REQUEST FOR BID 2627-05

Asphalt & Concrete Installation & Maintenance, as Needed, District-Wide

RFB Release Date July 14, 2026

Submission Deadline August 6, 2026 @ 2:00pm (PST)

TABLE OF CONTENTS

QUICK REFERENCE GUIDE 3

BOOK 1 OF 2 – BID DOCUMENTATION 4

I. NOTICE INVITING BIDDERS 4

II. INSTRUCTIONS TO BIDDERS 5

III. SPECIAL CONDITIONS 12

IV. PROJECT SPECIFICATIONS 16

EXHIBIT A 19

EXHIBIT B 30

EXHIBIT C 32

V. SAMPLE AGREEMENT 33

Attachment A – General Conditions 35

Attachment B – Performance Bond 47

Attachment C – Payment Bond 49

BOOK 2 of 2 – BID SUBMITTAL PACKET 50

BID SUBMITTAL CHECKLIST 50

BID FORM 52

INFORMATION REQUIRED OF BIDDERS 54

CONTRACTOR FINGERPRINTING REQUIREMENTS 58

SUBCONTRACTOR FINGERPRINTING REQUIREMENTS 59

CONTRACTOR’S CERTIFICATE REGARDING WORKERS’ COMPENSATION 60

DESIGNATION OF SUBCONTRACTORS 61

DESIGNATION OF DVBE SUBCONTRACTORS 62

ASBESTOS-FREE MATERIALS CERTIFICATION 63

RECYCLED CONTENT CERTIFICATION 64

DRUG-FREE WORKPLACE CERTIFICATION 65

IRAN CONTRACTING ACT CERTIFICATION 66

NON-COLLUSION AFFIDAVIT 67

CERTIFICATION OF CONTRACTOR AND SUBCONTRACTOR DIR REGISTRATION 68

DVBE PROGRAM PARTICIPATION DOCUMENTATION 69

CERTIFICATION OF COMPLIANCE WITH CARB IN-USE OFF-ROAD DIESEL-FUELED FLEET REGULATIONS 70

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS 71

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QUICK REFERENCE GUIDE

EVENT DATE, TIME

Bid Number 2627-05

Bid Name Asphalt Paving & Repair Services, as Needed, District-Wide

License(s) Eligible to Bid A and C-12

Deadline for Questions July 28, 2026, 2:00pm

Deadline for Addenda July 31, 2026, 2:00pm

Bid Due (via PlanetBids) August 6, 2026, 2:00pm

Recommendation of Award to Board of Trustees September 9, 2026

A Bidder may be disqualified from further consideration for failing to adhere to the dates and times specified above. All times referred to in this RFB are Pacific Standard Time (PST).

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BOOK 1 OF 2 – BID DOCUMENTATION

I. NOTICE INVITING BIDDERS

NOTICE IS HEREBY GIVEN that the Carlsbad Unified School District of San Diego County, California, acting by and through its Board of Trustees, hereinafter referred to as the District will receive up to, but not later than the respective dates and times indicated below for:

BID 2627-05 – Asphalt & Concrete Installation & Maintenance, As-Needed, District-Wide Bids Due: no later than Thursday, August 6, 2026 at 2:00pm (PST)

Submissions are to be provided electronically and it is highly recommended to be submitted in advance of the deadline date. All bids shall be made on form(s) furnished by the district and conform with and be responsive to the contract documents.

Proposals must be submitted and received by the District through PlanetBids by the specified time above.

Proposals submitted after this time shall not be accepted. Any claim by a Contractor of error in its proposal must be made in compliance with section 5100 et seq. of the Public Contract Code.

The prequalification process shall be done through PQBids. The prequalification process must be completed prior to submitting a proposal. The prequalification process can be completed at: https://pqbids.com/carlsbad

DIR Registration: Contractors submitting proposals are required to register as a Public Works Contractor with the California Department of Industrial Relations. Registration must remain active throughout the term of the contract.

CUPCCAA Registration: pursuant to Public Contract Code Section 20111.5, only pre-registered Contractors will be eligible to submit a bid for this project. Any bid submitted by a Contractor who is not pre-registered will not be accepted. Contractors can register on the District’s website at: https://pqbids.com/carlsbad

Project Description: the Carlsbad Unified School District is soliciting sealed bids from qualified contractors to establish a pool of contractors to provide as-needed asphalt and concrete installation, repair, maintenance, and related services. The District reserves the right to award contracts to one or more responsive and responsible bidders. Inclusion in the contractor pool does not guarantee any minimum amount of work or compensation.

Minimum Qualifications: except as provided herein, a proposal submitted to the District by a Contractor who is not licensed as a Contractor pursuant to the business and professions code shall be considered non-responsive and shall be rejected by the District. Where federal funds are involved, the Contractor shall be properly licensed at the time the contract is awarded. In all other cases the Contractor shall state their license number, expiration date and classification in the proposal, under penalty of perjury. The following classifications are acceptable for this contract:

A – General Engineering C-12 – Earthwork and Paving

The contractor must have had at least five (5) years of experience in services areas that are similar in nature.

