As-Needed Painting Services.pdf

REQUEST FOR QUOTES (RFQ) 13250

DEPARTMENT OF GENERAL SERVICES

AS-NEEDED PAINTING SERVICES

July 2, 2026

SMALL-LOCAL BUSINESS SET-ASIDE: In accordance with Board Policy A-87, the award of contracts resulting from this RFQ is reserved for Small-Local Businesses as defined in Board Policy B-53 Small-Local Business Policy (SLBP), which can be found at: B-53 Small-Local Business Policy (SLBP).

A. KEY INFORMATION

1. The County of San Diego is seeking quotes from firms interested in providing as-needed painting services (“Offerors”).

2. The County anticipates a contract term of an initial (base) period of one (1) year, with four (4) one-year option periods.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Nathaniel Pimentel, Procurement Specialist, Nathaniel.Pimentel@sdcounty.ca.gov.

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Questions due date, or Quote due date.

Event Description Date and Time (San Diego Time) Questions due July 15, 2026 prior to 5:00 p.m.

Quotes due July 27, 2026 prior to 5:00 p.m.

6. Questions:

6.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

7. Table of Contents:

A. Key Information B. RFQ Instructions and Rules C. Submittal Items D. Required Forms E. Statement of Work F. Payment Schedule G. Draft Agreement

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

PHONE (858) 505-6367 FAX (858) 715-6452

BRENDA MILLER

ASSISTANT DIRECTOR

https://codelibrary.amlegal.com/codes/san_diego/latest/sandiego_board/b_53__small__local__business__policy_(_s_l_b_p) https://sdbuynet.sandiegocounty.gov/ mailto:Nathaniel.Pimentel@sdcounty.ca.gov

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13250

AS-NEEDED PAINTING SERVICES

B. RFQ INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A QUOTE

1.1. It is Offeror’s responsibility to submit a quote based on the most current RFQ, addenda thereto, County’s responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from

Department of Purchasing and Contracting’s front desk or contact clerical support at (858) 505-6367.

1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the

County’s web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of the posting of this RFQ or any later version thereof.

1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the

County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the

Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such submissions with the RFQ number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting

Officer, in writing, as a question (“Question”). Offerors may submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for Question submission. Offeror is responsible for ensuring that Questions are received by the County.

3. QUOTE FORMAT

3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.

4. QUOTE ORGANIZATION

4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.

4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall be inclusive of all proposed compensation.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror’s responsibility to identify and separate into a “CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

AS-NEEDED PAINTING SERVICES

4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from disclosure pursuant to the California Public Records Act, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information);

4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY.”

4.2.4. Offeror should reference material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item through citation to the “CONFIDENTIAL/PROPRIETARY” exhibit (for example “See response 1 contained within the ‘CONFIDENTIAL/PROPRIETARY’ exhibit for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the California Public Records Act).

5. QUOTE EVALUATION

5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance, availability, price, and more to determine the quote(s) that provide the best value to the County.

5.2. During evaluation, the County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and/or approach to providing goods and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.4. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the quote on the overall total cost to the County.

6. COUNTY COMMITMENT

6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any reimbursable cost in anticipation of a contract award.

6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

6.3. The County reserves the right to separately procure the same or similar goods or services.

6.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;

the County’s evaluation and results thereof. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

6.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFQ may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service.

6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

7. DILIGENCE AND DUTY TO INQUIRE

7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related documents, Offeror shall have a duty to submit a Question to the County.

7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and

AS-NEEDED PAINTING SERVICES

other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors, or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as explicitly provided for in this RFQ.

8. OFFEROR COMMUNICATIONS

8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this RFQ or Offeror’s quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any improper contact may, at the County’s sole discretion, cause Offeror to be removed from consideration for contract award.

8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may be removed from consideration for award.

8.3. Audio and/or video recording of presentations, discussions, negotiations, , or other communications with the County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.

9. SOLICITING EMPLOYEES

9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with Offeror without prior written approval of the County’s Contracting Officer.

