NSF OPP ARV VI Industry Day 20230720.pdf

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ARV Industry Day

Antarctic Research Vessel (ARV)

DIRECTORATE FOR GEOSCIENCES

OFFICE OF POLAR PROGRAMS

Vessel Integrator Industry Day 12 July 2023 arv.procurement@nsf.gov Future.usap.gov/arv

ARV Industry Day Overview

Agenda

• Opening Remarks

• Introductory Briefings

• Office of Polar Programs (OPP)

• Research Infrastructure Office (RIO)

• Division of Acquisition and Cooperative Support (DACS)

• Draft Contract Walk‐Through

• Additional Briefings

• Major Facility Requirements

• Office of Small and Disadvantaged Business Utilization (OSDBU)

• Closing Remarks

Dr. James Ulvestad, Director (Acting) Office of Polar Programs Directorate for Geosciences

Dr. Alexandra Isern, Assistant Director Directorate for Geosciences

Opening Remarks

Tim McGovern, ARV Program Manager Mike Prince, ARV Project Manager Office of Polar Programs Directorate for Geosciences

William Engelhart, Contracting Officer Division of Acquisition and Cooperative Support Office of Budget, Finance and Award Management

Introduction to ARV Project Team

ARV Vessel Integrator

Single vendor to oversee finalization of the ARV design, shipyard selection, vessel construction, operational testing, and transition to operations

ARV Science Drivers

ARV Science Presentation

ARV Technical Requirements

ARV Technical Overview Antarctic

Research Vessel Nathaniel B. Palmer

~20% Larger365 ft309 ftLength

~20% More scientists55*45Sci/Tech Berthing

~20% More lab space4,497 sq ft3,805 sq ftTotal Lab Space

~80% More deck space7,197 sq ft4,054 sq ftWorking Deck Space

~40% Longer endurance90 days*65 daysEndurance

50% Greater icebreaking4.5’ @ 3 kts*3’ @ 3 ktsIcebreaking

*Key Performance Parameter

RVIB Nathaniel B. Palmer

Antarctic Research Vessel

PC3 & Icebreaking KPP

NBP

(PC4/5)

ARV

(PC3)

Larsen C

Thwaites

Wilkes – George V

Design Reference Mission

Key Characteristics and Capabilities 365’ (111 m)LOA

349’ (106 m)LBP

80’ (24 m)Beam (max)

32’ 6” (9.9 m)Draft

13,004 LTDisplacement (full load w/345 LT

SLA)

55 Science 29 Crew

Accommodations with one ADA stateroom

17,000 nmRange

90 DaysEndurance

11‐12 kts cruise 14 kts Max

Speed

Characteristics

• Large configurable labs

• Science seawater system

• Baltic room – CTD operations

• Science staging bay – back deck operations

• UAV/Aviation deck and forward hangar

• Protected Species and sea bird observation area (enclosed)

• Retractable center board (drop keel)

• Science support small boats (4)

• Comfortable lounges and conference rooms

• Gym and sauna

• Single and double staterooms

Lab & Science Support Spaces

Area (sq. ft.)Science Support SpaceArea (sq. ft.)Lab Space

192Microscope Room1,520Main Lab

100AutoSal Room1,131Science Operations Center

Liquid Nitrogen Plant900Wet Lab

180Transceiver Room420Aquarium

Science Storeroom (main deck)758Biology Lab

8 VansScience Hold (1st and 2nd Platform)737Hydro Lab (Bio‐Chem Analytical Lab)

3 VansVan Bay (Main Deck) 792Electronics Lab

480Aft Staging Hanger (main deck)1,142Marine Mammal Observatory

1,300Forward Hanger (AUV/Aviation Deck)1,661Atmospheric Lab

144 ea.Cold Lab (Cold Science Storage) (2)

