Atch 5 24-Q-0058 ITO 91224.docx

Request for Quote (RFQ #FA7014-24-Q-0058 Atch 5

-1 ADDENDUM TO FAR PROVISION FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023)

INTENT

The Government intends to award a single Blanket Purchase Agreement with pricing for Firm Fixed Price (FFP) Call orders. This Request for Quote (RFQ) is being issued as a Total Small Business Set-Aside using NAICS code 541611, Administrative Management and General Management Consulting Services. This is a competitive source selection conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 8.

GENERAL INSTRUCTIONS

2.1 QUOTE SUBMISSION DUE DATE AND TIME

The entire and complete quote, composed of Volumes I through IV, shall be submitted via electronic format (email) by the date and time stated in Block 8 of FA7014-24-Q-0058, SF 1449. Early quote submission is encouraged, to allow enough time to ensure entire quote is received on time to be considered for award. Late submissions will be processed IAW FAR 52.212-1(f).

2.2 COMPLIANCE

To assure timely and equitable evaluation of quotes, Offerors shall comply with all instructions within this section and all solicitation submission requirements, including submission requirements within the terms and conditions.

2.3 RFQ QUESTIONS SUBMISSION DUE DATE AND TIME

The Contracting Officer (CO) and the Contract Specialist (CS) are the sole points of contact for this acquisition. All correspondence in conjunction with this RFQ should be directed to the CO and CS identified below:

Margaret Santos, Contracting Officer E-mail address: margaret.santos@us.af.mil

Sheryl King, Contract Specialist E-mail address: sheryl.king@us.af.mil

Written questions and/or inquiries must be received in accordance with the RFQ no later than the date identified in the RFQ (SF1449) and sam.gov posting. Please consolidate questions into as few requests as possible. The Government is not obligated to provide responses to all questions submitted by Offerors; however, will consider the questions received by the RFQ questions submission due date and time, consolidate them, and provide responses to all parties through the SAM.gov. Telephone inquiries will not be accepted.

2.4 MARKINGS

Offerors shall apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Quote Information and Source Selection Information. Classified information will not be permitted.

2.5.2 Quotes must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s quote against the evaluation criteria. This documentation shall cover all aspects of this RFQ and include the Offeror’s approach for providing all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide services in support of the “A4 Theory of Constraints” requirement. Quotes must clearly demonstrate how the Offeror intends to accomplish the requirements and must include convincing rationale and substantiation of all claims. The quote shall not simply rephrase or restate the Government’s requirements but instead shall provide convincing rationale to address how the Offeror intends to meet the stated requirements.

2.5.3 Elaborate brochures or other presentations beyond those sufficient to present a complete effective response to the RFQ are not unnecessary and not desired. Similarly, for oral presentations, elaborate productions are unnecessary and not desired.

2.6 QUOTE VOLUME ORGANIZATION/PAGE LIMITATIONS

The quote shall be accompanied by a cover letter prepared on the company’s letterhead stationery. The cover letter shall identify all enclosures being transmitted and shall be used only to transmit the quote and shall include no other information. The cover letter shall be a separate document and will not be counted in the page limitations. Only quotes submitted in accordance with these instructions will be accepted. The following are further descriptions of the information that shall be provided with the quote.

2.6.1 Electronic Copies

Text and graphics portions of the electronic copies shall be in a format readable by Microsoft (MS) Word 2013, Microsoft Excel, and/or Adobe Acrobat. The Offeror must ensure that the submission is readable and has been verified free of computer viruses. Prior to any evaluation, the Government will check all files for viruses and ensure that all information is readable. In the event that any files are corrupted or unreadable, the Government may request the Offeror to resubmit the electronic media. Early submission is highly encouraged.

