Atch 1- PWS.pdf

Integrated Solid Waste, Refuse, & Recycling Services Laughlin AFB, TX

FA3099-22-Q-0019

Attachment 1

PERFORMANCE WORK STATEMENT

For

INTEGRATED SOLID WASTE, REFUSE, AND

RECYCLING SERVICES

AT

Laughlin Air Force Base, Texas

1 October 2022

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Attachment 1

TABLE OF CONTENTS

PERFORMANCE WORK STATEMENT FOR INTEGRATED SOLID WASTE, REFUSE,

AND RECYCLING SERVICES

1.0. DESCRIPTION OF REFUSE SERVICES

1.1. MAIN BASE

1.1.1. Municipal Solid Waste (MSW)

1.1.2. Public / Common Use MSW Receptacles

1.1.3. Additional Pickups

1.1.4. Container Relocations

1.1.5. Route Parameters

1.1.6. Points of Collection

1.1.7. Cubic Yard Capacity

1.1.8. Government-Approved Containers

1.1.9. Maintaining Containers and Collection Area

1.1.10. Unscheduled Collections

1.1.11. Vehicle Weighing

1.2. DISPOSAL

1.2.1. Off-Base Disposal

1.3. REPORTS AND RECORDS

2.0. DESCRIPTION OF RECYCLE SERVICES

2.1. MAIN BASE

2.1.1. Recyclable Materials

2.1.2. Route Parameters

2.1.3. Points of Collection

2.1.4. Maintaining Containers and Collection Area

2.1.5. Unscheduled Collections

2.1.6. Vehicle Weighing

2.1.7. Processing Recyclable Material

2.1.8. Segregation

2.2. DISPOSAL

2.2.1. Off-Base Disposal for Marketable Materials

2.2.2. Disposal of Non-Marketable Materials

2.3. REPORTS AND RECORDS

2.3.1. Monthly Recycling Disposal Report

2.3.2. Annual Recycling Summary Report

3.0. HOURS OF OPERATION

3.1. HOLIDAYS AND CLOSURES

3.1.1. Other Base Closures

3.1.2. Performance of Service During Crisis or Heightened Security

4.0. QUALITY CONTROL

4.1. QUALITY ASSURANCE

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4.2. PERFORMANCE ASSESSMENT

4.2.1. Periodic Validations

4.2.2. Unsatisfactory Performance

4.3. PERIODIC PERFORMANCE MEETINGS

4.3.1. MFT Meetings

4.3.2. Meeting Minutes

5.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1. GOVERNMENT OWNED CONTAINERS

5.2. GOVERNMENT FURNISHED SERVICES

5.2.1. Security Forces and Base Fire Protection

6.0. CONTRACTOR FURNISHED PROPERTY AND SERVICES

6.1. VEHICLES

6.2. RECYCLE COLLECTION CONTAINERS

6.2.1. Recycle Container Signage

6.3. CONTAINER LINERS

7.0. EQUIPMENT MAINTAINENCE

8.0. SECURITY REQUIREMENTS

8.1. BASE ACCESS

8.2. MAIN BASE ACCESS

8.3. SECURITY MANAGER

8.3.1. Security Training

8.3.2. Security Authority

8.4. RESTRICTED/CONTROLLED AREAS

8.4.1. Access Coordination

8.4.2. Escorts

8.5. EMPLOYEE BACKGROUND CHECKS

8.5.1. Pre-Approval Coordination

8.5.2. Badge Issuance

8.5.3. Access Revocation

8.5.4. Badge Validity

8.5.5. Contract Personnel Requirements

8.6. CONTRACTOR VEHICLES

8.7. CONTROLLED UNCLASSIFIED INFORMATION (CUI)

8.8. REPORTING REQUIREMENTS

8.9. PHYSICAL SECURITY

9.0. SAFETY REQUIREMENTS & REPORTS

10.0. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

(QUALITY ASSURANCE PERSONNEL)