This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact with Offeror.

10. PROHIBITED CONTRACTS AND SUBCONTRACTS

10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers, principals, partners, or major shareholders;

10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of service to be performed by the contract; or, (ii) participated in any way in developing the contract or its service specifications; and

10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve as officers, principals, partners, or major shareholders.

10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections

11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

AS-NEEDED PAINTING SERVICES

11. CALIFORNIA REVENUE & TAXATION CODE § 18662

11.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694- 2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

12. W-9 FORM

12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

13. PREVAILING WAGE

13.1. The County’s public works projects are subject to compliance monitoring and enforcement by the California

Department of Industrial Relations (DIR), in accordance with Labor Code § 1771.4(a)(1). A contractor or subcontractor shall not be qualified to bid (or otherwise submit an offer) on, be listed in an offer subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in Labor Code § 1720, et seq., unless currently registered and qualified to perform public work pursuant to Labor Code § 1725.5, all as more particularly described in Labor Code § 1771.1(a).

An Offeror who is ultimately selected shall post all notices required by and pursuant to Labor Code § 1771.4(a)(2) at the job site, whether or not the County also posts these notices.

https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

AS-NEEDED PAINTING SERVICES

C. SUBMITTAL ITEMS

1. EXHIBIT 1 - REQUIRED FORMS

1.1 Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2 Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• Required for all Offerors. The award of contracts resulting from this RFQ is reserved for Small-Local Businesses as defined in Board Policy B-53. To be considered for award, Offeror must successfully certify that they qualify as a Small-Local Business. located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2. EXHIBIT 2 – PROGRAM TECHNICAL

2.1 Confirm (YES/NO) that your firm possesses a current and valid Class C-33 Painting and Decorating Contractor

License issued by the California Contractors State License Board (CSLB).

☐ Yes ☐ No

If yes, provide CSLB license number: ______________________________

2.2 Does the Offeror maintain current registration with the State of California Department of Industrial Relations

(DIR)?

If yes, provide DIR registration number: ______________________________

2.3 Confirm (YES/NO) Offeror’s agreement to Exhibit A – Statement of Work (SOW) requirements.

☐Yes ☐No

If your organization has exceptions to any requirements, provide a marked-up redline version of the Statement of Work that provides applicable alternative language along with a supporting explanation to support any alternative standards/language being proposed. Failure to specifically reject a proposed requirement will be deemed an acceptance of such requirement.

2.4 Describe Offeror’s technical approach to meet the requirements in the SOW. Include how the Offeror will comply with the applicable requirements.

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2.5 Provide an overview of Offeror’s history and experience in providing painting services as stated in Exhibit A, Statement of Work.

2.6 Provide two (2) references for clients within the past five years that Offeror has provided the same or similar services as described in SOW. For each reference include:

2.6.1 Client Name, Size (approximate number of employees)

2.6.2 Dates of services provided

2.6.3 Client Contact name, title, phone number, and business email address

2.6.4 Description of service

2.7 Does Offeror intend to subcontract a portion of the work?

If yes, describe the work that will be subcontracted. ___________________________________

3. EXHIBIT 3 - COST/PRICE EXHIBIT

3.1 Submit a completed Payment Schedule

4. EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Draft Agreement (including Insurance requirements):

☐ Yes ☐ No

If “NO,” provide a detailed list of exceptions to the terms and conditions, the nature of its concern, and what terms the Offeror is willing to accept.

Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract to which it does not take exception to. The County may, as part of its evaluation process, conclude that exceptions are so numerous and/or material as to make Offeror’s response to the solicitation unacceptable.

D. REQUIRED FORMS

(RESERVED)

E. STATEMENT OF WORK

1. Scope Of Work

The Department of General Services (DGS) has a requirement for As-Needed Painting Services at various County of San Diego (County) locations throughout San Diego County.

2. Goals

2.1. Contractor shall paint, finish, maintain, repair, and inspect various interior and exterior surfaces at County-managed facilities.

