Atch 1 - Carpet Repair and Replacement PWS_dated 13 Sept 2021.pdf

PERFORMANCE WORK STATEMENT

FOR

CARPET REPAIR AND REPLACEMENT

13 SEPTEMBER 2021

Prepared by

10 CES/CEOE

PM/FSM approves the PWS by signing and certifying the contents as written meet the needs of the requiring activity.

JEREMY V. OLDHAM, Lt Col, USAF Commander

United States Air Force Academy

Table of Contents

1. Description Of Services

1.1.1 General Installation Requirements

1.1.2 Material, Delivery, Storage, and Handling

1.1.3 Demolition

1.1.4 Surface Preparations

1.1.5 Job Completion Clean Up

1.1.6 Repairs

2 Ordering Procedures

2.1 Task Order (TO) Issuing Process

2.1.1 Request For Quote (RFQ)

2.1.2 Notice To Proceed

2.1.3 Coordination of Work

3 Service Summary

4 General Information

4.1 Contracting Officer (CO) and Contracting Officer Representative (COR)

4.2 Quality Assurance (QA)

4.3 Disposal of Construction Material

4.4 Completed Work

4.5 Warranty

4.5.1 Carpet Warranty

4.6 Invoice

4.6.1 Requirement to Accept Credit Card

4.7 Documentation and Records

4.8 Furniture Moving

4.8.1 Modular and System Furniture

4.9 Project Manager

4.10 Personnel

4.10.1 Personnel Certification

4.11 Contractor-Furnished Equipment/Vehicles

4.12 Government Furnished Facilities and Services

4.12.1 Government Furnished Facilities

4.12.2 Government Furnished Supplies and Equipment

4.12.3 Government Furnished Utilities

4.13 Hours of Operations

4.13.1 Normal Base Hours

4.13.2 Federal Holidays

4.13.3 Base Closures

4.14 National Command Authority or Overseas Combatant Commander

4.15 Participation in Exercises

4.16 Safety Requirements and Reports

4.17 Security, Fire and Medical Services

4.18 Compliance With Laws and Regulations

4.18.1 Weapons, Firearms, and Ammunition

4.19 Physical Security

4.19.1 Reporting Requirements

4.19.2 Key Control

5 Appendices

Appendix A – Floor Plans And Maps

Appendix B – USAFA Environmental Standards

Appendix C – AF Carpet Ordering Guide

Appendix D - Abbreviations and Acronyms

1. DESCRIPTION OF SERVICES

The Contractor shall provide all personnel, tools, equipment, materials, supervision, administration, labor, and services necessary to purchase, remove, dispose of, maintain, repair, and install carpet and accessories as specified by the Government, in a manner that will maintain satisfactory facility conditions and present a neat, clean, and professional appearance. The work will occur in various facilities and commercial applications on the United States Air Force Academy (USAFA), Colorado and satellite facilities. All references to specifications within this Performance Work Statement (PWS) require the use of the most current editions of reference materials.

1.1.1 GENERAL INSTALLATION REQUIREMENTS.

The Contractor shall follow ventilation, personal protection, and other safety precautions recommended by the manufacturer. Isolate/secure work site. Protect flooring from damage as recommended by the flooring manufacturer from the time of installation until government acceptance. The Contractor shall submit all manufacturer's installation instructions for flooring materials and accessories to the COR 30 days prior to beginning work for each service request on the TO.

1.1.2 MATERIAL, DELIVERY, STORAGE, AND HANDLING

The Contractor shall deliver all materials to the work site in the manufacturer's original packaging for inspection by the COR. Once inspected, the Contractor shall remove materials from packaging and store them in a clean, dry, well ventilated area. Protect materials from damage, soiling, and moisture, and strong contaminant sources and residues, and maintain in accordance with (IAW) manufacturer’s instructions. Do not store with materials which have high emissions of volatile organic compounds (VOCs) or other contaminants including paints and adhesives.

1.1.3 DEMOLITION.

The Contractor shall remove existing carpet associated with the service request without causing damages to the infrastructure.

1.1.3.1 ASBESTOS CONTAINING MATERIAL.

The Contractor shall notify the COR when materials/products suspected of containing asbestos are discovered. The Government shall then be responsible for testing suspected material(s). If the material(s) are asbestos containing, the government shall be responsible for the appropriate mitigation.

1.1.4 SURFACE PREPARATIONS.

The Contractor shall free flooring of any foreign materials prior to beginning work. The Contractor shall prepare subfloor surface IAW flooring manufacturer’s recommended installation instructions and ensure that all unsatisfactory conditions have been corrected before installation. Repair holes, cracks, depressions, or rough areas using material recommended by the carpet or adhesive manufacturer.

1.1.4.1 MOLDING.

The Contractor shall provide moldings where carpet changes to different floor coverings or edges do not abut a vertical surface. Protect edges that meet hard surface flooring with molding and install IAW the molding manufacturer’s recommended installation instructions.

1.1.4.2 ENTRANCE CARPET/MAT INSTALLATION.

The Contractor shall remove and return doors, cove base, and edging when applicable. Neatly cut, fit, and secure cutouts at door jambs, columns, and ducts. Locate seams at doorways parallel to and centered directly under doors. Do not make seams perpendicular to doors or at pivot points.