11.0. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

12.0. CONTRACTOR WORK SCHEDULE

12.1. SCHEDULE SUBMISSION AND APPROVAL

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12.1.1. Schedule Changes

12.2. INCLEMENT WEATHER SCHEDULE

13.0. CONTRACT MANAGEMENT

13.1. CONTRACT MANAGER

13.2. CONTRACT PERSONNEL

13.2.1. Employee Restrictions

13.3. CONTRACTOR MANPOWER REPORTING

14.0. SPECIAL CONSIDERATIONS

14.1. HAZARDOUS WASTE MANAGEMENT

14.2. HAZARDOUS MATERIALS MANAGEMENT

15.0. SERVICE SUMMARY

APPENDIX A – REFUSE ESTIMATED WORKLOAD DATA

APPENDIX B – BASE WIDE REFUSE FREQUENCY SCHEDULE

APPENDIX C – RECYCLE ESTIMATED WORKLOAD DATA

APPENDIX D – BASE WIDE RECYCLING FREQUENCY SCHEDULE

APPENDIX E – ACRONYMS

APPENDIX F – MAPS AND/OR SITE PLANS

APPENDIX G – MONTHLY AND ANNUAL RECYCLING REPORT

FIGURE 1 MAIN BASE REFUSE COLLECTION SITES

FIGURE 2 MAIN BASE RECYCLE COLLECTION SITES

FIGURE 3 SOUTHWINDS MARINA COLLECTION SITE

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Attachment 1

PERFORMANCE WORK STATEMENT FOR INTEGRATED SOLID WASTE,

REFUSE, AND RECYCLING SERVICES

1.0. DESCRIPTION OF REFUSE SERVICES.

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management at Laughlin Air Force Base (AFB), TX six miles east of Del Rio, TX and the Laughlin AFB Southwinds Marina located at Lake Amistad Recreation Area, approximately 25 miles west of Laughlin AFB. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations, international agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing Standards (FGS) or, in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD). Refuse estimated workload factors are in Appendix A, estimated emptying frequency schedule in Appendix B, and collection areas are in Appendix E.

1.1. MAIN BASE.

1.1.1. Municipal Solid Waste (MSW)

The Contractor shall empty refuse containers based on the data in Appendix A for the first 30 days of performance. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Details on size, routes, and frequencies shall be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance.

The Contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s designated Representative (COR) and Contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. No changes are allowed to the schedule or haul route without CO or COR coordination. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10 foot radius of the container.

1.1.2. Public / Common Use MSW Receptacles.

Contractor shall empty, collect, and dispose of all waste and replace liners in government furnished containers located at the locations designated in Appendix B before their capacity is exceeded. Estimated frequencies are included in Appendix B. Typically these receptacles are located at ball fields, playgrounds, bus stops, Base Exchange common areas, etc.

1.1.3. Additional Pickups.

In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing (email/facsimile sufficient) pickup within 24 hours and the Contractor will be compensated at a unit rate based on the container size.

1.1.4. Container Relocations.

The Government may request relocation of containers. The request will be made in writing and the container shall be relocated within 72 hours.

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Attachment 1

1.1.5. Route Parameters.

The Contractor shall propose routes to the base through the West Gate entrance located on State Highway 317 Spur or the North Gate entrance located off Highway 90 to the CO for acceptance.

1.1.6. Points of Collection.

Collection stations for MSW are shown in Appendix E. The Contractor shall position bulk containers for customer ease in depositing MSW. The Contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains, and other potential obstructions.

1.1.7. Cubic Yard Capacity.

Proposed capacity of containers is indicated in Appendix B. The Contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR.

1.1.8. Government-Approved Containers.

Collection of MSW materials in all areas except residential areas shall be from Contractor-provided, CO or COR accepted containers, bins or plastic bags. The Containers shall meet the base architectural/appearance standards upon request. The Contractor shall assign each container with a unique tracking number for tracking purposes and provide to the CO or COR. The tracking number shall be stenciled on the containers. The MSW containers must have the following stenciled on the front side: SOLID WASTE ONLY, NO RECYCLABLE ITEMS and NO HAZARDOUS WASTE. The following must be stenciled on the underside of each lid: KEEP LID CLOSED.

1.1.9. Maintaining Containers and Collection Area.

The Contractor shall return all MSW containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. The Contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The Contractor shall notify the COR of locations where debris and large bulk items such as furniture, mattresses, appliances, etc., is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor may adjust the container size or pickup frequency upon CO or COR approval. The Contractor shall notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.10. Unscheduled Collections.

