Atch_1_SOW_for_140P5423Q0009.pdf

140P5423Q0009 Attachment 1

February 2023 TIMU and FOCA Ethnographic Overview and Assessment P a g e | 1

Statement of Work Timucuan Ecological and Historic Preserve

Jacksonville, Duval County, Florida Ethnographic Overview and Assessment for Timucuan Ecological and Historic

Preserve and Fort Caroline National Memorial

PMIS # 314659A

February 2023

Projected Distribution of Effort:

Part 1 draft submittal 65% Parts 1 & 2 draft submittal 85% Final Draft 95% Final Report and close out 100%

I. Project Description

Project Statement The National Park Service (NPS) is seeking a contractor to complete an Ethnographic Overview and Assessment (EOA) Fort Caroline National Memorial (FOCA) and Timucuan Ecological and Historic Preserve (TIMU) in Jacksonville, Duval County, Florida.

This study will fulfill baseline ethnographic research needs for FOCA and TIMU by resulting in an Ethnographic Overview and Assessment (EOA) that will identify, document, and assess ethnographic resources for the units. Information gleaned from the report will inform the interpretation and management of ethnographic resources at FOCA and TIMU, as well as staff’s engagement with traditionally associated people.

The report will provide information that will help FOCA and TIMU comply with the following NPS Management Policies:

• (4.2.1) The NPS will support studies to ensure that plans and actions reflect contemporary knowledge about the cultural context of areas and resources of traditional cultural meaning and value to associated human groups.

• (5.1.3.1) The NPS will maintain and expand cultural resource inventories that include ethnographic resource data (such as the Cultural Resources Inventory System).

• (5.2.1) The NPS must consult with traditionally associated people.

• (5.3.5.3) The NPS must uphold responsibilities to traditionally associated peoples and the resources they value per the NPS Organic Act, NHPA, AIRFA, ARPA, NEPA, February 2023 TIMU and FOCA Ethnographic Overview and Assessment P a g e | 2 and EO 13007 and ethnographic information will be collected through collaborative research that recognizes the sensitive nature of such information.

The report will also provide information that will help FOCA and TIMU comply with Executive Order 13175 which reinforces the responsibility of the NPS to engage in regular and meaningful, government-to-government consultation with American Indian tribes.

Project Location and Extent Timucuan Ecological and Historic Preserve was named in honor of the Timucua who inhabited the St. Johns River valley for thousands of years and were settled in the area at the time of first contact with Europeans. The modern-day history of Timucuan Ecological and Historic Preserve begins with Fort Caroline National Memorial, authorized as a national park unit in 1950 to commemorate the 16th-century French effort to establish a permanent colony in present-day Florida. In 1988, legislation was enacted to establish Timucuan Ecological and Historic Preserve to be administered jointly with Fort Caroline National Memorial, which is within the boundary of the Timucuan Ecological and Historic Preserve.

Timucuan Ecological and Historic Preserve was established on February 16, 1988.

“There is hereby established in the St. Johns River Valley, Florida, where the Timucuan Indians lived in prehistoric and historic times, the Timucuan Ecological and Historic Preserve (hereafter in this Act referred to as the “Preserve”). The Preserve shall comprise the lands, waters, and interests therein within the boundaries generally depicted on a map of Duval County…”

By enacting the 1988 legislation, Congress established protection for one of the remaining unspoiled Atlantic coastal wetlands and prehistoric and historic sites in the area. Today, the Preserve encompasses 46,000 acres of diverse biological systems within the city limits of Jacksonville, the largest city in area in the continental United States. The St. Johns River, which passes through the Preserve, has been recognized as both an American Heritage River and as an America’s Great Water. With over 200 archeological sites providing evidence of over 6,000 years of human habitation, as well as numerous historic structures, the park offers a rich visitor experience in the natural and cultural history of the area.

Inhabited for over 6,000 years, the area contains archeological sites that illustrate one of the oldest and longest periods of human habitation in the Southeast region of the United States.

Shell middens and ceremonial shell rings serve as archeological evidence of early American Indian occupation of the region and provide insight into the lives of the Timucua and other pre-European contact civilizations. The history of French, Spanish, English, Union, and Confederate control of the area has also been documented and interpreted for visitors. The history of human interaction with the estuarine environment as told by the prehistoric and historic sites serves as a background for interpreting the modern day uses and management of the local area.

Throughout its expanse, the Preserve encompasses a diverse variety of sites and structures that tell a number of unique stories. The Ribault Monument consists of a stone column memorial commemorating the landing of Jean Ribault near the mouth of the St. Johns River

February 2023 TIMU and FOCA Ethnographic Overview and Assessment P a g e | 3 in 1562. Ribault erected a stone column bearing the coat of arms of King Charles IX to claim the land for France.

