Assessments__Literacy_Screening_Tool_for_K-3.pdf
PDF 27 KB Posted
- Attached to
- Assessments: Literacy Screening Tool for K-3
- Solicitation number
- 2000018472
- Issued by
- Minnesota
About this file
This is a Request for Proposal (RFP) issued by the Minnesota Department of Administration on behalf of the Minnesota Department of Education (MDE) seeking proposals for literacy screening tools designed for students in kindergarten through third grade. The screening tools approved through this solicitation will be available for use by eligible members of Minnesota's Cooperative Purchasing Venture (CPV) Program during the 2027-2028, 2028-2029, and 2029-2030 school years only. The contract is anticipated to run from October 2026 through September 2027, with options to extend for up to an additional three years in increments determined by the State. The deadline for submitting questions is July 10, 2026, at 3:00 p.m. Central Time, directed to Kaleigh Stevens at Kaleigh.Stevens@state.mn.us. Proposals must be submitted through the SWIFT Supplier Portal no later than July 30, 2026, at 3:00 p.m. Central Time; non-electronic and email responses will not be accepted.
Respondents must complete and submit all required attachments, including the Responder Declaration, any Exceptions to the State's Terms and Conditions, Specifications, Price Schedule, and VPAT 2.5 INT documentation. The RFP includes diversity and inclusion questions regarding Minnesota-based small businesses and businesses owned or operated by racial minorities, women, persons with substantial physical disabilities, veterans, or service-disabled veterans, or those located in economically disadvantaged counties; eligible businesses may pursue certification through the State's Small Business Procurement Program. Pricing information must be submitted in U.S. dollars, with the system requiring a nominal entry of $0.01 for the line item, with actual pricing provided in the external Price Schedule (Attachment F). The State has established July 28, 2026, as the due date for all submissions to the designated shipping location.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Attach_F_Price_Schedule.xlsx | XLSX spreadsheet | |
| Sample_Contract.pdf | ||
| Attachment-E_K-3_Scoring_Rubric.docx | DOCX document | |
| Addendum-One.pdf | ||
| RFP_attachments.docx | DOCX document | |
| RFP.pdf | ||
| Attachment-D_Specifications.docx | DOCX document |
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Text version
Event Description Amendment 1: Addendum One is attached.
THIS IS A FORMAL EVENT/REQUEST FOR PROPOSAL (RFP). Non-electronic and email responses WILL NOT BE ACCEPTED.
The response must be submitted through the SWIFT Supplier Portal no later than the date and time called for in the Event.
PURPOSE. The Minnesota Department of Administration, on behalf of the Minnesota Department of Education (MDE), seeks proposals for literacy screening tools for students in kindergarten through third grade (K-3). It is the State’s intent to enter into a contract that can be used by eligible members of Minnesota’s Cooperative Purchasing Venture (CPV) Program. The screening tools approved through this solicitation will only be approved for the following school years: 2027-2028, 2028-2029, and 2029-2030. If approved, the screening tool will not be approved for the 2026-27 school year.
CONTRACT TERM: The term of this contract is anticipated to run from October 2026 to September 2027, with the option to extend up to an additional three years in increments determined by the State.
SUBMITTING QUESTIONS: The deadline for submitting questions is July 10, 2026, at 3:00 pm, Central Time.
Questions must be submitted in writing to Kaleigh Stevens at Kaleigh.Stevens@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum.
SWIFT HELP DESK: Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1.
A-266(5)
General Comments
- Review the following documents prior to submitting a response:
1. Event Details
2. RFP Content
3. RFP Attachments
4. Sample Contract and Contract Exhibits
A specifications document is used during this event. Responders should fill out and submit the specifications document attached to this event.
A price schedule document is used during this event. Responders must fill out and submit the price schedule attached to this event.
Complete and upload with your response all applicable Attachments, Including:
1. Responder Declaration (Attachment A of the RFP Attachments)
2. Exceptions to the State’s Terms and Conditions, if any (Attachment B of the RFP Attachments)
3. Specifications (Attachment D of the RFP Attachments)
4. Price Schedule (Attachment F of the RFP Attachments)
5. VPAT® 2.5 INT
Event Details
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Stevens,Kaleigh Jo Phone:
Email: Kaleigh.Stevens@state.mn.us
Event ID Format Type Page G0210-2000018472 Sell RFx 1 Event Round Version 1 2 Event Name Assessments: Literacy Screening Tool for K-3 Start Time Finish Time 07/02/2026 09:22:00 07/30/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Stevens,Kaleigh Jo Phone:
Email: Kaleigh.Stevens@state.mn.us
Event ID Format Type Page G0210-2000018472 Sell RFx 2 Event Round Version 1 2 Event Name Assessments: Literacy Screening Tool for K-3 Start Time Finish Time 07/02/2026 09:22:00 07/30/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Stevens,Kaleigh Jo Phone:
Email: Kaleigh.Stevens@state.mn.us
Event ID Format Type Page G0210-2000018472 Sell RFx 3 Event Round Version 1 2 Event Name Assessments: Literacy Screening Tool for K-3 Start Time Finish Time 07/02/2026 09:22:00 07/30/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Upload Attachment F as instructed. Note: This solicitation is using an external price schedule.
However, the system still has a requirement to enter a dollar figure within the line. Enter $0.01 to fulfill this requirement.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Stevens,Kaleigh Jo Phone:
Email: Kaleigh.Stevens@state.mn.us
Event ID Format Type Page G0210-2000018472 Sell RFx 4 Event Round Version 1 2 Event Name Assessments: Literacy Screening Tool for K-3 Start Time Finish Time 07/02/2026 09:22:00 07/30/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Stevens,Kaleigh Jo Phone:
Email: Kaleigh.Stevens@state.mn.us
Event ID Format Type Page G0210-2000018472 Sell RFx 5 Event Round Version 1 2 Event Name Assessments: Literacy Screening Tool for K-3 Start Time Finish Time 07/02/2026 09:22:00 07/30/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Upload Attachment F as instructed. Note: This solicitation is using an external price schedule. However, the system still has a requirement to enter a dollar figure within the line. Enter $0.01 to fulfill this requirement.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 07/28/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Stevens,Kaleigh Jo Phone:
Email: Kaleigh.Stevens@state.mn.us
Event ID Format Type Page G0210-2000018472 Sell RFx 6 Event Round Version 1 2 Event Name Assessments: Literacy Screening Tool for K-3 Start Time Finish Time 07/02/2026 09:22:00 07/30/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Stevens,Kaleigh Jo Phone:
Email: Kaleigh.Stevens@state.mn.us
Event ID Format Type Page G0210-2000018472 Sell RFx 7 Event Round Version 1 2 Event Name Assessments: Literacy Screening Tool for K-3 Start Time Finish Time 07/02/2026 09:22:00 07/30/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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