General Arrangement – Main Deck

Over 7,000 sq. ft aft working deck

Electronics

Servers Science

Operation Center

Analytical Labs

Main Lab

Cold Labs

Wet Labs

Shops Lab Vans

Staging Bay

Working Decks

Science Stores

MT Shop Scope

Change Room

PJ0

General Arrangement – 01 Deck

Mess

Conference & Lounge

Galley & Mess Stores

Aft Control

Boat Deck

Winch Room

Ship Stores

Gym & Sauna

General Arrangement – 04 Aviation Deck

Fwd Hanger Aviation Deck

General Arrangement – 1st Platform

Provisions

Provisions

Electrical Shops & Stores

Science Hold

Lower Winch Room

Thruster Room

Main Engine

General Arrangement – 2nd Platform

Main Engine Room/ Aux Machinery Spaces

Science Hold

Thruster

Acoustic Systems

SONAR Flat SystemsDrop Keel Systems

ADCP – 38, 75, 150, & 300 kHzEK‐80 Bio‐Acoustic System – 18, 38, 70, 120, 200 & 333 kHz

EM‐124 Multibeam ‐ 1 x 1 arrayEM‐712 Multibeam – 1 x 1 array

SBP 29 Sub‐Bottom Profiler (uses EM124 receive array)

2 Spare Transducer Wells

USBL – HiPAP 502PHydrophone, Speed Log

Hydrophones, camerasFwd. Looking SONAR & Camera

Possible additional SparesPossible Side Scan SONAR

Drop Keel

SONAR Flat

Cranes & Frames NotesCapacityType

• Located Aft Working Deck, Port Side

• Personnel Rated

• SS5‐SS6: 20,000 lbs. / 40 ft.

• In Port: 67,200 lbs. / 65 ft.Port Main Crane

• Located Starboard Working Deck, Stbd Side

• Personnel Rated

• SS5‐SS6: 20,000 lbs. / 40 ft.

• In Port: 67,200 lbs. /65 ft.Starboard Main Crane

• Portable Crane

• Located Aft Working Deck, Stbd Side• SS5: 4,000 lbs. / 40 ft.Aft Working Deck Crane

• Located Fwd. Aviation Deck, Stbd Side• SS5: 4,000 lbs. / 40 ft.Fwd Working Deck Crane

• Located at the transom

• 20.5 ft. clear width

• 30 ft. vertical clearance

• 30+ ton thru full motion

• Cables up to 1‐inch diameter with 120,000 lbs.

nominal breaking strength

Stern A‐Frame

• Located Starboard Working Deck, aft of Baltic Room

• 15 ft. clear width

• 25 ft. vertical clearance

• 10 ft outboard reach position

• 30+ ton through full motion

• Cables up to 1‐inch diameter with 100,000 lbs.

nominal breaking strength

Side A‐Frame

• Minimum Extension over the side of 12 ft

• Maintains positive control of CTD through range of motion extending to the water surface

• Capable of positioning design package from full inboard to full outboard locations in less than 30 seconds

• SS5: Maximum working load of 20,000 lbs.

• Safe working load of 6,000 lbs in the towing configuration.

• Design loads applied at angles of up to 50 degrees from vertical.

LARS Hydroboom

Winches NotesCapacityType

• Located in Upper Winch Room

• Serves either Baltic Room LHS or Side

• A‐Frame

• Active Heave Compensated

• Serves as backup to CTD Winch

• Can also serve Aft A‐frame

• Coaxial electro‐mechanical (EM) cable or fiber‐optic cable, 10,000 meter (m) length, 0.25‐inch to 0.50‐inch diameter

Hydrographic Winch

• Located in Lower Winch Room

• Serves Stern A‐Frame and portable LARS on the aft working deck crane

• Active Heave Compensated

• Traction winch with slack line compensator and level winds

• Two storage reels

• Torque balanced wire rope, 12,000 m length, 9/16‐inch diameter 3x19 wire rope, or

• Fiber‐optic cable, 10,000 m length, 0.681‐inch diameter, or

• Coaxial EM cable 10,000 m length, 0.680‐inch diameter

• Slack Line Compensator to support operations in up to sea state 4.

Oceanographic Winch

• Located in Upper Winch Room

• Integrated with Baltic Room

LHS/docking head

• Active Heave Compensated

• EM cable, 10,000 m length, 0.322‐ inch diameter

Conductivity‐Temperature‐ Depth (CTD) Winch

• Located in Upper Winch Room

• Serves Side A‐Frame to support coring loads

• Capable of 80,000 lbs. line pull

• Active Heave Compensated

• May be rove to Stern A‐Frame or

Starboard Main Crane

• Cable (steel or synthetic), 7,000 m T or 10,000 m O length, ¾”‐inch diameter, 100,000‐pound (lbs.)

nominal breaking strength

Coring Winch

Science Small Boats Science Small Boats

20 – 30’ RHIB (2) – Open Boat w/large payload, low dead rise hull, air collar/fendering system, bow pulpit, light davit, bolt pattern for mounting instruments.