2.7 QUOTE PACKAGE

Table 1. - Quote Organization

3.1 VOLUME I – ADMINISTRATIVE FOLDER

3.1.1 Narrative Summary

The offeror’s quote shall include a narrative summary of the entire quote that is concise, to include addressing significant risks and highlighting any key or unique features, excluding price. The narrative content shall relate to the evaluation factors/sub factors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the quote.

a. Authorized Offeror Personnel:

The offeror shall provide the name, title, and phone number of the company/division point of contact regarding decisions made with respect to your quote and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

b. Company/Division Address, Identifying Codes, and Applicable Designations:

Provide company/division’s street address, county, and facility code; CAGE code; TIN; size of business (large or small); and labor surplus area designation. This same information shall be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor.

3.1.2 Contract Documentation

a. The offeror’s quote shall include a signed copy of the SF1449 (to include clause fill-ins). Signature by the Offeror on the SF 1449 constitutes an offer, which the Government may accept. In doing so, the Offeror accedes to the commercial contract terms and conditions as written in the RFQ.

b. This will be a Blanket Purchase Agreement (BPA) with baseline clauses and conditions. The specific prices, contract type(s), delivery requirements, and period of performance will be determined at the call order level.

3.1.3 Exceptions to Solicitation Requirements

Offerors shall address all assumptions and proposed exceptions to the Contracting Officer through the Questions and Answers process prior to quote submission.

Offerors shall meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

3.1.4 Security Requirements/DD254

All contractors are required to hold at a minimum a facility clearance level of TOP SECRET. Offerors shall complete the DD254 (block 6 and 8). See attached DD254 (Attachment 2) for details. To be eligible for award, an offeror must have the required clearance at the time of quote submission. Sponsorship will not be granted.

3.1.5 Representative and Certifications

Offeror shall ensure all required representations and certifications have been filled-in/completed and are provided in their quote.

3.2 VOLUME II – EVALUATED FOLDER

The evaluated folder shall consist of the following two (2) subfolders:

Subfolder 1 Technical

Subfolder 2 Price

3.2.1 Subfolder 1: Technical

3.2.1.1 Technical Approach

Technical approach shall present a clear approach that will be employed for accomplishing / satisfying all of the requirements specified in the solicitation to include a discussion on how the offeror will assess the technical and contractual requirements of the SOO and determine the most effective allocation of effort among prime and any proposed subcontractor(s). Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. The quote should not simply rephrase or restate the Government's requirements or the requirements of the SOO but rather shall provide a narrative and rationale demonstrating the offeror understands, is able to meet, and intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of the offeror’s capabilities and experience and will base its evaluation only on the information presented in the offeror's quote. Responses shall not be a restatement of the requirement.

3.2.1.2 Staffing/Management Plan

The staffing and management approach should be specific and complete. Legibility, clarity, and coherence are very important. Offeror’s response will be evaluated as defined in the Evaluation Criteria. Offerors shall assume the Government has no prior knowledge of their experience and will base its evaluation on the information listed in the offeror’s proposal.

a. Staffing Plan – The Offeror shall provide a Staffing Plan that demonstrates their capability to staff, recruit, retain and replace personnel with the experience and expertise required to perform the entire range of tasks in the SOO (for both Base and all Option Periods). Additionally, Staffing Plan shall describe the capability to provide a sufficient number of trained, qualified, cleared personnel with appropriate security clearances to accomplish the SOO requirements. The proposal should include resumes for the Site Senior/Program Manager that will be responsive for completing tasks in section 1.4. Resumes not included in the page limitations.

b. Management Plan – The Offeror shall provide a Management Plan that fully describes their approach to manage personnel and teaming partners (if applicable) in order to efficiently and proactively manage the SOO requirements and provide the Government visibility into the work to be performed.

3.2.2 Subfolder 2: Price

Price Quote shall consist of at least two (2) documents:

Price List (see Attachment 4 Template) Narrative: Supporting Docs, if applicable

3.2.2.1 Price List (Attachment 4)

Attachment 4 is provided to ensure the Government is able to evaluate all price elements appropriately. The Price List shall be submitted in Microsoft Excel format. Offerors are required to submit prices for all 5 years.

