As-Needed Restoration Services for Private Residences.pdf

REQUEST FOR QUOTES (RFQ) 13265

DEPARTMENT OF PUBLIC WORKS

AS-NEEDED RESTORATION SERVICES FOR PRIVATE RESIDENCES

JUNE 30, 2026

SMALL-LOCAL BUSINESS SET-ASIDE: In accordance with Board Policy A-87, the award of contracts resulting from this RFQ is reserved for Small-Local Businesses as defined in Board Policy B-53 Small-Local Business Policy (SLBP), which can be found at: B-53 Small-Local Business Policy (SLBP).

A. KEY INFORMATION

1. The County of San Diego is seeking quotes from firms interested in providing private residence as-needed sewage restoration services (“Offerors”).

2. The County anticipates a contract term of an initial (base) period of one (1) year(s), with two (2) one-year option periods.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Eric Ayres, Procurement Specialist, Eric.Ayres@sdcounty.ca.gov

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Questions due date, or Quote due date.

Event Description Date and Time (San Diego Time) Questions due July 10, 2026 prior to 5:00 p.m.

Quotes due July 21, 2026 prior to 5:00 p.m.

6. Questions:

6.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

7. Table of Contents:

A. Key Information B. RFQ Instructions and Rules C. Submittal Items D. Required Forms E. Statement of Work F. Payment Schedule G. Draft Agreement

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

PHONE (858) 505-6367 FAX (858) 715-6452

BRENDA G. MILLER

ASSISTANT DIRECTOR

https://codelibrary.amlegal.com/codes/san_diego/latest/sandiego_board/b_53__small__local__business__policy_(_s_l_b_p) https://sdbuynet.sandiegocounty.gov/

COUNTY OF SAN DIEGO – REQUEST FOR QUOATATIONS (RFQ) 13265

AS-NEEDED RESTORATION SERVICES FOR PRIVATE RESIDENCES

B. RFQ INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A QUOTE

1.1. It is Offeror’s responsibility to submit a quote based on the most current RFQ, addenda thereto, County’s responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from

Department of Purchasing and Contracting’s front desk or contact clerical support at (858) 505- 6367.

1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the County’s web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of the posting of this RFQ or any later version thereof.

1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such submissions with the RFQ number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting

Officer, in writing, as a question (“Question”). Offerors may submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for Question submission. Offeror is responsible for ensuring that Questions are received by the County.

3. QUOTE FORMAT

3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.

4. QUOTE ORGANIZATION

4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.

4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall be inclusive of all proposed compensation.

4.2. Confidential/Proprietary information:

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

AS-NEEDED RESTORATION SERVICES FOR PRIVATE RESIDENCES

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code § 7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror’s responsibility to identify and separate into a “CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from disclosure pursuant to the California Public Records Act, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information);

4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as “CONFIDENTIAL/PROPRIETARY.”

4.2.4. Offeror should reference material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item through citation to the “CONFIDENTIAL/PROPRIETARY” exhibit (for example “See response 1 contained within the ‘CONFIDENTIAL/PROPRIETARY’ exhibit for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the California Public Records Act).

5. QUOTE EVALUATION

5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance, availability, price, and more to determine the quote(s) that provide the best value to the County.

5.2. During evaluation, the County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and/or approach to providing goods and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.4. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the quote on the overall total cost to the County.

6. COUNTY COMMITMENT

6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any reimbursable cost in anticipation of a contract award.

6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

6.3. The County reserves the right to separately procure the same or similar goods or services.

6.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes; the County’s evaluation and results thereof. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

AS-NEEDED RESTORATION SERVICES FOR PRIVATE RESIDENCES

6.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFQ may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service.

6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

7. DILIGENCE AND DUTY TO INQUIRE

7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related documents, Offeror shall have a duty to submit a Question to the County.

7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors, or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as explicitly provided for in this RFQ.

8. OFFEROR COMMUNICATIONS

8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this RFQ or Offeror’s quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any improper contact may, at the County’s sole discretion, cause Offeror to be removed from consideration for contract award.

