ARTRANS G3 DMS RFI COTS Support to FCRP V4.pdf

Request for Information (RFI): Commercial Off the Shelf (COTS) Solutions for Freight Carrier Vetting in Support of the Army Transportation Command’s (ARTRANS) Freight Carrier Registration Program (FCRP).

1. Purpose

The Army Transportation Command (ARTRANS) is seeking information from industry regarding Commercial Off the Shelf (COTS) systems, software, or programs capable of assisting in the vetting of commercial transportation service providers (TSP) for participation in the ARTRANS Freight Carrier Registration Program (FCRP). The purpose of this RFI is to identify viable solutions that can enhance the registration, vetting and audit processes for domestic freight carriers supporting the Department of War (DoW).

2. Background

The FCRP ensures only qualified and compliant commercial TSPs participate in DoW domestic transportation operations. This program currently encompasses approximately 1,000 registered TSPs, including more than 800 commercial motor TSPs. All DoW shipments moving under the Domestic Tender Program are required to utilize one of these approved providers.

Of the 800+ registered motor TSPs, approximately 50% are brokers, logistics companies, or surface freight forwarders. These TSPs may utilize subcontractors who are not FCRP approved.

ARTRANS seeks to modernize and streamline vetting and auditing processes by leveraging COTS solutions that can provide ARTRANS personnel with critical information related to TSP operations and compliance in near-real time.

All FCRP-approved TSPs must meet the requirements of the program laid out in the FCRP Welcome Package and the Military Traffic Unified Rules Publication (MFTURP-1), both located on the ARTRANS public website at https://www.army.mil/artrans#org-industry.

Upon approval to participate in the program, TSPs are subject to regular audits to ensure registration information is accurate and the TSP remains in compliance with FCRP requirements. Non-compliant TSPs are removed from the program and cannot move DoW freight until all programmatic requirements have been met and reverified.

3. Scope

Responding entities are requested to provide information on COTS solutions that:

https://www.army.mil/artrans#org-industry

• Facilitate the initial vetting of commercial TSPs, to include asset-based motor carriers, brokers, logistics companies and freight forwarders. Initial assessments need to include:

o Currency of USDOT operating authority o Length of time the company has held its USDOT operating authority to include a history of any lapses in authority o Assessment of the company’s FMCSA safety rating o Current liability insurance coverage o Registration in SCAC Online and verification is linked to the applicant o Assessment of the company’s operational history and broker/carrier fraud indicators.

• Eliminate manual processes, use of hard copy certificates, and need to access multiple external systems and/or websites by ARTRANS personnel.

• Ensure ongoing compliance with program requirements for FCRP-approved TSPs (listed above and in Paragraph 4).

• Gather and consolidate information from a variety of sources to accurately reflect TSP compliance.

• Push information related to and provide notification of changes in documentation, disqualifying events, and/or inability to meet program requirements for registered TSPs to ARTRANS in real-time.

• Support integration with current government transportation systems and program requirements.

• Are available as subscription services or through direct electronic links to the existing Global Freight Management (GFM) System Freight Carrier Registration Program application.

• The service should provide metrics and notifications for user-selected TSPs.

• Help identify and prevent fraud.

• The system is intended to support program compliance monitoring and risk identification; it does not replace law enforcement or investigative processes.

4. Required Data Elements

To participate in the FCRP, TSPs must have:

• Standard Carrier Alpha Code (SCAC)

• US Department of Transportation (DoT) issued Operating Number with active authority to operate as a motor carrier for hire

• Proof of insurance

• Performance bond

• Unique Entity Identifier (UEI) issued by SAM.gov

• Federal Motor Carrier Safety Administration (FMCSA)-issued Safety Rating for asset-based TSPs

• FMCSA Compliance, Safety and Accountability (CSA) Program threshold compliance

• Hazmat certification information (if applicable)

• Power Unit count from FMCSA SAFER

Additionally, ARTRANS seeks:

• Safety-related analysis for non-asset based TSPs (e.g., broker fraud indicators, poor carrier selection patterns, subcontractor vetting, etc.).

• SAM.gov Excluded Parties List (EPL) crosscheck

• Small Business status crosscheck

• Fraud protection and data discrepancy identification

Solutions should rely on legally accessible, commercially available data sources and must not require new federal data sharing agreements

5. Information Requested

Respondents should address the following:

5.1 Solution Overview

• Description of the COTS system, software, or program.

• Customization should be limited to configuration of existing COTS capabilities.

Key features and functionalities relevant to freight carrier vetting and requirements described above.

5.2 Availability

• Indicate if the solution is available as a subscription service or as a standalone service or platform.

• Indicate if an electronic link can be built to current government transportation systems.

• Describe method or process for ensuring real-time updates on applicable TSPs.

5.3 Customization

• Specify if the solution is fully off the shelf or if customization is possible.

• Detail the extent to which the government can customize the information provided.

5.4 Integration

• Describe the technical requirements for integration with government systems.

• Provide information on past integrations with similar government or commercial systems.

5.5 Security and Compliance

• Outline security features and compliance with relevant federal standards, Zero trust architecture expectations, IL4/IL5 hosting requirements (if applicable), FedRAMP Moderate/High for cloud solutions, RMF compliance, and PII protection requirements.

• Solutions must comply with DoD cybersecurity requirements, including RMF, FedRAMP Moderate/High (for cloud-based systems), and zero trust principles.

• Privacy Act compliance is required, PII must be protected, and data must be encrypted in transit and at rest.

5.6 Support and Maintenance

• Describe what support, maintenance, and training options are available.

5.7 Pricing Model

• Provide indicative pricing information (subscription, licensing, etc.).

• General pricing information is requested solely for market research purposes and is not part of any competitive evaluation.

6. Submission Instructions

• Responses should be submitted electronically in PDF format.

• Include company name, point of contact, and relevant experience.

• Responses are due by 1 Sep 2026.

7. Point of Contact

Questions can be directed to the ARTRANS Freight Carrier Registration Program Team at usarmy.scott.artrans.mbx.carrier-registrations@army.mil.

8. Disclaimer

This RFI is for informational purposes only and does not constitute a solicitation or request for proposal. The Army Transportation Command will not reimburse any costs incurred in responding to this RFI.

mailto:usarmy.scott.artrans.mbx.carrier-registrations@army.mil