3.2.2.1.1 Tab 1 Price List

The Offeror shall populate Tab 1 to reflect proposed labor rates. The proposed labor rates shall be Fully Burdened Labor Rates (FBLRs) to establish the price list and to include the teaming/subcontractor ceiling rates, if applicable. These proposed rates shall be the highest rates for each labor category for the Offeror’s proposed team. Offerors shall expect rates to be discounted at the call order level. In proposing rates, Offerors may not consider uncompensated overtime. This rate shall include all applicable direct and indirect rates such as Fringe, Overhead, G&A, and Profit.

Labor categories shall not be combined into composite categories. Under no circumstances will composite labor rates or categories be accepted. All labor proposed must be discretely identified by category, rate, and year utilized. All FBLRs shall be calculated per year as this will be the ceiling rates for each year. Offerors are required to fill-in fully burdened labor rate(s) for each labor category proposed to include subcontractors. Subcontractors’ labor categories shall be identified.

Subcontractors:

Price information for each subcontractor shall be furnished in the same format and level of detail as prescribed for the prime Offeror. Prime offeror shall ensure all proposed subcontractors pricing is provided by the quote due date and time.

3.2.2.2 Supporting Pricing Data

Offeror’s price quote must be based on the Offeror’s own technical approach, the Government’s specifications, and other contractual requirements.

For the Offeror’s price volume to be considered as complete, the Offeror shall address all price elements to ensure continuity and traceability of prices to the technical volume and between the initial quote and any revisions thereto.

Reminder, compliance with these requirements is mandatory and failure to comply may result in rejection of the Offeror’s quote.

-2 ADDENDUM FOR FAR PROVISION FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. BASIS FOR AWARD

The Government intends to award a single Blanket Purchase Agreement (BPA) to a responsible Small Business Offeror whose quote, conforming to the solicitation, provides the best value to the Government considering price and non-price factors. Selections may be made to the quote with the best rated technical capability with price that is complete, reasonable, balanced. Non-price factors are defined as Technical is significantly greater than price.

The Government anticipates awarding two (2) BPAs. The Government reserves the right to award more or make no award at all.

The Government will first review all documents for compliance with the solicitation. When all requested documents are received on time and confirmed compliant, then the offeror’s quote package will be submitted for evaluation.

· Source Selection Approach

· Best value tradeoff (Technical is significantly greater than price)

· Evaluation Criteria:

· Technical

· Technical Approach

· Staff/Management Plan

· Cost/Price

1. EVALUATION METHODOLOGY

2.1 EVALUATION PROCESS

The Government intends to process each quote through the following steps:

Step 1 Review quote for compliance. Compliance includes the review of the DD254 to validate Offeror’s Industry Security Classification. When quote is determined compliant, proceed to Step 2.

Step 2 Distribute Technical and Price quotes for evaluation. Once evaluated proceed to Step 3.

Step 3 Make determination to conduct Interchanges. If yes, proceed accordingly until ratings are accomplished. Once ratings are accomplished proceed to Step 4.

Step 4 Determine tradeoff for Awardee

2.2 COMPLIANCE CHECK

The Contracting Officer will perform a compliance check of all submitted information to determine eligibility for award. Non-compliant quotes will not be further evaluated and will not be further considered for award. Only Offeror’s whose quotes are determined to be compliant will move into the evaluation process.

Table 1. - Quote Organization

2.2.1 Submission

The below checklist is provided to identify the information required for quote submission. Offerors should use this table as a guide prior to submitting to ensure the proposed information is complete and ready for evaluation. Any information missing from the list below may result in a non-compliant submission, which will not be evaluated.

2.2.2 Security Requirement/DD254

If the Offeror (and its subcontractor(s), (if applicable) does not have an active Top Secret Facility Clearance (as verified by the CAGE code) at the receipt of quote submission, the quote will not be evaluated and is determined unawardable.

2.3. EVALUATION FOLDER SUBMISSION (VOLUME II)

Once determined compliant, the following evaluation factors will be used to evaluate each quote:

Factor 1 Technical Approach Factor 2 Price

2.3 EVALUATION FACTORS

2.3.1 Factor 1 Technical

The Government will evaluate both technical subfactors to determine an overall rating for Factor 1 Technical. During the evaluation of each quote, the Government will assign each subfactor an adjectival rating as shown below. Offerors must receive a rating of Acceptable or higher on each element within the subfactor in order to be considered technically Acceptable under those subfactors. Overall Technical rating will consist of Technical Approach being significantly more important than the Management Approach ratings. A rating of unacceptable in any subfactor will constitute an overall rating of Unacceptable for Factor 1 Technical.