The district reserves the right to reject any of all proposals, to accept or to reject one or more items of a proposal, or to waive any irregularities of informalities in proposals.

Specification and Contract documents for this proposal are available for download on the Carlsbad Unified School District website: https://carlsbadusd.net/purchasing and also on PlanetBids .

Laura Siaosi Clerk of the Board of Trustees Carlsbad Unified School District Publication: San Diego Daily Transcript Advertising Dates: 7/14/2026 and 7/21/2026

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II. INSTRUCTIONS TO BIDDERS

Please read these instructions carefully before preparing your Bid packet for submission

A. Availability of Contract Documents Bids must be submitted to the District on the Bid Forms that are a part of the Bid Package for the Project.

Prospective Bidders may obtain Contract Documents through PlanetBids or the District’s webpage at https://carlsbadusd.net/purchasing-bids

B. Examination of Contract Documents The District has made copies of the Contract Documents available, as indicated above. Bidders shall be solely responsible for examining the Contract Documents, including any Addenda issued during the Bidding period, and for informing itself with respect to local labor availability, means of transportation, necessity for security, laws and codes, local permit requirements, wage scales, local tax structure, Contractors’ licensing requirements, availability of required insurance, and other factors that could affect the Work. Bidders are responsible for consulting the standards referenced in the Contract. Failure of Bidder to so examine and inform itself shall be at its sole risk, and no relief for error or omission will be given except as required under State law.

C. Interpretation of Contract Documents Discrepancies in, and/or omissions from the Plans, Specifications or other Contract Documents or questions as to their meaning shall be immediately brought to the attention of the District by submission of a written request for an interpretation or correction via PlanetBids, no later than 2:00 pm on July 28, 2026.

Any interpretation of the Contract Documents will be made only by written addenda duly issued via PlanetBids and posted on the District’s webpage at https://carlsbadusd.net/purchasing-bids. The District will not be responsible for any explanations or interpretations provided in any other manner. No person is authorized to make any oral interpretation of any provision in the Contract Documents to any Bidder, and no Bidder should rely on any such oral interpretation.

Bids shall include complete compensation for all items that are noted in the Contract Documents as the responsibility of the Contractor.

D. Inspection of Site: Pre-Bid Conference/Site Walk Each prospective Bidder is responsible for fully acquainting itself with the conditions of the Project Site (which may include more than one site), as well as those relating to the construction and labor of the Project, to fully understand the facilities, difficulties and restrictions which may impact the cost or effort required to complete the Project. A Pre-Bid Conference/Site Walk may be held on the date(s) and time(s) indicated on the Notice to Bidders. Any Bid submitted by a Bidder who was either late to the Site Walk or who does not fully attend the Site Walk shall be considered a non-responsive Bid.

E. Addenda The District reserves the right to revise the Contract Documents prior to the Bid opening date. Revisions, if any, shall be made by written Addenda. All addenda issued by the District shall be included in the Bid and made part of the Contract Documents. Pursuant to Public Contract Code Section 4104.5, if the District issues an Addendum which includes material changes to the Project less than 72 hours prior to the deadline for submission of Bids, the District will extend the deadline for submission of Bids. The District may determine, in its sole discretion, whether an Addendum warrants postponement of the Bid submission date. Each prospective Bidder shall provide the District with a name, address and email address to which Addenda may be sent, as well as a telephone number by which the District can contact the Bidder.

Addenda will be posted on PlanetBids and on the District website at https://carlsbadusd.net/purchasing-bids.

Please Note: Bidders are responsible for ensuring that they have received any and all Addenda.

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F. Alternate Bids If alternate Bid items are called for in the Contract Documents, the lowest Bid will be determined on the basis of the base Bid only. However, the District may choose to award the Contract on the basis of the base Bid alone or the base Bid and any alternate or combination of alternates. The time required for completion of the alternate Bid items has been factored into the Contract duration and no additional Contract time will be awarded for any of the alternate Bid items. The District may elect to include one or more of the alternate Bid items, or to otherwise remove certain work from the Project scope of work. Accordingly, each Bidder must ensure that each Bid item contains a proportionate share of profit, overhead and other costs or expenses which will be incurred by the Bidder.

G. Completion of Bid Forms Bids shall only be prepared using copies of the Bid Forms which are included in the Contract Documents. The use of substitute Bid forms other than clear and correct photocopies of those provided by the District will not be permitted. Bids shall be executed by an authorized signatory as described in these Instructions to Bidders. In addition, Bidders shall fill in all blank spaces (including inserting “N/A” where applicable) and initial all interlineations, alterations, or erasures to the Bid Forms. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms nor make substitutions thereon. Deviations in the Bid form may result in the Bid being deemed non-responsive.

