Arizona_Department_of_Administration_On-call_for_Landscape_Architectural_Services_Email.pdf

ARIZONA DEPARTMENT OF ADMINISTRATION

On-call for Landscape Architectural Services 3.14.2025 page intentionally left blank

CONTENTS

5 COVER LETTER

6 ATTACHMENT 1 – OFFER AND ACCEPTANCE FORM

7 ATTACHMENT 2-A - OFFERER INFORMATION QUESTIONNAIRE

8 ATTACHMENT 2-B – EXPERIENCE & ORGANIZATIONAL PROFILE

9 ATTACHMENT 3-A - METHOD PROPOSAL

23 ATTACHMENT 3-D - BOYCOTT OF ISRAEL DISCLOSURE

24 ATTACHMENT 3-E – FORCED LABOR OF ETHNIC UYGHURS BAN

25 ATTACHMENT 5-A - CONFIDENTIAL INFORMATION DESIGNATION

26 ATTACHMENT 5-B – CONFORMANCE STATEMENTS

27 ATTACHMENT 5-B1 – CONFORMANCE STATEMENTS SUPPLEMENT 1

PLANNING + LANDSCAPE ARCHITECTURE + BRANDING

For forty years, Norris Design has been dedicated to helping the world grow through the power of placemaking. Partnering with clients around the globe, we are transforming the way people live, work and play. Our integrated approach brings individual disciplines together to design places that get built.

We believe in the power of place and the ability our environments have to inspire us all. Every day, we set out to change the world for the better through thoughtful placemaking. We create communities that move people to create lasting memories. We shape the public realm, activating the imagination

— then, we bring places to life with unique identities that live and breathe.

Learn more at www.norris-design.com

5COVER LETTER

Arizona Department of Administration General Services Division 1400 W. Washington St., Ste B200 Phoenix, AZ 85007

Dear Selection Committee, We are pleased to submit our qualifications in response to the On-Call RFQ issued by the Arizona Department of Administration (ADOA). Norris Design is excited about the opportunity to collaborate with your important organization and contribute to the successful execution of your projects.

We have had a proven track record of delivering high-quality services in landscape architecture. Our team of experienced professionals provides innovative solutions and exceptional service to meet the unique needs of our clients. We have successfully completed numerous projects similar to those we believe might be part of this RFQ, including a large project for Yuma County, which involved turf removal and new low-water-use landscape plantings for seven different municipal sites. We have also been privileged to work on developing successful projects for federal agencies, such as the National Institute of Health and the Veterans Administration, which means we have a keen understanding of administrative processes and the critical oversight documentation and necessary record-keeping.

Leading with a collective vision, Norris Design is committed to leveraging our expertise to craft innovative and functional design solutions on a range of projects. Our team includes placemakers who recognize the importance of emphasizing the organization of spaces based on the needs of social interaction, universal access, public/private cooperation, environmental factors, economic influences and visual perception.

Since 1985, Norris Design has been a leader in creating water-conscious landscapes. As placemakers, our goal is to help cities grow in a way that protects finite resources, highlights opportunities for cost savings, and minimizes maintenance. This commitment has led to the development of our proprietary “SmartScape” tool to efficiently evaluate landscape water use and assess cost, maintenance and consumption impacts.

Our team was assembled based on our ability to communicate clearly, respond quickly and adapt to address unique client needs and project challenges. When required by a specific project need, we can leverage our relationships with experts who have the needed specializations, such as architects, civil engineers, electrical engineers, etc.

We are confident in our team’s ability to provide exceptional solutions and service based on the following:

+ A range of experiences which covers the project types and services needed for an on-call contract

+ A skilled team of professionals with diverse backgrounds in planning, landscape architecture, and water resource management/water conservation

+ Demonstrated leadership experience through both project design and approval processes

+ We leverage the latest technologies and methodologies to deliver innovation and cost-effective design solutions.

We look forward to the opportunity to establish a relationship with the ADOA and support you in achieving your landscape architectural goals. Please reach out with any questions at 602.254.9600 or by email at mestes@norris-design.com.

Sincerely, NORRIS DESIGN

MARY ESTES

Principal | mestes@norris-design.com

Re: Arizona Department of Administration On-call for Landscape Architectural Services

901 East Madison Street | Phoenix, AZ 85034 Norris Design acknowledges Addendum 1 posted on 3.10.2025

REQUEST FOR QUALIFICATIONS

Attachments/Response Forms

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 3 of 17

ATTACHMENT 1: OFFER AND ACCEPTANCE FORM

OFFER

TO THE STATE OF ARIZONA:

The Undersigned hereby offers and agrees to furnish the material, service and/or construction in compliance with all terms, conditions, specifications and amendments in the Solicitation and any written exceptions in the offer. Signature also certifies Small Business status if checked below (No. 4).