1.1.4.2.1 DOORS AND DOOR HARDWARE.

The Contractor shall protect all doors and hardware during removal and installation. After reinstallation, the Contractor shall check that all doors bottoms swing freely without binding. The Contractor shall undercut doors where applicable. Lost or broken hardware shall be replaced at no additional cost to the Government.

1.1.4.3 BROADLOOM INSTALLATION.

The Contractor shall install all Broadloom carpet IAW the manufacturer’s recommended installation instructions and/or CRI 104/105. Run side seams toward the light, where practical, and where such layout does not increase the number of seams. Install breadths parallel with the carpet pile in the same direction and match patterns accurately. Neatly cut, fit, and secure cutouts at door jambs, columns, and ducts. Locate seams at doorways parallel to and centered directly under doors. Do not make seams perpendicular to doors or at pivot points. Provide seams at changes in directions of corridors to follow the wall line parallel to the carpet direction. Lay the carpet lengthwise down corridors with widths less than 6 ft.

1.1.4.4 MODULAR CARPET TILE INSTALLATION.

The Contractor shall install all carpet tile IAW the manufacturer’s recommended installation instructions and/or CRI 104/105. The Contractor shall install carpet tile on stairs and sloped surfaces with a more permanent installation method IAW the manufacturer’s recommended installation instructions and recommended adhesives for this application.

1.1.5 JOB COMPLETION CLEAN UP.

The Contractor shall remove all construction debris, scraps, and other foreign matter from newly installed carpet. Remove adhesive and soiled spots from newly installed carpet with a manufacturer’s recommended spot remover. Vacuum all newly installed carpet using a face-beater bar element and a high-efficiency particulate air (HEPA) filtration vacuum.

1.1.6 REPAIRS.

The Contractor shall make repairs to carpet and carpet tiles IAW manufacturer’s recommended instructions. Repairs shall include removal and replacement. Repairs shall restore carpet to serviceable condition and appear neat, finished, and seamless. All repairs shall match existing installation methods.

2 ORDERING PROCEDURES

2.1 TASK ORDER (TO) ISSUING PROCESS.

The Contracting Officer (CO), Contractor, and customer are required to follow the attached United States Air Force Carpet Ordering Guide in Appendix C. The Contractor shall order all materials through the AF Carpet Ordering Guide.

2.1.1 REQUEST FOR QUOTE (RFQ).

The CO shall provide the service request, any drawings/pictures, and a request for quote (RFQ) to the Contractor. The Contractor shall conduct a site visit and verify measurements for each service request, and submit a quote to the CO. The Contractor is responsible for submitting RFQs in a format that displays the price breakout for the carpet and adhesives per square yard so that the COR can validate the price. The Contractor shall submit all required documentation IAW Appendix B, USAFA Environmental Standard. The government reserves the right to prohibit the use of any materials, supplies or equipment, and the Contractor shall not use any materials, supplies or equipment without prior government approval.

2.1.2 NOTICE TO PROCEED.

Upon award of the TO, the CO shall issue a “Notice to Proceed”. Work shall be completed prior to the delivery date stated on the TO. All delays and/or extensions shall be coordinated with the

CO.

2.1.3 COORDINATION OF WORK.

The Contractor shall perform a site visit and coordinate all maintenance, repairs, material removal, and installation with the Facility Manager (FM) and notify COR when coordination is complete.

2.1.3.1 SCHEDULES AND SCHEDULE DELAYS.

The Contractor shall submit a schedule 30 days prior to beginning work for each service request on the TO to the CO. The schedule shall include a list of service requests, date work will start, and estimated completion date. The Contractor shall notify the COR of any condition(s) that will prevent the timely completion of work. Any work discovered by the Contractor which was not previously identified in the TO shall require approval from the CO before the work can be accomplished.

3 SERVICE SUMMARY

Performance Objective (PO) PWS Para Performance Threshold

PO-1 - Schedule

2.1.3.1. 100% Compliance The contractor shall submit a schedule with all required information 30 days prior to start date.

PO-2 – Installation Instructions

1.1.1. 100% Compliance The Contractor shall submit all manufacturer's installation instructions to the COR 30 days prior to start date.

PO-3 – Job Completion Clean-Up

1.1.5. 100% Compliance The Contractor shall remove all construction debris, scraps, and other foreign matter from newly installed carpet.

4 GENERAL INFORMATION

4.1 CONTRACTING OFFICER (CO) AND CONTRACTING OFFICER REPRESENTATIVE (COR).

The CO will appoint a primary and alternate COR(s) which will be identified in writing to the Contractor after contact award.

4.2 QUALITY ASSURANCE (QA).

The Government will evaluate the Contractor’s performance and will perform inspections before, during, and at the completion of each project. Work performance will be measured against the standards in this PWS. When a customer complaint is received, the COR shall determine its validity based upon the standards in the PWS and require the Contractor to correct any issues when applicable.

4.3 DISPOSAL OF CONSTRUCTION MATERIAL.

The Contractor shall dispose of all construction material related to work performed on the USAFA in Government provided roll-offs or be hauled off the USAFA and disposed IAW federal, state, and local laws. The Contractor shall be responsible to pick up any materials dropped or blown off vehicles immediately.

4.4 COMPLETED WORK.

The Contractor shall inform the COR(s) when work is complete and ready for inspection. In the event that the work is not acceptable IAW the PWS, the COR(s) shall record a list of items to be corrected, and schedule a date for re-inspection. The Contractor shall ensure all corrections are made no later than the scheduled date for re-inspection. Any damages caused by the Contractor shall be repaired or replaced at the Contractor’s expense.