8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may be removed from consideration for award.

8.3. Audio and/or video recording of presentations, discussions, negotiations, , or other communications with the County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.

9. SOLICITING EMPLOYEES

9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the County’s employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with Offeror without prior written approval of the County’s Contracting Officer. This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact with Offeror.

10. PROHIBITED CONTRACTS AND SUBCONTRACTS

10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers, principals, partners, or major shareholders;

AS-NEEDED RESTORATION SERVICES FOR PRIVATE RESIDENCES

10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of service to be performed by the contract; or, (ii) participated in any way in developing the contract or its service specifications; and

10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve as officers, principals, partners, or major shareholders.

10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections 11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

11. CALIFORNIA REVENUE & TAXATION CODE § 18662

11.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of

California (out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694-2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

12. W-9 FORM

12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the County.

13. PREVAILING WAGE

13.1. The County’s public works projects are subject to compliance monitoring and enforcement by the

California Department of Industrial Relations (DIR), in accordance with Labor Code § 1771.4(a)(1). A contractor or subcontractor shall not be qualified to bid (or otherwise submit an offer) on, be listed in an offer subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in Labor Code § 1720, et seq., unless currently registered and qualified to perform public work pursuant to Labor Code § 1725.5, all as more particularly described in Labor Code § 1771.1(a). An Offeror who is ultimately selected shall post all notices required by and pursuant to Labor Code § 1771.4(a)(2) at the job site, whether or not the County also posts these notices.

https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

AS-NEEDED RESTORATION SERVICES FOR PRIVATE RESIDENCES

C. SUBMITTAL ITEMS

1. EXHIBIT 1 - REQUIRED FORMS

1.1 Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2 Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• Required for all Offerors. The award of contracts resulting from this RFQ is reserved for Small-Local Businesses as defined in Board Policy B-53. To be considered for award, Offeror must successfully certify that they qualify as a Small-Local Business.

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2. EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT

2.1 Confirm your firm possesses a current and valid California B-General Building Contractors license issued by the California Contractors State Licensing Board. (CSLB)

☐ Yes ☐ No

2.2 Confirm your firm or subcontractor possesses a current and valid Hazardous Substance Removal

Certification issued by the California Contractors State Licensing Board. (CSLB)

2.3 Confirm your firm and all proposed subcontractors (pursuant to Labor Code Section 1725.5) possess a current and valid registration with the State of California Department of Industrial Relations (DIR)

2.4 Please provide a brief overview of your team’s experience with sewage restoration services in private residences. The information submitted should provide sufficient detail to demonstrate that the Offerors experience will meet the requirements specified in Exhibit A – Statement of Work (SOW) https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2.5 Please provide three (3) or more projects where you worked with a public agency providing sewage restoration services.

Project Name:___________________________ Address:_______________________________ Name of Contact:________________________ Phone number:__________________________

Project Name:___________________________ Address:_______________________________

Project Name:___________________________ Address:_______________________________

3. EXHIBIT 3 - COST/PRICE EXHIBIT

3.1 Submit a completed Payment Schedule

4. EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Draft Agreement (including insurance requirements):

YES ☐ NO ☐

4.1.1 If “NO,” provide a detailed list of exceptions to the terms and conditions, the nature of its concern, and what terms the Offeror is willing to accept.

Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract to which it does not take exception to. The County may, as part of its evaluation process, conclude that exceptions are so numerous and/or material as to make Offeror’s response to the solicitation unacceptable.

4.2 Payment Bond

Offeror confirms that, if successful, Offeror will provide to the County a payment bond using the included County form (Exhibit D), issued by an admitted surety insurer as defined in California Code of Civil Procedure section 995.120, and in a sum equal to one hundred percent for each Task Order that exceeds $25,000. If a successful Offeror fails to timely provide the bonds, the County may, at its sole discretion, determine that the successful Offeror is in default, and/or take any other enforcement action.