The 600-acre Theodore Roosevelt Area was opened for public use in 1990 and is experienced through hiking and bicycle trails. In 1997, the Cedar Point boat ramp area was added to the park. This area is a launch site for private boats and provides fishing and bird-watching opportunities. The Kingsley Plantation was operated as a Florida state park until 1991, when it was brought under management of the Preserve. The historic district includes a 1798 plantation house, tabby cabin ruins, and slave cemetery. American Beach on Amelia Island preserves and protects one of the last remaining examples of a beach resort established by and for African Americans during the Jim Crow era of segregation. American Beach is home to Nana, one of the tallest coastal sand dunes on the Southeast Atlantic Coast. In order to better tell the diverse stories, the Preserve works in partnership with the Gullah Geechee Cultural Heritage Corridor and the Network to Freedom organization. Timucuan Ecological and Historic Preserve owns a number of uninhabited islands and other remote areas that are mostly unused by visitors.

The EOA will be conducted to provide baseline data on traditionally associated groups, the park resources with which they are associated, and description of the traditional uses of and associations with these resources, historically and currently.

Ethnographic Overview and Assessment The EOA is programmed when park resources are known or thought to be culturally and historically associated with park neighbors, a contemporary ethnic group or groups, or entire communities located in or near a park. In the EOA, the primary research emphasis is on the collection, evaluation and analysis of pre-existing data and literature of all types, including demographic, ethnohistorical and ethnographic studies and archival sources that document the associations with, and traditional uses of, resources in the park or surrounding area by park-associated groups. Depending on the availability of pre-existing data, a secondary research emphasis is placed on the collection of information through ethnographic and oral history interviews.

The term ‘park resources’ includes all forms and types of naturally-occurring and human-modified or constructed geographical features, landscapes, ecosystems, species of plants, fish and animals, places, structures and objects. The EOA focuses on ethnographic resources which are defined in NPS Management Policies “objects and places, including sites, structures, landscapes, and natural resources, with traditional cultural meaning and value to associated peoples.” This information is used to inform park management and interpretation, and to assist park managers in consultation with the appropriate peoples and groups when particular resources are the subject of management considerations and decision-making.

The NPS provides a list of standard ethnographic resource types:

Sites: Archeological or historic places assigned significance by traditionally associated people as locales, for example, of their physical, cultural, or spiritual origins.

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Structures: Built features that associated peoples accord importance as, for example, places of ethnic or national conversion (Ellis Island), spiritually powerful residences (Mesa Verde), family homesteads (Buffalo River), and religious and social centers (African Meeting House).

Objects: Portable materials that curators classify as archeologic, historic, ethnologic, or natural but traditionally associated people classify as ceremonial materials, diaries, spiritual entities, adornment, and other categories of ethnic heritage. Objects made for domestic use or trade are included.

Landscapes: Areas containing diverse natural and cultural resources that associated people define as heritage resources. Examples are contemporary settlements such as that at Martin Luther King, Jr., National Historic Site, New Orleans neighborhoods, the Timbisha Shoshone community at Death Valley, and massive geological structures such as Devils Tower. Small plant communities, animals, and subsistence and ceremonial grounds are included. Historic sites and designed and vernacular landscapes may have ethnographic significance.

The ethnographic overview study uses anthropological and sociological methods to identify and describe the park neighbors, park residents, ethnic groups, or others with historical and cultural ties and associations with, or special knowledge of, park resources, including former residents and their descendants who remain attached to the area despite having relocated.

Through this type of research project, the park learns which people(s) have traditional cultural practices, values, histories and identities associated with park resources, and it develops specific information and understanding about the meanings and importance of park resources to these people and groups.

The NPS Cultural Anthropology Program was developed to document relationships between park resources and park-associated peoples and groups, referred to as traditionally associated peoples, which are defined in NPS Policies as those who 1) ascribe cultural importance to a National Park or the natural and cultural resources within the park; 2) whose associations precede the establishment of the park and have endured for at least two generations (approximately 40 years); and 3) whose attachments to places and resources are understood through their traditional practices, values, beliefs and identity as a coherent group or people.