4.5 WARRANTY.

4.5.1 CARPET WARRANTY.

The Contractor shall provide all manufacturers warranties and provide a 12 month warranty on all workmanship under normal use from date of install or repair.

4.6 INVOICE.

The COR shall verify work is complete. The Contractor shall invoice after completion of each task order in Wide Area Work Flow (WAWF).

4.6.1 REQUIREMENT TO ACCEPT CREDIT CARD.

The Contractor is required to accept the government Purchase Card (GPC). The Contractor shall provide an invoice to the COR for all work to be paid Via the GPC.

4.7 DOCUMENTATION AND RECORDS.

At the completion of each TO, all records shall be turned over to the government to include manufacturer's maintenance instructions describing recommended type of cleaning equipment and material, spotting and cleaning methods, and cleaning cycles.

4.8 FURNITURE MOVING.

The Contractor shall be responsible for the removal and replacement of the following furniture type items in preparation to begin work: desks, empty bookcases, empty cabinets, empty credenzas, tables, chairs, trash cans, dormitory furnishings such as bed frames/mattresses, planters and other small, easily moveable items. Contractor shall not be responsible for the removal and replacement of any computer or IT equipment, telephones, vending machines, any personal items, foot lockers, safes, and pool/ping pong tables. The FM shall be responsible to provide the Contractor a space to store furniture items. Furniture moved by the Contractor shall be returned to its original location after completion of work. The Contractor shall incorporate furniture moving into the work schedule and coordinate with the FM.

4.8.1 MODULAR AND SYSTEM FURNITURE.

Defined as furniture set in square/cubicle patterns with desks/tables/cabinets built into or hung on wall systems. The Contractor shall only be responsible for lifting and resetting modular and system furniture to the extent necessary for tucking carpet under walls/legs. However, the Contractor shall disassemble and reassemble modular and/or system furniture when requested IAW Bid Schedule.

4.8.1.1 AMERICAN WITH DISABILITIES ACT REQUIREMENTS.

All work must comply with 36 Code of Federal Regulation (CFR) 1191 Americans with Disabilities Act (ADA) Accessibility Guidelines for Buildings and Facilities.

4.9 PROJECT MANAGER.

The Contractor shall establish and maintain an office through which the Project Manager (PM) or alternate(s) can be contacted and provide the names and phone numbers of Contractor POCs. This information shall be kept updated and sent to the CO whenever personnel changes occur. The PM or alternate shall be available during normal base hours IAW para. 4.13.1 and also shall be available to meet on the USAFA within one (1) day to discuss any issues. The PM or alternate shall have full authority to act on all matters relating to the daily operation of this contract.

4.10 PERSONNEL.

All Contractor personnel shall present a neat appearance and shall wear distinctive clothing bearing the company name or logo. The government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

4.10.1 PERSONNEL CERTIFICATION.

The Contractor shall at a minimum employ at least one representative who is currently certified by the Carpet and Rug Institute (CRI).

4.11 CONTRACTOR-FURNISHED EQUIPMENT/VEHICLES.

The Contractor shall provide and maintain all equipment and vehicles necessary to perform the requirements of this contract. The Contractor may perform cleaning, minor repair and other normal maintenance requirements of equipment on site. Major maintenance and/or repair of Contractor vehicles or their privately owned vehicles shall not be accomplished on the USAFA.

Contractor vehicles shall have the company name prominently displayed on vehicles and be maintained to present a neat, professional appearance. Contractor vehicles shall be used solely for the intended purpose of performing services IAW this PWS. All equipment used in the performance of this contract shall be in good operable condition and carry a U/L Underwriters Laboratory (U/L) listing. Equipment found to be unsafe and unable to function as designed, shall not be used in performance of this contract. The CO or COR may inspect the Contractor’s equipment and vehicles at any time and direct the removal of any unsafe or unusable equipment or vehicle from the installation. The Contractor shall provide adequate numbers of equipment items and vehicles to effectively fulfill the scope of this contract. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs. Equipment failure shall not alleviate the Contractor from performing any requirement.

4.12 GOVERNMENT FURNISHED FACILITIES AND SERVICES.

4.12.1 GOVERNMENT FURNISHED FACILITIES.

The Government will provide the Contractor a storage/staging area for equipment and materials for work being performed on the USAFA. The Contractor shall keep the area neat, clean and organized. The Contractor shall not store hazardous or flammable materials. The Contractor shall return the storage site to the government in the same condition as received, with the exception of fair wear and tear.

4.12.2 GOVERNMENT FURNISHED SUPPLIES AND EQUIPMENT.

There are no government furnished supplies and equipment available for this contract.

4.12.3 GOVERNMENT FURNISHED UTILITIES.

The government will furnish electricity, water and sewage service where existing for accomplishment of work IAW this contract. If adequate power supply is not available, it is the Contractor’s responsibility to provide generators, power/extension cords, spider boxes, and/or etc.

4.13 HOURS OF OPERATIONS.

The Contractor shall perform the services required under this contract during normal base hours.

The Contractor is not required to perform services on federal holidays.

4.13.1 NORMAL BASE HOURS.

Base hours of operation are 7:00 A.M. through 4:30 P.M. The Contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this PWS at no additional cost to the government.