YES ☐ NO ☐

4.2.1 Provide proof of bonding capacity in the form of a Surety Declaration.

5. EXHIBIT 5 – CONFIDENTIAL PROPRIETARY

5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules section 4.2

AS-NEEDED RESTORATION SERVICES FOR PRIVATE RESIDENCES

D. REQUIRED FORMS

(RESERVED)

AS-NEEDED RESTORATION SERVICES FOR PRIVATE RESIDENCES

E. EXHIBIT A - STATEMENT OF WORK

REQUIRED SERVICES

Contractor shall provide As-Needed, On-Call Remediation, Clean-Up, and Reconstructive Repair Services (No New Construction) for water and sewer-related damage claims resulting from main stoppages, water main breaks, and sewer backups at various locations throughout the boundaries of the Sanitation District in the County of San Diego. The Contractor will be required to provide all labor, equipment, and materials to perform and complete the services in accordance with each specific Task Order issued by the County of San Diego and as outlined in the Scope of Work.

1. GENERAL REQUIREMENTS OF SERVICE DELIVERY

Contractor shall possess the Minimum Qualifications, Knowledge, and Skills Requirements as follows:

1.1. Knowledge and experience in preparing cost estimates using RSMeans data for small to major water damages, including structural drying, disinfection, cleaning, reconstruction, and repairs requiring multiple trades.

1.2. Skill to manage, provide, and be responsible for all subcontractors required to complete authorized repairs in a timely manner.

1.3. The skill and ability to perform work in circumstances where residents may still be occupying premises.

1.4. Knowledge of the State of California Prevailing Wage Laws, and experience in complying with reporting requirements from the California Department of Industrial Relations.

1.5. Contractor shall be responsible for securing, obtaining and maintaining all insurance, all licenses and permits necessary (including, without limitation, and regulatory, local building and safety permits), in compliance with any laws, codes, and regulations applicable to the execution of this work and as required to fulfill all aspects of the Contract.

1.6. Provide administrative and supervisory services over all Contractor personnel and subcontractor performance.

1.7. Independently perform testing for mold and other contamination; remediate as warranted.

1.8. Perform skilled carpentry, plumbing, electrical and building repair labor.

1.9. All workmanship shall be of good quality and performed in a skilled manner as determined by the County Authorized Representative.

1.10. General labor, including but not limited to landscaping, water extraction, sewage removal, drywall, loading and hauling of debris.

1.11. Any work not specified in this section must be authorized ahead of time, in writing by the County Authorized Representative.

1.12. Provide twenty-four (24) hour, seven (7) days-a-week emergency services.

1.13. Arrive physically on site at the affected within two (2) hours after Contractor receives County communications.

1.14. The Contractor shall execute the work in a diligent manner and complete the project within the period of performance as defined in each specific Task Order.

1.15. Obtain the property owner’s or authorized representative’s written consent to perform work and/or provide services on the affected property prior to any commencement of work.

1.16. The Contractor may use the area within the property for operation of construction equipment and may maintain temporary facilities with approval from the County Authorized Representative. The Contractor is responsible for obtaining any additional storage as required.

1.17. The Contractor shall keep the work area free from accumulation of waste materials. Upon

Substantial Completion of the project, the Contractor shall vacate the project site in a clean and orderly condition acceptable to the County Authorized Representative.

1.18. Perform any other work or services requested by the County that are related to fulfilling the objective of the Statement of Work.

2. WORK TO BE PERFORMED DURING “EMERGENCY SERVICES”

2.1. Contractor will provide the County Authorized Representative with after-hours/emergency phone contact numbers. Telephone response to after-hours/emergency callouts shall not exceed 30 minutes. Site response shall not exceed 2 hours from notification by County Authorized Representative or other County staff. Contractor will update this list within 2 days of any change in personnel or contact numbers.

2.2. After an initial response, within 24-hours, email scope of work necessary to remediate wastewater damage components and the estimated timeline to bring the building and environment back to a dry and sanitary condition in the shortest reasonable timeframe to the County Authorized Representative.

2.3. Projects requiring both remediation, structural drying, and repair work, shall be cost estimated.

Contractor shall consult with project supervisors and the County Authorized Representative, and any additional work shall be subject to approval by the County Authorized Representative.

