Atch_1_Statement_of_Work.pdf

Sherman Park Landscape Service

PART 1 – GENERAL

ITEM 1 – LOCATION AND DESCRIPTION OF WORK

1.1 Background: This project is for the removal and replacement of shrubbery at the Sherman Park in

Washington DC.

1.2 Applicable Codes: All work of this Contract shall be performed in accordance with the following applicable laws, ordinances, rules, regulation, and standards: Complying with any Federal, State, and municipal regulations and/or statutes.

1.3 Work Covered by the Contract Documents:

A. Project Location: Sherman Park, Washington DC

1. Work consists of:

The Contractor shall provide the required equipment, materials, and labor to remove, dispose, and replace designated shrubbery, install mulch covering, and pruning of existing hedges at the designated areas.

All services outlined in this section shall be considered covered services, unless otherwise indicated, under the resulting services contract. Services outside those included in this section shall be referred to as non-covered services.

Contractor will perform the following:

1. Removal and disposal of existing shrubs,

2. Removal and disposal of English Ivy weeds located in the shrub beds,

3. Prepare shrub beds with 450 cubic feet of Leafgro compost and till.

4. Expose the metal edging around beds

5. Supply and install new shrubs:

a. Qty: 328, 20”-24” 3-gal, Rhododendron kurume ‘Delaware Valley White’

b. Qty: 360, 20”-24” 3-gal, Rhododendron kurume ‘Blaauws Pink’

c. Qty: 50, 30”-36” 5-gal, Ilex crenata ‘Compacta’.

6. Cover all beds with Shredded hardwood mulch with a minimum of 2 inches thick.

7. Prune hedges at the center beds

8. Excess shrubs to be planted at First Division monument as necessary.

In addition, the contractor will repair or replace the components listed below, unless exclusion or limited scope language exists elsewhere in this Contract. All other work related to the services is the Governments responsibility unless specifically noted elsewhere in the Contract, or unless the Government separately contracts with Service Contractor for the work. The Government reserves the right to contract with the service contractor for other services not covered under this contract without other solicitation requirements.

Equipment limitation: large size and heavy trucks will not be able to access the site because sidewalks width and weight limitation. Any vehicles or equipment’s used for work cannot be operated without placing minimum 2.0 thick flooring mat to preserve our landscape and turf areas from any damage. NPS will provide approximately 2-inch thick mats. Vehicles, forklifts, front end loaders, gators, gas/electric carts moving any equipment, especially heavier equipment on turf, must be supported by some form of heavy-duty plastic material that clicks or snaps together to prevent turf damage, movement of material and prevent tripping hazards. Vehicles and Material to be used must be approved in advance by the Contracting Officer Representative (COR).

2. Testing/Analysis: N/A

3. Hours and type of Service

a. All service described in this contract will be performed during regular working hours 8:00 am to 4:00 pm, Monday-Friday excluding federal holidays unless otherwise specified by the Contracting Officer/COR/Facility Manager or designee. Weekend work is possible with approval.

b. Temporary shutdowns may occur due to security needs and/or White House operations. Coordination will take place through the COR/Facility Manager in such an event does occur. This may require removal of all personnel from the worksite location.

c. All workers shall respond immediately to requests and directions of United States Secret Service and National Park Service staff.

4. Addition of Facilities/Equipment Served

a. If services required are not covered by this contract the contractor shall submit a written price proposal within 5 days. The Contractor shall not proceed with any work until properly authorized and executed by contract modification signed by the Contracting Officer (CO).

5. Workmanship

a. All work shall be under the general direction of the Contractor, but subject to the inspection of the COR, or designee who may require the Contractor to correct defective workmanship without cost to the Government, if it is found to be the responsibility of the Contractor.

6. Contractor Staff Requirements

a. The Contractor shall provide the necessary equipment and labor to perform removal, disposal, and installation of the necessary shrubbery as specified in this solicitation and shall have backup personnel who are completely qualified to assume the responsibilities in the event of sickness or other causes of absence of the normal personnel.

b. The contractor shall comply with Federal Government COVID Mandates.

c. The contractor shall designate a senior representative to oversee all activities under this Contract including, but not limited to: services, reporting, record keeping and billing. The Contractor shall provide this information to the CO/COR within 10 days after the Contract start date.

d. The Contractor shall provide the necessary personnel information for a background check and clearance at least 72 hours prior to starting work.