4.13.2 FEDERAL HOLIDAYS.

If any Federal holidays fall on Saturday, the preceding Friday will be observed. If any Federal holidays fall on Sunday, the following Monday will be observed.

4.13.3 BASE CLOSURES.

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.14 NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER.

According to Department of Defense Instruction 3020.37, Continuation of Essential DoD Contractor Services During Crises, and the Air Force implementation thereof, unless otherwise directed by an authorized government representative, it is determined that carpet repair and replacement requirements under this PWS are not essential to be performed during a crisis.

4.15 PARTICIPATION IN EXERCISES.

Contractor personnel are required to participate in base exercises (e.g. fire drills, Random Anti-terrorism Measures (RAMs), or active shooter exercises, if they are working in areas where such an exercise is implemented. Contractor personnel shall follow instructions given to them pertaining to the exercise and contact the CO or COR for questions.

4.16 SAFETY REQUIREMENTS AND REPORTS.

The Contractor shall perform work in a safe manner IAW all Federal, state, and local safety regulations and all OSHA Safety and Health Requirements. The Contractor shall display the appropriate caution signs when work operations might pose a risk to injury for any personnel that are present. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property and/or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a copy of accident investigation reports to the CO within five (5) calendar days of each occurrence.

4.17 SECURITY, FIRE AND MEDICAL SERVICES.

The Government shall provide police and fire protection. In the event of a medical emergency, base ambulance services for transporting an injured employee to a local hospital is available on a cost reimbursement basis. Report fire hazards and items in need of repair to the COR immediately.

4.18 COMPLIANCE WITH LAWS AND REGULATIONS.

The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements governing the work required under this contract. In the event the applicable laws, regulations, and requirements change during the term of this contract, the Contractor shall be required to comply with such changes when they come into effect. This PWS shall not be revised to incorporate changes in laws, regulations, or requirements.

4.18.1 WEAPONS, FIREARMS, AND AMMUNITION.

Contractor employees are prohibited from possessing weapons, firearms, or ammunition while on the USAFA.

4.19 PHYSICAL SECURITY.

The Contractor shall be responsible for safeguarding all Government facilities, equipment, and materials associated with the work area and all Government facilities shall be secured at the end of each work period.

4.19.1 REPORTING REQUIREMENTS.

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

4.19.2 KEY CONTROL.

The Contractor shall establish and implement methods of making sure all keys/combinations issued to the Contractor are not lost and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government and shall report lost or duplicated keys within eight (8) working hours to the CO or COR. In the event keys, other than master keys, are lost or duplicated, the Contractor shall be required to reimburse the Government for re-keying or replacement of the affected locks. In the event a master key is lost or duplicated, the Contractor shall be required to reimburse the Government to replace all locks and keys for that system.

5 APPENDICES

The Government shall make all publications, forms, references and report formats listed available.

Publications can be accessed on-line at http://www.e-publishing.af.mil/. Supplements or amendments to listed publication from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the Contractor shall submit to the CO a price quote and obtain prior approval. Price quote shall be submitted within 15 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4, Contract Terms and Conditions - Commercial Items clause. Failure of the Contractor to submit a price quote within 15 calendar days from the date of receipt of any change, shall entitle the government to performance IAW such change, at no increase in contract price.

APPENDIX A - Floor Plans and Maps APPENDIX B - USAFA Environmental Standards APPENDIX C – AF Carpet Ordering Guide APPENDIX D – Abbreviations and Acronyms

APPENDIX A – FLOOR PLANS AND MAPS

• Provided electronically with each TO.

Environmental Standards

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PART 1 GENERAL

1.0 Scope

A. The USAFA Environmental Standards identify processes necessary to achieve environmental compliance for contracted work done at USAFA. The requirement for compliance resides in the Regulatory Requirement and not with this document.

Air Force Instruction 32-7001, Environmental Management (Section 2.33.10) requires USAFA and 10 CES/CEIEC to identify specific environmental requirements that pertain to all contracts and all work performed on behalf of the United State Air Force.

B. These Standards apply to all contracted work on USAFA, regardless of funding source.

C. Information provided in these Standards does not relieve the Contractor or other personnel from responsibility to comply with all state, local, and federal environmental laws, regulations and operating standards during performance of work on the Air Force Academy. This includes Air Force Directives and Instructions.

USAFA ensures Contractor compliance through periodic inspections of the worksite and any material storage sites maintained by the Contractor on Academy grounds.

See Part 5 of this document for a list of regulatory references.

D. Contractors shall cooperate with the government to take corrective action and clean up required by the Contractor’s failure to comply with all state, local, and federal environmental laws, regulations and operating standards during performance of work on the Air Force Academy.

1.1 Environmental Permits, Licenses, Certifications, and Training

A. Contractors shall obtain, at Contractor’s expense, all permits, licenses, certifications, and training required to perform the work stipulated in the contract or in-house design and specifications.

B. Contractors shall prepare all documentation required, including notices of intent and permit applications.

1. Contractors must originate all permit applications applicable to its activities and submit them to the Contracting Officer (CO) for review and approval by USAFA Environmental Office.

2. The Contracting Officer will return incorrect or incomplete documents for correction and re-submittal during the contract administrative period.