The NPS provides further definition to aid in the identification of associated peoples:

Traditionally associated peoples generally differ as a group from other park visitors in that they typically assign significance to ethnographic resources— places closely linked with their own sense of purpose, existence as a community, and development as ethnically distinctive peoples. These places may be in urban or rural parks, and may support ceremonial activities or represent birthplaces of significant individuals, group origin sites, migration routes, or harvesting or collecting places. While these places have historic attributes that are of great importance to the group, they may not necessarily have a direct association with the reason the park was established, or be appropriate as a topic of general public interest. (NPS Management Policies 2006, Section 5.3.5.3)

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Park-associated communities and groups can be identified as coherent social groupings and communities (that is, with shared sociocultural traditions, values, beliefs and identity), and are distinguished from other categories of park users such as visitors, constituents, interest groups and members of the general public due to the nature of the group and the basis of their attachment to the park. Thus, they are differentiated from self-selected groups such as user groups or recreational users like bicyclists and model airplane enthusiasts. Park-associated peoples or groups may include park neighbors, kinship units (such as members of extended family groups), Native Americans, ethnic and religious groups that have traditional uses and associations with park places and resources arising from the sociocultural patterns and practices of their communities.

Purpose In order to manage cultural and natural resources in an effective, culturally informed manner, the NPS requires the documentation and analysis of ethnographic information regarding people with traditional and/or historic ties to specific park areas. Among other applications, ethnographic projects identify culturally sensitive areas and/or issues in order to develop and implement culturally appropriate resource management strategies. Ethnographic information helps park managers evaluate requests for access to culturally significant resources (both natural and cultural), to identify ethnographic resources that require special treatment, and to assess potential impacts on these resources in the face of any proposed park actions. The collection of ethnographic data also helps to identify places within or near parks that may meet eligibility requirements to be listed with the National Register of Historic Places. The project is designed to address many of these needs.

Specifically, the purpose of this study is to produce a final product which integrates ethnographic, historical, archaeological findings, and visual illustrations with collaboratively-derived traditional knowledge, oral and written history, oral traditions, and relevant contemporary and traditional art/arts of associated peoples, which can be used to enhance not only Park records (i.e., the final EOA report), but also greatly enrich the available pool of resources for future use in interpretations at FOCA and TIMU.

Research Methods The research will be overseen by a Principal Investigator (PI) who is an applied cultural anthropologist with a Ph.D. or comparable research experience and a record of applied experience and high professional standing in the anthropological community. The PI must have significant involvement in the research and writing of the Final Report. If any report is written by someone other than the project PI, the cover and title page shall bear the inscription, “Prepared Under the Supervision of (Name), Principal Investigator.”

The PI and the research team (Contractor) will employ a combination of literature and archival review, use of secondary data, and informal, key informant interviewing within the communities adjacent to the parks. The researcher shall make on-site visits to government, university, historical society, museum, and other public archives as needed. Relevant documents may also exist in government and university collections outside the geographic scope identified herein. This literature search shall be documented in an extensive bibliography that should satisfy the bibliographic needs of future ethnographic research on historical and ongoing cultural associations with, and traditional uses of, the park areas.

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In anticipation of inadequacies and gaps in the historical record, the NPS recognizes there will be a need to conduct interviews, oral histories, and focus groups with knowledgeable people to collect additional information about traditional associations, use and occupation in the study area. The researcher shall record narratives about the cultural associations with and traditional uses of geographical areas and the natural, cultural and historical resources located in those places. Photographs may be used as prompts in interviews and focus groups. The exact number of interviews is to be determined through communication between the Principal Investigator, the park contact, and the Contracting Officer’s Representative (COR).

Research Documentation The Contractor shall maintain a project archives composed of research notes, annotated maps, correspondence, interview transcripts, permission forms, search results, video/audio files, photographs, and all written records and documents that are produced in the performance of the work of this study. Original field notes will be retained by the PI. Unless otherwise mutually agreed upon, the PI will retain possession of this archive and in future shall make it available upon request to the NPS at no charge. All digital files in the project archive and an annotated list of the project archive will be submitted in digital format with the final deliverables (see Other Stipulations).

The Contractor shall submit the original "release forms" signed by the interviewer and interviewee for each recorded interview. Copies of interview transcripts will be provided on archival paper (25% cotton) for the TIMU/FOCA archival collections. Digital (searchable) copies of transcripts will also be made available. Copies of interview audio files for which appropriate permissions have been granted by the interviewee will be provided, appropriately labeled. Selected portions of sensitive or especially important data that need to be kept confidential may be provided as a separate file with the names of individuals deleted or the code name substituted, and excerpts deleted from interview transcripts.

Interview Procedures and Release Forms

• Interviews will be carried out using a research protocol (a list of topics to be explored with each interviewee).

• The use of formal surveys and questionnaires is not permitted.

• Recorded interviews will be indexed and transcribed for future use.

• Recorded interviews will require the use of a NPS Release/Consent Form, or equivalent.

• All original recordings, transcriptions, indexes will be provided to the NPS to archive in the appropriate park collection.

