Atch 1 ISWM PWS 28Mar23.pdf

Solicitation # FA480123Q0006

PERFORMANCE WORK STATEMENT (PWS)

FOR

INTEGRATED SOLID WASTE MANAGEMENT

HOLLOMAN AIR FORCE BASE

NEW MEXICO

28 March 2023

Reviewed:

RONNIE R. AGUSTIN, Civ, USAF Date:

Contracting Officer’s Representative (COR) 49th Civil Engineering Squadron

DALE M. WOOSLEY, Civ, USAF Date:

Delegated Functional Commander 49th Civil Engineering Squadron

PATTI J. REN, Civ, DAF Date Quality Assurance Program Coordinator (QAPC) 49th Contracting Squadron

APPROVED:

JOSHUA D MOODY, Civ, DAF Date Contracting Officer (CO) 49th Contracting Squadron

TABLE OF CONTENTS

ITEM PAGE

1.0. DESCRIPTION OF SERVICES

2.0. SERVICE SUMMARY

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICE

4.0. GENERAL INFORMATION

5.0. APPENDICES

1.0 DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management (ISWM) collection at Holloman Air Force Base, NM (HAFB). The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations, international agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing Standards (FGS) or, in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD). Historical workload factors are in Appendix A and Maps to collection areas are in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Main Base.

1.1.1.1. Municipal Solid Waste (MSW). The Contractor shall empty refuse containers based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Details on size, routes, and frequencies shall be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance. The Contractor shall empty MSW dumpsters based on the frequency listed in Appendix B, Table A-1. The Contractor may propose adjustments to the schedule at any time and shall monitor fill capacities in order to determine if adjustments to container size, routes, or frequencies should be made to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow.

No changes are allowed to the schedule or haul route without CO or COR coordination.

Historical frequency tables are located at Appendix B, Table A-1. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10-foot radius of the container.

1.1.1.2. Food Waste. Empty containers used to dispose of food waste as necessary to maintain a healthy, vector free environment (on days when the serviced facility is in operation).

1.1.1.3. Recycling. Reserved - Recycling services provided to HAFB through the 49 Civil Engineering Environmental Flight Quality Recycling Program (QRP).

1.1.2. Military Family Housing (MFH) (Non-Privatized). Reserved – MFH is privatized on

HAFB.

1.1.2.1. Municipal Solid Waste (MSW). Reserved

1.1.2.2. Recycling. Reserved

1.1.2.3. Compostable Organics. Reserved

1.1.2.4. Bulk Item Pickup. Reserved

1.1.3. Over and Above Requirements. The following services shall be priced separately in accordance with the cost contained in blocks 19 through 24 on the SF 1449. The Contractor shall be compensated in accordance with (IAW) the price specified on the SF 1449 for that service.

1.1.3.1. Unscheduled Pickup and Special Events.

1.1.3.1.1. In addition to the scheduled solid waste collections, the CO or COR may request the Contractor make unscheduled collections and disposals of all solid waste container sizes. For unscheduled events, the Contractor shall respond within one (1) business day of notification from the CO or COR.

1.1.3.1.2. For special events, the Contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO shall notify the Contractor in writing at least seven (7) days in advance of the special event date.

1.1.3.2. Construction and Demolition Debris (C&D) (IDIQ). Reserved

1.1.3.3. Public/Common Use MSW Receptacles. Reserved

1.1.3.4. Public/Common Use Recycling Receptacles. Reserved

1.1.3.5. Ash Collection. Reserved

1.1.3.6. Additional Pickups. In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing (email/Fax sufficient) pickup within 24 hours and the Contractor will be compensated at a unit rate based on the container size.

1.1.3.7. Container Relocations. The Government may receive a request to relocate containers.

The request will be made in writing and the container will be relocated within two (2) business days, at no additional cost to the Government.

1.1.4. Inclement Weather Schedule. The Contractor shall collect MSW during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted, all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO or COR authorizes additional time.

1.1.5. Route Parameters. The Contractor shall propose routes to the base through the West and La Luz Gates to the CO for acceptance. Collection shall be made between the hours of 0600 and 1600. Collection outside these hours shall require prior coordination of the CO or COR.

1.1.6. Points of Collection. Collection stations for MSW are shown in Appendix B. The Contractor shall position containers for customer ease in depositing MSW. The Contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains, and other potential obstructions.