Government issued photo identification will need to be visible or available on all personnel while on-site.

e. Worksite Etiquette (Attire and Demeanor) will always remain professional while on-site.

f. Work area free from accumulations of waste materials or public presentable by the end of each day.

g. Photography is not allowed while on-site. All issues will be coordinated through the COR or designee.

h. Prevent excessive vehicle idle, limit to only as necessary.

7. Reporting Requirements: N/A

8. Meetings: A site visit will be conducted during the solicitation, and a Government issued ID only will be allowed through the designated security checkpoint. A pre-service meeting will be conducted prior to any work taking place on-site.

a. If required by the COR, a meeting will be established to discuss the contract, successes, shortfalls/issues, site conditions, suggested alterations, etc.

9. Security clearance: Daily screening/inspection is required to enter the work area. Arrive early, with recommendations to arrive as early as 6:00AM to be allowed/escorted to the work-area.

10. The Contractor shall provide Warranty documentation for any shrubs installed.

11. Government Responsibilities

a. Provide access to the project area

b. Provide contractor with notice of any changes to the project area or access requirements.

c. Provide Contractor written notice of any accident, alteration, or change affecting the project area.

d. Enforcing all safety regulations as they apply to the safety of Park employees and visitors.

ITEM 2 - EXISTING UTILITIES

2.1 Existing Utilities: Notify Contracting Officer (CO), Contracting Officer’s Representative (COR) and utility companies to coordinate proposed locations, times for excavation and request location services prior to any digging operation.

2.2 Contractor shall be responsible for locating and preventing damage to known utilities. A private utility locator will be required. If contractor damage occurs, alert CO and COR as soon as safely possible, and repair utility at no additional expense to the Government. If damage occurs to an unknown utility, contact the CO and COR as soon as safely possible.

2.3 Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated below:

2.3.1 Notify CO and COR not less than two business days in advance of proposed utility interruptions.

ITEM 3 - CONTRACTOR’S USE OF PREMISES

3.1 Conduct of Operations: At all times, the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent and the United States Secret Service.

A. No signs or advertisements (except those specified herein and as required for safety) shall be displayed on the site or within the park unless approved by the Contracting Officer.

B. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

C. Public Use of Site: Contractor shall at all times conduct operations to ensure the least inconvenience to the public.

D. Vehicles: All cars, trucks, vans, trailers, towed equipment and any other wheeled or tracked motorized vehicle entering the White House grounds, Lafayette Park, First Division Monument and Sherman Park must be inspected at off-site United States Secret Service (USSS) Truck Screen Facility. No parking will be provided for personal vehicles on site. USSS will escort personnel and equipment to the park after inspection completed.

E. Contractor will be required to provide a listing of all vehicles and personnel that will be accessing the project area upon contract administration to be submitted through the Secret Services for background and access verification. This will include underground utility marking personnel.

F. Inspections: The entire project area is considered a secure site. All personnel, material, equipment, tools, and containers are subject to inspection prior to entering the site. All are also subject to unscheduled inspections by the Government after entry to the site. The contractor is expected to fully cooperate with Government security personnel.

3.2 On-site work hours.

A. The Park is open to the public for tours 7 days per week during normal business working hours of 8 a.m. to 4 p.m., except for Thanksgiving, Christmas, and New Year’s Day. Submit requests for work both within normal business hours and outside of the stated normal business hours to the COR for approval at least 72 hours in advance of the work.

3.3 Contractor Use of Site:

A. General: Contractor shall have limited use of the site. Limit use of premises to area of service provided as shown on the attached work area plan A1. Do not disturb portions of Project site beyond areas in which the Work is indicated.

B. Limits: Within the attached work area plan and designated parking area.

C. Driveways and Entrances: Keep driveways, access roads, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize use of driveways and entrances.

D. Limit site disturbance, keep work are clean and free of obstacles

E. Utilities

a. All available utilities will be coordinated through the COR.

b. Underground utility marking will need to be done by a private company.

F. Security and Protection facilities:

1 Environmental Protection: Provide protection, operate temporary facilities, and conduct work in ways and by methods that comply with state and federal environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects.