All interviews that go beyond the most casual conversation will require written consent. Prior to the conduct of personal interviews, the PI will explain the goals of the research and obtain written consent from the interviewee and, as appropriate, to record and make a transcript of the discussion. The PI will not interview anyone who does not consent to the information being used by the PI and the NPS for educational, planning and management purposes. The PI will not include direct quotes from any individual in the report unless s/he fully understands the potential effects of being identified. A release form should state that the NPS has the

February 2023 TIMU and FOCA Ethnographic Overview and Assessment P a g e | 7 signer's permission to identify him/her by name and may use the material for educational, planning and management purposes, except under conditions s/he may specify. For certain situations in which the information is important and not otherwise available to the project, the identity of the discussant shall be kept confidential and indicated only with a code. The PI is responsible for holding the list of such consultants confidential. No information about sensitive issues and resources will be made public by the PI without explicit permission from the NPS and the individual interviewee. An image consent and release form will be required if photographs are taken of individuals and groups, or of materials offered by the narrator (i.e family photos, objects, etc. offered for illustration). The NPS can provide the form. Questions about potential offers of objects to accession into the park museum collection should be referred to the Park Contact.

Other Stipulations

• The Contractor will not subcontract any portion of this project without prior NPS approval.

• Deliverables (including paper drafts, digital media, and the final report) must not be submitted to the COR by regular U.S. Postal Service in order to protect against destruction of the materials by standard NPS-mail radiation procedures. Deliveries can be expected by FedEx, UPS, or courier to the Interior Region 2 - South Atlantic-Gulf Regional Office, Atlanta Federal Center - 1924 Building, 100 Alabama St., SW, Atlanta, GA 30303.

• The PI will obtain any necessary approvals from human subjects review committees, or Institutional Review Boards, and provide a copy of the submission and review board approval to the COR.

• The COR and park contact, in collaboration with the PI, shall prepare a project summary and letter of introduction signed by the park superintendent for distribution to the park and the public prior to initiating fieldwork and the interview process. The letter of introduction may be sent to communities or families as an invitation to participate in the project and may be handed out by the members of the project team during the course of the project. The letter will describe the purpose of the study, identify the PI and key NPS representatives, and include their official contact information.

• All documents, audio and video files, photographs, maps and other project materials (excluding field notes) acquired for research purposes, including interview transcripts and research protocols, will be provided to the NPS and become the property of the NPS. All data collected will be provided to the NPS regardless of whether it is judged pertinent to project goals or is seen as peripheral or unrelated to research objectives.

Restricted access materials will be clearly marked. Original field notes will be retained by the PI under the condition that future NPS requests for information contained in the field notes will be made available at no additional cost.

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Project Goals – FOCA and TIMU will gain an understanding of traditionally associated groups and the ethnographic resources they value. This study will inform the stewardship of ethnographic resources, the interpretation of ethnographic resources and traditionally associated groups, and provide information about the perceptions of the park areas and the effects of park management on the traditional practices and uses of these communities and groups.

II. Project Objectives –

Document Ethnohistorical Context This project will briefly describe the broad history of community formation, growth, and change in the region and specifically those communities lying within or adjacent to FOCA and TIMU. The influx of populations and groups at different time periods for different reasons will be summarized in terms of settlement locations, differentiation (by industry, ethnicity, or other relevant factors), and highlighting continuities with contemporary populations and communities. Historical connections between local towns and communities, and important historical events will be documented, as appropriate. While the research for this study will focus on contemporary park connections that have continuity with earlier patterns of association, it is necessary to ground such discussions in the context of the historical, social and demographic patterns out of which they emerged. This information will help frame the description and analysis of continuity in patterns of traditional use and association, as distinct from other park uses (or park visitors).

Document Contemporary Native American Associations This project will research potential tribal associations to resources now managed by FOCA and TIMU, or document the lack of contemporary associations by state or federally-recognized tribes. This effort will be informed by review of prior archeological, historical, and ethnographic work as well as tribal consultation and interviewing. The report should describe the nature and significance of the affiliated tribes and longevity of association with the park, including how park uses and access have changed over time. A record of consultations and interviews conducted shall be provided.

Associated Tribes

• Federally Recognized Tribes o Miccosukee Tribe of Indians o Muscogee Creek Nation o Seminole Tribe of Florida o Seminole Nation of Oklahoma o Poarch Band of Creek Indians

Document Traditional Associations and Uses Related to the Parks The Contractor will document the demographic, cultural, and historical characteristics of the communities and neighborhoods from which traditional users (and others with uses related to their cultural practices) of the park units are drawn. These shall be differentiated from other groups of park users.