Company Name Signature of person authorized to sign

Address Printed name and title

City, State, ZIP Contact email address

Unique Entity ID (SAM #) ROC #(s)

Federal Tax Identifier (EIN or SSN) State Tax Identifier

By signature in the Offer section above, the Offeror certifies:

1. The submission of the Offer did not involve collusion or other anticompetitive practices.

2. The Offeror shall not discriminate against any employee or applicant for employment in violation of Federal

Executive Order 11246, State Executive Order 2009-9 or A.R.S. §§ 41−1461 through 1465.

3. The Offeror has not given, offered to give nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause shall result in rejection of the offer. Signing the offer with a false statement shall void the offer, any resulting contract and may be subject to legal remedies provided by law.

4. The Offeror certifies that the above referenced organization ___ IS/ ___ IS NOT a small business with less than 100 employees or has gross revenues of $4 million or less in prior FY.

ACCEPTANCE OF OFFER (To be filled out by Procurement Manager)

The Offer is hereby accepted.

The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted by the State.

This Contract shall henceforth be referred to as Contract No._________________________________.

The effective date of the Contract is ____________________________________________________.

The Contractor is cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives purchase order, contact release document or written notice to proceed.

State of Arizona Awarded this _____day of__________________2024

Procurement Officer:___________________________________________

Contact Phone Number (Office) Contact Phone Number (Mobile)

NGRMS9EZGRM5

8 4 1 1 7 9 3 7 2 S Corporation

Norris Design

910 E. Madison Street

Phoenix, AZ 85034

602-254-9600 mestes@norris-design.com

Mary Estes, Principal901

Attachments/Response Forms

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 4 of 17

Attachment 2-A: Offeror Information Questionnaire Failure to fully address all information requested may cause the statement of qualifications to be determined non-responsive.

1. Describe the firm’s and the proposed lead team member’s previous design and construction administration experience for projects similar in size and scope to this project.

2. Create a three-column chart. In the first column, list the past project title, budget, and year completed (listing only past projects with similar scope and budget within the past seven years) the firm has been the lead design professional. In the second column of the chart, list the names of any proposed key personnel and subcontractor(s) (if any) “team member” identified for this project that performed services for the project in column one and the team member’s role for the listed project. In column three provide best practices and lessons learned for each project.

PROPOSED KEY

PERSONNEL

Mary Estes Principal In Charge Landscape Architect Laura Cornell Advisory Principal Landscape Architect Jason Naughtin Senior Associate Irrigation Lead Amy Peron Senior Associate Landscape Architect

BEST PRACTICES/

LESSONS LEARNED

Balancing needs of Institutional Users, the General Public, and Financial Donors Pros and Cons of alternative turf removal methods Climate considerations

3. In Attachment 3-B. Provide key personnel by the name, title, and directly responsible person who will be engaged in the work. An individual may be identified for more than one project discipline, or multiple individuals named to one single discipline. Describe each Individual’s specific qualifications and experience directly related to each type of Services proposed. Focus on the proposed individual’s specific duties and responsibilities and how project experience is relevant to each type of proposed Services.

PAST PROJECTS

ASU Alumni Lawn, Tempe AZ $xM 202x City of Yuma Turf Reduction Projects, Yuma, AZ $xM 202x Downtown Connection Center, Flagstaff, AZ $xM 202x

PAST PROJECTS PROPOSED KEY PERSONNEL

BEST PRACTICES &

LESSONS LEARNED

ASU ALUMNI LAWN

• Historic landscapes with cultural emphasis;

sometimes the greatest improvements to a space are unseen/underground

CITY OF YUMA TURF

REDUCTION PROJECTS • Mary Estes, Principal in Charge

EDISON EASTLAKE COMMUNITY

MASTER PLAN

• Mary Estes, Principal in Charge

• Focus on team alignment; clarify roles and responsibilities while fostering accountability

• Be flexible and adaptable; adjust and pivot when necessary to address unforeseen issues

• Set goals that are specific, measurable, achievable, relevant, and timely

• Respect local culture and heritage -community involvement is critical

• Incorporate equity and inclusion throughout the process

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 5 of 17

ATTACHMENT 2-B: EXPERIENCE AND ORGANIZATIONAL PROFILE

Failure to fully address all information requested may cause the bid to be determined non-responsive.

Firm Name Year Established

Principal Address (Street, City, State)

Years’ Experience performing services similar in size and scope as required by this solicitation.

Years the organization has conducted business in the State of Arizona.