2.4. A typical wastewater damage scenario includes:

2.4.1. Secure the property from unauthorized access.

2.4.2. Protect furniture and contents from wastewater damage; disinfect and dry furniture and contents while remediating the structure.

2.4.2.1. Furniture and contents that impede the wastewater remediation process are to be wiped down and removed to a safe place. The Contractor is to notify the County about their contents removal recommendations and acquire approval.

2.4.3. Have buildings presumed to contain asbestos and/or lead-paint tested, where test results are forwarded to the County within 24-hours.

2.4.3.1. Buildings having asbestos and/or lead-paint, where these materials must be disturbed or removed, the work shall be completed by a California licensed abatement contractor.

2.4.4. Clean and sanitize sidewalks, driveways, and other exterior areas affected by the overflow or backup. Extract standing wastewater from indoor surfaces and dispose wastewater legally.

AS-NEEDED RESTORATION SERVICES FOR PRIVATE RESIDENCES

2.4.5. The Contractor will create a moisture map of all wastewater damaged areas and rooms, where the moisture map outlines affected and non-affected wastewater damaged materials.

2.4.6. Disengage and remove carpet, pad, other floor coverings, including porous drywall that cannot be cleaned and disinfected.

2.4.7. All remaining building materials considered cleanable and restorable, such as a concrete slab, plywood subfloor, and wood framing, are to be disinfected “before” starting the structural drying process.

2.4.8. Standing wastewater under raised foundations must be extracted, a detergent sanitizer applied to the ground, and when practical, till the ground for faster drying. Install drying equipment, where equipment is kept under negative air pressure.

3. WORK TO BE PERFORMED AFTER “EMERGENCY SERVICES” AS PART OF RESTORATION

AND REPAIR, IF NEEDED:

After completion of emergency services, including structural drying, cleaning, and sanitizing:

3.1 A “Restoration and Repair” cost estimate will be submitted to the County for approval.

3.2 Repairs will be itemized with photos and prices, describing what materials and finishes can be cleaned, sanitized, and brought back to pre-loss condition as opposed to materials and finishes that require replacement.

3.2.1 The Contractor is to document damage to materials and finishes that cannot be cleaned and restored, which may require replacement with like kind and quality.

3.3 When practical, the Contractor shall clean and sanitize previously wet materials, finishes, and reinstall carpet.

3.3.1 When necessary, replacement carpet, pad, and other flooring materials include replacement with like-kind and quality.

3.4 When practical, the Contractor shall reinstall salvageable base coving and molding or install comparable materials.

3.5 Walls and other surfaces that require repair, painting, or refinishing, including wallpaper, will be itemized on the Restoration and Repair cost estimate.

3.6 When practical, the Contractor shall reinstall furniture and contents back to their original position before the wastewater loss.

3.7 On completion of work, the Contractor shall have the building owner or tenant sign a “Proof of

Satisfaction Of Work Completed” and submit it to the County Authorized Representative. The Proof of Satisfaction Of Work Completed document shall be submitted with the Contractor’s final invoice.

3.8 The working hours are from 8am – 4:30pm on non-emergency working days in case the property is occupied. For vacant duration working days/hours outside of these parameters shall be coordinated with the County Authorized Representative.

AS-NEEDED RESTORATION SERVICES FOR PRIVATE RESIDENCES

4. LICENSE REQUIREMENTS

4.1 Contractor must hold an active Classification Class “B” General Building Contractors License issued by the California State License Board (CSLB) for the entirety of the contract. Failure to maintain these licenses will result in immediate termination of the contract.

4.2 In accordance with Business & Professional Code 7057, a “B” General Building Contractor can (1) enter a prime or sub-contract for a framing or carpentry project and self-perform the work; (2) enter a prime or sub-contract for two or more separate and unrelated trades and self-peform the work (framing and carpentry cannot count as one of the trades); (3) enter a prime or sub-contract for a single trade. However, unless the “B” holds the appropriate specialty classification, the performance of the work (other than carpentry or faming that can be self-performed) must be subcontracted to a contractor that holds the appropriate classification.