1.1.7. Cubic Yard (CY) Capacity. Proposed capacity of containers is indicated in Appendix B, Table A-1. The Contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR.

1.1.8. Government Approved Containers. Collection of MSW in all areas, except residential areas, shall be from contractor-provided, CO or COR accepted containers. Containers shall meet the base architectural/appearance standards.

1.1.9. Maintaining Containers and Collection Area. The Contractor shall return all MSW to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. The Contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The Contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.10. Vehicle Weighing. All vehicles used to collect MSW shall be weighed on state-certified public scales/weigh station. When use of off-base scales are the only option, a predetermined public state-certified scale/weight station will be identified for use. The COR may be present at the public scale for empty and loaded weighing with no notice to the Contractor. All weight discrepancies will be resolved prior to departing the scale site. The Contractor and COR (if present) shall sign all weight tickets. The Contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage, disposal date, vehicle type and landfill tipping fee cost. The Contractor shall be reimbursed for tipping fees according to submitted invoices. Contractor shall submit the name, phone numbers and address of the certified landfills he intends to utilize no later than the Pre-Performance meeting.

1.2. RECYCLABLE MATERIALS PROCESSING. Reserved

1.2.1. Materials. Reserved

1.2.2. Pickup Points. Reserved

1.2.3. Base Recycling Center/Material Recovery Facility. Reserved

1.2.3.1. Contractor Responsibilities. Reserved

1.2.4. Marketing. Reserved

1.2.5. Sales Receipts. Reserved

1.2.6. Composting. Reserved

1.2.6.1. Chipping/Debagging. Reserved

1.2.6.2. Material Placement. Reserved

1.2.6.3. Windrow Maintenance. Reserved

1.2.6.4. Disposition. Reserved

1.3 DISPOSAL.

1.3.1. Off-Base Disposal. The Contractor shall transport and dispose of all MSW at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO at pre-performance meeting. The Contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The Contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice to CLIN X005 for reimbursement.

1.3.2. Disposal of Non-Marketable Material. Reserved

1.4. EQUIPMENT MAINTENANCE. The Contractor shall furnish containers that match the architectural/appearance standards of the base. Additional re-painting must match the approved color scheme. The Contractor shall maintain all Contractor and Government provided containers so that they have a professional appearance and ensure they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The Contractor shall perform all cleaning, painting, repair and other maintenance for containers at building 1266. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the Contractor is responsible for cleanup.

1.4.1. Trucks and trailers used for hauling and collecting can be washed at building 1266 wash area as required.

1.4.2. Minor repairs for trucks and trailers can be performed at building 1266, upon approval from COR. Any major repairs or maintenance to trucks and trailers shall be done off base.

1.5. REPORTS AND RECORDS. The Contractor shall provide a monthly report, by the fifth (5th) working day of each month, detailing the previous month’s total contract costs incurred, cumulative weight tickets for total tonnage of solid waste collected. Format for these monthly reports shall be coordinated with the CO or COR.

2.0. SERVICE SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Service Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

During the first initial 30 days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems.

ROBERTS, SALLY D CIV USAF AETC 49 CONS/PKA

Is this still correct? Bldg 1266 location?

AGUSTIN, RONNIE R CIV USAF AETC 49 CES/CEOES

Yes it is currently where the contractor stages their equipment.

Performance Objective PWS Para Performance Threshold

SS-1 Collect MSW IAW the established schedule.

1.1. No more than two (2) validated

Customer Complaints per month.

SS-2 Dispose of MSW IAW the established governing directives.

1.3. 0 deficiencies permitted.

SS-3 Maintain equipment in good workable condition. Trucks should be washed and free of odors.

1.4. No more than two (2) validated

Customer Complaints per month.

SS-4 Perform unscheduled and special events collections requested by COR.

1.1.3.1.

(inclusive)

100% Compliance

SS-5 Implement Quality Control Plan 2.1. 0 deficiencies per month.

SS-6 Produce/maintain reports and records. 1.5. 0 deficiencies per month.

2.1. QUALITY CONTROL. The Contractor shall develop and maintain a quality control program (QCP) to ensure ISWM is performed IAW commonly accepted commercial practices.

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the Contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary. The written QCP shall be submitted to the CO for review no later than the Pre-Performance Conference. The CO will review and either accept the QCP as written or provide feedback within 10 working days. If QCP is returned, Contractor shall resubmit within five (5) working days, until plan is accepted.