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The research shall document the cultural and natural resources that long-term park neighbors and other local users define as having cultural significance and value or use in culturally distinctive ways. Such uses may involve recreation, subsistence and religious uses of cultural and natural resources (including open land, farms, and waterways); plants, fish and wildlife;

certain places and sites that are viewed as appropriate for certain kinds of cultural practices;

and other uses that have been customarily practiced by members of local communities.

Potential ethnographic communities may include: Native American tribes with ancestral ties to the sites; African American descendants of those who were enslaved on the sites;

descendants of those who lived, worked, or were stationed on the sites; and neighboring families or communities with longstanding cultural connections to the sites. This study will examine the extent to which these patterns of association continue.

This research will identify and describe any traditional harvesting (farming, fishing and gathering) and uses of animal, plant and other natural resources for subsistence, commercial, sport, or recreational purposes in FOCA and TIMU by communities situated within or adjacent to the sites. Descriptions of traditional use will present the annual round of economic, social and cultural activities that occurs, including but not limited to farming, fishing, and gathering of naturally occurring resources, recreational activities, and recurring community events, celebrations and group activities. The significance of continued access to the park's resources will be evaluated in relation to the continuity and preservation of community lifeways and the contribution of such resources to local or family socioeconomic systems. The research will be based primarily on ethnographic observation and interviewing in communities within the study area combined with oral history interviews.

Document Other Park Users As the composition of surrounding communities undergoes change, it is possible that newer park neighbors are not making use of the parks due to various cultural reasons, or other structural factors, of which the park is unaware. A secondary goal of the research is to develop information about such groups to assist the parks in developing appropriate and culturally informed procedures for reaching out to these communities and groups.

Identify Ethnographic Resources Identify and describe the sites and resources that are being used by park-associated groups, including who is using them, their location, frequency and nature of use (who, where, when, how, and why). Complete an index of ethnographic resources (spreadsheet with necessary data points will be provided by the COR). Where appropriate, gather and update park GIS data sets to document (and map) ethnographic sites and resources. Document the values and significance that ethnographic groups place on the park’s sites and resources. Describe the nature and significance of the continuity and longevity of association with the park of these park-associated communities. Identify places or landscapes within or surrounding FOCA and TIMU that may be eligible for listing on the National Register of Historic Places. If specific geographic information is gathered using GPS technology, all resulting datasets need to have information documenting how the GPS data were collected. NPS requires that FGDC (Federal Geographic Data Committee, www.fgdc.gov/index.html) compliant metadata be written for all geospatial layers created (Executive Order 12906).

Summarize Findings and Provide Bibliography and Recommendations

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In the final report, include a brief executive summary of the findings of the study, provide a bibliography that supports the document and meets management needs for ethnographic information on FOCA and TIMU and their associated communities, and make recommendations for further studies as indicated by identified ethnographic data gaps.

Recommend aspects of culture and history park visitors should know in order to better understand FOCA and TIMU and associated ethnographic resources and materials, such as letters, photographs, and artifacts that convey ethnographic messages. Recommend exhibits, interpretation, and living history that could involve local people in presenting the park’s special qualities to the visiting public. Host a PowerPoint presentation summarizing findings for associated communities, park staff, and for management use.

Work will be phased in the following manner:

Work Phase I This phase will focus on a review and synthesis of existing historic and ethnographic information related to associations to FOCA and TIMU. The historic and ethnographic analysis will provide a synthesis of existing literature providing an overview of occupancy and use as interpreted by archeologists, historians, and ethnographers. An annotated bibliography will include a component that lists repositories visited by the researcher and an analysis of the extent and viability of the materials contained in these collections as it relates to the district. This first phase will provide the background information necessary to determine likely associations with the study area. Some initial contact and fieldwork with affiliated tribes is expected.

Work Phase II This phase of the work will concentrate primarily on fieldwork, interviews, consultation and report preparation. Interviews with affiliated tribal members and will utilize standard individual consent protocols with all interviewees.

Work Phase III This phase of the work will produce a report focusing on the results of interviews and any other additional data collected during this period. This report will be integrated with the results of phases I and II work to produce a final report. Agency, tribal, and any possible public reviews of this draft final work will be completed during this phase.

III. EOA Project Deliverables –

Deliverables are as follows:

Initial Project (Kick-off) Meeting Ideally this meeting will take place at the park, but it could be done virtually. It will serve as the start-up meeting for the project. With the designated park staff, the COR will introduce the study objectives and resources available to the research team, as well as any park requirements for fieldwork. The PI will introduce the research team, discuss a conceptual outline of the final report, a generalized work plan to accomplish research objectives, and a schedule to complete the identified tasks.