4.3. Contractor or Sub-Contractor must carry an active Hazardous substance removal certification for the entirety of the contract. Failure to maintain this certification will result in immediate termination of the contract.

5. (SB 854) NOTICE

County public works projects are subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR) in accordance with Labor Code Section 1771.4(a)(1). As part of this program, Contractors and Subcontractors on Public Works Projects are required to be registered with DIR in accordance with Labor Code Section 1725.5. Unregistered contractors are not qualified to bid on, be listed in a bid proposal, listed as a Subcontractor, or engage in the performance of any Public Works Contract, all as more particularly described in Labor Code Section 1771.1(a). The prime Contractor shall be required to post the job site with all notices required by regulations per Labor Code Section 1771.4(a)(2), whether or not the County also posts.

6. BONDING.

The successful Contractor(s) will provide to the County a Payment Bond in a sum of one hundred percent for task order that exceeds $25,000. The cost of providing the bond shall be considered as included in the price for the various item(s) and no additional compensation will be allowed, therefore. If the contractor fails to provide the bonds within the time specified, the County may, at its option, determine that the contractor is in default and terminate the contract.

7. LABOR, MATERIALS AND RENTED EQUIPMENT.

7.1 Services will be paid an hourly rate, with an initial half-hour minimum charge and billable in quarter-hour increments, with no additional compensation for trip charge or mileage. Trips to procure necessary items not normally kept as “Truck stock” will be allowed and paid on a point to point hourly rate. Every effort is to be made to procure needed items from the closest available distribution site.

7.2 Failure to bring appropriate tools or parts to complete customary repairs will result in Contractor being compensated only at normal hourly rate, and the minimum charge shall not apply.

7.3 Materials: Replacement parts for break/fix repairs and rented equipment not normally owned by contractors will be paid at cost. Documentation (itemized receipt) of actual parts cost must be submitted with invoice. In the event of a dispute, the County may survey prices for the same make/model or part to determine the fair market price for that item/part, and reimbursement will be made based on the survey results.

7.4 The Contractor shall be responsible for all required materials, equipment, and personnel to manage, administer, and supervision in carrying out this project. All workmanship shall be of good quality and performed in a skillful manner as determined by the County Authorized Representative.

AS-NEEDED RESTORATION SERVICES FOR PRIVATE RESIDENCES

7.5 Expendable materials including, but not limited to, Teflon/electrical tape, gloves, plastic sheeting, wire nuts, etc. are considered normal and customary operating costs (overhead) for the Contractor and will not be reimbursed.

7.6 Contractors’ service technician responding to any service call will check in and out with site contact.

Technician will upon completion of the service call inform the County Authorized Representative or Site Supervisor of work done and leave an itemized job ticket of materials used, as well as check in/out time.

Providing an itemized job ticket with check in/out times and materials used is mandatory for payment.

7.7 All work performed shall be authorized by the Department of Public Works (DPW). Work performed without prior authorization of DPW will not be compensated for.

8. PREVAILING WAGE COMPLIANCE

Prevailing Wage - The County’s public works projects are subject to compliance monitoring and enforcement by the California Department of Industrial Relations (DIR), in accordance with Labor Code § 1771.4(a)(1). A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in Labor Code § 1720, et seq., unless currently registered and qualified to perform public work pursuant to Labor Code § 1725.5, all as more particularly described in Labor Code § 1771.1(a). The Offeror who is ultimately selected shall post all notices required by and pursuant to Labor Code § 1771.4(a)(2) at the job site, whether or not the County also posts these notices.

9. DEFINITIONS

9.1. Contractor refers to any representative or employee of the company this agreement is entered into with the County. This will include technicians, supervisors, and management staff.

9.2. County Authorized Representative refers to the County’s Representative who is the lead contact responsible for managing the work under this contract.