The plan shall specifically address the contractor's strategy to provide quality workmanship, continual process improvement and correction of deficiencies, as required.

2.2. QUALITY ASSURANCE. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received IAW requirements set forth in this PWS. The Contractor shall provide work schedules to the COR per paragraph 4.3 of this PWS.

The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results.

Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3. PERFORMANCE ASSESSMENT.

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual, or annually) and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one-month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4(a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS

2.4.1. Meeting. The CO, Functional Commander, COR, Quality Recycling Program (QRP) Manager and/or Solid Waste Manager, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed:

• Opportunities to improve the contract.

• Required contract modification(s).

• Unsatisfactory inspections.

• Trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future.

The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by the CO, and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Material Recovery Facility. The Government will provide office, fenced yard, equipment storage and building (#1266), approximately 4,104 square feet, which will have the potential of being shared with other contractors and the Government. No alterations will be made without the specific written permission from the functional commander and the CO as coordinated and approved via the Civil Engineer Work Request, AF Form 332. The Contractor will adhere to established procedures for facility/space utilization and only be entitled to what space is actually required in the performance of this contract. In case of alterations necessary for compliance with OSHA, such permission shall not be reasonably withheld. The Contractor shall return the office and equipment storage space to the Government in the same condition as received, excluding fair wear and tear and approved modifications.

3.1.1. The Contractor is required to ensure the fenced yard and building is clean and meets all security, fire, and public health codes. The Contractor ensures the building and yard present a professional appearance; this includes performing daily housekeeping custodial duties. The Contractor shall return the facility to the Government in the same condition as received, fair wear and tear and approved modifications. The Contractor shall be responsible for reporting building

ROBERTS, SALLY D CIV USAF AETC 49 CONS/PKA

What does QRP stand for?

AGUSTIN, RONNIE R CIV USAF AETC 49 CES/CEOES

Quality Recycling Program

ROBERTS, SALLY D CIV USAF AETC 49 CONS/PKA

I thought bldg 1266 was no longer being used, like several years ago. Or am I mistaken?

AGUSTIN, RONNIE R CIV USAF AETC 49 CES/CEOES

It was scheduled to be demolished but was removed as it is currently being utilized by the contractor

ROBERTS, SALLY D CIV USAF AETC 49 CONS/PKA

How much of the 4,104, space be dedicated for ISWM?

AGUSTIN, RONNIE R CIV USAF AETC 49 CES/CEOES

100% of it

ROBERTS, SALLY D CIV USAF AETC 49 CONS/PKA

Shouldn't this say 'contractor's portion'

AGUSTIN, RONNIE R CIV USAF AETC 49 CES/CEOES

1266 belongs solely to the contractor and no other group or person is shared with the facility

ROBERTS, SALLY D CIV USAF AETC 49 CONS/PKA

Wouldn't this be a dual responsibility of other parties in bldg?

As mentioned above, the building will only be occupied by the Refuse contractor and utilities deficiencies to the COR for repairs. The Contractor shall return the facility to the Government in the same condition as received, fair wear and tear and approved modifications.

3.1.2. Government will provide potable water, sewer, electricity, gas and a class C telephone line. The Government will provide medical transportation and treatment services to contractor personnel. The Contractor shall reimburse the Government for medical transportation and emergency medical services as required.

3.2. Recycling Center. Reserved

4.0. GENERAL INFORMATION.

4.1. MISSION. The overall Civil Engineer mission at HAFB, NM is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

4.2. BACKGROUND. Reserve

4.3. HOURS OF OPERATION. Perform ISWM services during normal duty hours and be available (by phone, pager, cell phone, text message or fax) during the Government Program Office’s hours (7:00 a.m. to 4:00 p.m., Monday through Friday). This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal duty hours. The Contractor may find it necessary to deviate from normal base hours of operation, to ensure timely completion of work under this PWS at no additional cost to the Government. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.4. HOLIDAYS & CLOSURES

4.4.1. Recognized Federal Holidays. The Contractor is required to provide service on the days (see link below) if it falls under normal business hours listed under paragraph 4.3. All federal holidays are listed at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

4.4.2. Other Base Closures. Work scheduled, but not accomplished because of base closure due to exercises or real-world events, will be accomplished as soon as possible after base reopening.