In addition to the scheduled solid waste collections, the CO or COR may request the Contractor make unscheduled collections and disposals. For unscheduled events, the Contractor shall respond within one (1) business day of notification from the CO or COR.

For special events, the Contractor shall also provide (or reposition as directed) solid waste containers. These containers shall be placed in locations for a length of time

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Attachment 1 designated by the CO or COR. The CO shall notify the Contractor in writing at least seven (7) days in advance of the special event date.

1.1.11. Vehicle Weighing.

All vehicles used to collect MSW shall be weighed on certified scales / weigh station off-base. The COR may be present at the public scale for empty and loaded weighing with no notice to the Contractor. All weight shall be resolved prior to departing the scale site. The Contractor and COR (if present) shall sign all weight tickets. The Contractor shall submit a monthly report (para 1.3) that includes weight tickets that reflect the disposed tonnage, disposal date, and vehicle type.

1.2. DISPOSAL.

1.2.1. Off-Base Disposal.

All solid waste must be transported and disposed at a licensed off-base disposal site selected by the Contractor. Disposal must be in accordance with existing local, state, and federal regulations. Any permit or fees associated with the use of off-base disposal locations shall be the responsibility of the service provider.

1.3. REPORTS AND RECORDS.

The Contractor shall provide a monthly report, by the fifth working day of the month, detailing the previous months total contract costs incurred, cumulative weight tickets for total tonnage of solid waste collected (MSW and tipping fees). Format for these monthly reports shall be coordinated with the CO or COR.

2.0. DESCRIPTION OF RECYCLE SERVICES.

The Contractor shall provide all supervision, personnel, supplies, equipment, tools, material, vehicles and other items necessary to perform recycling services at Laughlin Air Force Base, TX and the Air Force Southwinds Marina located at Lake Amistad Recreation Area as defined in this Performance Work Statement (PWS). The Contractor shall collect recyclables at nine (9) designated collection points across the main base and the Air Force Southwinds Marina. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations, international agreements, SOFA and appropriate FGS or, in their absence, the OEBGD. Recycling estimated workload factors are in Appendix C and collection areas are in Appendix E.

2.1. MAIN BASE.

2.1.1. Recyclable Materials.

The Contractor shall collect all recyclable material each visit. The Contractor may propose adjustments to the schedule at any time but as a minimum the COR (Quality Assurance Personnel) and Contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, location, routes, or frequencies should be made. No changes are allowed to the schedule or haul route without CO or COR coordination. The Frequency Table is located at Appendix D.

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Attachment 1

2.1.2. Route Parameters.

The Contractor shall propose routes to the base through the West Gate entrance located on State Highway 317 Spur or the North Gate entrance located off Highway 90 to the CO for acceptance.

2.1.3. Points of Collection.

Collection stations for recyclable material are shown in Appendix E. The Contractor shall position recycling containers for customer ease in depositing recyclables.

2.1.4. Maintaining Containers and Collection Area.

The Contractor shall return all recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc. on the ground within 10 feet of the container when servicing a location and the contractor shall pick-up all material that escaped during service.

The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The Contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

2.1.5. Unscheduled Collections.

The Contractor shall provide unscheduled recycling services upon receipt of COR requests for special events or other occasions, an estimated 13 unscheduled pick-up calls per twelve month period, for areas covered by the Base Wide Recycling Frequency Table in Appendix D. These unscheduled pick-ups are to be completed within one work day. Containers for unscheduled collections in support of special events or other occasions shall be set out no later than an hour prior to the function and shall be picked up that day or the next morning by 8:30 a.m. upon approval by the COR. If the day of the function is a holiday or weekend, containers shall be set out the work day preceding the function. If the next day is a holiday or weekend, containers shall be picked up the next work day.

2.1.6. Vehicle Weighing.

All vehicles or equipment used in the collection of recyclable materials shall be weighed on state-certified public scales / weigh station off- base. The COR may be present at the public scale for empty and loaded weighing with no notice to the Contractor. All weight shall be resolved prior to departing the scale site. The Contractor and COR (if present) shall sign all weight tickets. The Contractor shall submit a monthly report (para 2.3) that includes weight tickets that reflect the disposed tonnage, disposal date, commodity type, and cost.