9.3. Fair and Reasonable. This is the price point for a good or service that is fair to both parties involved in the transaction. This amount is based upon the agreed-upon (via contract negotiations) conditions, promised quality and timeliness of contract performance.

9.4. Qualified Personnel are individuals who have and maintain a Class B General Building Contractor License issued by the State of California for the entirety of the contract.

9.5. Urgent means serious, unexpected, situation requiring immediate action. A telephone response to the

County Authorized Representative of no more than 30 minutes will be required. Contractor staff response to the site shall be within two (2) hours of notification by the County Authorized Representative.

9.6. Work: The term “Work” means repair, construction and services required by the Task order (TO) documents (Attachments 1 and 2), whether completed or partially completed, and includes all other labor, materials, equipment and services provided or to be provided by the Contractor to fulfill the Contractor’s obligations. The work may constitute the whole or a part of the work as outlined in the Project.

10. DRESS CODE, APPEARANCE, AND PROFESSIONALISM

10.1. The Contractor will be required to provide a work force that is neatly dressed, presentable and adequately prepared for work as it is described in this Statement of Work. All workers will be required to have brightly colored safety vests, work boots, hard hats, and any other items deemed necessary to perform their work in a clean, safe, and accident- free environment. Workers will not be allowed to perform work while shirtless, shoeless, or in any other condition where this dress code or safety is compromised, the County has the right to excuse any employee deemed not in acceptable attire.

10.2. Workers will be required to conduct themselves in a professional manner. Upon recommendation of the

County Authorized Representative or their designee, any obscene language, gestures, violence, or any other improper conduct will be grounds to have the offending individual removed from the work area. The County Authorized Representative will discuss any issue with the site supervisor and a written notice will be sent to the Contractor.

11. INVOICING

11.1 The Contractor will submit invoices monthly for all services performed during that period. Invoices will be issued separately for each Task order job performed. Each invoice must be accompanied by the following documents:

11.1.1. Certified payroll, Fringe Benefits Statement, and Statement of Compliance. All certified payroll documents are to be originals with wet signature.

11.1.2 Original materials invoices for parts clearly showing the item(s) purchased and unit cost.

Contractor invoices submitted without original materials invoicing will be rejected and returned to the contractor.

11.1.3 Invoices for any Subcontractors, clearly showing type of work done, materials used, and accompanied by original prevailing wage documents (as listed above) with wet signature.

Any Subcontractors used are to be listed on the “Form for Minor Labor.” Any change of Subcontractors will require written notification of and approval in writing by the County Authorized Representative in advance of Subcontractor performing any work.

11.1.4 Copy of signed job tickets showing start and end times, materials used, name and signature of

Contractor employee, name and legible signature of County representative. This information must match the copy left with the County site contact for each Task order job at the time of performance. The County will make reasonable effort to resolve any discrepancies; however, the County will have sole discretion in determining appropriate charges in the event information on the job tickets does not match or is omitted.

11.1.5. All documentation required for payment is to be turned in with the invoice. Invoices coming to

DPW without all required documentation will be rejected and returned to contractor.

11.1.6 Cost incurred due to recycling are to be submitted via an original invoice for reimbursement.

11.2 Invoices with deficient documentation will not be paid until all items are received to the satisfaction of the County. In the event that Contractor does not correct deficiencies in a timely manner, or continues to submit deficient invoices, the Contractor may be subject to penalties up to and including termination for cause.

11.3 The County operates on “Net 30” for payment of invoices. Invoice and supporting documents are to be submitted as a package, with a current date. Invoices submitted predating reasonable mailing date will be rejected and returned to Contractor.

12. PRICING SCHEDULE

12.1. Fully burdened rate shall be used for all hourly rates. The fully burdened hourly rates shall include vehicle expenses, parking, tolls, computer usage, printing, document reproduction, travel, mileage, and all expenses incurred in completing such services.

12.2. All amounts in the “Estimated Quantity” column are only estimates; the actual amount of work performed on each site may vary from year to year.

