Atch_1_SOW.pdf

AGATE FOSSIL BEDS

NAT’L MONUMENT

Statement of Work For

General Materials or Services:

Bulk Propane Refilling/Delivery Services

National Park Service

MWR

April 17th, 2024

1.0 INTRODUCTION

Agate Fossil Beds National Monument is a 3,057 acre National Park Service (US Dept of The Interior) managed and operated National Monument, located in Western Nebraska. The site is twenty miles south of Harrison, Nebraska, and located on the Niobrara River. The site contains some of the oldest mammal fossils ever discovered, dating to the Miocene, approximately 20 to 16 million years ago. As well, there is a rich cultural heritage spanning both Native histories and historic pioneering ranch properties. The National Monument provides services for park visitors, educational groups and local population recreational interests, with a visitor center/education center as the primary location of visitor concentration. This facility provides year-round services. As well, the park provides housing to staff members on a year round basis, and there is a maintenance shop/yard located on the property to provide repair and preventative services. All facilities on the property depend upon propane (lp) as the primary fuel for heating sources. As well, due to the nature of the Monument being in a remote location, the facilities are supplemented by generators in the event of electrical power disruption. These generators are fueled by propane (lp).

It would be an impossibility to provide services without the utilization of propane.

2.0 OBJECTIVE

To obtain and contract for services a liquid propane (lp) service supplier to provide propane above-ground tank refill,visual inspection of tanks and connected fuel lines and meters during the refilling process, and inspect for leaks around tank while refilling, and to make known to Park Staff any defects noticeable during refilling process, and/or any recommendations for service or repairs, as described in this Statement of Work (SOW). Locations and capacities/sizes of tanks are identified within this SOW, in Section 4.

3.0 OVERVIEW OF SERVICES

Agate Fossil Beds National Monument, herein after referred to as “Purchaser” or “Buyer,” requires the services of a Contractor to supply liquid propane fuel, and to inspect related articles, such as, but not limited to, leaks, above-ground tanks, meters, hoses, gauges,and valves. This service is to be provided during and through a Service

Year, created by the Buyer, and including various sites throughout Agate Nat’l Monument, after which will be detailed in Section 4, and delivered on an As-scheduled or As-needed basis, with Buyer determining at that time, which propane tanks will be re-supplied. The Contractor will make the appropriate determination how much to refill, based upon the needed or required amount necessary to return the tank(s) being filled at the time, to a state of Full, and upon the time of service and delivery. The Contractor will deliver the propane fuel in a Tank Wagon style delivery vehicle, designed and manufactured for hauling such fuels, and with appropriate Hazard and Safety signs clearly visible to the public, and all systems inspected for safety measures related to transporting such fuels, prior to delivery(ies). As well, the Contractor will provide, upon their own discretion, a technician/driver, trained in the delivery of propane fuel and familiar with all safety measures and standards related to such transportation, and will be made familiar with the proper NPS staff to communicate issues or concerns, and to communicate records of delivery to.

A. Provide Bulk Propane Fuel (Routine and Requested Refilling)

The Contractor shall provide bulk propane above-ground tank refills on a Scheduled or As Needed basis, with the Authorized Buyer or Purchaser making the determination of needs and/or delivery schedules. Some stipulations related to those schedules are:

1. Delivery Hours: Monday-Friday, 7:00 AM/MST-5:00PM/MST, excluding federal holidays or any days determined by the Buyer to be inappropriate or not applicable for delivery(ies).

a. Delivery shall be within four (4) days of receipt of order.

2. Weekend deliveries will only be at the discretion of the Buyer and only in the event of “emergency” requests.

3. The Contractor will provide receipts of delivery, including dates, amounts/ volumes, costs and clearly defined Contractor identification. Contractor will deliver to Authorized Buyer/COR/Park Staff available or provide upon request of Park Staff.

4. Contractor shall keep communication with Buyer/Park Staff, to communicate any issues or concerns, field questions or provide information at the request of Buyer.

B. Emergency Bulk Propane Refill Requests

Due to unforeseen events or necessity of immediately making whole again, low or empty propane tanks, the Contractor will provide bulk propane refill services at the request of the Buyer or Purchaser, and within Two (2) days of of receipt of order.

C. Inspection of Above-Ground Tanks and Related System

Upon delivery(ies), Contractor shall visually inspect the tank(s) being refilled/supplied for any leaks or defects. Contractor shall conduct a visual inspection including, but not limited to, hoses and lines, connections, valves, switches, caps, and gauges. Upon recognition of any defects, the Contractor shall communicate said defects or issues to the Buyer or Purchaser immediately, and no later than twenty-four (24) hours after recognition of any defects or concerns.

D. Annual Leak Test Certification

The contractor shall work with the Buyer at the initiation of Contract to perform an annual leak test certification on all above-ground tanks identified in this Statement of Work and/or the Contract, and will provide appropriate test certification reports to the Buyer in accordance with NFPA 58 annual test requirements.

3.1 Overview Of Purchasing Agreement

A. Ordering Periods

1.Periods shall begin on November 1 and cease on October 31th of service year.

2.Five (5) Periods shall not exceed 5-years.

3.Ordering shall be conducted through a Blanket Purchase Agreement and all payments and transactions related to obtaining Bulk Propane deliveries described in both this Statement of Work (SOW) and the Blanket Purchase Agreement (BPA) shall be transacted through a government purchase card.