AS-NEEDED PAINTING SERVICES

2.2. Contractor must be able to respond onsite to non-urgent requests within 24 hours and must be available for after-hours (between 5:00 pm and 7:00 am) and urgent requests within two (2) hours at the site location.

3. County Holidays

3.1. Contractor shall limit non-service days to any or all holidays observed by the County. The following days are County observed holidays:

3.1.1. New Year’s Day (January 1st)

3.1.2. Martin Luther King, Jr. Day (3rd Monday in January)

3.1.3. Presidents’ Day (3rd Monday in February)

3.1.4. Farmworkers Day (March 31st)

3.1.5. Memorial Day (Last Monday in May)

3.1.6. Juneteenth (June 19th)

3.1.7. Independence Day (July 4th)

3.1.8. Labor Day (1st Monday in September)

3.1.9. Veteran’s Day (November 11th)

3.1.10. Thanksgiving Day (4th Thursday in November)

3.1.11. Day after Thanksgiving (4th Friday in November)

3.1.12. Christmas Day (December 25th)

4. General Requirements

4.1. Contractor shall perform painting services in accordance with each specific Task Order (TO) issued by the County on an as-needed basis.

4.2. All work shall be coordinated with the COR and General Services designee, On-Call Duty Supervisor, or Building Maintenance Supervisor (BMS), if appropriate.

4.3. The current facilities include, but are not limited to, County Administration Center (CAC), County Operations Center (COC), office buildings, libraries, Sheriff facilities, courthouses, health services facilities, and other County facilities as needed.

4.4. Contractor shall provide all labor, management, supervision, supplies, materials, parts, equipment, transportation, permits, and subcontractors necessary to properly perform painting services related to the performance of this contract.

4.5. The County reserves the right to approve or reject any methods, materials, or equipment used by the Contractor.

4.6. Based on the scope of work, and in accordance with the laws of the State of California and all applicable local codes and regulations, work includes, but is not limited to, the following:

4.6.1. Inspection, maintenance, repairs, interior and exterior painting, finishing, pressure washing, restriping of parking lot, and related support services within County facilities.

4.6.2. Contractor shall provide, on an on-call, task-order basis, all labor, materials, tools, equipment, lifting equipment, and incidental items necessary to perform painting and finishing work associated with designated task orders on County properties.

4.6.3. Painting and finishing services include, but are not limited to, preparing surfaces by scraping, sandblasting, or other approved methods, and applying paints, papers, textures, fabrics, pigments, oils, turpentines, epoxy, driers, thinners, varnishes, shellacs, stains, fillers, waxes, adhesives, water, and other materials that adhere by evaporation. These materials may be mixed, used, and applied to structures and related appurtenances for decoration, protection, fireproofing, and waterproofing.

AS-NEEDED PAINTING SERVICES

4.6.4. Repairs may include, but are not limited to, fascia repairs, drywall repair/replacement, and other related construction components necessary to complete a painting task order.

4.6.5. Interior and exterior paint colors and locations will be outlined in the SOW on each Task Order.

4.6.6. Interior painting and finishing shall include, but are not limited to, walls, trim, moldings, doors, casings, windows, jambs, coving, baseboards, and ceilings. Exterior painting and finishing shall include, but are not limited to, stucco, siding, fascia, wood trim, wood fencing, overhangs, windows, decks, ramps, ground surfaces, and other finished facility surfaces.

4.6.7. Interior and exterior work shall include all minor patching, repairs, scraping, and sanding needed to complete the work. If major repairs are required, the contractor must submit a proposal to the COR for approval prior to starting such work.

4.6.8. The Contractor shall mix and prepare all paint materials in accordance with the manufacturer’s written instructions.

4.6.9. Contractor shall not paint over Underwriters Laboratories (UL), Factory Mutual (FM), or other code-required labels, nor over equipment identification, performance rating, or nomenclature plates.