13. SUBCONTRACTOR PERFORMED WORK

13.1. Cost of Subcontractor performing work not listed on the pricing schedule for each Task Order.

13.2. Contractor's Fixed Markup for Subcontractors Costs in accordance with the following schedule:

Sub-Contractor Costs Markup Value:

$0 - $10,000 $500 $10,001 - $25,000 $1,500 $25,001 – $35,000 $2,000 $35,001 - $45,000 $2,500

13.3. Cost associated with subcontracting shall be determined to be fair and reasonable, as defined in the definition section of this contract, prior to signing a Task Order

EXHIBIT A – STATEMENT OF WORK – ATTACHMENT 1 - TASK ORDER PROCESS

1. Task Order Process

1.1 All service and repair work shall be initiated through individual task orders issued after contract award. No work shall commence without written authorization from the County.

1.2 Firm Fixed Price (FFP) Task Orders. For tasks with a defined scope, the Contractor shall submit a Firm Fixed Price (FFP) proposal. The proposal shall include:

1.2.1 A detailed Statement of Work (SOW)

1.2.2 A description of all required services and deliverables

1.2.3 Supporting documentation sufficient to determine that the proposed price is fair and reasonable and in accordance with the contract terms and pricing structure

1.3 Time and Materials Not-to-Exceed (T&M NTE) Task Orders. For tasks where the scope cannot be reasonably and accurately defined in advance, the County may issue a Time and Materials Not-to-Exceed (T&M NTE) task order. The Contractor shall:

1.3.1 Submit a proposal with a clearly defined NTE ceiling, including labor categories, rates, estimated hours, and material cost assumptions supporting the proposed amount

1.3.2 Upon completion of the task, submit documentation sufficient to verify compliance with contract terms and pricing structure, including but not limited to actual labor hours worked and material costs incurred.

1.4 Contractor shall provide a price an itemized (Labor and Materials) proposal for any maintenance or repair service within two (2) business days from request from COR. The rates in the Contractor’s price proposal shall be in accordance with Exhibit C - Pricing Schedule. The cost proposal shall be inclusive of all labor, parts, materials, equipment, tools, transportation (travel) and incidentals for accomplishing the service.

1.4.1 Replacement parts for break/fix repairs and rented equipment not normally owned by Contractors will be paid to Contractor at-cost. Documentation (itemized receipt) of actual parts cost must be submitted with invoice.

1.4.2 In the event of a dispute, the County may survey prices for the same make/model or part to determine the fair market price for that item/part, and reimbursement will be made based on the survey results.

1.4.2.1 The County reserves the right to furnish any or all fixtures and parts for a particular task. In these situations, the Contractor will still be required to guarantee workmanship and installation for a period of 90 days.

1.4.2.2 Expensable materials including, but not limited to, Teflon/electrical tape, gloves, plastic sheeting, wire nuts, etc., are considered normal and customary operating costs (overhead) for the Contractor and will not be paid separately by the County.

1.5 If the requested work complies with the contract terms and pricing structure and is determined to be fair and reasonable, COR will prepare a Task Order and will send it to the Contractor for signature. A Task Order signed only by the Contractor is not a Notice to Proceed; the Task Order is fully executed only when signed by the County.

1.6 The Contractor returns the signed Task Order to the COR, then the COR obtains the required signatures.

1.7 The COR will send a copy of the fully executed Task Order to the Contractor. Once all required signatures are obtained, the COR will provide the Contractor with a Notice to Proceed with instructions on how to coordinate the work.

1.8 Any Task Order issued for repairs over $25,000 will require a Payment Bond equal to 100% of the total Task Order prior to commencement of work.

1.9 Task Orders are subject to audit by the Department of Purchasing & Contracting, which may be conducted at any time during the duration of the contract.