CONTRACT REPRESENTATIVES TO CONTACT

Name Title Telephone Number E-Mail Address

THREE (3) PROJECTS COMPLETED BY FIRM SIMILAR IN SIZE AND SCOPE / REFERENCES

1 Client Company/Address Contact Begin Date End Date

Phone Number Email Address

Services Provided Similar to Those Described in Solicitation

2 Client Company/Address Contact Begin Date End Date

3 Client Company/Address Contact Begin Date End Date

Downtown Connection Center Mountain Line Flagstaff, Arizona

Anne Dunno

(928) 679-8942 adunno@mountianline.az.gov

Landscape Architecture: conceptual design, schematic design, design development, construction documents, construction observation; Project Managment

3/2022 3/2024

Yuma Turf Removal Projects Yuma, Arizona

Tiffany Anderson

Tiffany.Anderson@yumacountyaz.gov(928) 817-5105

4/1/24 Ongoing

Landscap Architecture, Irrigation, Construction Administration Services

ASU Alumni Lawn Rehabilitation Tempe, Arizona

Landscape Architecture: conceptual design, schematic design, design development, construction documents, construction observation; Project Managment

Bryon Sampson

(480) 727-6021 byron.sampson@asu.edu

12/202312/2022

Mary Estes Laura Cornell

Norris Design 1985

901 E. Madison Street, Phoenix, AZ 85034

Principal Principal

602-254-9600 602-254-9600 mestes@norris-design.com lcornell@norris-design.com

Landscape Architecture, Irrigation, Construction Administration Services and Project Management ongoing

Master Planning; Landscape Architecture: conceptual design, schematic design, design development, construction documents, construction observation; Project Management

9 5

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 6 of 17

ATTACHMENT 3-A: METHOD PROPOSAL

(Method of Approach)

Response must demonstrate your comprehension of the objectives and services of this solicitation. Do not merely duplicate the description of work described in this Request for Qualifications (RFQu). Firms shall provide responses directly below the numbered questions in this attachment.

1. Substantiate how your team can most effectively undertake the requirements and responsibilities associated with the on-call mechanical plumbing engineering services for the state of Arizona and your proposed team’s understanding of this scope of services by:

a) Providing an organizational chart clearly identifying the lines of authority.

b) Describing your current workload and availability of designated team staff (including Sub-Consultants). Indicate the relationship of the work in this RFQu to the firm’s other current projects.

The following chart may be utilized to show current workload of proposed team members. Additional lines may be added as needed.

Project Team Member Current Workload Commitment Total Availability Name and Title:

LAURA CORNELL

Principal, LEED® AP

ADVISORY PRINCIPAL

MARY ESTES

Principal, PLA, SITES® AP, LEED® AP, CLARB

PRINCIPAL IN CHARGE

JASON NAUGHTIN

Senior Associate, CID, CLT, CLIA, QWEL

IRRIGATION LEAD

AMY PERON

Senior Associate, PLA, SITES® AP

PROJECT MANAGER

Planning + Landscape Architecture + Branding + Irrigation + Placemaking + Project Management & Leadership

PHOENIX + TUCSON + FLAGSTAFF

Arizona Department of Administration Project Manager landscape architecture

Method Proposal

1. b.) Describing your current workload and availability of designated team staff (including Sub-Consultants).

2. Describe how your firm determines project deliverables.

Also, describe your proposed team’s general approach to managing the assigned on-call projects of various size and complexity.

Norris Design’s general approach to determining project deliverables would include the following:

Understand Client Requirements We start by thoroughly understanding the needs and expectations of our Client, which involves detailed discussions and due diligence.

Define Project Scope Based on our Client’s requirements, we define the project scope, identifying what will be delivered and what will not be included in the scope.

Setting Objectives & Goals We establish clear, measurable objectives and goals for the project, to help guide the project team to ensure that the deliverables align with client expectations.

Create a Work Plan We break down the project into smaller, manageable tasks, with each task being assigned to a team member with specific deadlines and key milestones.

Identify Key Deliverables From the Work Plan, we identify the key deliverables that need to be produced.

Develop a Schedule We create a project timeline that identifies when each deliverable will be completed, to aid in tracking progress and ensuring timely delivery.

Resource Allocation We allocate the necessary resources, including team members, tools, and budget tracking, to assure each deliverable can be completed within the established timeframe.

Quality Assurance We have internal quality processes and standards to assure that our deliverables meet our Client’s expectations.

Review & Approval In a ‘page-turn’ format, we will review each submittal with our Client and make any necessary adjustments based on feedback.