The Government intends to perform a combined technical/risk evaluation using the following adjectival ratings:

Combined Technical/Risk Rating Method

The combined technical/risk rating includes consideration of risk in conjunction with the significant strengths, weaknesses, significant weaknesses, uncertainties, and deficiencies in determining technical ratings.

Technical risk is defined as follows:

2.3.1.1 Technical Approach

The Government will evaluate how well the proposed approach demonstrates an understanding of AF/A4’s mission as it relates to the tasks identified in the SOO. To be considered acceptable offeror’s approach shall demonstrate a sound approach to meet the requirement.

2.3.1.2 Staffing/Management Plan

The Government will evaluate the Offeror’s proposal for its capability to staff, recruit, retain, and replace personnel with the experience and expertise required to perform the entire range of tasks (for both Base and Full Requirement) in the SOO.

a. Staffing Plan The staffing plan shall demonstrate the Company’s:

· Approach and ability to staff, including their recruitment approaches/capabilities

· Method(s) in which the company replaces personnel

· Method(s) in which the company retains current employees

· Capability to provide a sufficient number of trained, qualified, cleared personnel with appropriate security clearances to accomplish the requirements of the SOO at start date of the base period of performance. (Including Key Personnel resumes as described in the Instructions to Offerors)

b. Management Plan The Government will evaluate the Offeror’s proposal for their capability of managing their personnel and teaming partners (if applicable), its approach to efficiently and proactively manage the SOO requirements, and how they will provide the Government visibility into the SOO tasks.

The management plan shall demonstrate the Company’s:

· Plan(s) for each of the teaming arrangements (if applicable)

· Rationale in how management and control policies will be implemented

· Rationale in how work will be controlled, reported, and reviewed

2.3.2 Factor 2 Price

The Offeror’s proposed pricelist will be evaluated for fair and reasonableness, unbalanced pricing, completeness, and the PECP will be evaluated for realism. Only quotes determined to be fair and reasonable, balanced, complete, with a realistic PECP will be eligible for award.

2.3.3.1 Pricelist

The proposed pricelist consisting of fully burdened rates for all five-years will be evaluated as follows:

2.3.3.1.1 Total Evaluated Price (TEP)

Total Evaluated Price (TEP) will be the average of the fully burdened labor rates of the two (2) prepopulated common labor categories (see Atch 4 Pricelist tab 1) across all five (5) years.

Labor Category

Business Process Consultant-II

Business Process Analyst

2.3.3.1.2 Reasonableness

Normally, adequate price competition establishes a fair and reasonable price. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. If adequate competition is not obtained, the Government will determine prices fair and reasonable using one or more of the price analysis techniques at FAR 15.404-1(b)(2). An Offer that is determined to be unreasonably high will not be considered for award.

Submission of certified cost or pricing data is not required; however, if the cost information is needed by the Contracting Officer to determine a fair and reasonable price, the Offeror shall submit the other than certified cost or pricing data as requested.

2.3.3.1.3 Unbalanced Pricing

The Government will evaluate quotes to determine whether they are unbalanced with respect to price, variable quantity matrix factors, and separately priced line items. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one (1) or more contract line items is significantly over or understated. The Government may also consider an offer unbalanced if there is a significant difference between proposed labor rates in the same labor category between option periods or the proposed prices from year to year are above what would be considered a reasonable adjustment for escalation. Unbalanced pricing will be determined unawardable.

2.3.3.1.4 Completeness

The quote will be reviewed to determine the extent to which all the price elements have been addressed. The Offeror’s proposed price and other information will be evaluated to ensure continuity and traceability of prices to the technical volume and between the initial quote and any revisions thereto. The review will determine the adequacy of the Offeror’s quote in addressing and fulfilling the RFQ requirements. Incomplete packages will be determined unawardable.