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Work Plan and Methodology The Contractor will prepare a Work Plan and Methodology that will identify the research tasks necessary to accomplish the study objectives, describe each task in sufficient detail so as to inform the NPS of the research methodology, identify project personnel with the appropriate mix of research expertise to carry out the tasks, and include a revised schedule, if necessary, to complete the research and develop a final report. The research design should include a discussion of fieldwork and the specific methodologies that will be employed to identify and select individuals for personal interviews and to collect ethnographic information. The plan should address how transcriptions of recorded interviews (or indexed summaries as appropriate) will be completed. An electronic copy of the Work Plan and Methodology shall be submitted to the COR. The NPS will have 30 days to review and provide comment on the Work Plan and Methodology.

Quarterly Progress Reports The Contractor shall provide progress reports of 1-2 pages in length on a quarterly basis beginning three months from the date of project initiation. These reports shall describe the project accomplishments and efforts to resolve problems that might have been encountered during the previous quarter.

Progress reports shall include the following information:

• Project research activities since the last progress report

• Summary of research findings

• Problems encountered, if any, and what was done to resolve them

• Proposed adjustments to methodology or project schedule, if any

Outline of Final Report The Contractor shall submit a detailed outline of the organization and contents of the draft final report to the COR prior to initiation of substantial writing efforts. Sufficient detail must be presented to enable reviewers to understand the intent and thrust of each section of the report and its relation to other portions of the study. All topics in the Scope of Work must be addressed in this outline. An electronic copy of the Outline of Final Report shall be submitted to the COR. The NPS will have 30 days to review and provide comment on the Outline of Final Report.

Draft Final Report The Contractor shall prepare a Draft Final Report and submit an electronic copy (in MS WORD format) to the COR and three (3) paper copies to the park contact. The Draft Final Report shall include all sections that are to be contained in the Final Report as presented in the approved Outline. The Contractor shall follow the Southeast Region Cultural Anthropology report format guidelines in the draft and final report.

Review and Revision The NPS will have 60 days to review the draft final report. Reviewers will include the COR, Park Superintendent and staff, and external peer reviewers. Upon receipt of review comments from the NPS, the Contractor will have at minimum, 45 days to prepare and submit the final report that addresses the comments and suggestions received during the review process. If the NPS determines that the draft final report does not adequately meet the project objectives as

February 2023 TIMU and FOCA Ethnographic Overview and Assessment P a g e | 12 stated in this Statement of Work, the Contractor shall prepare a second draft final report in response to NPS comments, which shall be reviewed by the NPS for a 60-day period before authorizing the Contractor to proceed with the Final Report. In this case, the external review will be postponed until the second draft final report is submitted.

Presentation of Findings The PI and student research assistant/intern will prepare a presentation of research findings and coordinate a presentation to the Park Superintendent and other NPS staff after acceptance of the Draft Final Report, but no later than 90 days prior to the anticipated project close-out.

The presentation should summarize the research findings, known ethnographic resources, highlight any discoveries and/or issues and provide recommendations for future research or management action. The PI will coordinate the format and location of the presentation with the park contact and the COR. The student research assistant/intern will also work closely with park staff on other knowledge transfer activities/products to be determined.

Final Report The final report shall be prepared in a manner suitable for publication and which is understandable to members of the public, NPS professional and management staff, as well as to a scholarly audience. This report will document the concepts, research procedures, and the logic behind findings that lead to the PI’s conclusions. The final report will cover all elements identified in the Scope of Work and any revisions made and approved through the outline and draft final report submissions. The final report shall be prepared according to the final report specifications provided by the Southeast Region Cultural Anthropology Program regarding format, cover design and paper quality.

The report shall contain, at a minimum, the following sections:

• Title Page

• Executive Summary - written in non-technical language (not to exceed two pages) that summarizes the important findings, issues and conclusions of the report

• Table of Contents - includes the locations of figures, maps, illustrations and appendices

• Introduction - explains why the study was undertaken, who was involved, and special issues that were addressed

• Methodology - detailed discussion of the project methodology, including each research procedure used, types of data collected, methods of analysis, and definitions of terminology

• Discussion of Evidence - discussion of the documentary evidence provided by archival research and the oral history/ethnographic interviews conducted

• Conclusion - discussion of research findings and evaluation of the adequacy of the existing data sources

• Recommendations – recommendations for further study, ways to better interpret or engage with ethnographic resources and associated groups, and potential nominations to the National Register of Historic Places

• Bibliography - all citations shall conform to the guidelines published in the American Anthropological Association Style Guide

• Appendices

February 2023 TIMU and FOCA Ethnographic Overview and Assessment P a g e | 13 o Table summarizing all park resources of importance to park-associated communities, a summary of their historical and cultural significance, and applicable references o List of interviewees and others consulted within the course of the project. It is not anticipated that there will be concerns for confidentiality among the individuals participating in the project, but if there are, the names of those wishing not to be identified shall not appear on the list, and a numerical count of such persons will be attached to this list. The list should indicate if community consultants have expressed an interest in continued consultation with the NPS.

o Research Design o As appropriate, a separate list of specific locations of highly sensitive resources with traditional cultural value, or other highly sensitive information, for use only by the associated group(s) and the park Superintendent.