PROJECT ASSIGNMENT

% TIME

COMMITTED

ANTICIPATED

END DATE

MARY ESTES

EDISON EASTLAKE PARK PROJECTS 10% MAY 2026

ARTESSA AT PINNACLE PEAK 10% NOVEMBER 2025

LAS VEGAS WATER LAB 10% SEPTEMBER 2025

LAURA CORNELL

WILLIS ROAD STREETSCAPE 5% MAY 2025

PARKVUE APARTMENTS 10% JUNE 2025

COTTONFIELDS GOLF COURSE REDEVELOPMENT 15% JUNE 2025

JASON NAUGHTIN

LAS VEGAS WATER LAB 5% SEPTEMBER 2025

MOUNTAIN VIEW ESTATES 10% JUNE 2025

PROJECT WATERFALL 10% JUNE 2025

AMY PERON

CITY OF TUCSON JACOBS PARK 15% MARCH 2025

LAS VEGAS WATER LAB 15% SEPTEMBER 2025

COTTONFIELDS GOLF COURSE REDEVELOPMENT 15% JUNE 2025

THE NORRIS DESIGN INTEGRATED APPROACH

The Norris Design team will approach the project in a collaborative and comprehensive manner using our five-step integrated design process. This process is integral to all projects we undertake. Our planning, landscape architecture and branding practices work together in each step of this process to give your project a holistic perspective. Combined with continuous engagement from the Arizona Department of Administration (ADOA), the public and other stakeholders, this approach enables us to provide creative solutions that bring the vision to life.

STEP 1 — DISCOVER

We will conduct in depth research on the site, the community, the users, and historical and cultural context taking a physical and contextual inventory of the project site to learn what’s there to work with, enhance and highlight. This will include engaging the ADOA, business/property owners and other stakeholders to learn from them, share information and determine how the project site currently functions.

STEP 2 — EVALUATE

We will analyze our research, explore opportunities and challenges and determine what matters. Our team will work with the ADOA to prioritize features and budget allocations and evaluate solutions based on current and future landscape design needs.

STEP 3 — VISION

After evaluating the information we’ve gathered, we will begin to frame our design platform with guiding principles, goals and objectives and imagine what we can do with vision graphics and narrative. What is the big idea? Visioning is the key step that allows our team to build consensus. We have all the wants, needs and givens in place and now we must come to an agreement on how to best arrange these on the site to convey the big idea and create functional, viable outdoor spaces.

STEP 4 — DESIGN

We will create the experience and communicate the design through plans and guidelines that convey technical requirements and the aesthetic vision will that define character and functionality of projects from this on-call. We will explore solutions that consider multi-modal aspects, landscape, site and wayfinding features. Plans will be illustrative and technically sound to serve as a solid building block for implementation.

STEP 5 — IMPLEMENT

This critical step finalizes the project design through the built project. It is understood that implementation services are not requested at this time due to the nature of on-call projects, however, all deliverables will document the project intent to a level that will provide the ADOA a solid and defensible guide for project design and approvals as projects transition into the development phase.

30% PLANS 60% PLANS 90%-100% PLANS

Our team in Arizona currently sits at 18 and covers all parts of the State with offices in Phoenix, Tucson, and Flagstaff. Our Arizona team is supported by a larger staff of 145 team members across six other offices. A firm of our size can provide the best services to the Arizona Department of Administration, by staffing each project with a customized approach – building each project team based on knowledge and experience, matching our team with the anticipated tasks and schedules.

When required by a specific project need, we can leverage our relationships with experts who have the needed specializations, such as architects, civil engineers, electrical engineers, structural engineers, and others. We are confident in our team’s ability to provide exceptional solutions and professional service with our diverse range of experiences that will cover the requirements of an on-call contract. We can contribute our expertise and depth to any project we might receive from this on-call pursuit.

Norris Design is aware of the ADOA Capital Improvement Plan for fiscal year 2026, several of which are of particular interest to

us. Below we have outlined the ways in which we believe we are uniquely equipped to add tremendous value to such pursuits.

Landscape improvements to the 1600 Block of the Capital Mall:

There are numerous civic landscapes in Phoenix that were designed and constructed decades ago, when our community’s aesthetic preferences reflected different priorities that we currently value today. The Capital District is an excellent example of this, and one that comes with a unique opportunity to renovate in a way that sets a new example of sustainable landscape design for a desert city. By celebrating its location within the beautiful and inspiring landscape of the Sonoran Desert, it can demonstrate how other similar civic spaces also have the opportunity to reimagine themselves to conserve precious resources, create a welcoming and comfortable atmosphere for the citizens, and symbolize the community’s respect for the environment and sense of responsibility for its stewardship.

The Capital District currently contains large expanses of nonfunctional turf lawns, and relies heavily on irrigation with potable water. Not only does this cause unnecessary strain on our water resources, it also requires frequent, intensive maintenance which comes at a financial and environmental cost. There are better solutions to provide beautiful, welcoming, comfort-providing landscape materials in spaces like these.