4.7. Minimum Requirements

4.7.1. Contractor shall maintain an active Class C-33 Painting and Decorating Contractor License issued by the California Contractors State License Board (CSLB) for the full duration of the contract. Failure to maintain this license shall result in immediate termination of the contract.

4.7.2. Contractor must maintain current registration with the State of California Department of Industrial Relations (DIR) for the full duration of the contract. Failure to maintain this registration shall result in immediate termination of the contract.

4.8. Hours Of Operations

4.8.1. Day shall refer to standard working hours from 7 am to 5 pm, Pacific Standard Time (PST), Monday through Friday. Work outside of these hours is permitted only when specifically requested and authorized by the COR or On-Call Duty Supervisor in writing.

4.8.2. Emergency means any serious or unexpected situation requiring immediate action. A written or telephone response to the COR and/or On-Call Duty Supervisor within 30 minutes will be required. Contractor staff response to the site shall be within two (2) hours of notification by the COR or On-Call Duty Supervisor.

Response to non-emergency requests must be made within 24 hours.

4.9. Regulatory

4.9.1. All work performed and all materials used must comply with the California Code of Regulations and all applicable local codes, including but not limited to Board of Supervisors Policy B-67.

4.9.2. All work shall comply with State and County Stormwater policies.

4.9.3. Contractor shall follow all applicable Best Management Practices (BMPs) and is responsible for maintaining compliance with the County’s Jurisdictional Urban Runoff Management Program (JURMP) and all applicable ordinances.

4.9.4. All work shall conform to applicable State and local building and electrical codes and regulations relevant to the type of work being performed. All work shall be completed in a workmanlike manner by journeyman-level personnel and shall conform to industry and local standards.

https://codelibrary.amlegal.com/codes/san_diego/latest/sandiego_board/b_67__environmentally__preferable__procurement

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4.10. Prevailing Wage Compliance

4.10.1. Refer to Service Contract, section 12.18.

4.11. Subcontractor Performed Work

4.11.1. Subcontracting is permitted; however, it shall not exceed twenty-five percent (25%) of the annual contract value. The Contractor shall fully disclose all subcontractor costs and include such documentation with the quote submission. For details, refer to the Service Contract, section 2.4.4.

4.12. Dress Code, Appearance and Professionalism

4.12.1. The Contractor will be required to provide a workforce that is neatly dressed, presentable, and adequately prepared for work as it is described in this SOW.

4.12.1.1. All workers will be required to have brightly colored safety vests, work boots, hard hats, and any other items deemed necessary to perform their work in a clean, safe, and accident-free environment.

4.12.1.2. Workers will not be allowed to perform work while shirtless, shoeless, or in any other condition where this dress code or safety is compromised, the County has the right to excuse any employee deemed not in acceptable attire.

4.12.2. Workers will be required to conduct themselves in a professional manner. Upon recommendation of the COR or their designee, any obscene language, gestures, violence or any other improper conduct will be grounds to have the offending individual removed from the work area. DGS will discuss any issue with the site supervisor and a written notice will be sent to the Contractor.

4.13. Personnel/Security and Identification (ID) Cards

4.13.1. GENERAL

4.13.1.1. Security is a top priority for the County of San Diego. As such, contract service providers are required to fully comply with the security requirements of this policy and as outlined within their respective service agreements. Failure to do so is considered a breach of security and may result in termination for default.

4.13.1.2. All persons performing duties under an existing service contract must be acceptable to the County. This includes all Contractor employees and others who might have access to County facilities without the supervision of a County employee.

4.13.1.3. The Contractor and associated staff shall complete a security screening by the Sheriff’s Office (Background Division), California Department of Justice, and the Federal Bureau of Investigation before being issued an ID/access badge permitting independent entry into County facilities.

4.13.2. PROCEDURES

4.13.2.1. Background Investigations

4.13.2.1.1. Background checks are required for all contract employees before access will be permitted to County facilities/property.

4.13.2.1.2. Contractors shall submit a complete background check package for all employees (including subcontractors) identified to deliver contract services at any County facility. Background check packages must be submitted to the Department of General Services (DGS) Security Office located at the County Operations Center.