4.5. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED

SECURITY. The services under this contract are essential for performance during crisis. The CO will determine circumstances which constitutes a crisis based on direction from Security Forces and base leadership. The Contractor shall submit a Mission-Essential ISWM services plan with its offer per DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

4.6. CONTRACTOR WORK SCHEDULE.

4.6.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for approval at the post-award conference. The schedule shall include routes, pickup points, times, and days that pickups will occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with government software.

4.6.2. Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

4.7. CONTRACT PERSONNEL.

4.7.1. Contract Manager. The Contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within one (1) hour with the Government personnel designated by the CO to discuss problem areas. The Contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The Contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the Contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

4.7.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.7.3. Employee Restrictions. The Government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.8. CONTRACTOR LEVEL I ANTITERRORISM AWARENESS TRAINING

(MAY 2021). Each contract employee must accomplish Antiterrorism Awareness (AT) Training as stated in the provision/clause DFARS 252.204-7004, LEVEL 1 ANTITERRORISM AWARENESS TRAINING FOR CONTRACTORS. This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit ATR. Contractor employees are required to complete Level I Antiterrorism Awareness Training within 30 days of requiring access and annually thereafter. AT certificates for each contract employee must be submitted to the COR or unit ATR. See contract DFARS 252.204- 7004 for link to accomplish Level I AT Awareness Training.

4.9. CONTRACTOR MANPOWER REPORTING. See DFARS clause 252.204-7023, Reporting Requirements for Contracted Services.

4.10. SPECIAL QUALIFICATIONS. (SF) The Contractor shall not hire an illegal alien to work or perform any service on Holloman AFB (HAFB). While on HAFB, non-U.S. citizen employees must be able to produce for inspection the appropriate credential: Green Card or Employment Authorization Document, Social Security Card Marked (Valid for Work Only with DHS Authorization). While on HAFB, non-U.S. citizen employees must be able to produce for inspection the appropriate credential: Green Card or Employment Authorization Document, Social Security Card Marked (Valid for Work Only with DHS Authorization) (see sample below). Any illegal alien found on the installation shall be immediately detained by the base Security Forces and barred from the installation.

Employees who are not U.S. citizens can only be persons possessing a current resident alien immigrant status (Green Card) or if a non-resident immigrant must possess a current Employment Authorization Document.

4.10.1. Base Access. HAFB is a closed military installation. The Air Force reserves the right to establish criteria for entry of all personnel, vehicles, and equipment onto HAFB. Access to the base may be further restricted as deemed necessary by Installation Commander or his/her designee. Delays resulting from restricted access to HAFB will not be the basis for a claim by the contractor when the Installation Commander or his/her designee deems that such changes are necessary to protect the security of HAFB. The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the FBI for base access.

4.10.2. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees. Employees shall only be granted access to the installation to perform functions directly related to their respective contract.

All contractor employees requiring access to Holloman AFB shall be identified on a Holloman AFB Visit Access Request (VAR) form. The contractor shall submit a completed VAR through the Contracting Officer to 49 SFS Pass and Registration (49 SFS/S5AF) NLT 7 duty days, and for foreign nationals, 14 duty/business days, prior to requiring access to the installation. At the time of access Credential Issued the individual obtaining the pass must be able to provide original Identification Documents such as: Green Card or Employment Authorization Document, Social Security Card Marked (Valid for Work Only with DHS Authorization) and_ REAL ID Compliant State Identification/Driver’s License. (See below). IAW REAL ID Act, All Identification cards marked "Not Valid for Federal Purposes"; "Federal Limits May Apply" or any other similar verbiage are NOT authorized unescorted access to Holloman AFB (See below).

JOSHUA

Duplicate paragraph

4.10.3. Main Base Access. Current security access restrictions at Main Gate require all contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter through the West gate only. Contractor vehicles may be subject to search prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever-changing security procedures.

4.10.4. Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on HAFB.

4.10.5. Security Authority. The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.10.6. Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area. Contractor personnel who work in AF controlled/restricted areas must be trained IAW AFI 31- 101, Integrated Defense. The sponsoring agency-controlled area monitor will provide this training when required.

4.10.6.1. All contractor personnel shall be thoroughly briefed by the unit Security Assistants on established security requirements and procedures as stipulated in Air Force I Policy Directive (AFPD 31-1, Integrated Defense).