2.1.7. Processing Recyclable Material.

The Contractor shall be aware of the DoD and USAF waste diversion goals and notify the base Integrated Solid Waste Manager of potential waste diversion opportunities in the local area. The DoD waste diversion goals can be found in the most current DoD Sustainability Report & Implementation Plan. This plan can be found at https://www.sustainability.gov/pdfs/dod-2020-sustainability-plan.pdf. The Contractor shall provide for the marketing of the recyclable materials, including transportation of recyclable commodities to the purchasers or approved donation centers, if necessary. The Contractor https://www.sustainability.gov/pdfs/dod-2020-sustainability-plan.pdf

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Attachment 1 shall notify all base facility occupants on the benefits of recycling and encourage the widest possible participation. Written publications such as original published pamphlets, brochures, or other informative media, may be used to inform users.

2.1.8. Segregation.

The Contractor shall perform all operations for the segregation and processing of recyclable materials. For example (Paper Mixed includes all forms of Junk Mail, Packing Paper, Bond Recyclable, Books/Publications Newspaper) is one commingled item for recycling. The Contractor shall ensure that all recyclable materials are properly segregated as outlined in Appendix C. The Contractor shall also be responsible for ensuring that items delivered by personnel to a Recycling Processing Center are properly segregated.

2.2. DISPOSAL.

2.2.1. Off-Base Disposal for Marketable Materials.

The Contractor shall dispose of recyclable materials at an off-base recyclable processing center. Disposal shall be in accordance with existing local, state, federal and Air Force regulations. The Contractor will coordinate with Central Texas Recycle Association or other approved recyclers for pick-up of recyclable materials if required for disposal. The Contractor may keep 100% of all proceeds incurred from commodity sales.

2.2.2. Disposal of Non-Marketable Materials.

The Contractor shall properly dispose of all non- marketable materials from processing recyclable materials. This includes any recyclable material rejected for any reason. Any commodity rejected by a predetermined commodity buyer must be reclaimed by the Contractor for commodity rework or disposal. Commodity rejection explanation must be provided to the CO or COR within 24 hours of buyer rejection along with remedy of the reject and plans to prevent same future rejections.

2.3. REPORTS AND RECORDS.

The Contractor shall be responsible for preparing the following required reports to the COR:

Monthly Recycling Disposal Report and an Annual Recycle Summary Report. The Contractor shall track all commodities in Microsoft Access, Excel or system compatible with Air Force (AF) software. Data is collected to stay in compliance with the Executive Order (EO). EO 13834 required federal agencies to reduce solid waste generation and disposal and increase recycling and composting. USAF data, along with data from other DoD components, receive a high-level visibility through EO 13834 Sustainable Practices Report to the Office of the Federal Environmental Executive and EO mandated reports to Congress and the President, respectively, the Defense Environmental Program Annual Report to Congress, End-of-Year Environmental Management Review brief to Deputy Under Secretary of Defense for Installation and Environmental, annual update to the USAF and DoD Strategic Sustainability Performance Plan , Headquarters Air Force (HAF) Environmental, Safety and Occupational Health Council briefings and any ad hoc reporting requirements. The data is also utilized by HAF and Air Force Civil Engineer Center to project trends and strategies determine environmental project funding and ensure effective program management, therefore, accurate data reporting is critical to maintain program credibility.

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Attachment 1

2.3.1. Monthly Recycling Disposal Report.

The Contractor shall provide a monthly report, by the fifth working day of the month, with detailed accounting of recyclable commodities sold (type / weight / price) to the COR along with any changes to the container or their location and any outreach provided. Format for these monthly reports shall be coordinated with the CO or COR. See Appendix F for an example.

2.3.2. Annual Recycling Summary Report.

The Contractor shall provide an Annual Recycle Report, no later than the 5th work day after the start of the new annual contract period, with trends, goals, outreach, continuous improvement/efforts, and diversion rates. Format for these annual reports shall be coordinated with the CO or COR. See Appendix F for an example.