Norris Design has developed a proprietary tool, called Smartscape, which utilizes plan drawing metrics to look specifically at non-essential turf usage, analyzing the savings that are possible when replacing it with alternative materials.

As a predictive tool, Smartscape helps us as a design team to show our clients how their choices today may lead to far better outcomes over time. Smartscape effectively and efficiently applies our extensive database of information to forecast the ongoing water usage and maintenance costs of potential turf replacements, to determine the return on investment that can be realized through a renovation project. Coupled with our industry-leading high performance irrigation design practices, this approach has allowed us to help our institutional clients reach their budgetary and sustainability goals with surprising speed.

Specific to Arizona, we are currently working with Tucson Water developing a water savings calculator to illustrate the cost savings for removing Bermuda grass and installing native desert low-water-use vegetation. We have recently assisted the City of Yuma to design turf conversion projects for 5 sites of varied sizes and uses. Our experience and tools, coupled with our office location in downtown Phoenix, makes us uniquely positioned to serve the ADOA.

Pre-K – 12th Grade School in Tucson for the Deaf & Blind:

Creating a school tailored for students who are visually and aurally impaired involves specialized thoughtfulness in design.

When designing for students with these needs, factors like tactile paths, clear auditory cues, and contrasting colors or textures can make navigation intuitive. Inclusive play spaces and sensory-rich environments offer opportunities for interaction and growth.

We are strong proponents of soliciting the input of advocates early and often in the design process, and know that a master accessibility plan is a critical initial deliverable that charts a course to succeed in the creation of a new space that empowers and engages these students.

Our commitment to Universal Design, experience with previous school projects in Arizona, and our Tucson office presence all put us in a great position to support this project.

Kingman’s new Public Safety District Office:

We understand the nuances of designing for Public Safety when it comes to landscape design. Beyond the health, safety and welfare considerations all projects have, these pursuits have the added complexity of providing security and support for employees while maintaining a welcoming atmosphere for the public. We know how to balance these considerations, and have successfully provided solutions invisible to those outside the design team, resulting in a seamless landscape design that enhances the experience of the site for everyone.

With team members who were raised in Kingman, AZ, and our office presence in Flagstaff, we are in a great position to support this project with landscape design services.

Statewide Hatchery Master Plan & Design:

This project represents an opportunity to blend our extensive planning expertise along with landscape architectural support to provide a comprehensive solution that meets the needs of the State now and in the future. Norris Design has created award-winning Master Plans, recognized by both the American Planning Association and the American Society of Landscape Architects, in Arizona as well as in our other offices.

Along with thirty-seven licensed landscape architects and seven certified planners, Norris Design has five SITES-accredited professionals, fourteen LEED-accredited professionals, six qualified water efficient landscapers, and three certified irrigation designers. Our size and reach make us uniquely qualified to support this project.

Other potential projects:

In every project, we look for opportunities to influence decisions and implement solutions that benefit our Clients over both the short and long terms. We understand that addressing climate resiliency in Arizona is crucial, and the proactive initiatives we prioritize are critical to yield successful results. We integrate stormwater design and water-quality features into the site design to benefit the built environment and demonstrate natural processes at work. Thoughtful selections and placements of plant materials create sustainable benefits such as building occupants access to daylighting, solar-gain, building safety, fire-mitigation and reduced maintenance costs. Native plant species appropriate for our arid climate, coupled with innovative irrigation designs aid in reducing water use and conserving natural resources.

Plant selection can also create habitat and forage for wildlife and pollinator species while avoiding attractions that might endanger other species in populated areas. Additional environmental factors in our design process include managing heat-island effects, reducing light pollution and using recycled and locally sourced materials when feasible.

3. Are you familiar with Job Order Contracting projects?

How can your firm support a project manager with defining quantities and units of measure?

Yes, we understand that job order contracting is a contract method that allows for on-call services for a set period of time.

It is also used by governmental agencies, allowing them to hire a single General Contractor or Design Consultant to cover multiple smaller and often not-yet-determined tasks and projects without going through the bidding and contracting process for each one.

Norris Design has completed projects with agencies that use job order contracts. We have supported project managers using this contract method by providing Bid Tabulations for multiple contractors on a JOC list. Additionally, we have assisted in review of the JOCs bids to provide our expertise in the selection process. Norris Design can support a project manager in defining quantities and units of measure for the Unit Price Book or the Construction Task Catalog. We are constantly in-tune with and keep current with industry trends and pricing through our construction observation services, allowing us to remain up to date with local construction costs. We will work with the Project Manager to ensure all potential items are covered, avoiding items that are not pre-priced which require extra time, approvals, and bidding.