~ 30’ Science Survey Work Boat – Handling system, light winch, instrumentation, acoustic systems, Navigation and Safety Systems.

~ 30’ Landing Craft – looking at innovative solutions

Aviation/UAV Deck http://future.usap.gov/arv

ARV Schedule

NBP turns 40!

Research Infrastructure Office

RIO Introduction

Matt Hawkins, Head, Research Infrastructure Office

Contract Walkthrough

William Engelhart, Contracting Officer Division of Acquisition and Cooperative Support (DACS)

July 12, 2023

ARV Contract Walkthrough

Outline

• Contract Vision, Strategy

• Section B: Possible CLIN Schedule and Order Arrangement

• Section C: Statement of Work and Project Execution Plan

• Section F: Key Deliverables

• Section H: Special Contract Requirements

Note: The content of each section, as presented, is not final. It is subject to change based on internal NSF decision and industry feedback. Example items are for demonstrative purposes only.

NSF is considering an Indefinite‐Delivery, Indefinite‐ Quantity (IDIQ) Contract

Federal Acquisition Regulation IDIQ Requirements:

• Minimum Order: Fulfilled by Final Design Phase.

• Maximum Ceiling: To Be Determined.

• Contract Types: Order dependent.

Rationale:

• IDIQ orders can align with requirement phases.

• Provides flexibility in fulfilling future requirements.

• Negotiation, award, administration, of orders versus singular, larger contract.

Potential Timeline:

• RFP Release: 3rd‐4th Qtr CY2023

• Award: Ensuing Qtr

Contract Vision, Strategy

Section B: Possible CLIN Schedule

B.1 PRICE/COST SCHEDULE

CLIN DESCRIPTION AMOUNT TOTAL

0100 Final Design Phase Capture of all Final Design activities.

Contract Types: FFP, CR, CPFF, T&M

0200 Construction Stage Construction Stage activities not otherwise captured.

Contract Types: FFP, CR, CPFF, T&M 0210 Construction Stage - Ship Builder Contract For the capture of the ship builder's subaward and related activity.

Contract Types: FFP, FFP+EA, CR, CPFF, T&M 0220 Construction Stage - On Site Ship Builder Oversight Captures the oversight, review, and approval of ship builder activities.

Contract Types: FFP, CR, CPFF, T&M

0300 Transition to Operations Outfitting, ceremonies, ship operations costs, science and ice trials, warranty oversight and non-warranty repair and modifications.

Contract Types: FFP, CR, CPFF, T&M

0400 Contingency For capturing of project contingency.

Contract Types: CR

CLIN DESCRIPTION AMOUNT TOTAL

0100 Final Design Phase Capture of all Final Design activities.

Contract Types: FFP, CR, CPFF, T&M

0200 Construction Stage Construction Stage activities not otherwise captured.

Contract Types: FFP, CR, CPFF, T&M 0210 Construction Stage - Ship Builder Contract For the capture of the ship builder's subaward and related activity.

Contract Types: FFP, FFP+EA, CR, CPFF, T&M 0220 Construction Stage - On Site Ship Builder Oversight Captures the oversight, review, and approval of ship builder activities.

Contract Types: FFP, CR, CPFF, T&M

0300 Transition to Operations Outfitting, ceremonies, ship operations costs, science and ice trials, warranty oversight and non-warranty repair and modifications.