3.0. HOURS OF OPERATION.

The Contractor shall perform integrated solid waste management and recycling services during normal duty hours and be available (by phone, pager, cell phone, text message or fax) during the Government Program Office’s hours (6:00 a.m. to 4:30 p.m., Monday through Friday) and for after-hours response to refuse problems or emergencies. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal duty hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

3.1. HOLIDAYS AND CLOSURES.

Federal Holidays observed by this installation are as follows:

New Year’s Day 1 January Martin Luther King Jr. Day Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance. Any holiday rescheduling shall be at no additional cost to the Government. There shall be no pickup on holidays and the alternate replacement pickup will be completed on the day following.

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Attachment 1

3.1.1. Other Base Closures.

Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

3.1.2. Performance of Service During Crisis or Heightened Security.

The services under this contract are not essential for performance during crisis. Work schedule is subject to the installation Health Protection Condition and Force Protection Condition levels. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

4.0. QUALITY CONTROL.

The Contractor shall develop and maintain a quality program to ensure integrated solid waste and recycling management is performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non- recurrence of defective services. At a minimum the Contractor shall develop quality control procedures addressing the areas identified in the PWS and submit an acceptable plan to the CO 30 days prior to contract start of contract.

4.1. QUALITY ASSURANCE.

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance.

When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) for issuance to the Contractor. The Contractor shall respond to the CDR in accordance with instructions provided and return it to the CO within 10 calendar days of receipt.

4.2. PERFORMANCE ASSESSMENT.

4.2.1. Periodic Validations.

This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and maybe adjusted, based on quality trends.

4.2.2. Unsatisfactory Performance.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the Services Summary, Section 15.0, for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any

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Attachment 1 combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team (MFT). All remedies shall be in accordance with the Federal Acquisition Regulation (FAR) 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

4.3. PERIODIC PERFORMANCE MEETINGS.

4.3.1. MFT Meetings.

The CO, Functional Commander, COR, Integrated Solid Waste Manager, other Government personnel as appropriate, and the Contractor shall periodically, at a minimum of once a year, to meet to discuss the Contractor’s performance. The following issues shall be discussed:

opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

4.3.2. Meeting Minutes.

The minutes of these meetings will be reduced to writing by the Government, signed by the CO or Contract Administrator, and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

5.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

5.1. GOVERNMENT OWNED CONTAINERS.

The Government shall furnish the following Government-owned refuse containers:

TYPE QUANTITY LOCATION

32 Gallon Containers 51 Base Area

105 Gallon Containers 60 TLF/UOQ Area

5.2. GOVERNMENT FURNISHED SERVICES.

The Government will furnish the Contractor with the following services:

5.2.1. Security Forces and Base Fire Protection.

CONTACT INFORMATION

Security Forces (830) 298-5100 Fire Emergency Services (830) 298-5633

6.0. CONTRACTOR FURNISHED PROPERTY AND SERVICES.

6.1. VEHICLES.

The Contractor shall provide all vehicles required to fulfill the requirements of this contract.

Vehicles shall meet local, state, and federal requirements, free of major dents and painted to

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Attachment 1 present a neat appearance. Each vehicle shall have the Contractor’s name clearly visible on each side.

6.2. RECYCLE COLLECTION CONTAINERS.

The Contractor will provide eight (8) blue or other COR approved color scheme, multi-compartmented, bulk containers to service all recyclable material throughout Laughlin AFB and one (1) container at the Laughlin AFB Southwinds Marina for each contract period for a total of nine (9). Each container must have a metal lid or other closing mechanism to prevent content from blowing out of container. The Contractor shall track each recycle container with a unique number and provide the tracker to the COR. The number of each container shall be stenciled on the container for tracking purposes. The containers will be placed in strategic locations throughout the base as determined by the Government. The Government reserves the right to relocate containers as needed. The Contractor may add additional recycle containers, excluding privatized housing areas, Defense Commissary Agencies (DeCA), and the Army & Air Force Exchange Services (AAFES) facilities, if opportunities for additional recycling is presented. The Government must give final approval for all container types, capacity, location, frequency, and minimum amount of additional containers. The Contractor will replace all containers as needed with an exception of office desk side containers.

6.2.1. Recycle Container Signage.

The Contractor shall ensure that all recycle containers are clearly marked for Recyclable materials. Identification shall include “Recycle Triangle” symbol and type of recycle material to be collected for each compartment. The recycle containers must have the following signs stenciled on the container: RECYCLABLE ITEMS ONLY and NO HAZARDOUS WASTE.