H. Modifications of Bids Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract Documents.

Unauthorized additions, modifications, revisions, conditions, limitations, exclusions, or provisions attached to a Bid may render it non-responsive and may cause its rejection. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms, nor make substitutions thereon. Oral, telephonic, and electronic modifications will not be considered, unless the Notice to Bidders authorizes the submission of electronic Bids and modifications thereto and such modifications are made in accordance with the Notice to Bidders.

I. Designation of Subcontractors As required pursuant to the Subletting and Subcontracting Fair Practices Act, each Bidder shall submit with its Bid a list of the names, license numbers, DIR registration numbers, if the project is a public works project in excess of $25,000 or a maintenance project in excess of $15,000, and locations of the places of business of each subcontractor that will perform work or labor or render service to the Bidder in or about the Project, or that, under subcontract to the Bidder, will specially fabricate and install a portion of the work, in an amount in excess of one-half of 1 percent (0.5%) of the total amount of the Bidder’s Bid.

A Bidder may not list more than one subcontractor for any one portion of the work. A Bidder that fails to list a subcontractor for any portion of the work represents that it is fully qualified to and shall perform such work using its own forces. If the Bid documents require the Bidder to submit alternate Bids and the Bidder intends to use different or additional subcontractors for the alternates, the Bidder must submit a separate list of subcontractors for each such alternate. A Bidder shall submit the lists of subcontractors only on the form included in the Bid documents.

J. Disabled Veteran Business Enterprises This Project has a participation goal for Disabled Veteran Business Enterprises (“DVBE”) of at least three percent (3%) of the overall dollar amount of state funds allocated to the District pursuant to the Leroy F. Greene School Facilities Act of 1998, and expended each year by the District, in accordance with Education Code section

17076.11. Contractor will provide the anticipated DVBE participation in the Contract, and may be required to provide documentation to the District regarding efforts to achieve this goal as a condition of payment.

K. Licensing Requirements

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Pursuant to Section 7028.15 of the Business and Professions Code and Section 3300 of the Public Contract Code, all Bidders must possess proper licenses for performance of this Contract. Subcontractors must possess the appropriate licenses for each specialty subcontracted. Pursuant to Section 7028.5 of the Business and Professions Code, the District shall consider any Bid submitted by a Contractor not currently licensed in accordance with state law and pursuant to the requirements found in the Contract Documents to be nonresponsive, and the District shall reject the Bid. The District shall have the right to request, and Bidders shall provide within five (5) calendar days, evidence satisfactory to the District of all valid license(s) currently held by that Bidder and each of the Bidder’s subcontractors, before awarding the Contract.

L. Public Works Contractor Registration Certification

Please be advised that contractors wishing to bid on this public works project are required to pre-qualify with the District through the PQBids qualification software. This is necessary for all contractors, regardless of whether they hold a California Department of Industrial Relations (DIR) registration number.

M. CUPCCAA Informal Bidding Procedures and Registration The Carlsbad Unified School District has elected to become subject to the California Uniform Public Construction Cost Accounting Act (CUPCCAA). The District invites all licensed Contractors to submit information to apply for inclusion on the District’s list of registered Contractors to be eligible for award of District projects estimated to cost up to $220,000.

Effective January 1, 2025, per California Public Contract Code 22032, any public works project that is estimated to be $220,000 or less is subject to the Informal Bidding Procedures set forth by the State of California Uniform Construction Cost Accounting Commission. All trade categories are subject to Informal Bidding Procedures.

Contractors that are interested in being on the Informal Bidding Contractors List are required to have a current license and are subject to verification through the Contractors State License Board.

CUSD’s CUPCCAA Registration Form can be found at https://pqbids.com/carlsbad

Contractors Interested in being listed as an eligible Contractor on the CUSD informal Bid list must:

1. Have a current license and subject to verification through the CA Contractors State License Board.

2. Comply with SB 854. Information can be found at https://www.dir.ca.gov/Public-

Works/Contractors.html

3. Submit Proof of insurance with the endorsement stating under project description "all operations resulting from informal and formally quoted projects."

4. Register through PlanetBids in order to submit a Bid or proposal. Registration through PlanetBids can be done by following the process at: https://vendors.planetbids.com/portal/80752/portal-home

N. Signing of Bids All Bids submitted shall be executed by the Bidder or its authorized representative. Bidders may be asked to provide evidence in the form of an authenticated resolution of its Board of Directors or a Power of Attorney evidencing the capacity of the person signing the Bid to bind the Bidder to each Bid and to any Contract arising therefrom. If a Bidder is a joint venture or partnership, it may be asked to submit an authenticated Power of Attorney executed by each joint venturer or partner appointing and designating one of the joint venturers or partners as a management sponsor to execute the Bid on behalf of Bidder. Only that joint venture or partner shall execute the Bid.