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule dates.

Maintaining a project schedule is crucial and Norris Design takes pride in meeting project deadlines. At the onset of each project, we meet with the Client to determine the time requirements for the anticipated duration of the project. We then create a project timeline including items such as document preparation time, meetings, public review process, permit authorization and other scheduling requirements. This schedule would be set prior to commencing the work. We understand that in the current environment of designing and delivering projects, being nimble is a requirement and a measure of success. We believe our collaborative approach and open, constant client/ consultant/internal team communication is paramount, allowing us to leverage additional ‘people power’ throughout our other offices to adapt to the project’s changing needs. We have built a successful reputation for delivering projects on time and on budget through challenging and ever-changing economic times.

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may impact time constraints.

We leverage our resources to be responsive to design changes, ensuring that the project continues moving forward without disruption to its momentum. We abide by a half-day-or-less policy, where we respond to our Client’s emails or phone calls in a timely manner. Given our team’s dedication and ability to adapt to changes in schedule, we can respond immediately to high priority issues.

Industry standards allow up to five days for reviewing RFI’s and submittals, but that timeframe is typically only needed when the information requires multiple disciplines to review. We take pride in our strong reputation for being timely, nimble, and accessible. Our typical turnaround for RFI’s and submittals is one to two days.

6. Detail your firm’s quality control process related to specific plans, specifications, and construction documents.

Expertise, experience, and communication are the keys to quality control, which reduces costly rework, project delays, change orders, and frustrations. Norris Design is structured to promote peer review and interaction. The Principal-in-Charge and Project Lead will maintain a clear and concise understanding of the project and review all work for quality and accuracy prior to delivery. Periodic review by the ADOA with clear and concise communication will also ensure that we exceed expectations.

Developed over the last forty-years of being in business, Norris Design has a robust quality control and quality assurance (QAQC) program with a well-defined set of drafting and file management standards that allow our team to create consistent and thoughtful deliverables. Each team member is responsible for scouring every line of our documents to assure accuracy and completeness. Our proprietary checklists are required to be completed by our team members prior to an internal QAQC review. We maintain standards for AutoCAD, file naming conventions, layer guides, etc. and we use LandFX for the consistency of deliverables across all our offices.

7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement Procore on this On-Call contract?

The Procore platform is an industry standard software tool that our staff uses on a daily basis to communicate and collaborate with project design and construction teams. Exactly how we implement Procore’s use depends upon the preferences of the Client and the complexity of the project. For small and relatively simple projects, we typically use Procore during the Construction Phase, primarily to respond to Contractor RFI’s and submittals, and coordinate field changes with other consultants. Some of our larger projects utilize more of the Procore capabilities, such as the wide range of Project Management tools. For projects resulting from this on-call contract, we would anticipate using such tools to streamline project management, save time, ensure accuracy, and reduce the risk of errors and delays.

From establishing and maintaining a contact directory, to tracking documents, tasks, specifications, drawings, emails, correspondence, schedules, meetings, and photos, these project management tools will keep the entire project running smoothly. Procore integrates with other software programs we use regularly, such as Smartsheet and Microsoft Project, and can be used on mobile devices, making it a valuable and user-friendly tool.

8. Does your firm use dimension on the construction drawings?

Explain your firm’s design plans between scaling and dimensioning on Design drawings.

Dimensions are crucial for accurately conveying the size, shape, and location of various elements within a design. Drawing clarity ensures that all dimensions are precise and clearly marked, avoiding ambiguity during construction. We use standard units of measurement consistently throughout the drawings and use a graphic scale bar to guarantee precision. Each dimension is accompanied by detailed keynotes to provide additional context, as required. On complex projects, we may utilize a variety of scales for different parts of the drawing. For example, an overall site plan may be at one scale while plan enlargements and details will be at a larger scale.

Our plans and details are always drawn true to size, and we use AutoCAD’s capabilities to display drawings at various scales.

Further, we note on our plans and details that our drawings should never be scaled as there could be dimensional discrepancies resulting from reproduction methods. Landscape architectural dimensional layout is provided, when needed, once we have received permit approval and are issuing a conformed “Issue for Construction” set. The greatest accuracy comes when we provide our AutoCAD file to the Civil Engineering firm / Surveyor, who uses a software program to geo-locate critical points and layouts on a site.