The recycling containers must have the following stenciled on the container and readable when the lid is open: KEEP LID CLOSED. The Contractor shall replace labels when they become faded or unsightly.

6.3. CONTAINER LINERS.

Plastic Liners to be provided by Contractor using the EPA recommended recovered materials content shown below:

EPA’s Recovered Materials Advisory Notice (RMAN) recommends recycled-content levels for purchasing plastic trash bags as shown in the table below.

EPA’s Recommended Recovered Materials Content Levels for Plastic Trash Bags Product Material Postconsumer Content (%)

Trash Bags Plastic 10-100 EPA’s recommendation does not preclude procuring agencies from purchasing a trash bag manufactured using another material, such as paper. It merely recommends that procuring agencies, when purchasing plastic trash bags, purchase items made from recovered materials.

The Contractor shall provide plastic liners for recycle containers collecting aluminum cans and plastic. If a liner is damaged or spillage occurs for these recycle containers, containers are to be washed on a weekly cycle as necessary.

https://www.epa.gov/smm/consolidated-recovered-materials-advisory-notices-rmans-comprehensive-procurement-guidelines

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Attachment 1

7.0. EQUIPMENT MAINTAINENCE.

The Contractor shall furnish containers that match the architectural/appearance standards of the base. Additional re-painting shall match the approved color scheme. The Contractor shall maintain all containers, trucks, and trailers so that they have a professional appearance and ensure they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers.

The Contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Cleaning should include thoroughly washing containers with steam, soap or detergents and water. All bulk containers shall be painted on a rotating yearly schedule. Contractor vehicles and equipment shall not have waste or equipment leaks such as oil or hydraulic fluid. Should Contractor vehicles or equipment have any leaks, the Contractor is responsible for cleanup.

8.0. SECURITY REQUIREMENTS.

Contractor employees shall comply with Laughlin AFB security requirements imposed by the Installation Commander at all times while on Laughlin AFB premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services. The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall comply with all Laughlin AFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior Government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, comprehend, read, and write English.

The Contractor/subcontractor working on classified, sensitive, and/or high risk projects will report any suspicious activity or suspicious contacts by personnel to Office of Special Investigations (OSI) (Eagle Eye at 830-298-5158). Any person finding classified information will immediately secure it (do not open/read/examine) and contact Security Forces Squadron at 830-298-5100 during non-duty hours and inform them a patrol response is necessary to take control of classified document(s)/material(s). All contracts regardless of cleared or uncleared status will receive INFOSEC Security Education Awareness Training, (SETA) from the Host Unit Security Manager (USM) under the 47 Flying Training Wing/Information Protection (47 FTW/IP) office.

8.1. BASE ACCESS.

The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the Security Forces Squadron (SFS) for base access.

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Attachment 1

8.2. MAIN BASE ACCESS.

Current security access restrictions at Main Gate only. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever-changing security procedures.

8.3. SECURITY MANAGER.

Upon contract award, the Contractor shall designate, in writing to the CO, a Security Manager who shall be the Contractor’s point of contact for all security matters. Within five

(5) working days of contract award, the Contractor’s Security Manager shall contact the Contracting Flight (CONF) Security Manager for assistance on accomplishing Contractor personnel security requirements.

8.3.1. Security Training.

Contractor personnel are required to attend security and Operations Security orientation under Homeland Security Presidential Directive Title 12. The Contractor shall schedule initial and annual refresher training (for all assigned Contractor personnel) through the Civil Engineer Squadron (CES) Security Manager. All Contractor personnel shall be thoroughly briefed by the CES Security Manager on established security requirements and procedures as stipulated in DoDM5200.01, V3_AFMAN 16-1404, V3, Enclosure #5, Information Protection Program.

8.3.2. Security Authority.

The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

8.4. RESTRICTED/CONTROLLED AREAS.

8.4.1. Access Coordination.

The facility manager/user/occupant/requester will be responsible for providing access, escorts, or temporary visitor access badges for Contractor personnel while performing solid waste and recycling duties. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

8.4.2. Escorts.

At all times while in restricted/controlled areas, Contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for Contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas.