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The Contractor is advised to keep copies of all applications/background check packages submitted to the DGS Security Office.

4.13.2.1.3. Incomplete packages will not be accepted. A typical background package includes:

4.13.2.1.3.1. A completed, signed Contractor Clearance Packet

4.13.2.1.3.2. A clean, valid, and legible copy of Social Security Card or Social

Security Administration abstract.

4.13.2.1.3.3. A clean, valid, and legible copy of a Driver's license, or State- issued

ID Card.

4.13.2.1.3.4. For contractor employees who are not citizens of the United States either a valid Resident Alien Badge or valid form of picture ID.

4.13.2.1.3.5. For contractor employees requesting electronic access authorization:

a complete Access Registration Form.

4.13.2.1.4. Contractors are required to submit two checks covering the cost of the background check process for all employees. One check for $20 should be made payable to:

County of San Diego, Sheriff’s Office. Questions regarding associated costs should be directed to the DGS Security Office.

4.13.2.1.5. In addition to the background package, Contractors must complete a LiveScan application. Contractors shall obtain a LiveScan application from the DGS Security Office. Contractor shall be provided information on various LiveScan locations and fees. A fee is required by the Department of Justice and collected by the LiveScan operator.

4.13.2.1.6. Background checks generally take 4-6 weeks to process. The DGS Security Office will call the contractor with the results on the same day the submitted background checks are received. If the background screening results are acceptable, the DGS Security Office will make contact and request that Contractor employees come to the office or submit via email to have their photo taken and ID badge issued.

4.13.2.1.7. Background checks for contract employees will be valid for the duration of the respective contract and must be renewed prior to the initiation of subsequent or follow-on contracts. "As Required" contractor support staff must renew their respective background checks, at a minimum, every four (4) years. Renewal of background checks is not needed for renewal of expired badges; but if a contractor leaves the contract then returns, background check must be re-submitted.

4.13.2.1.8. Background Investigation determinations are made pursuant to law enforcement database findings relative to the position applying for, in consultation as needed with County Consul.

4.13.2.2. Identification (ID) Badging

4.13.2.2.1. ID badges will only be issued to applicants successfully completing the background investigation process. ID badges will be issued when the employee's photo is taken.

If a contract employee is scheduled to receive electronic access to any County facility, activation of the badge may take an additional 48 hours to complete.

4.13.2.2.2. Contractors shall submit payment for each employee ID badge via one check, covering the cost for all employees, and payable to: Department of General Services, County of San Diego. Questions regarding associated costs should be directed to the DGS Security Office.

4.13.2.2.3. The DGS Security Office shall take pictures for service contract staff or pictures may be provided digitally. If supplied by the Contractor, the pictures must be saved

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as "Last Name, First Name". Additionally, the pictures must be in a JPG/JPEG file format.

4.13.2.2.4. County-issued ID badges are to be worn at all times during the performance of duties under an existing service contract. The purpose of the ID badge is to immediately identify the wearer as an individual who is authorized to enter County facilities for the performance of contractual duties. The wearer will not escort or bring any other individuals into County facilities. County-issued ID Badges are for the exclusive use of the individual named and pictured on the badge.

4.13.2.2.5. The Contractor is responsible for collecting the ID badges and turning them into the County’s COR, Project Manager, or the DGS Security Office when an employee leaves employment.

4.13.2.2.6. All ID badges will remain the property of the County and are returnable upon demand or upon the expiration of the contract. The Contractor is responsible for collecting the ID badges and turning them into the County’s COR, Project Manager or the DGS Security Office when a contract ends. The Contractor assumes all responsibility for their employee's use and the return of the County-issued ID badges. The Contractor shall be assessed one hundred dollars ($100.00) for each badge not returned. At the expiration and/or termination of an associated contract, final payment shall be withheld until all ID badges are accounted for.