APPENDIX B – USAFA ENVIRONMENTAL STANDARDS

SECTION 01350

USAFA ENVIRONMENTAL STANDARDS

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3. Once approved, Contractors shall submit the documents to the appropriate regulatory agencies.

4. Under no circumstances shall Contractors directly contact the regulatory agency concerning environmental issues for which USAFA may be liable without prior approval from the CO.

PART 2 SPECIFIC REQUIREMENTS

2.0 Hazardous Materials

A. AFMAN 32-7002, Environmental Compliance and Pollution Prevention, defines HAZMAT as: all items covered under Emergency Planning and Community Right- To-Know Act (EPCRA), (Federal, State or Local) tracking requirement covered under the OSHA Hazard Communication Standard, Class I or Class II ODS. It does not include munitions or Hazardous Waste. It does include medical supply items except as exempted under the OSHA HAZCOM Standard, unless the use results in an environmental tracking or reporting requirement.

HAZMAT includes but is not limited to material in the following categories:

Chemicals

Gases: Compressed or Liquefied Cleaning and Polishing Compounds

Paints, Dopes, Varnishes and related material Preservatives and Sealing Compounds

Solid Fuels, Dyes, Pest Control Agents Liquid Propellants Adhesives

Fuel Oils and Grease: Cutting, Lubricating, and Hydraulic

Other Materials as determined by the Hazardous Material Management Process Team

B. All hazardous materials (HAZMAT) brought on site are subject to pre-approval by the USAFA HMMP Team. AFMAN 32-7002, Environmental Compliance and Pollution Prevention provides approval requirements for contractor used HAZMAT.

C. USAFA may prohibit the use of any HAZMAT it deems to be especially hazardous to human health or the environment or may result in excessive quantities of hazardous waste.

D. If USAFA does not approve use of a HAZMAT, USAFA may recommend a list of suitable substitutes; however, the Contractor retains responsibility for finding an acceptable substitute.

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E. USAFA promotes waste minimization through source reduction and pollution prevention practices. The Contractor will take appropriate actions to comply with this policy.

F. The Prime Contractor will submit AF Form 3952, Chemical/Hazardous Material Authorization Request for all HAZMAT required for each Project. The Prime Contractor will also submit HAZMAT requirements for any subcontractors on the Contract. The approval process requires approximately 10 working days.

1. The Task Description, Block 18, must fully describe each process to be performed.

2. The Contractor must include a list of hazardous materials used in each process, as well as, a Safety Data Sheet (SDS) for each HAZMAT.

3. 29 CFR 1910.1200 requires the Contractor to maintain a complete written hazard communication program, including labels and forms of warning for chemicals, an up-to-date hazardous material inventory with copies of SDSs for all materials used on the job site, and employee information and training on hazardous chemicals in their work area.

4. All hazardous materials used on USAFA must be tracked via the Air Force approved tracking system and will be managed via bar code labels in order to comply with EPCRA requirements (40 CFR350-472).

G. HAZMAT Usage Reports.

1. The Contractor may report HAZMAT used at any time during the execution of the contract or at least monthly to the HAZMART (email is the preferred method).

2. The report shall include a listing of the assigned barcode label numbers, and date used or disposed. This report may be emailed (LG_Hazmat@usafa.af.mil) or hand delivered to the HAZMART.

H. Final HAZMAT Usage Report

1. The Contractor shall submit a final inventory of all hazardous materials used or disposed since the last hazardous usage report and no later than 10 business days after completion of work.

2. The report shall include a listing of the total quantity of HAZMAT used and a description of its disposition. For example, the Contractor used all of the HAZMAT during contract execution, saved it for future use, or disposed of it as hazardous waste in accordance with Colorado’s hazardous waste regulations.

See Section 2.2 for a description of hazardous waste management requirements.

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I. HAZMAT Handling

1. All hazardous materials must be transported and stored in original containers with manufacturer labels meeting the OSHA HAZCOM requirements found in Title 29 Code of Federal Regulations Part 1910.1200 (29 CFR1910.1200).

2. All HAZMAT which have been repackaged or dispensed into other than a manufacturer’s original container must be clearly labeled in accordance with OSHA HAZCOM requirements. HAZMAT may not be brought on to USAFA without proper, legible labeling.

3. HAZMAT must be used and stored in areas that are free from obstructions or hazards such as tripping hazards, fire, standing water, or pests. All HAZMAT shall be separated in accordance with OSHA Material Handling requirements (29 CFR 1910.176[c]) and OSHA Hazard Communication requirements (1910.1200[b], and 1910.1200[f]).

4. HAZMAT must be stored in containers in good condition, with no leaks or rust.

5. All unused HAZMAT must be removed when the work is completed or when the material is no longer required. Unused HAZMAT may not be transferred to USAFA or its affiliates without the authorization of the HMMP Team.

2.1 Hazardous Waste

A. In coordination with the Environmental Office, Contractors shall properly identify, characterize, manage, and dispose of all hazardous waste (HW) generated from the Contractor’s actions on USAFA property.

B. Contractors must dispose of all HW through USAFA’s HW management program unless directed otherwise by contract specifications. The USAFA Hazardous Waste Accumulation Site (HWAS) will accept waste produced by contractors for disposal, the waste must be properly packaged IAW Dept. of Transportation (DOT) standards.