8.5. EMPLOYEE BACKGROUND CHECKS.

All Contractor/sub-Contractor employees seeking to enter Laughlin AFB for employment must submit to a criminal history background check at least three (3) weeks prior to start day

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Attachment 1 of contract and before entering Laughlin AFB. A release form and spreadsheet template will be provided by the 47th CONF and must be completely filled out. Individuals will fill out one

(1) release form per person. Information must be typed or computer generated on the provided template to ensure clear and legible information. The Contractor shall submit a written request on company letterhead to the CO listing the following: contract number, location of work site, start and stop dates, and names of Contractor employees needing access to the base. The written request shall include a completed release form for each employee identified in the written request along with a completed spreadsheet listing all the employees.

The letter shall also specify the Contractor individual(s) authorized to sign a request for base identification credentials or vehicle passes. Contractor personnel convicted of the following crimes (but not limited to) will not be allowed to work on Laughlin AFB: espionage, sabotage, treason or terrorism; felony convictions; violent crimes against persons; sex crimes;

drug crimes related to distribution or intent to distribute; or firearms/explosives violations.

Other grounds for exclusion for working on Laughlin AFB include, but are not limited to:

unable to provide proof of U.S. citizenship, outstanding warrants, individuals identified on federal terrorist watch lists, and incarceration for 12 months or longer within the past three years. Deviations from this guideline are permitted on a case by case basis as determined by 47 SFS Commander and/or the 47 Flying Training Wing Commander. Contractor employees may be barred from Laughlin AFB at the Installation Commander’s discretion based on unfavorable information resulting from the background check.

8.5.1. Pre-Approval Coordination.

The CES Security Manager is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. The Contractor shall coordinate with all required facilities to process all necessary paperwork. After forms have been properly completed, the CES Security Manager will make an appointment for Contractor employee(s) to go to the Security Forces for submittal of paperwork and fingerprinting. Appointments will be scheduled within two weeks of request.

8.5.2. Badge Issuance.

A minimum of 180 days is required to process Contractor employee Network Access Control (NAC)s. Additional time will be required if the NAC is unfavorable and may result in denial of entry to restricted/controlled areas or denial of base LAN access. The CO or contract administrator will notify the Contractor of any NAC results. After completion of a favorable NAC, each eligible employee shall report to the CONF Security Manager for processing of AF Form 2586, Unescorted Entry Authorization Certificate. The CO or contract administrator will schedule appointments for issuance of badges. The following pass and identification items are required for contract performance for employees and non- Government owned vehicles:

AETC Form 58, Civilian Identification Card (AETCI 36-3001).

AF Form 75, Visitor/Vehicle Pass (AFI 31-204).

8.5.3. Access Revocation.

The Laughlin AFB Installation Commander reserves the right to deny restricted area entry to any Contractor employee who’s NAC is unfavorable, and the right to terminate the entry of

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Attachment 1 any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

8.5.4. Badge Validity.

Controlled area badges will be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees must display the controlled area badge on their outer garment above waist level, and must, upon request, surrender the badge to any DoD member for identification verification. Violations or deviations from established security procedures by Contractor employees may result in confiscation of controlled area badges and denial of future entry to restricted areas.

8.5.5. Contract Personnel Requirements.

The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

8.6. CONTRACTOR VEHICLES.

Contractor vehicles must be maintained in a legal, safe and operational condition at all times while on Laughlin AFB.

8.7. CONTROLLED UNCLASSIFIED INFORMATION (CUI).

The Contractor shall comply with DoDM5200.48, Controlled Unclassified Information Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

8.8. REPORTING REQUIREMENTS.

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

8.9. PHYSICAL SECURITY.

The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

9.0. SAFETY REQUIREMENTS & REPORTS.

The Contractor shall comply with the OSHA Public Law 91-596, Occupational Safety and Health Act of 1970 and the resulting standards (e.g., 29 CFR 1910, Occupational Safety and Health Standards, 29 CFR 1926, Safety and Health Regulations for Construction), national consensus standards of the United States (e.g., National Fire Protection Association and National Electrical Codes), and all applicable federal, state, local, and Department of Defense, environmental, safety, and occupational health statues, policies, and regulations). It is the contractor’s responsibility to make certain that all safety requirements, equipment, and