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

Norris Design team members are able to insert both general and georeferenced images into our drawing files and do this as a regular part of our workflow. We have the capability to utilize ArcGIS mobile applications, such as Field Maps, to collect site data and photographs. The data-layers collected within these applications can be used to inform geographic information systems, ArcGIS online applications, GeoCortex sites, and other virtual or print media. Data collected may also be transformed into shapefiles or geodatabases, for export to other applications, including AutoCAD, LandFX, and Adobe products such as Photoshop and Illustrator. Norris Design has many software tools available, and we select the most efficient and effective method to communicate whatever is needed. When providing deliverables to clients, consultants, and contractors, our staff is accustomed to considering the audience who will receive them, ensuring that the documents are easily accessible from standard software platforms that are universally available.

10. Below is an example of the State’s response to a design drawing and the design professional’s response to the owner.

Can your firm deliver this type of response deliverable?

This example appears to be from BlueBeam, which can be used as a drawing review and coordination tool. All Norris Design team members have access to BlueBeam and it is integrated into our daily workflow. In BlueBeam Studio, we assign colors to each discipline or reviewer so that we know who the comment is from.

We track all comments in BlueBeam and provide a separate comment response matrix, to maintain quality and consistency, ensuring no comments remain unaddressed or unresolved.

Bluebeam has greater functionality than Adobe Acrobat, and is geared toward the design and construction industries. It offers flexibility with markup tools and collaboration features, especially helpful when working with complex documents and drawings.

16 13

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 8 of 17

ATTACHMENT 3-B: KEY PERSONNEL PROPOSAL

OFFEROR NAME: Click or tap here to enter text.

Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment.

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Norris Design

Mary Estes

Principal

9 6

Principal in Charge

Principal in Charge

Mary Estes is a registered landscape architect with more than 35 years of experience and both SITES® AP and LEED® AP accreditation. She has created high-quality, regionally specific landscapes for both public and private clients throughout Arizona.

Urban Landscape Architecture Studies; The City College of New York, 1993

Bachelor of Environmental Design; Texas A&M University, 1986

10%

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

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Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment.

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Laura Cornell

Jason Naughtin

Principal

Senior Associate

Bachelor of Science, Landscape Architecture; Arizona State University, 2003

Applied Coursework in Meteorology; University of Northern Colorado, 1996 Certified Irrigation Designer, #42690; Certified Landscape Irrigation Auditor, #42690 ; Certified Landscape Technician – Irrigation; Qualified Water Efficient Landscaper (QWEL) Certified, SMWSA-3300

15%

15%

Advisory Principal

Advisory Principal

Laura has over 20 years of experience providing comprehensive design solutions, in collaboration with clients, consultants, and user groups for projects across Arizona.

Jason Naughtin, CID, CLT, CLIA, QWEL, has more than 25 years of experience in the landscape industry, including 15 years as an Irrigation Designer.

Irrigation Lead

Irrigation Lead

18 15

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment.

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Amy Peron

Master of Landscape Architecture; University of Arizona, 2018

Bachelor of Sustainable Built Environments; University of Arizona, 2015

15%

Amy has experience managing public projects of all types and sizes, utilizing the skills and talents of our extensive design team to assist with conceptualization, visualization and documentation.

Senior Associate

Landscape Architect

Landscape Architect

Mary Estes is a registered landscape architect with more than 35 years of experience and both SITES® AP and LEED® AP accreditation. She has created high-quality, regionally appropriate and sustainable landscapes for both public and private clients in New York City, the Northeast, Seattle, the Northwest, Phoenix and the Southwest. Mary is committed to design excellence and the advancement of artful and relevant responses to a variety of project sites and programs.

With formal training in both architecture and urban landscape architecture, her experience includes work on a wide variety of project types including campus master planning, urban plazas and streetscapes, commercial developments, municipal parks, school playgrounds, sports facilities, zoological exhibits, single and multifamily housing developments, medical facilities, rooftop gardens, resorts and country clubs, and children’s gardens. In January of 2024, Mary was named as a “Master of the Southwest” by Phoenix Home & Garden magazine. Mary is currently serving as a volunteer for CLARB, creating content for the national Landscape Architecture Registration Exam. She also volunteers for the Arizona Board of Technical Registration as an Enforcement Advisory Committee member and a Subject Matter Expert in landscape architecture.