Final Deliverables

• Final Report

• Original signed consent/release forms

• Copies of interview transcripts on archival paper and digital format

• Digital submission of images and illustrations

• Digital submission of the annotated list of the project archive (original field notes to be retained by the PI), along with digital submission of all research documents, audio and video files, photographs, maps and other project materials acquired for research purposes.

• Digital submission of interview audio files

• All digital files should be submitted on a hard drive

• Knowledge transfer activities/presentation/products

Bibliography and Appendices Appendices contain historic documents, drawings, illustrations, maps, technical information, or other supplemental support documentation. The Bibliography lists the sources used in the preparation of the document.

IV. Document Standards

A. The final reports shall conform in punctuation, footnote, and bibliographic form, as well as other stylistic matters, to the Chicago Manual of Style, 17th edition or higher and the Denver Service Center Editorial Style Guide, May 2014. The report will be written according to accepted scholarly standards, meaning that it will be in standard, formal English, in complete sentences, and will not contain slang, contractions or other characteristics of informal or casual writing. The report will be fully documented according to scholarly standards with footnotes, not endnotes, providing reference information (including page numbers) for all factual material and quotations taken from other sources.

All graphics will be referenced within the narrative text and contain descriptive captions.

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The preferred citation for historic photos is the catalog number, or if one does not exist the Contractor should use the park accession number (e.g. “TIMU1234”.) Contractors should keep track of this information while doing research, and should discuss citation specifics with the park research staff if needed.

B. As part of this contract, all submittals (65%, 85%, 95%, 100% and Final) will be subject to review and copy editing prior to submittal to ensure that the writing is consistent with industry standards for a scholarly document. The copy edit will address spelling, grammar, punctuation, and syntax. It will ensure consistency in spelling, hyphenation, numerals, fonts and capitalization. It will ensure that figure captions, photo citations, endnotes and footnotes are complete throughout the document. Submittals shall be returned without review when the submittal exhibits non-scholarly writing and/or frequent copy editing oversights that the COR determines will be distracting to NPS reviewers. For example, should the COR determine that the submittal exhibits more than ten (10) copy edits within twenty (20) pages of material, the submittal would be found to have been insufficiently copy edited. Contractor would then be instructed that the draft was rejected and would need editing prior to resubmittal.

C. Draft and final reports shall be computer generated using the most current versions of

Microsoft Office Suite (including Word and Excel), AutoCAD, and Adobe Photoshop, InDesign CS5, or other NPS-approved software as needed. Contractor shall use the NPS Graphic Identity report template that provides detail on the formatted appearance of reports. Fold-out drawings and maps are always printed so they fold out to the right on 11x17 paper. They are to be printed with a blank back; therefore, allow two pages for each fold-out. Note that the cover-sheet and back-sheet should be submitted in full bleed (no white margins) and have a back sheet and spine. These requirements and other format standards should be met no later than the 85% draft submittal. The requirements and references noted will be provided by the COR. An InDesign report template digital file is available from the COR on request.

D. Report graphic standards are critical to achieving professional draft and final products that meet NPS criteria and 508 Compliance for the final digital document. Therefore, the draft and final reports contracted through this statement of work will conform to the applicable sections of the document Preparing NPS Publications.

E. Legible and complete imagery is essential to a successful report. Refer to Preparing NPS

Publications for a discussion of choosing appropriate graphics, copyright, sources, and paying for graphics.

a. In no case may a graphic file have a lower resolution than 300 dpi, therefore use of screen grab imagery is not acceptable. Where digital images exist only in low resolution format, the subject shall be reacquired to achieve an acceptable resolution.

b. Contractor shall evaluate imagery for the importance of the content conveyed and shall size the image in the report based on relative importance. Use of page width imagery shall be standard for images that are sweeping building overviews, February 2023 TIMU and FOCA Ethnographic Overview and Assessment P a g e | 15 detailed interior views, present multiple levels of detail, are very important to explaining the resource, or are otherwise not well presented as a column width image.

c. Modern photographs included in the report shall clearly render the subject, shall not exhibit muddiness, excessive light or deep shadow that obscures detail, and shall be framed with vertical constructed or landscape elements parallel to the frame of the image consistent with best practices for documentary photography.

d. Photo composition: Level the camera to avoid distortion when shooting basic centered views such as the primary view of a setting or landscape.

e. Photo composition: Make appropriate use of panorama and wide angle lens views to document context and spatial relationships.

f. Then/Now Photos: Contractor shall fully value the potential to rephotograph historic views and present paired images in documents to demonstrate continuity or change over time.