4.13.2.2.7. ID badges will only be issued to the specific individual cleared via the required background screening process. The cleared individual will need to present themselves in person with a valid copy of a Driver's license or State-issued ID Card to receive their ID badge.

4.13.2.2.8. All Contractors shall prepare a written policy on use of County-issued ID badges for County approval and shall provide periodic policy training to employees.

5. Specific Requirements

5.1. TASK ORDER PROCESS

5.1.1. All service and repair work shall be initiated through individual task orders issued after contract award.

No work shall commence without written authorization from the County.

5.1.2. Contractor shall submit a proposal/quote within two (2) business days upon request from COR or County designee, at no additional cost to the County.

5.1.3. Firm Fixed Price (FFP) Task Orders. For tasks with a defined scope, the Contractor shall submit a Firm Fixed Price (FFP) proposal. The proposal shall include:

5.1.3.1. A detailed Statement of Work (SOW)

5.1.3.2. A description of all required services and deliverables

5.1.3.3. Supporting documentation is sufficient to determine that the proposed price is fair and reasonable and in accordance with the contract terms and pricing structure

5.1.4. Time and Materials Not-to-Exceed (T&M NTE) Task Orders. For tasks where the scope cannot be reasonably and accurately defined in advance, the County may issue a Time and Materials Not-to-Exceed (T&M NTE) task order. The Contractor shall:

5.1.4.1. Submit a proposal with a clearly defined NTE ceiling, including labor categories, rates, estimated hours, and material cost assumptions supporting the proposed amount

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5.1.4.2. Upon completion of the task, submit documentation sufficient to verify compliance with contract terms and pricing structure, including but not limited to actual labor hours worked and material costs incurred.

5.1.5. Contractor shall provide a price and itemized (Labor and Materials) proposal for any maintenance or repair service within two (2) business days from request from COR or County designee. The rates in the Contractor’s price proposal shall be in accordance with Exhibit C – Payment Schedule. The cost proposal shall be inclusive of all labor, parts, materials, equipment, tools, transportation (travel) and incidentals for accomplishing the service.

5.1.5.1. Replacement parts for break/fix repairs and rented equipment not normally owned by Contractors will be paid to Contractor at-cost. Documentation (itemized receipt) of actual parts cost must be submitted with invoice.

5.1.5.2. In the event of a dispute, the County may survey prices for the same make/model or part to determine the fair market price for that item/part, and reimbursement will be made based on the survey results.

5.1.5.2.1. The County reserves the right to furnish any or all fixtures and parts for a particular task. In these situations, the Contractor will still be required to guarantee workmanship and installation for a period of 90 days.

5.1.5.2.2. Expendable materials, including, but not limited to, masking tape, brushes, gloves, sheet covers, personal protective equipment (PPE), cleaning supplies, etc., are considered normal and customary operating costs (overhead) for the Contractor and will not be paid separately by the County.

5.1.5.2.3. Contractor’s service technician shall check in and out with the site contact at the start and end of each service day. If the site contact is unavailable, the technician shall, upon completing the service, notify the COR or Site Supervisor of the work performed and leave an itemized job ticket detailing the services provided and the check-in/check-out times.

5.1.5.2.4. Providing an itemized job ticket with check-in/out times and materials used is mandatory for payment.

5.1.6. If the requested work complies with the contract terms and pricing structure and is determined to be fair and reasonable, COR will prepare a Task Order and will send it to the Contractor for signature. A Task Order signed only by the Contractor is not a Notice to Proceed; the Task Order is fully executed only when signed by the County.

5.1.7. The Contractor returns the signed Task Order to the COR, then the COR obtains the required signatures.

5.1.8. The COR will send a copy of the fully executed Task Order to the Contractor. Once all required signatures are obtained, the COR will provide the Contractor with a Notice to Proceed with instructions on how to coordinate the work.

5.1.9. Any individual Task Order that includes installation or labor and is determined to be Public Works cannot exceed $50,000.

5.1.10. Task Orders cannot be combined with other contracts or Task Orders for materials, labor, service, etc. that are determined to be Public Works when the combined total project cost will exceed $50,000.