The Power of Attorney shall also: (1) authorize that particular joint venturer or partner to act for and bind Bidder in all matters relating to the Bid; and (2) provide that each venturer or partner shall be jointly and severally liable for any and all of the duties and obligations of Bidder assumed under the Bid and under any Contract arising therefrom. The Bid shall be executed by the designated joint venturer or partner on behalf of the joint venture or partnership in its legal name.

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O. Bid Guarantee (Bond) A Bid Bond is not required for this Bid.

P. Withdrawal of Bid Prior to Bid opening, a Bid may be withdrawn by the Bidder only by means of a written request signed by the Bidder or its properly authorized representative. No Bidder may withdraw their Bid for a period of thirty (30) days after the date set for the opening of the Bids.

Q. Basis of Award: Balanced Bids The District shall award the Contract to the lowest responsible Bidder submitting a responsive Bid. The District may reject any Bid, which, in its opinion, when compared to other Bids received or to the District’s internal estimates, does not accurately reflect the cost to perform the Work. The District may reject as non-responsive any Bid, which unevenly weights or allocates costs, including but not limited to overhead and profit to one or more particular Bid items.

R. Disqualifications of Bidders: Interest in More than One Bid No Bidder shall be allowed to make, submit, or be interested in more than one Bid. However, a person, firm, corporation, or other entity that has submitted a sub proposal to a Bidder, or that has quoted prices of materials to a Bidder, is not thereby disqualified from submitting a sub proposal or quoting prices to other Bidders submitting a Bid to the District. No person, firm, corporation, or other entity may submit a sub proposal to a Bidder, or quote prices of materials to a Bidder, when also submitting a prime Bid on the same Project.

S. Insurance Requirements The successful Bidder shall procure the insurance in the form and in the amount specified in the Contract Documents. The effective and expiration dates of the Contractor’s insurance policies shall correspond with the effective and expiration dates of the Contract.

T. Award or Rejection of Bids Once all Bids are opened and reviewed to determine the lowest responsive and responsible Bidder, the District may award the Contract(s). The apparent successful Bidder(s) should begin to prepare the required insurance certificates and endorsements. Once the District notifies the Bidder(s) of the award, the Bidder(s) will have ten

(10) consecutive calendar days from the date of this notification to execute the Contract and supply the District with all of the required documents and certifications. Regardless of whether the Bidder supplies the required documents and certifications in a timely manner, the Contract time will begin to run ten (10) calendar days from the date of the notification. Once the District receives all of the properly drafted and executed documents and certifications from the Bidder, the District may issue a Notice to Proceed to that Bidder.

The Board of Trustees of the Carlsbad Unified School District, however, reserves the right to reject any/or all Bids if the District determines that it would be in its best interest to cancel the solicitation, to accept or reject any one or more items of a Bid, and to waive any informality or irregularity in the Bid(s) or in the Bidding process.

If a Bid fails to conform to requirements set forth in the Notice to Bidders, or any of the other Contract Documents (including, without limitation, if the District determines that the Bid is unintelligible, internally inconsistent, or ambiguous), the District may reject the Bid as not responsive to the Notice to Bidders. The District may, but is not required to, seek information from any vendor that may resolve an ambiguity in the vendor’s Bid.

U. Filing of Bid Protests Bidders may file a “protest” of a Bid with the District’s Director of Purchasing. In order for a Bidder’s protest to be considered, the protest must:

1. Be filed in writing within two (2) business days of notification of award recommendation. Failure to file a timely Bid protest shall constitute a Bidder’s waiver of his/her right to protest the award of the Contract;

2. Clearly identify the specific irregularity or accusation;

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3. Clearly identify the specific District staff determination or recommendation being protested;

4. Specify, in detail, the grounds of the protest and the facts supporting the protest;

5. Include all relevant, supporting documentation with the protest at time of filing.

If the protest does not comply with each of these requirements, it will be rejected.

If the protest is considered, the District’s Director of Purchasing, or other designated District staff member, shall review the basis of the protest and all relevant information. The Director of Purchasing will provide a written decision to the protestor. The protestor may appeal the decision to the Superintendent or his/her designee, the Assistant Superintendent, Business Services.

V. Workers Compensation Each Bidder shall submit the Contractor’s Certificate Regarding Workers’ Compensation form.

W. Substitution of Security The Contract Documents call for monthly progress payments based upon the percentage of the work completed.

The District will retain five percent (5%) of each progress payment as provided by the Contract Documents as retention. At the request and expense of the successful Bidder, the District will substitute securities for the amount so retained in accordance with Public Contract Code Section 22300.