The HWAS cannot provide HW containers to third-party contractors due to budgeting constraints, also any HW shipped off USAFA by third-party contractors must have someone from the Gov’t sign the Hazardous Waste Manifest IAW AFMAN 32-7002 para. 2.14.7.3.

C. If Contractors anticipate generating HW on site during contract performance, it shall prepare a Hazardous Waste Management Plan (HWMP) describing how it will comply with Colorado Department of Public Health (CDPHE) and Environment regulatory requirements and DoD, Air Force, and USAFA policies and instructions related to HW management.

1. Contractors may request a copy of USAFA HWMP from the Environmental

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Office to use as a guide in preparing its HWMP.

2. The Contractor shall submit the HWMP to the CO for approval a minimum of 15 business days prior to commencement of work onsite.

3. The Contractor HWMP shall include the following elements:

a) Waste descriptions, waste codes, and estimated quantities of specific hazardous wastes that will be generated on site, such as batteries, paints, solvents, aerosol cans and mercury-containing lamps.

b) Copies of letters appointing Contractor personnel to positions of primary and alternate HW managers.

c) Copies and descriptions of HW training the Contractor’s personnel have completed. Contractor personnel shall have completed appropriate training that fully satisfies Federal, State, and local regulatory requirements prior to managing HW.

d) Descriptions of HW storage containers and locations.

D. Contractors, with Environmental Office concurrence, shall determine if wastes generated are hazardous under applicable regulations for listed, characteristic, and universal wastes. The Contractor shall provide the CO and Environmental Office proof of such determination (e.g., SDS, process knowledge and/or analytical results). If Contractors do not have sufficient information to properly characterize a waste as hazardous, then Contractors shall, with Environmental Office concurrence:

1. Arrange for sampling and analysis for proper characterization of the waste.

2. Pay for sampling and analysis costs.

3. Provide the CO and the Environmental Office with documentation of analytical results for each HW generated on site.

E. Contractors shall accumulate HW in compliance with all applicable Federal, state, and local regulations; DoD, AF, and USAFA policies; and in accordance with the Contractor’s (USAFA-approved) HWMP.

1. All containers holding HW shall be in good condition & DOT compliant with stored waste, with no leaks or rust and noted on a Weekly Inspection Sheet.

2. All containers holding HW shall be labeled with the words “Hazardous Waste”, contents, and the identity of the generator (Contractor).

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3. Fluorescent bulbs, batteries, mercury containing thermostats, aerosol cans, and pesticides and other designated Universal Wastes covered under the “Universal Waste Rule” shall be labeled in accordance with Colorado universal waste requirements found in Title 6 Colorado Code of Regulations Section 1007- 3 Part 273 (6 CCR 1007-3 Part273).

4. Used oil shall be labeled only with the words “USED OIL”, unless it has been contaminated with solvents or other contaminants that would render it HW.

F. To the maximum extent practical and where cost effective, the Contractor shall recycle HW in accordance with all applicable Federal, State, and local laws and regulations. Hazardous waste recycling/re-use shall be approved by the Environmental Office prior to start of the activity. Any waste recycled or re-used on or off site, over 100 lbs. shall be reported to the Environmental Office, for Air Force Solid Waste metrics.

G. Only authorized USAFA personnel shall sign uniform HW manifests, land disposal restrictions, and bills of lading IAW AFMAN 32-7002 para. 2.14.9.3. All manifests for waste generated on site shall list USAFA’s Environmental Protection Agency (EPA) generator identification number.

H. If the Contractor transports any HW off USAFA, it must be licensed to transport HW in Colorado. Transporters of hazardous wastes that operate in Colorado and have a transfer facility are required to obtain an EPA identification number and comply with additional requirements cited at 6 CCR 1007-3, Part263.

2.2 Spill Prevention and Response Procedure (SPRP) Plan

A. Contractors must develop a SPRP plan if it manages, stores, or uses HAZMAT (including fuels) or generates HW. Below is a list of the minimum requirements for development of a SPRP.

1. Contractor name

2. Mailing address

3. Primary and alternate emergency contacts

4. Emergency phone numbers, including fax number, if applicable

5. List of spill prevention and response equipment

6. Description of HAZMAT and HW managed on site

7. Description of HAZMAT and HW storage containers

8. A map showing locations of HAZMAT and HW containers and spill prevention

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9. Description of actions the Contractor will take upon discovery of an incident to contain and clean up spills and dispose of spill residue

10. Procedures for notification of USAFA after discovery of an incident (Note: Call 911)

11. Description of how the Contractor shall coordinate and complete any required corrective actions

12. Description of employee hazardous material and spill response training (Training to be provided to employees as required by all applicable Federal, state, and local regulations and copies of employee workplace hazard training program maintained on site at all times)

B. Contractors shall submit the completed SPRP plan to the CO a minimum of 15 business days prior to commencement of work for review and approval.

C. Contractors shall manage, store, and use all HAZMAT and HW (including fuels) in accordance with good engineering practices and implement best management practices in order to prevent spills and releases. Contractors shall report spills to USAFA and execute timely and appropriate actions to contain and cleanup all spills in accordance with the Contractor SPRP plan. USAFA does not authorize or expect Contractors to provide emergency response or clean up actions beyond the level of training of its employees. Once a spill or release of a HAZMAT or HW managed, used, or stored by the Contractor has been contained, USAFA shall determine if additional cleanup is required and the extent of the Contractor’s responsibility.