Contract Types: FFP, CR, CPFF, T&M

0400 Contingency For capturing of project contingency.

Contract Types: CR

BASE IDIQ SCHEDULE EXAMPLE ORDER: FINAL DESIGN

Period of Performance: MM/DD/YEAR to MM/DD/YEAR

CLIN DESCRIPTION AMOUNT TOTAL

OBLIGATED

AMOUNT

$0.00 $0.00

0100 Final Design $0.00 $0.00 Activities necessary to complete Final Design.

Contract Type: CPFF

0110 Estimated Cost TBD TBD

0110 FIXED FEE TBD TBD

0200 Final Design - Other Direct Costs $0.00 $0.00 Capture of non-fee-bearing ODCs, such as travel.

Contract Type: CR

0210 Estimated Cost TBD TBD

Total Estimated Order $0.00 $0.00

B.1 PRICE/COST SCHEDULE

Period of Performance: MM/DD/YEAR to MM/DD/YEAR

CLIN DESCRIPTION AMOUNT TOTAL

OBLIGATED

AMOUNT

$0.00 $0.00

0100 Final Design $0.00 $0.00 Activities necessary to complete Final Design.

Contract Type: CPFF

0110 Estimated Cost TBD TBD

0110 FIXED FEE TBD TBD

0200 Final Design - Other Direct Costs $0.00 $0.00 Capture of non-fee-bearing ODCs, such as travel.

Contract Type: CR

0210 Estimated Cost TBD TBD

Total Estimated Order $0.00 $0.00

Examples provided are for illustrative purposes only.

Section B: Possible Order Arrangement

Ordering Period

Order 1

Order 3

Order 2

Order 4

Order 7

Order 5

Order 6

Final Design

Ship Builder Selection

Integrator Mgmt

Builder Subcontract

Integrator Mgmt

Builder Subcontract

Transition to Operations

Examples provided are for illustrative purposes only.

Section C: SOW Overview

1) Design Stage: Final Design Phase

a) Complete the Final Design, including advancing the Preliminary Design to a Bid Design and eventually the Contract Design.

b) Select and Engage a Ship Builder for value engineering during the Final Design Phase and an option to construct the ARV.

c) Update the Project Execution Plan (PEP) and Support the Final Design Review (FDR).

d) Prepare and submit proposals for specific construction stage task orders as requested by NSF.

2) Construction Stage – Advancement to this stage is subject to NSF approval to advance and Congressional Appropriation of Funds.

a) Assemble the team to manage and oversee all phases of the construction stage.

b) Detail Design Phase

a) Contract with Ship Builder, Sub‐contractors and Vendors.

b) With Ship Builder – complete Detail Design, 3‐D Modeling and Construction Drawings.

c) Submit design to regulatory bodies for approval.

d) Ensure long lead‐time procurements completed per schedule.

e) Prepare for and participate in a Production Readiness Review.

2) Construction Stage

c) Construction (Fabrication) Phase

a) Ensure Quality Control with appropriate on‐site team to carry out inspections and support the construction schedule.

b) Manage Ship Builder Contract and construction activities with oversight, progress meetings, reporting and change control processes.

c) With the Ship Builder, hold appropriate ceremonies for Keel Laying, Launch and Christening.

d) Ensure Test and Trials plan is in place and executed to support delivery of a completed ARV that meets all specifications, regulatory and contract requirements.

e) Support preliminary acceptance by NSF and delivery of ARV to NSF and the NSF selected Vessel Operator.

2) Construction Stage

d) Transition to Operations & Warranty Period Phase

a) Assemble appropriate team for management of the Warranty Period, sea trials, ice trials, post shake down availability and delivery to home port in Chile.

b) Work with Vessel Operator to ensure ARV is properly outfitted and prepared for crew training, sea trials and ice trials.

c) Coordinate with NSF and Vessel Operator to plan for and ensure appropriate expertise and resources are available for Science Sea Trials and Ice Trials.

d) Track Warranty issues and support Ship Builder and Vendor efforts to correct issues.

e) Work with Vessel Operator to plan for and conduct a Post Shakedown Availability (PSA) prior to end of Warranty Period.

f) Support delivery of ARV transit to home port and final acceptance by NSF.

Section F: Key Deliverables & Performance

• Service Contract Labor Standards and Wage Determinations

• Furnish applicable wage determinations for each task order.

• Update these determinations annually, where required.

National Science Foundation

Vessel Integrator Program Manager

Vessel Integrator Project Manager or On- Site Representative

Level 1 Level 2 Level 3

Scope Any change that impacts KPPs, or execution of the Scope Management Plan.

Any change to scope that does not affect functional outcomes

None

Cost Any single change requiring utilization of more than $50,000 of contingency.