5.1.11. Task Orders in excess of $6,500 for new construction or any subsequent alterations or repair thereto in excess of $50,000 may not be a part of this contract and would have to be bid separately (see California Public Contract Code Sections 20390-20397). Per PCC Section 20123.5, it is unlawful to split or separate into smaller work orders or projects any public work project for the purpose of evading the provisions of this article requiring public work to be done by contract after competitive bidding.

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5.1.12. Any Task Order issued for repairs between $25,000 and $50,000 will require a Payment and Performance Bond equal to 100% of the total Task Order prior to commencement of work.

5.1.13. Task Order projects will need to be registered with DIR.

5.1.14. Task Orders are subject to audit by Purchasing & Contracting, which may be conducted at any time during the duration of the contract.

5.1.15. Contractor shall submit the Task Order invoice within five (5) business days after completion of work.

6. Mobilization

6.1. The Contractor shall provide the County of San Diego with all hazardous materials manifests and any other required documentation upon request.

6.2. To Be Provided by The County

6.2.1. The County will supply the Contractor with power and water for the performance of work assignments under this contract.

6.2.2. The County may provide some or all materials for a specific work assignment.

6.3. Responsibility For Damage

6.3.1. All materials, supplies, and equipment used by the Contractor shall be suitable for the job and not harmful to the County assets on which they are used.

6.3.2. In the event County property or personal property of a County employee is damaged because of the Contractor's employees, agents, or subcontractor’s actions, the Contractor shall make repairs and restore it to its original condition at no cost to the County.

6.3.3. If there is pre-existing damage at the job site, Contractor shall document it with time-stamped photographs prior to the commencement of work.

6.3.4. All such repairs must meet current code compliance regulations. If existing non-code-compliant equipment is damaged and cannot be replaced with like-for-like materials, the County will assume the added cost for replacement.

6.3.5. Repair efforts must be performed in a manner that ensures all warranties are maintained for any products that are damaged.

6.3.6. Repair efforts shall include the full costs for all required labor and materials. Such repairs shall be completed within thirty (30) calendar days, unless a written extension is given by the COR.

6.4. SB 854 Notice

6.4.1. County public works projects are subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR) in accordance with Labor Code Section 1771.4(a)(1). As part of this program, Contractors and Subcontractors on Public Works Projects are required to be registered with DIR in accordance with Labor Code Section 1725.5. Unregistered contractors are not qualified to bid on, be listed in a bid proposal, listed as a Subcontractor, or engage in the performance of any Public Works Contract, all as more particularly described in Labor Code Section 1771.1(a). The prime Contractor shall be required to post the job site with all notices required by regulations per Labor Code Section 1771.4(a)(2), whether or not the County also posts.

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7. Demobilization

7.1. Clean Up

7.1.1. Contractor shall remove and properly dispose of all waste generated at the work site at the end of each workday, at no additional cost to the County. Handling and disposal of all waste shall comply with the most current federal, state, and local health and environmental regulations.

7.1.2. Final Clean-Up: Contractor shall leave the work site in a clean and orderly condition. If the site is not left clean and orderly, the Contractor shall be required to return and complete the clean-up at its sole expense.

No invoice will be paid until the site has been cleaned to the satisfaction of the COR or designee.

7.2. Warranty

7.2.1. Any failures resulting from poor workmanship shall be corrected by the Contractor within ten (10) business days of notification, at no cost to the County. Payment of invoices will be withheld until all repairs are completed and approved by the County.

7.3. Inspection And Acceptance for Payment

7.3.1. Work is subject to inspection and acceptance by the BMS or designee.

7.3.2. The COR or designee shall have the ultimate responsibility and authority to determine whether the Contractor’s duties and obligations under this Agreement, including specifically whether the Contractor delivered all work and whether the Contractor’s work satisfied all the applicable criteria in accordance with the scope of work.