Contractors shall be liable for any direct and indirect costs incurred during spill response and clean-up, including but not limited to administrative costs, materials, labor, equipment, shipping, packaging, testing, replacement equipment and materials, and disposal.

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2.3 Water Resources

A. Contractors are expected to comply with water resource regulations including, but not limited to, USAFA MS4 permit # COR-042007, Construction General Permit (CGP) # COR-21000F40, National Flood Insurance Program 44 CFR Parts 59,60,65,70, Section 404 and 401 of the Clean Water Act, CDPHE Regulation 32, and CDPS # COG070000. Contractors must coordinate with Environmental to ensure their actions comply with USAFA NPDES permits.

B. Concerning water resource responsibilities, Contractors shall:

1. Comply with all relevant requirements of storm water, municipal, multisector, and individual NPDES permits held by USAFA.

2. Not discharge wastewater or water (including surface discharges and underground injection) that could impact the quality of the surface water or groundwater of Colorado without prior approval of the Environmental Office.

3. Coordinate with Environmental Office to ensure that non-stormwater discharges are covered by an appropriate permit prior to authorizing the discharges, or determine if permitting is required.

4. Coordinate with the Environmental Office to obtain required permits not already in place at USAFA including permits to cover discharges to surface water, land application discharges that impact groundwater, de-watering discharges, 404 disturbances, and underground injection activities.

5. Apply for a septic system installation permit from CDPHE for septic systems or holding tanks that receive more than 2,000 gallons per day.

6. Apply for a septic system installation permit from the El Paso County Department of Health for any septic systems or holding tanks.

C. Concerning construction projects that shall disturb one (1) or more acres, Contractors shall:

1. Review and comply with EPA 2017 NPDES General Permit for Discharges from Construction Activities (COR12000F).

2. Prepare and submit a Storm Water Pollution Prevention Plan (SWPPP) for approval by the Environmental Office. The SWPPP must comply with requirements described in the 2017 NPDES General Permit for Discharges from Construction Activities (COR12000F) listed in Section 7 (Stormwater Pollution Prevention Plan).

3. Once the SWPPP has been approved, submit an electronic Notice of Intent

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(NOI) to the US EPA. Prime contractor will be the permittee or co-permittee.

Earth disturbing activities may commence as soon as the contractor receives an individual permit number from the EPA, usually 10-14 days after submitting the N.O.I.

4. Submit an electronic Notice of Termination (NOT) to EPA after USAFA Notice of Termination form is signed by the Environmental Office and contractor is advised to proceed.

5. Keep all SWPPP documents in their files and available for inspection upon request for 3 year after the NOT is filed.

D. Concerning construction projects that shall disturb less than one acre, Contractors shall:

1. Install perimeter controls or other control measures to prevent sediment from leaving the site.

2. Protect storm drain inlets to prevent sediment from entering active storm drains.

3. Protect large stockpiles

4. Immediately clean up spills of fuels, lubricants, and other HAZMAT.

5. Coordinate with Environmental Office if the project experiences excessive erosion, sediment discharges, or disturbs over an acre.

E. Projects shall be designed to comply with the USAFA NPDES Municipal Separate Storm Sewer System (MS4) permit and Energy Independence and Security Act Section 438.

1. Post-construction storm water runoff from project sites shall be restricted to the predevelopment hydrology for projects adding 5,000 square feet of impervious surface or greater. Devices/designs to comply with this condition shall be approved by the Environmental Office.

2. Permanent Water Quality Treatment Devices shall be consistent with criteria presented in the Colorado Springs City/County Storm Water Drainage Control Manual.

F. To ensure compliance with other Clean Water Act requirements, Contractors:

1. Shall not discharge any domestic, construction and/or industrial waste (including any hazardous material or hazardous waste) to the environment, sanitary or storm water sewer system without first securing approval from the Environmental Office. Such materials include, but are not limited to the following:

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a) Glycol-containing wastes drained from heating, ventilation, and air conditioning facilities

b) Cooling tower, chiller solutions, and boiler blow-down

c) Fluids generated from in-situ or slip-lining sewer linerepairs

d) Swimming pool and pool filter backwashing wastewater

e) Super-chlorinated solutions from drinking water line or other repairs and replacement

f) Septic and holding tank waste

g) Oil/water separator residue and grease trap residue

h) High-temperature hot water from line replacement or repair

i) Any other wastewater that may contain pollutants

2. Shall not use surface or underground water supplies for any contract-related activities without approval from the Environmental Office.

3. Shall not dispose of dredged or fill materials in wetlands, dispose of excavated materials into Waters of the US, use fill for road crossings, or dispose of similar dredge or fill materials in floodplain areas without a permit obtained in coordination with Environmental Office.

4. Shall not discharge groundwater to Waters of the State from trenches, pits etc. during construction without a dewatering permit from EPA or CDPHE.

2.4 Special Pollutants – Asbestos, PCBs, Lead-Based Paint

A. In the design or planning phase of a construction, services, or operations and maintenance project, the Contractor’s architect or engineer shall schedule for a complete survey of the entire project area, in order to determine whether there are hazards associated with asbestos (ACBM), polychlorinated biphenyls (PCBs), or lead-based paint (LBP). These surveys shall be conducted at the expense of the project. If hazards are identified, necessary abatement and disposal procedures shall be incorporated into contract documents and in all Requests for Proposal. All costs associated with meeting the requirements of the Federal, State, and local regulations are the responsibility of the Contractor unless otherwise noted in contract documentation. NOTE: Projects which do not require AE design services must also comply with the requirements of CCR 8 and 5 CCR 1001 to determine if asbestos or lead-based paint are present and may be disturbed as a result of Contractor’s actions.