X. Prevailing Wages The Bidder to which the District awards a Contract for the Project, and each of that Bidder’s subcontractors of any tier, shall be required to pay not less than the general prevailing rates of per-diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the Contract (“Prevailing Wages”). The successful Bidder must retain copies of certified payrolls for a minimum of five years from the date of completion and submit them upon request of the District or its authorized agent. A copy of the per diem rates of Prevailing Wages shall be posted at the site of the Project.

Rates are available at http://www.dir.ca.gov/dlsr/pwd/index.htm

Y. Debarment of Contractors and Subcontractors In accordance with the provisions of the Labor Code, Contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Section 1777.1 or Section 1777.7 of the Labor Code. Any Contract on a public works project entered into between a Contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works Contract. Any public money that is paid to a debarred subcontractor by the Contractor for the Project shall be returned to the District. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.

Z. Performance Bond and Payment Bond Requirements Prior to commencing work on any assigned project with a value exceeding Twenty-Five Thousand Dollars ($25,000), the awarded Contractor shall furnish to the District:

1. A Performance Bond in an amount equal to one hundred percent (100%) of the value of the assigned project; and

2. A Payment Bond in an amount equal to one hundred percent (100%) of the value of the assigned project.

The surety supplying the bond must be an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, authorized to do business as such in the State of California and satisfactory to the District.

Project assignments with a value of Twenty-Five Thousand Dollars ($25,000) or less shall not require Performance or Payment Bonds unless otherwise required by the District.

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AA. Request for Substitutions The successful Bidder shall comply with the substitution request provisions set forth in the Special Conditions, including any deadlines for substitution requests, which may occur prior to the Bid opening date.

BB. Technology Clause As technology advances, it is understood that improved or enhanced products may supersede existing products in both price and performance and yet be essentially similar. The District’s requests for proposals seek to address the rapid advances in technology by allowing functionally similar or identical products that may be introduced in the future, during the term of any project, to be included under the general umbrella of compatible product lines and are thus specifically included in the District’s Contract document.

CC. Sales and Other Applicable Taxes, Permits, Licenses, and Fees Contractor and its subcontractors performing work under this Contract will be required to pay California sales tax and other applicable taxes, and to pay for permits, licenses and fees required by the agencies with authority in the jurisdiction in which the work will be located, unless otherwise expressly provided by the Contract Documents.

DD. Execution of Contract The Bidder to whom an award is made shall execute the Contract in the amount determined by the Contract Documents. The District may require appropriate evidence that the persons executing the Contract are duly empowered to do so.

EE. Required Certifications Bidders for all projects involving state funds are required to submit the “Asbestos-Free Materials Certification.”

This form is included in this package and must be signed under the penalty of perjury and dated, and shall be submitted to the District. The successful Bidder shall also execute, under the penalty of perjury and dated, the "Recycled Content Certification" and the “Drug-Free Workplace Certification” included in this package.

Further, by law it is the District’s responsibility to determine whether a Contractor must provide fingerprint certification. Pursuant to Education Code section 45125.2, the District considers the totality of the circumstances in order to determine if fingerprinting of employees of a Contractor working on a school site is required. Factors to be considered include the length of time the Contractor’s employees are on school grounds, whether students are in proximity with the location where the Contractor’s employees are working, and whether the Contractor’s employees are working alone or with others. A determination regarding whether fingerprint certification is required is contained in the Special Conditions. These forms are included with the Bid package and must be signed under the penalty of perjury and dated.

FF. Labor Compliance Monitoring In accordance with California Labor Code section 1771.4, unless exempted, all public works projects are subject to compliance monitoring and enforcement by the DIR, which includes the following requirements:

1. Each Contractor and subcontractor shall furnish electronically certified payroll records directly to the Labor Commissioner in accordance with the instructions and requirements posted by DIR on its website and other sources.

2. The District will have direct and immediate access to the certified payroll records submitted to DIR in order to monitor compliance, identify suspected violations and respond to Public Records Act requests.

3. At each job site, Contractor shall post the notice(s) required by California Labor Code section 1771.4(a)

(2) and the California Code of Regulations.

4. The District may withhold Contract payments when payroll records are delinquent or inadequate, or not submitted as required by the Labor Commissioner. The amount withheld shall be limited to those payments due or estimated to be due to the Contractor or subcontractor whose payroll records are delinquent or inadequate, plus any additional amount that the Labor Commissioner has reasonable cause to believe may be needed to cover a back wage and penalty assessment against the Contractor or

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5. The District shall cooperate with any investigation of suspected violations of the requirement to pay prevailing wages on all public works projects, and withhold Contract payments in accordance with any lawful order by DIR or any other agency with jurisdiction over labor compliance enforcement.

6. Contractor shall provide site access to DIR personnel upon request.

7. Contractors and subcontractors listed in the Bid or who are required to be identified or prequalified shall participate in a pre-job conference before commencement of the work. At the pre-job conference, applicable federal and state labor law requirements shall be discussed, and copies of suggested reporting forms furnished. A checklist, showing which federal and state labor law requirements were discussed, shall be kept for each conference.