4.10.6.2. Badge Issuance. The contractor shall implement local base procedures for entry to AF controlled/restricted areas where contractor personnel will require access. Contractor employees must have a completed and favorable T1 investigation before being issued a restricted area badge. The unit Security Assistants will notify the Contractor of any T1 results. After completion of a favorable T1, each eligible employee requiring a restricted area badge (if applicable) shall report to the unit Security Assistants for processing of AF Form 2586, Unescorted Entry Authorization Certificate. An AF Form 2586 must be completed and signed by the unit Security Assistants before a restricted area badge will be issued. The unit Security Assistants will schedule appointments for issuance of badges.

4.10.6.3. Access Revocation. The HAFB Installation Commander reserves the right to deny restricted area entry to any contractor employee whose T1 investigation is unfavorable, and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

4.10.6.4. Badge Validity. Controlled/restricted area badges will be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees must display the controlled/restricted area badge on their outer garment above waist level, and must, upon request, surrender the badge to any DoD member for identification verification.

Violations or deviations from established security procedures by contractor employees may result in confiscation of controlled/restricted area badges and denial of future entry to restricted areas.

4.10.6.5. Access Coordination. The facility manager/user/occupant/requester will be responsible for providing access, escorts, or temporary visitor access badges for contractor personnel while performing ISWM duties. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

4.10.6.6. Escorts. At all times while in restricted/controlled areas, contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas.

4.11. SERCURITY REQUIREMENTS (IPO). Contractor employees shall comply with HAFB security requirements imposed by the Installation Commander at all times while on HAFB premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at HAFB. The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall comply with all HAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, contractor personnel shall be required to fluently speak, comprehend, read, and write English.

The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.11.1. Facility Security Officer (FSO). Upon contract award, the Contractor shall designate, in writing to the CO, a FSO who shall be the contractor’s point of contact for all security matters.

Within five (5) working days of contract award, the Contractor’s FSO shall contract the unit Security Assistant for assistance on accomplishing contractor personnel security requirements.

They will provide the unit Security Assistant with a listing of all employees or provide a visit request in DISS to the units SMO. Anytime the information changes it must be updated (terminated for cause, reassignment, retirement, etc.) or when new employees are added. The listing should include the employee’s name, social security number and type of investigation if contract requires.

4.11.2. Security Training. Contractor personnel are required to attend security and OPSEC orientation under Homeland Security Presidential Directive (HSPD) Title 12. The Contractor shall schedule and ensure all assigned contractor personnel receive initial and annual refresher training through the unit Security Assistant in accordance with DoDM 5200.01 V3_AFMAN 16- 1404V3 Encl. 5, DODM Information Security Program Protection of Classified Information.

Contractors are also required to take the Controlled Unclassified Information (CUI) training.

4.11.3. Employee Background Checks. All contractor employees who do not have a current security investigation acceptable to the Wing Information Protection Office (IPO), and who require a Tier 1 (T1) investigation for the performance of their duties, shall contact the unit Security Assistants to initiate an electronic application (eAPP) via the National Background Investigation Services (NBIS), SF 85, Questionnaire for Non-Sensitive Positions, an AF Form 2583, Request for Personnel Security Action, and a OF 306 Declaration for Federal Employment. When required for contract performance, the Government will provide unclassified network access. Contractor employees will be held strictly accountable for actions they initiate on the network and will conduct business in accordance with USAF, MAJCOM, and HAFB instructions and policies. The unit Security Assistants will ensure contractor employees have a favorable T1 investigation or favorable employment suitability determination from the unit Commander (for “No Determination Made” investigation results), and complete Information Assurance training prior to network access. Interim access may be granted in accordance with DODM5200.02_AFMAN16-1405, Air Force Personnel Security Program.

4.11.3.1. Pre-approval Coordination. The unit Security Assistants is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. The Contractor shall coordinate with all required facilities to process all necessary paperwork. After forms have been properly completed, the unit Security Assistants will make an appointment for contractor employee(s) to go to 49 Force Support Squadron (FSS) for fingerprinting. Appointments will be scheduled within two (2) weeks of request.

4.11.4. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.11.5. For Official Use Only (FOUO). The Contractor shall comply with DoDM 5200.01 V4_AFMAN16-1404 V4, DODM Information Security Program requirements. This manual/volume sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.11.6. FSO will be provided a Local Policy Memo after the award of any Classified Contract, which outlines all of Holloman AFB Security Procedures.