B. Minimum and Maximum For Delivery(ies):

1. Individual Delivery(ies) Parameters:

a. Minimum Order: $500 each order

b. Maximum Order: $10,000 each order (fill at 80%)

2. Contract Parameters:

a. $7,000 Guaranteed minimum (funded with orders)

b. $120,000 (Contract concludes when this amount is reached regardless of remaining term)

C. Work Not Included

1. In the event of a defect detected or issue noticed, during delivery(ies), and not immediately affecting the safety of either the Contractor Delivery Driver/Tech and/or nearby personnel and visitors, and facilities, Contractor shall immediately report such defects or concerns to the Buyer/COR/ Park Staff, but no later than twenty-four (24) hours after observing any issues.

In the event of an issue that is of immediate safety or hazard concern, the Contractor will immediately secure the area of the propane tank and immediately call Park Public Safety Staff and/or Park Staff.

2. Contractor shall provide any recommendation(s) to NPS Contract Officer

(CO)

D. Definitions:

AGFO: Agate Fossil Beds National Monument BPA: Blanket Purchase Agreement Buyer: Entity or Agency seeking the purchase or provision of supplies or services CO: Contract Officer Contract Year: Span of time when contract is active; set by Buyer COR: Contract Officer Representative DOT: Department of Transportation Hazmat: Hazardous Materials Handling

LP/lp: Propane MWR: Midwest Region of NPS NFPA: National Fire Protection Association NPS: National Park Service OSHA: Occupational Safety and Health Administration SDS: Safety Data Sheets SOW: Statement Of Work

4.0 Service Sites and Tank Sizes

A. Location(s)

1. Agate Fossil Beds National Monument

301 River Road, Harrison NE 69346

B. Within Monument:301 River Road Harrison NE 69346 (See Attachment A)

1. Visitor Center

a. Tank Capacity: 2,000 gallons(gl)

2. Maintenance Shop

a. Tank Capacity: 1,000 gallons(gl)

3. Housing/Residences

a. Dwelling 341

1. Tank Capacity: 500 gallons(gl)

b. Dwelling 343

1. Tank Capacity: 500 gallons(gl)

c. Dwelling 345

1. Tank Capacity: 500 gallons(gl)

d. Dwelling 347

1. Tank Capacity: 500 gallons(gl)

5.0 Requirements

A. Training and Qualifications

1. Contractor shall ensure that delivery driver/tech/supplier shall be trained in proper transportation,handling, maintenance and safety measures related to the transportation and refilling process of propane/liquid propane fuel, and adhering to all safety guidelines, recommendations and requirements

Compliant with NFPA 58.

2. Contractor shall ensure that delivery driver/tech/supplier is experienced and certified in propane delivery and tank testing.

3. Contractor shall ensure that propane is transported in a vehicle/tank wagon that is appropriate for such delivery(ies) and meeting all requirements of such transportation vehicle(s), and meeting or exceeding, but not limited to, Federal, state and local DOT agencies. As well, transport must meet or exceed vehicle and/or safety inspection requirements per Nebraska safety requirements, local safety requirements or NPS safety requirements pertaining to fuel transportation. As well, said vehicle transporting propane/liquid propane into and through Agate Fossil Beds N.M. Must meet or exceed or fire and safety requirements and recommendations of NFPA 58.

Vehicle/transport/tank wagon must have appropriate hazard signs displayed to the public on vehicle. At the very minimum, transport must display:

a. Hazmat sign 1075 indicating propane fuel

b. Hazmat sign indicating Health Risk 2

c. Hazmat sign indicating Flammable Gas

d. Recommended Hazmat sign indicating Flammability 4

4. Contractor shall exercise a high degree of safety standards commensurate with the delivery of such fuels and associated hazards. Contractor shall ensure delivery driver/tech/supplier has completed OSHA Hazard Communication training and meets all requirements of MSC-PRO-WP-13299

5. Applicable Codes and Standards

1. Sources Referenced

a. NFPA 58: Liquified petroleum gas code, 2024 edition

b. WAC 296-24-47505: Odorizing Gasses

c. WAC 246-359-590: Liquid Petroleum Gas/LP gas and storage tanks

d. CFR 29.1926: Safety and Health Regulations

e. CFR 29.1910: Occupational Safety and Health Standards

f. MSC-PRO-WP-13299: hazard Communication

g. MSC-PRO-WP-10468: Chemical Mgt Process

h. 29 CFR 1910.1200: Hazard Communication, Safety and Health Regulations for General Industry

C. CO/COR Contact and Communications

1. CO/COR possesses ability to inspect reports of Contractor to ensure all safety measures and requirements are meeting Or exceeding expectations.

2. Contractor shall provide Authorized Buyer with itemized receipts indicating date of delivery, amount of delivery per tank on site, and cost. As well, receipt shall communicate contact information of Contractor.

3. Contractor shall communicate safety and/or hazard concerns to CO/COR and/or Park Staff in a timely manner.

4. Contractor shall meet with CO/COR verbally or in person during Service Year to ensure services of Contract are being met, or to ensure a plan is put in place to provide options to ensure that expectations are being met.

5. Contractor shall provide services per scheduling or requests of Authorized Buyer/Purchaser

6. Contractor shall provide CO/COR/Park Staff with SDS sheets upon request

END of STATEMENT

ATTACHMENT A

*Above-Ground Propane (LP) Tanks Located At End of

Individual Red Arrows