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Attachment 1 training are met and provided to their employees. Additionally, the contractor is responsible to ensure compliance with safety and health standards by all sub-contractor employees. AF Safety, Fire Protection, and Bioenvironmental Engineering officials may periodically enter a contractor’s workplace to verify working conditions of personnel or to make inspections for protection of Government facilities, personnel and equipment. If an improper procedure or unsafe condition exists, the contractor shall notify the applicable Wing Representative/CO and immediately correct the unsafe condition within 24 hours after occurrence. Department of Labor OSHA inspectors are authorized right of entry to inspect any place of employment operated by an Air Force contractor. They are, for the most part, “NO NOTICE” inspections.

The Contractor shall notify the COR if an OSHA inspector visits the site unescorted by Air Force Safety Personnel.

The Contractor shall provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

10.0. CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE (QUALITY ASSURANCE PERSONNEL).

The CO will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contract award.

11.0. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR

VEGETATION.

Damages to Government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

12.0. CONTRACTOR WORK SCHEDULE.

12.1. SCHEDULE SUBMISSION AND APPROVAL.

The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for approval at the post-award conference. The schedule shall include routes, times, and days that pickups will occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software, i.e., .pdf, .xls, or .doc.

12.1.1. Schedule Changes.

Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

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Attachment 1

12.2. INCLEMENT WEATHER SCHEDULE.

The Contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

13.0. CONTRACT MANAGEMENT.

13.1. CONTRACT MANAGER.

The Contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within one (1) hour with the Government personnel designated by the CO to discuss problem areas. The Contractor shall provide the CO telephone number(s) where validation results and complaints can be reported.

The Contractor shall also provide to the CO the names and phone numbers of Contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the Contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

13.2. CONTRACT PERSONNEL.

Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

13.2.1. Employee Restrictions.

The Government is authorized to restrict employment under the contract of any Contractor employee or prospective Contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

13.3. CONTRACTOR MANPOWER REPORTING.

The Contractor shall report all Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using https://www.sam.gov/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the electronic System for Award Management help desk. Contractor employees shall comply with Laughlin AFB security requirements imposed by the Installation Commander at all times while on Laughlin AFB premises. The Contractor shall obtain all necessary passes, https://www.sam.gov/

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Attachment 1 decals, badges, or other items required for access to perform contract services at Laughlin AFB. The Contractor is responsible for accountability of all such media, which shall be surrendered to the SFS Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall comply with all Laughlin AFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions.

Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior Government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, comprehend, read, and write English.

14.0. SPECIAL CONSIDERATIONS.

14.1. HAZARDOUS WASTE MANAGEMENT.

The Contractor must handle and dispose of any waste products generated in this operation in accordance with the Laughlin AFB Hazardous Waste Management Plan. This plan is available in the Civil Engineer Environmental library.

Any regulated waste discovered by the Contractor during operations shall be left undisturbed and shall immediately notify CE Environmental.

14.2. HAZARDOUS MATERIALS MANAGEMENT.

The Contractor shall request authorization for any hazardous materials before use, IAW AFMAN 32-7002. Contact the Hazmat Office for help at (830) 298-4351.

15.0. SERVICE SUMMARY.

Performance Objective PWS para. Performance Threshold

Collect Municipal Solid Waste in accordance with the established schedule. 1.1

No more than 2 valid Customer Complaints monthly.

Dispose of Municipal Solid Waste in accordance with the governing directives. 1.2 0 Deficiencies permitted per month.

Collect Recyclables Materials in accordance with the established schedule. 2.1 No more than 2 Customer

Complaints monthly.

Maintain equipment in good workable condition. All containers shall be washed and free of odors.

7.0 No more than 2 Customer

Complaints monthly.

Produce/maintain reports and records. 1.3., 2.3., 9.0., and 13.3. 0 Deficiencies permitted.

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Attachment 1

APPENDIX A – REFUSE ESTIMATED WORKLOAD DATA

ITEM NAME ANNUAL ESTIMATED

QUANTITY

1 Municipal Solid Waste/Food Waste all included. 663.38 Tons 2 Special Event Container Placements (MSW) 16 3cy 3 Unscheduled Solid waste collections (MSW) 24 32 Gal 4…