8. Contractor and any subcontractors are required to review and comply with the provisions of the California Labor Code beginning with Section 1720, and the regulations of the DIR implementing those provisions as more fully discussed in the Contract documents, as they may be amended from time to time. These statutory and regulatory provisions contain specific requirements, for example, concerning the determination and payment of prevailing wages, retention, inspection, and auditing of payroll records, use of apprentices, payment of overtime compensation, securing of workers compensation insurance, Contractor registration with DIR, and various criminal penalties or fines which may be imposed for violations of the requirements of the chapter. Submission of a Bid constitutes Contractor’s representation that it has thoroughly reviewed, understands, and acknowledges these requirements, and will keep up to date on all such requirements as they may be updated or amended from time to time.

END OF INSTRUCTIONS TO BIDDERS

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III. SPECIAL CONDITIONS

A. Time of Performance

The term of this Contract shall be, from September 10, 2026 through June 30, 2027. By mutual agreement between the District and the Awardee(s), this contract may be renewed for four (4) additional one-year periods (not to exceed a total of five (5) years). Contract renewals shall be approved in one-year increments under the same terms and conditions as the original agreement.

B. Contract Price The pricing submitted for the initial term of the contract will remain fixed through June 30, 2027. Pricing agreed to for each additional one-year period will remain fixed throughout each contract period ending June 30, 2028, June 30, 2029, June 30, 2030, and June 30, 2031, respectively. The Awardee(s) may only petition for an increase in pricing annually 90 calendar days before the end date of each contract period, as long as price increases do not exceed the rate of inflation determined by the Consumer Price Index (CPI) San Diego-Carlsbad Index, published by the U.S. Bureau of Labor Statistics. If the Awardee(s) requests price increases that exceed the rate of inflation determined by the CPI, the contract may not be renewed. The District reserves the right to accept or reject the price increase and may choose to re-bid the contract if it is deemed to be in the best interest of the District.

C. Liquidated Damages If work under this Contract is not ready for the intended use within the specified time period, the agreed liquidated damages established in Article 42 of the General Conditions and Article 4 of the Agreement is One Thousand Dollars ($1,000.00) per day for each calendar date completion is delayed.

D. Bonds Prior to commencing work on any assigned project with a value exceeding Twenty-Five Thousand Dollars ($25,000), the awarded Contractor shall furnish to the District:

1. A Performance Bond in an amount equal to one hundred percent (100%) of the value of the assigned project; and

2. A Payment Bond in an amount equal to one hundred percent (100%) of the value of the assigned project.

The surety supplying the bond must be an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, authorized to do business as such in the State of California and satisfactory to the District.

Project assignments with a value of Twenty-Five Thousand Dollars ($25,000) or less shall not require Performance or Payment Bonds unless otherwise required by the District.

E. Executed Copies The required number of executed copies of the Agreement, the Performance Bond, and the Payment Bond for Public Works is one (1).

F. License Classification The class(es) of California Contractor’s license(s) required in order to Bid on and perform the Contract for this Project is: A and C-12 Contractors. Each Bidder shall also have no less than five (5) years’ experience in the magnitude and character of the work Bid.

G. Fingerprinting Requirement Pursuant to Article 13 of the General Conditions, the District has considered the totality of the circumstances concerning the Project and has determined that Bidders are subject to the requirements of Education Code section 45125.2 and Paragraph (a) of Article 13 of the General Conditions.

H. Request for Substitutions Requests to substitute any product or material or to deviate from project specifications must be submitted to

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Purchasing Department via PlanetBids no later than 2:00 PM on July 28, 2026. A decision will be rendered and issued to all potential Bidders in addenda by July 31, 2026.

I. Days/Hours of Work Standard work hours are 7:00am-6:00pm Monday-Friday and 8:00am-5:00pm on Saturdays. Contractors who desire to work on Saturdays, Sundays, or holidays, are to notify the District Representative a minimum of 72 hours in advance so that the District’s security, inspector, and/or custodian can be provided. The Contractor shall reimburse the District for the salaries of the District’s security, inspector, and/or custodian for the extra time worked at the request of the Contractor. The Contractor may work on any of the above days and the District will furnish security, inspector, and/or custodian at no cost to the Contractor when it is explicitly stated in the specifications that the Contractor must perform work on the above mentioned days. The District has not determined above-mentioned days to be needed to complete the work within the specified Contract period.

J. District Representative (Ref. General Conditions Article 74 and 75) If an Architect is not hired for this project, then the General Conditions Article 74 and 75 pertain to the District Engineer or District Staff Member, in that order.

The District’s Department that will oversee the project is Maintenance & Operations Services. The Director of M&O Services is: Erick Kroenke, telephone (760) 331-6923; the M&O Services Supervisor is Brendan Thirkell, telephone (760) 331-6908.