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B. All asbestos surveys/inspections must be conducted in accordance with the requirements of Colorado Code of Regulations (CCR) 8 Part B – Asbestos, paragraph III.A and IV. C. Personnel conducting the Survey/Inspection shall be certified by the State of Colorado in accordance with paragraph III.A.1.a. Reports documenting the Survey/Inspection shall include as a minimum the information required by the Asbestos Hazard Emergency Response Act (AHERA).

C. All LBP surveys/inspections must be conducted in accordance with Colorado’s LBP regulations codified at Volume 5, 5 CCR 1001, 1001-23, Regulation 19, EPA’s LBP regulations codified at 40 CFR 745, and the US Department of Housing and Urban Development Guidelines for Evaluation and Control of Lead-based Paint Hazards in Housing.

D. Contractors shall inform the CO, or in the event of an emergency, the Environmental Office, of the presence of asbestos, LBP, or PCBs not previously identified within the project area. The CO shall evaluate the extent to which there are cost impacts to abatement and disposal and take necessary steps to resolve the issue.

E. Contractors shall be responsible for ensuring equipment or materials brought on USAFA do not contain PCBs, asbestos, or LBP. Contractors shall be required to obtain prior approval from the Environmental Office for an exemption to this requirement.

F. Contractors shall test construction debris for lead using the Toxicity Characteristic Leaching Procedure (TCLP) and submit analytical results to the CO or Environmental, as applicable. The Contractor shall use sampling procedures and analytical methods consistent with EPA guidance. The results of the analysis shall be reviewed by the Environmental Office and filed in the project folder. Disposal of lead-containing material classified as hazardous waste shall be consistent with requirements shown in Section 2.1.

G. If asbestos abatement is required, Contractors shall submit a report documenting the amount and location of asbestos removed in addition to all waste manifests generated during the course of the project, to the CO and the Environmental Office, as applicable.

H. Contractors shall immediately report to the Construction Inspector or Contract Manager, accidental releases of asbestos, PCBs, or LBP that occurred as part of performance of the contract. The Construction Inspector or Contract Manager will report these releases to the CO and the Environmental Office.

I. Copies of all special pollutant surveys and remediation projects must be submitted to the environmental office.

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2.5 Petroleum, Oils, and Lubricants (POLS)

A. The staging of tanks for vehicle and equipment refueling requires the approval of the CO and the Environmental Office.

B. Follow all regulatory guidance from AFMAN 32-1067, Storage Tank Compliance and 7 C.C.R. 1104-14 Storage Tank Compliance.

C. Contractors shall prepare a SPRP Plan according to Section 2.3 and submit it to the CO and Environmental for approval.

D. All fuel and oil storage containers with a capacity of 55 gallons or more must have secondary containment sized to hold the capacity of the largest container in it.

Secondary containment for containers stored outside without cover must include additional freeboard volume for precipitation.

E. Contractors will keep and maintain spill containment materials (i.e. spill kits) near all oil storage areas.

F. During fuel or oil transfers, Contractors must use spill containment devices and have additional spill containment materials available. Potential paths to navigable waters (i.e. storm drains, stormwater channels) near to the transfer area will be completely blocked for the entire duration of the transfer.

G. Contractors shall not apply oil to roadways or other surface areas for dust suppression.

H. Water accumulated in secondary containment with an oil sheen may not be released. The Contractor will coordinate with the Environmental Office for its proper disposal. If the water has no apparent sheen or odor, it can be discharged to the environment. The Contractor will maintain a log documenting every discharge of uncontaminated water to the environment.

I. Aboveground POL storage tanks must be Underwriters Laboratory-approved, double-walled tanks meeting requirements of Colorado aboveground storage tank regulations (7 C.C.R. 1104-14).

J. Contractors shall comply with the OSHA HAZCOM Standard cited at 29 CFR1910.1200 and must comply with labels and other forms of warning, SDSs, and training.

K. Contractors shall not conduct routine servicing of vehicles, such as oil changes or brake fluid changes, on USAFA property.

L. Contractors who generate used oil shall comply with Colorado’s used oil management standards (6 CCR 1007-3 Part 279) and must:

1. Store used oil only in compatible tanks and containers

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2. Keep tanks and containers in good condition and free of leaks

3. Label tanks and containers with the words “USED OIL”

4. Stop, contain and cleanup spills or releases to the environment

5. Use a transporter licensed by Colorado to transport used oil when shipping used oil off site.

6. POLs at USAFA is subject to Colorado’s Oil and Petroleum Spill Prevention Requirements (7 CCR 1101-14) including but not limited to the following reporting requirements:

a. Contractors must report a release of POLs that enters or may enter “Waters of the U.S.” including surface waters, groundwater, dry gullies, or storm sewers leading to surface waters to Environmental immediately.

b. Contractors must report releases of POLs to land greater than25 gallons or any oil release to waters of the US to Environmental immediately.

M. Contractors shall not mix used oil with characteristic hazardous waste (e.g.

gasoline) because the mixing constitutes hazardous waste treatment…