4.11.7. Physical Security. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

RODRIGUEZ, KAREN J CIV USAF AETC 49 WG/IP

Replace with "to initiate an electronic application (eAPP) via the National Background Investigation Services (NBIS)"

RODRIGUEZ, KAREN J CIV USAF AETC 49 WG/IP

Remove and

RODRIGUEZ, KAREN J CIV USAF AETC 49 WG/IP

Add "and a OF 306 Declaration for Federal Employment."

4.11.8. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys other than master keys are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the Contractor.

4.12. Safety Requirements and Reports. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five (5) calendar days of each occurrence.

4.13. FREEDOM OF INFORMATION ACT (FOIA) REQUIREMENTS AND

RECORDS MANAGEMENT (AUGUST 2022)

4.13.1. Freedom of Information ACT (FOIA) and Privacy Act (PA). The Contractor shall comply with DoDM 5400.7_R, DoD Freedom of Information Act (FOIA) Program, DoD5400_7-R_AFMAN33- 302, Freedom of Information Act Program, and AFI 33-332, Air Force Privacy and Civil Liberties Program. These regulations set policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding Personally Identifiable Information (PII) material. The contractor shall participate in awareness training as determined by the government in accordance with The Privacy Act, Title 5 United States Code Section 552a.

4.13.1.1. Controlled Unclassified Information (CUI): Any information transmitted by the Government or stored by the Contractor in performance of this contract that is considered CUI shall be marked accordingly. Examples of CUI can be found at https://www.archives.gov/cui/registry/category-list. According to the aforementioned website, some examples of CUI are certain technical orders and publications, personally identifiable information (such as social security numbers, driver's license number or citizenship status) and "material and information relating to, or associated with, the acquisition and procurement of goods and services, including but not limited to, cost or pricing data, contract information, indirect costs and direct labor rates."

4.13.2. Contractor Records and Records Management (July 2019). Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

4.13.2.1. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

4.13.2.2. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law.

Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4.13.2.3. United States Air Force (USAF) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of USAF or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to USAF. The agency must report promptly to NARA in accordance with 36 CFR 1230.

4.13.2.4. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government's behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to USAF control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4.7.2.3.).

4.13.2.5. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and USAF guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

4.13.2.6. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with USAF policy.

4.13.2.7. The Contractor shall not create or maintain any records containing any non-public USAF information that are not specifically tied to or authorized by the contract.

4.13.2.8. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

4.13.2.9. The USAF owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which USAF shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

4.13.2.10. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take USAF-provided records management training.

The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

4.14. CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE. (QUALITY ASSURANCE PERSONNEL). The CO will appoint a primary and alternate representative for management of the day-to-day activities of the contract.

The identity, title, and authority of this representative will be provided in writing to the Contractor after contract award.

4.15. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the Government and the Contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.16. PARTNERING AGREEMENT. The CO may require a partnering agreement, or multi-functional team, between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

4.17. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR

VEGETATION. Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

4.18. CERTIFICATE OF INSURANCE (COI). Working on Government Installation.

(January 1997). In accordance with FAR 28.306, Insurance under fixed-priced contracts, paragraph (b)(1), contractor shall carry the minimum coverage of insurance as outlined in FAR 28.307-2, Liability; (a) Workers' Compensation and employer's liability; (b) General liability; (c) Automobile liability; and if applicable (d) Aircraft public and passenger liability or (e) Vessel liability. The Contractor shall provide proof of insurance coverage within fourteen (14) days of award to the Contracting Officer. NOTE: COI document (e.g. ACORD 25) shall have the 13-digit "Contract", not solicitation, Number on the document.

5.0. APPENDICES.

Appendix A: – Historical Workload Data Tables (Separate Document)

• Table A-1: Historical Estimated Landfill Data

• Table A-2: Mobile Refuse Roll–Off Containers

• Table A-3: Refuse Historical 40 CY Base Collection Stations

Appendix B: – Historical Workload Collection Areas (Separate Document)

Appendix C: – Maps and/or Site Plans (Separate Document)

• Main Gate

• Main Base 1

• Main Base 2

• Main Base 3

• North Area

• Ammo

• Monkey Farm

• Golf Course

• West Area

• Test Track

• Bldg 1100's

• Bldg 1160

• Bldg 1161

• Bldg 1193, 1196

• Bldg 1270, 1278

ROBERTS, SALLY D CIV USAF AETC 49 CONS/PKA

Deleted Appendix D, as the CLIN structure is in the contract; we don't want to duplicate information

I Agree Ms roberts