K. Disabled Veteran Business Enterprise (DVBE) Participation Requirement:

Ref. General Conditions Article 73, Instructions to Bidders paragraph 10 and Documentation of Disabled Veteran Business Enterprise (DVBE) Program Participation.

L. Submittal of Bids Each Contractor must submit an electronic copy (.pdf) of its Bid to PlanetBids. The District will not accept physical copies of Bids.

M. Insurance Contractors must comply with insurance requirements as provided in the General Conditions. Prior to the commencement of the work, the Prime Contractor shall purchase from and maintain, in a company or companies lawfully authorized to do business in California with a financial rating of at least A- status as rated in the most recent edition of Best’s Insurance Reports, such insurance as will protect the District from claims set forth below, which may arise out of a result from the Prime Contractor’s operations under the Contract and for which the Contractor be legally liable, whether such operations are by the Prime Contractor, by a Subcontractor, by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable.

The effective and expiration dates of the Contractor’s insurance policies shall correspond with the effective and expiration dates of the Contract.

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AND

Builder’s Risk (or Course of Construction Coverage) Applicable/Fire Insurance (Ref. General Conditions Article 41) Project Replacement Value at One Hundred Percent (100%).

or Umbrella Policy with an amount not less than $5,000,000.00

AND

Project Installation Floater Coverage in the amount of One Hundred Percent (100%) of the Contract price required for material, equipment, tools which are a part of the Contract and subject to loss or damage by fire, vandalism, and mischief.

For Contracts up to $500,000 the following limits apply: Contractor Subcontractor

Comprehensive General Liability Insurance with a combined single limit occurrence of not less than: $1,000,000

Project Specific Aggregate (for this project only) $2,000,000 OR

Commercial General Liability and Property Damage Insurance (including automobile insurance) which provides limits of not less than:

a) Per occurrence (combined single limit) $1,000,000

b) Project Specific Aggregate (for this project only) $2,000,000

c) Products/Completed Operations $1,000,000

d) Personal & Advertising Injury limit $1,000,000

For Contracts $500,000 - $1Million the following limits apply: Contractor Subcontractor

Comprehensive General Liability Insurance with a combined single limit occurrence of not less than: $2,000,000

Project Specific Aggregate (for this project only) $3,000,000 OR

Commercial General Liability and Property Damage Insurance (including automobile insurance) which provides limits of not less than:

a) Per occurrence (combined single limit) $2,000,000

b) Project Specific Aggregate (for this project only) $3,000,000

c) Products/Completed Operations $2,000,000

d) Personal & Advertising Injury limit $2,000,000

For Contracts greater than $1Million the following limits apply: Contractor Subcontractor

Comprehensive General Liability Insurance with a combined single limit occurrence of not less than: $3,000,000

Project Specific Aggregate (for this project only) $5,000,000 OR

Commercial General Liability and Property Damage Insurance (including automobile insurance) which provides limits of not less than:

a) Per occurrence (combined single limit) $3,000,000

b) Project Specific Aggregate (for this project only) $5,000,000

c) Products/Completed Operations $3,000,000

d) Personal & Advertising Injury limit $3,000,000

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N. Additional Certificate Holder Any general liability policy provided by the Contractor hereunder shall contain an endorsement which applies its coverage to District, members of District’s board of trustees, and the officers, agents, employees, and volunteers of District the State Allocation Board, if applicable, the architect and the architect’s consultants, individually and collectively, as additional insured.

The following Item 1 must appear in the “Certificate Holder” box located at the bottom of the Certificate of Insurance. In addition, the Carlsbad Unified School District must be listed as additionally insured on the insurance endorsement page. Please refer to Item 2 for the required language.

Item 1

Carlsbad Unified School District Attn: Risk Management 6225 El Camino Real Carlsbad, CA 92009

Item 2

“Carlsbad Unified School District and its Board of Trustees, officers, agents, employees, and volunteers are named as additionally insured on this policy pursuant to written Contract, agreement, or memorandum of understanding. Such insurance as is afforded by this policy shall be primary, and any insurance carried by District shall be excess and noncontributory.”

O. Insurance Covering Special Hazards The following special hazards shall be covered by rider or riders to above mentioned commercial liability insurance or property damage insurance policy or policies of insurance, or by special policies of insurance, in amounts as follows:

1. Automotive and truck, where operated, in automobile amounts above;

2. Material hoist, where used, in automobile amounts above.

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IV. PROJECT SPECIFICATIONS

A. GENERAL REQUIREMENTS

The Carlsbad Unified School District is soliciting sealed bids from qualified contractors to establish a pool of contractors to provide as-needed asphalt and concrete installation, repair, maintenance, and related services.

The District reserves the right to award contracts to one or more responsive and responsible bidders. Inclusion in the contractor pool does not guarantee any minimum amount of work or compensation.