SELECT PROVEN EXPERTISE

Appaloosa Library, Scottsdale, AZ*

Arizona State University Alumni Lawn Renovation, Tempe, AZ

Arizona State University BioDesign Institute Phase I, Tempe, AZ*

Arizona State University Downtown Student Housing, Phoenix, AZ*

Arizona State University Sun Devil Energy Center, Tempe, AZ*

Arizona State University Taylor Street Mall, Phoenix, AZ

Avondale BLVD Parking Garage, Avondale, AZ

Camp Muir Rehabilitation, Mount Rainer National Park, WA

Chandler Public Safety Facility, Chandler, AZ

Edison Eastlake Activity Hub, Phoenix, AZ

Edison Eastlake Parks Project, Phoenix, AZ

Georgetown University Master Plan, Washington, D.C.*

Gila County Payson Complex, Payson, AZ

Glendale Public Library, Glendale, AZ

Heard Museum West, Surprise, AZ*

Maricopa County Flood Control District Southwest Maintenance Facility, Buckeye, AZ

Mesa Main Street Revitalization, Mesa, AZ

Mill Town, Flagstaff, AZ

Mountain Line Downtown Connection Center, Flagstaff, AZ

Mountain Line Kaspar Headquarters Renovation, Flagstaff, AZ

National Institute of Heath Guadalupe Clinic, Guadalupe, AZ

Northern Arizona University Center for Teaching and Learning, Flagstaff, AZ

Northern Arizona University Comprehensive Sustainable Smart Campus Master Plan, Flagstaff, AZ

Payson Ranger Station, Payson, AZ

Re-choreographing Old Faithful Design Charette, Yellowstone National Park, WY

Scottsdale Fire Station #616, Scottsdale, AZ

Stars at Home & Abroad Memorial Park, Oro Valley, AZ

Surprise Civic Center Design Guidelines & Streetscape Implementaion, AZ*

Tempe Depot, Tempe, AZ

Tempe Fire Station #7, Tempe, AZ

Veteran’s Administration Housing, Reno, NV*

Western Canalscape, Phoenix, AZ

Yuma County Turf Removal Projects, Yuma, AZ

*completed prior to joining Norris Design

MARY ESTES

PRINCIPAL, PLA, SITES® AP, LEED® AP, CLARB

mestes@norris-design.com

CREDENTIALS

EDUCATION

Urban Landscape Architecture Studies The City College of New York, 1993

Bachelor of Environmental Design Texas A&M University, 1986

WORK EXPERIENCE

Norris Design 2015 – Present

Arizona State University, Faculty Associate 2019 – 2020 inDIGenous mINds 2010 – 2015

JJR | Floor Associates 2007 – 2010

GBtwo Landscape Architecture, Inc.

2004 – 2007

Ten Eyck Landscape Architects, Inc.

2002 – 2004

The Portico Group 1998 – 2002

Abel Bainnson Butz Landscape Architects 1995 – 1997

Signe Nielsen Landscape Architects 1988 – 1995

PROFESSIONAL CERTIFICATION

Registered Landscape Architect, Arizona, #38371; Nevada, #796

Self-Certified Landscape Architect, City of Phoenix, #278

SITES® Accredited Professional

LEED® Accredited Professional

Raised in Phoenix, Arizona, Laura Cornell pursued a career in Landscape Architecture to channel her creativity and problem-solving abilities into enhancing her community. Throughout her career, Laura has contributed to a wide range of projects, including master-planned communities, playgrounds, hospitality venues such as resorts and casinos, multifamily housing, memorials, luxury residential gardens, and mixed-use developments. Laura is an award-winning designer, creative writer, leader, and mentor. She also volunteers for the Arizona Board of Technical Registration as an Enforcement Advisory Committee member and a Subject Matter Expert in landscape architecture.

SELECT PROVEN EXPERTISE

Arizona Cardinals Football Stadium, Glendale, AZ*

Calliandra Estates, Gilbert, AZ*

Camelback Inn Sonoran Ballroom Terrace, Paradise Valley, AZ*

Citrine Apartments, Phoenix, AZ *

Cottonfields, Phoenix AZ

Derby Apartments, Phoenix, AZ*

Golder Ranch, Pima County, AZ*

Granite Vista, Glendale, AZ*

Hunt/Gilbert Masterplan, Gila River Indian Community, AZ*

Madison Vistas, Phoenix, AZ*

Main Street Place, Scottsdale, AZ*

Mystic, Peoria, AZ*

Mystic Community Clubhouse, Peoria, AZ*

Palma Brisa, Ahwatukee, AZ*

Parkvue, Phoenix, AZ

Portrait on the Park, Phoenix, AZ*

Quailwood Meadows Clubhouse and Community Park, Prescott Valley, AZ*

Rancho Mercado, Surprise, AZ*

SAARC Southwest Autism Research & Resource Center Play Village, Phoenix, AZ*

Sanctuary at Desert Ridge, Phoenix, AZ*

San Victor, Scottsdale, AZ*

Scottsdale Memorial for the Fallen, Scottsdale City Hall, AZ*

Stonehaven, Glendale, AZ*

Storyrock, Scottsdale, AZ*

Summit at Pinnacle Peak Patio, Scottsdale, AZ*

Superstition Square Masterplan and Design Guidelines,…