F. Reports may include the NPS Unigrid park map for orientation. In no case should low resolution screen grab versions of the park map be used. High resolution versions for park maps can be found at https://www.nps.gov/carto/app/#!/parks/name

G. All hard copy images used in the documents shall be individually scanned relative to image size at a minimum of 300dpi, JPEG or TIF format, medium high to high resolution.

They should be delivered to NPS on a USB drive in a folder entitled “IMAGES.” Image files should be named as follows: TIMU Figure #, Brief Description, Year taken, view direction, description.

H. All documentation (field and research notes, photographs and negatives, sketches, finished original drawings, narratives, computerized inventories and assessments, and reports) produced by the A/E Contractor in connection with requirements of this Scope of Work are to become the property of NPS (public domain). All documentation shall be delivered to the NPS upon completion of contract services. The completed documentation may be used and reproduced in any fashion that the NPS chooses, with appropriate credit given to the researcher. A researcher may publish articles based on the research covered under these contracts, as long as appropriate credit is given to the NPS.

I. Appendices contain drawings, illustrations, maps, technical information, or other supplemental support documentation such as paint color investigations or material analysis. The Bibliography lists the sources used in the preparation of the document.

J. The site maps shall be completed using ArcGIS 10.3 or higher. The various landscape features (i.e. structures, parking, hydrological features, small-scale features, vegetation, etc.) will be in separate layers/feature-classes based on landscape characteristic. A jpg version of the site maps will also be provided with a print size that will fit on either 8-1/2 x 11 or 11 x 17 sheets. The contractor shall provide NPS with the final map document (.mxd) as well as digital copies of the geodatabases, shapefiles, CADD data, coverages, https://www.nps.gov/carto/app/#!/parks/name

February 2023 TIMU and FOCA Ethnographic Overview and Assessment P a g e | 16 aerial photographs, DOQQs, and any other data used to produce the map. Metadata should accompany all GIS files created by the contractor.

K. Upon final submittals, the contractor shall provide two sets of final digital files to the NPS Southeast Regional Office (SERO) and TIMU. A set of digital files shall include one digital copy of the entire formatted documents with imbedded graphics, and one digital copy of each individual text or graphic file used to compile the document, each saved in the appropriate format (Word document, GIS map document, JPEG image, etc.). All files shall be uncompressed and delivered to NPS via one of the following methods: USB flash drive labeled with the project name and contents; or via ftp.

L. The contractor shall provide copies of all digital photographs of the project site taken by the contractor to the NPS in a bound printed set or on USB drive/ftp. Contractor may use filename to fulfill description requirement. If film photography is used, the set shall contain negatives of all enclosed 35mm photographs or slides. All photographs, negatives, and slides shall be clearly and chronologically organized, identified, labeled, and dated. A photo log shall include view direction and description of each image. They shall be placed in sleeves within labeled notebook binders for ease of location and use.

M. The contractor may publish articles based on the research covered under this contract, as long as appropriate credit is given. Pre-approval should be given for any material/images that may have copyright restrictions. The NPS will be acknowledged in any article or peer reviewed publication generated from this project. The NPS will have unlimited rights to all records, images, maps and notes produced in relation to this project. The completed documentation may be used and reproduced in any fashion that the NPS chooses, with appropriate credit given to the contractor.

N. Digital documents must meet Section 508 accessibility compliance standards. Section 508 of the Rehabilitation Act of 1973, codified at section 29 USC 794d, as amended, ensures those with disabilities have equal access to government information as contained on information and communications technology (ICT), and thereby to the government employment, programs and services to which all citizens are entitled.

V. Schedule

A. Schedule management is critical to the success of the project. Reporting and communication regarding project schedule is a contract requirement, both at the project Kick-off and key intervals thereafter. The Period of Performance for the contract has been set at twenty-four (24) months. A draft Initial Schedule shall be provided by the contractor to NPS one week in advance of the Kick-Off meeting. The Initial Schedule will be finalized by the contractor based on comments provided by NPS within a week of the Kick-off meeting.