7.3.3. Any work that requires correction shall be at the Contractor’s sole cost and expense.

7.3.4. Failure to begin work and to complete work as required by this Agreement shall be considered grounds for termination of this Agreement for default.

7.4. Invoices Submittal

7.4.1. Contractor shall submit the invoice within five (5) days of completing the work.

7.4.2. Each invoice shall be signed by the Contractor’s Representative and attested as follows “I certify, under penalty of perjury under the laws of the State of California, that the deliverables and/or services invoiced were delivered and/or performed specifically for this Agreement in accordance with and compliance to all terms and conditions set forth therein.”

7.4.3. All invoices must be legible and include the following items to be processed and paid:

7.4.3.1. Contract number and Task Order number.

7.4.3.2. Invoice Number

7.4.3.3. Month/Date of Service(s).

7.4.3.4. Itemized list – each item should indicate the Location’s name, Location Address, Description of Service, Quantity, Unit Price, and Extended Price.

7.4.3.5. Supportive documentation, such as copies of logbooks, service report(s), supplies/materials purchase receipts, and approved Task Order.

7.4.4. Contractor shall submit all invoices with associated supportive documentation via email to DGSServiceContracts@sdcounty.ca.gov, with copy to the Contracting Officer’s Representative (COR) on the same email.

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7.4.5. Invoices will not be paid if not accompanied by the service report and/or required copies of logbooks.

Invoices not received by the County within 90 days after the end of the month in which costs were incurred may be disallowed in their entirety. The COR may request a change in the format at any time.

EXHIBIT A – STATEMENT OF WORK, ATTACHMENT 1 SAMPLE TASK ORDER

F. PAYMENT SCHEDULE

Initial Term: November 1, 2026 through October 31, 2027

Item Description Unit of Measure

Estimated Quantity Unit Price Extended Price

1 Regular Hours (Monday to Friday, 7 a.m. to 5 p.m.) Hourly 600 $ $

2 After Hours (Monday to Friday, 5 p.m. to 7 a.m.) Hourly 400 $ $

3 Saturday Hourly 300 $ $

4 Sunday and County Observed Holidays Hourly 100 $ $

5 Emergency Calls Hourly 100 $ $

6 Allowable Materials At Cost - $40,000.00 $40,000.00 Initial Term Total

Transfer to Pricing Summary $

County Option 1: November 1, 2027 through October 31, 2028

Measure

Estimated Quantity Unit Price Extended Price

1 Regular Hours (Monday to Friday, 7 a.m. to 5 p.m.) Hourly 600 $ $

2 After Hours (Monday to Friday, 5 p.m. to 7 a.m.) Hourly 400 $ $

3 Saturday Hourly 300 $ $

4 Sunday and County Observed Holidays Hourly 100 $ $

5 Emergency Calls Hourly 100 $ $

6 Allowable Materials At Cost - $40,000.00 $40,000.00 County Option 1 Total

County Option 2: November 1, 2028 through October 31, 2029

Measure

Estimated Quantity Unit Price Extended Price

1 Regular Hours (Monday to Friday, 7 a.m. to 5 p.m.) Hourly 600 $ $

2 After Hours (Monday to Friday, 5 p.m. to 7 a.m.) Hourly 400 $ $

3 Saturday Hourly 300 $ $

4 Sunday and County Observed Holidays Hourly 100 $ $

5 Emergency Calls Hourly 100 $ $

6 Allowable Materials At Cost - $40,000.00 $40,000.00 County Option 2 Total

County Option 3: November 1, 2029 through October 31, 2030

Measure

Estimated Quantity Unit Price Extended Price

1 Regular Hours (Monday to Friday, 7 a.m. to 5 p.m.) Hourly 600 $ $

2 After Hours (Monday to Friday, 5 p.m. to 7 a.m.) Hourly 400 $ $

3 Saturday Hourly 300 $ $

4 Sunday and County Observed Holidays Hourly 100 $ $

5 Emergency Calls Hourly 100 $ $

6 Allowable Materials At Cost - $40,000.00…