation of stated claims.

Submissions must provide convincing rationale for how requirements will be met.

Responses to requirements do not rephrase or restate the Government’s requirements.

B. Specific:

The offerors shall also address the following to enable INL to assess the offeror’s ability to provide required equipment and training services described in Section 2 above:

1. Previous experience in supplying the equipment as well as the technical support, antenna configuration, data services and training services as described in Section 2 above: The offer must provide information which describes their experience at supplying the equipment, technical support, antenna configuration, data services and training services and their ability to deliver the equipment and services in Colombia as required in Section 2 above.

2. Ability to provide the technical support, antenna configuration, data services and training services that meet the technical specifications described in Section 2 above: The offer must address their capability to deliver the technical support, antenna configuration, data http://www.sam.gov/ services and training services that complies with the technical specifications in Section 2 above.

3. Warranty Period Offered: The offer must provide evidence of their ability to meet the warrant requirements described in Section 2 above.

Note that failure to provide any of the above listed technical information will result in an offeror’s proposal being deemed Technically Unacceptable and therefore, will not be considered for an award. Brief responses that just state the offer can provide the services without details to support the statements as requested above will be deemed Technically

Unacceptable.

TECHNICALLY ACCEPTABLE/UNACCEPTABLE

In addition, there are other considerations that may be taken into account:

The offeror must be able to demonstrate that it has the necessary resources to provide on-time delivery at a high level of quality.

Separate awards will not be made for individual pieces of equipment or the training requirements. As such, multiple awards within each line item will not be considered; all items in a given line item will be awarded to only one vendor.

Acceptable

Demonstrates experience with supplying and delivering the technical support, antenna configuration, data services in Colombia as outlined in

Section 2 of this Solicitation; demonstrates the ability to meet or exceed the specifications outlined in this solicitation. Sufficient evidence is presented to demonstrate the offeror’s ability to provide the training at the designated training site. Sufficient evidence is presented to demonstrate the offeror’s ability to provide warranty coverage described in Section 2 of the solicitation.

Unacceptable

Demonstrates a lack of experience with supplying and delivering the technical support, antenna configuration, data services and training services as requirements in Section 2; does not meet the specifications outlined in this solicitation. Does not provide evidence of the ability to provide training at the designated site. Does not provide sufficient evidence to demonstrate the offeror’s ability to provide warranty coverage described in Section 2 of the solicitation. Failure to address one or more of the technical evaluation criteria or failure to meet any one of the

“Acceptable” criteria above.

In addition to the other technical requirements discussed in this section, availability of the equipment, delivery, and warranty under this solicitation shall also be determinant of technical acceptability.

The USG reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract. The USG will determine acceptability by assessing the offeror's compliance with the terms of this RFQ.

The offeror shall be registered to do business in the host country or to partner with a host country registered business, this is required in order to provide the required training, and to comply with the warranty requirements.

The offeror must have a valid international warranty on the equipment offered so the sales representative may be able to claim this warranty and coordinate possible replacement to the end user without incurring any additional expenses.