1.10 Contractor shall submit the Task Order invoice within five (5) business days of after completion of work.

EXHIBIT A – STATEMENT OF WORK – ATTACHMENT 2 – SAMPLE TASK ORDER

CONTRACTOR: CONTRACT NO:

TASK ORDER DATE: AMENDMENT DATE

TASK ORDER NO: AMENDMENT NO:

Description of the Complete Scope of Services:

Check One: Standard Priority High Priority

Board Policy B-53a requires Small Local Business participation of 3% for all Service procurements that are not exempt from the SLB requirement and are estimated (by the County) to exceed one million dollars annually. In the case of indefinite delivery/indefinite quantity Service contracts (also referred to as As-Needed Services Contracts), the 3% SLB participation will be applied to the value of each individual task order. SLB documentation shall be submitted with the response to each individual task order. SLB participation is always encouraged, but not required for task orders less than one million.

Total Cost of Task Order Services: $ Check One: Firm Price Not to Exceed Estimate

Other services required to complete this project:

Contractor shall provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services described in this Task Order. Contractor shall accept $ as full payment for the provision of these services and shall complete these services by .

CONTRACTOR:

By: Date:

Printed Name & Title:

PROJECT MANAGEMENT

Chief, Project Management Division (or other appropriate title)

By: Date:

Printed Name & Title:

FISCAL

Release:

By:

Printed Name & Title:

COR. Contracting Officer’s Representative

By: Date:

Printed Name & Title:

Date of Encumbrance:

DISTRIBUTION: COR (Original) Contractor Project Manager Fiscal Unit

EXHIBIT A – STATEMENT OF WORK – ATTACHMENT 3 – DESIGNATION OF SUBCONTRACTORS

TOTAL % SUBCONTRACTED: ___________

Photocopy this form for additional subcontractors.

NAME OF OFFEROR: __________________________

PORTION OF WORK TO BE SUBCONTRACTED

BUSINESS NAME

AND ADDRESS

[Street, City, State, Zip]

CSLB

LICENSE

NO.

PERCENTAGE

OF

TOTAL

CONTRACT

BID SCHED

ITEM NO.

DESCRIPTION

OF WORK

(Indicate if work includes only a portion of the bid item)

EXHIBIT A – STATEMNT OF WORK – ATTACHMENT 4 – DESIGNATION OF SUBCONTRACTORS –

DEPARTMENT OF INDUSTRIAL RELATIONS INFORMATION

Photocopy this form for additional subcontractors.

NAME OF OFFEROR: __________________________

PRIME CONTRACTOR INFORMATION

BUSINESS NAME (PRIME) DIR REGISTRATION NO.

EMAIL ADDRESS

(Point of Contact for this Project)

CLASSIFICATIONS TO BE USED FOR THIS PROJECT:

ASBESTOS BOILERMAKER BRICKLAYERS CARPENTERS

CARPET/LINOLEUM CEMENT MASONS

DRYWALL

FINISHER DRYWALL/LATHERS

ELECTRICIANS ELEVATOR MECHANIC GLAZIERS IRON WORKERS

LABORERS MILLWRIGHTS OPERATING ENG PAINTERS

PILE DRIVERS PIPE TRADES PLASTERS ROOFERS

SHEET METAL SOUND/COMM SURVEYORS TEAMSTER

TILE WORKERS DRIVER - MIXER TRUCKS OTHER:________

SUBCONTRACTOR INFORMATION

BUSINESS NAME (SUB) DIR REGISTRATION NO.

CARPET/LINOLEUM CEMENT MASONS

DRYWALL

FINISHER DRYWALL/LATHERS

ELECTRICIANS ELEVATOR MECHANIC GLAZIERS IRON WORKERS

LABORERS MILLWRIGHTS OPERATING ENG PAINTERS

PILE DRIVERS PIPE TRADES PLASTERS ROOFERS

SHEET METAL SOUND/COMM SURVEYORS TEAMSTER

TILE WORKERS DRIVER - MIXER TRUCKS OTHER:________

SUBCONTRACTOR INFORMATION

BUSINESS NAME (SUB) DIR REGISTRATION NO.

CARPET/LINOLEUM CEMENT MASONS

DRYWALL

FINISHER DRYWALL/LATHERS

ELECTRICIANS ELEVATOR MECHANIC GLAZIERS IRON WORKERS

LABORERS MILLWRIGHTS OPERATING ENG PAINTERS

PILE DRIVERS…