2 Cleaning of Equipment: The Contractor shall ensure that prior to moving on to the Project Area, all service equipment, is free of soil, seeds, vegetative matter, or other debris that could contain or hold seeds. Disassembly of equipment components or specialized inspection tools are not required.

3.4 Storage - Staging Areas: Limited parking only is available through the designated area. Coordination with the COR is required.

3.5 Preservation of Natural Features:

a. The following structures and landscapes are listed on the National Register of Historic Places: The White House, The White House Grounds, Lafayette Park, Sherman Park, First Division Monument, and The Ellipse.

b. Historic Structures contain architectural finishes, materials, and features that would be difficult, if not impossible, to replace. Consequently, all work performed under this contract must be executed with particular care and sensitivity to protect the historic fabric. Methods necessary for the completion of this project may require techniques and equipment not associated with present day "state-of-the-art" construction.

c. Historic Landscapes and Grounds contain features, both natural and man-made, that are considered historic fabric. Site features of special historic significance include the driveways, walkways, lighting, fencing, signs, benches, fountains, walls, terraces, canal systems, plants and trees, berms, and drainage or irrigation ditches. Methods necessary for completion of this project will require extreme care to protect these features and their relationship to one another and may require the use of manual labor in lieu of conventional heavy construction equipment.

d. Confine all operations to limits shown for the project. Prevent damage to natural surroundings. Restore damaged areas, repairing or replacing damaged trees and plants, at no additional expense to the Government.

e. Provide temporary barriers to protect existing trees and plants and root zones.

f. Do not remove, injure, or destroy trees or other plants without prior approval. Consult with the COR or designee and remove agreed-on roots and branches that interfere with construction.

g. Do not fasten ropes, cables, or guys to existing trees.

h. Contractor shall maintain proper barricades and watch persons to detour traffic during the cutting and removal any shrubs.

3.6 Hauling Restrictions: Contractor to verify path to site and meet state and county road requirements and height restrictions for all park work/access.

3.7 Housekeeping:

A. Keep project neat, orderly, and in a safe condition at all times.

a. Dispose of waste materials and recycling legally outside the park. The contractor shall not use park dumpsters

b. Address Recycling: Government goal is to salvage and recycle as much nonhazardous waste as possible. Use sustainable methods to extent possible during this project, recycling material as is probable with local means. Maintain accurate documentary records for submittal of all recycled materials used including fly ash and slag cement.

3.8 Photo Documentation: Not allowed

3.9 Fire and Life Safety:

A. Comply with the requirements of NFPA.

B. Follow OSHA guidelines and any other Government directed safety guidelines identified in the contract.

C. Store and handle hazardous materials in accordance with manufacturer’s and OSHA 29CFR1926 Subpart D requirements 1926 | Occupational Safety and Health Administration (osha.gov). Maintain readily available, on site, MSDS/Safety Data Sheets (SDS) for each chemical.

i. Immediately report all spills of hazardous materials to the CO, COR and park.

ii. Maintain a spill emergency response kit.

iii. Train employees how to respond to a spill and use an emergency response kit.

3.10 Noise and Acoustics Management: N/A

ITEM 4 - EXAMINATION OF THE SITE

4.1 All interested contractors are urged to visit the work location site and examine existing conditions before submitting quotes. Contractors will be expected to complete the work as quoted. Security screening/inspection is required to enter the secured area. Contractors must provide the necessary personal information at least 72 hours prior to the scheduled site visit to receive the necessary clearance and be escorted.

ITEM 5 – SUBMITTALS: N/A

ITEM 6 – TEMPORARY SERVICES

6.1 It is the Contractor’s responsibility to provide: equipment, tools, and skilled labor as required for the chosen means and methods to perform the work in accomplishing this Contract.

ITEM 7 - PROJECT CLOSEOUT

7.1 Cleaning: Remove all tools, equipment, surplus materials, rubbish, and be thoroughly clean and ready for intended use.

https://www.osha.gov/laws-regs/regulations/standardnumber/1926 https://www.osha.gov/laws-regs/regulations/standardnumber/1926

ITEM 8 - ATTACHMENTS

8.1 Attachments:

A1. Work area drawings

END OF SECTION