Any use of VI contingency within limits of level 1 cost change and above a level 3 cost change.* *VI will notify NSF of any contingency use on a monthly basis

Any single cost change <$5,000; not to exceed $15,000 in a month.

Schedule Any Level 1* *level 1 milestones see section 4.9.3

Any Level 2 milestone change that does not affect a Level 1 milestone.

None

• Configuration Controls

• Governs how changes are made to the project plans.

• Provide appropriate flexibility at the appropriate level of responsibility

• Processed in the “Change Management System”

• Section H: Special Contract Requirements Ship Builder Competition

(Subject to Change) Process and Approvals

• Integrator: responsible for administering, conducting competition.

• Furnish a competition plan for NSF approval.

• Market research, draft contract document, competition method.

• Execute the plan.

• Evaluate offers, prepare a recommendation with rationale.

• Submit to NSF for approval. Pending approval, subcontract is awarded.

Oversight, Privity of Contract

• NSF, the Integrator, and Ship Builder are present and participate in relevant discussions.

• NSF requires the ability to, when necessary, speak to the Ship Builder directly.

• NSF will not have privity of contract with the Ship Builder, technical direction flows from the

Integrator.

Flow‐Down Clauses: process to address prohibitively burdensome flow‐down requirements.

Research Infrastructure Guide (RIG) Overview ARV Industry Day

Matthew Hawkins, Head, Research infrastructure Office

July 12, 2023

Research Infrastructure Guide (RIG) ‐ Overview

• ARV is considered a Major Facility (TPC > $100M):

oRIG applies > requirements documented in contract terms & conditions o2024 update will make RIG “award instrument neutral”

• Final Design Phase and Construction Stage Remain:

o2.3.3 – Final Design Phase o2.4 ‐ Construction Stage o3.4 ‐ Project Execution Plan (PEP) o4.2 ‐ Cost Estimating and Analysis; Risk & Contingency Planning (GAO Guide) o4.3 ‐ Schedule Development, Estimating, and Analysis (GAO Guide) o4.6.6 – Project Personnel and Competencies o6.2 ‐ Risk Management, Quantitative Risk Analysis o6.8 – Guidelines for Earned Value Management Systems

* https://www.nsf.gov/pubs/2021/nsf21107/nsf21107.pdf

Major Facility Performance Oversight

RIG Section 4.6

• Final Design Review (FDR) ‐ Project Management & Technical

• Independent Cost Estimate (ICE) – Conducted by NSF

• EVMS Reviews – “Verification & Acceptance” prior to construction start

• Monthly Reporting – Standard format for Construction Stage

• Annual Construction & EVMS “Surveillance” Reviews

• Incurred Cost Audits – Cognizant Audit Agency

Cost, Schedule & Risk Management – Key Points

• Cost ‐ “Well Documented, Accurate, Credible & Comprehensive”

• Schedule ‐ “Well Constructed, Comprehensive, Credible, Controlled”

• Known Risks & Contingency:

oContingency – “A budget held separately (from the baseline) to manage known risks in aggregate” oConsider known risks (known‐unknowns) and cost uncertainties oProbabilistic risk analysis (Monte Carlo) in 70‐90% confidence range oNSF may hold up to 100% of the budget contingency

• Scope Management ‐ Reductions (total 10% of baseline) & Opportunities

• NSF holds the risk for unforeseen events (unknown‐unknowns)

Earned Value Management System (EVMS)

RIG Section 4.6.3.6

• EVM is Vessel Integrator’s Project Management Tool:

oWhole project > Subcontractors provide monthly cost & schedule data

• If constructed and utilized properly, it will satisfy NSF oversight

• Transparency and reliability of metrics > No contract penalties for negative CPI/SPI/Variances

• NSF does not recognize EVMS “certification”:

oMay be beneficial in meeting NSF EVMS Verification, Acceptance and Surveillance requirements, if leveraged o Establish the EVMS during the Final Design Phase

• Standard Industry 32 guidelines (EIA‐748):

o Tailored application encouraged and expected!

Francine Morris Deputy Director Office of Small and Disadvantaged Business Utilization

(OSDBU)

Email questions to:

arv.procurement@nsf.gov

ARV Industry Day Close Out

Online Info: SAM.gov, Future.usap.gov/arv