The Bid Sheets provide lines for the most frequently used paving and concrete related project services. Actual project pricing will be determined by project using the unit cost provided on the bid form. Pricing of each line item shall include all materials, equipment, and labor.

For each project defined under this contract, the contractor shall provide a job estimate project duration based on job requirements and contract pricing and submit it to the requesting District Department. After issuance of an official District Purchase Order for the specific project, the contractor shall contact the initiating District Department to schedule the project. Pricing for each project must utilize the unit cost provided on the Supplemental Bid Form.

Payment for projects will be made for the total amount due upon full completion of work as described in Article 3 of the Agreement.

B. AUTHORITY OF DISTRICT PERSONNEL

The Maintenance & Operations Services Director has the final authority in all matters affecting the work. Within the scope of the Contract, the Maintenance & Operations Services Director has the authority to enforce compliance with the plans and the specifications. The Contractor shall promptly comply with the instructions from the Maintenance & Operations Services Director or an authorized representative.

On all questions relating to quantities, the acceptability of materials, equipment, or work, the execution, progress or sequence of work, and the interpretation of specifications or drawings, the decision of the Maintenance & Operations Services Director is final and binding and shall be precedent to any payment under the Contract.

Each phase of “construction” shall be inspected and approved by the Director of Maintenance & Operations Services before beginning the next phase.

Material and work quality shall be subject to Maintenance & Operations Services Director’s approval. Materials and work quality not conforming to the requirements of these specifications shall be considered defective and will be subject to rejection. Defective work and material, whether in place or not, shall be removed immediately from the site by the Contractor, at the Contractor’s expense, when so directed by the Maintenance & Operations Services Director.

C. TERMS

Unless otherwise stated, the words directed, required, permitted, ordered, instructed, designated, considered necessary, prescribed, approved, acceptable, satisfactory, or words of like meaning, refer to actions, expression, and prerogatives of the Maintenance & Operations Services Director.

D. DEFINITIONS

Contractor - The individual, partnership, corporation, joint venture, or other legal entity having a Contract to perform the work.

District or School District - The Carlsbad Unified School District.

Standard Specifications - The Standard Specifications for Public Works construction (SSPWc). 1982 Edition or latest supplement thereto. The Standard Specifications are written and promulgated by the Southern California Chapter, American Public Works Association, and Southern California District Associated General Contractors of

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California.

Work - That which is proposed to be constructed or done under the Contract, including the furnishing of all labor, materials, and equipment.

E. LABOR

Only competent workers shall be employed on the work. Any person employed who is found to be incompetent, intemperate, troublesome, disorderly, or otherwise objectionable, or who fails or refuses to perform work properly and acceptably, shall be immediately removed from the work by the Contractor and not be reemployed on the work.

F. GUARANTEE

Contractor shall guarantee to repair or replace any and all work, together with any other work which may be displaced, damaged, or marred in so doing, that may prove defective in failure to conform to Contract provisions and requirements, workmanship and/or materials within the two-year period, such period to begin on date of acceptance of work by District. Repairs or replacement shall be without any expense whatsoever to the District, unusual abuse or neglect excepted.

G. COORDINATION

All work to be coordinated with the school District so as to be the least disruptive to school services and programs. Evening, weekend, and holiday work may be required.

H. DUST CONTROL

Throughout the entire construction period, the Contractor shall maintain dust control by use of water sprinklers or chemical dust control binder as may be approved by the District.

I. BARRICADES

Necessary barricades or fences shall be constructed at Contractor’s expense, in accordance with California Industrial Safety Code requirements, or as required by District.

J. SUBMITTALS

Awarded Contractor shall submit product data, shop drawings, samples (as requested by District), warranty documentation (installer & manufacturer), and operations and maintenance manuals to the District Representative for review and approval for Project’s scope of work prior to procurement and installation.

K. PROTECTION OF EXISTING INSTALLATIONS

The Contractor shall make every effort to protect existing installations. These installations include, but are not limited to trees, plants, landscaping, underground utilities and sprinkler systems, building, and other site structures. Any such installations which are shown on the plan or whose location could be reasonable inferred, and which shall become damaged or broken by the Contractor’s operation shall be repaired or replaced by him

L. ESTABLISHMENT OF GRADES

Finish elevation grade stakes and any other surveying necessary for the layout of the work is the responsibility of the contractor.

Areas having drainage gradients of 2% or more shall have elevation stakes, set with instrument, at grid levels of 50 feet. Intermediate stakes may be set by using a tightly drawn string line over the tops of adjacent stakes.

Areas having drainage gradients of less than 2% shall have elevation stakes, set with instrument, at 25 ft. grid levels.

M. TESTING AND CONTROL OF MATERIALS

All material shall meet the requirements specified herein. Laboratory tests of any or all the materials may be required by the inspector.