ARFP DEV 2600000002 HEADER.pdf

This is a Request for Proposal (RFP) from the West Virginia Division of Economic Development (WVDED), Office of Broadband, for broadband technical consulting services as an Agency Master Agreement. The solicitation seeks a qualified consulting vendor to provide technical services and analytical expertise related to policy development, program development, strategic planning, project development, project management, broadband mapping, and data collection to support the WVDED's broadband infrastructure programs funded through the Infrastructure Investment and Jobs Act (IIJA), American Rescue Plan Act (ARPA), and other federal and state broadband development programs. The RFP was issued October 28, 2025, with a technical questions submission deadline of November 7, 2025, at 11:00 AM EST and a bid closing date of November 18, 2025, at 2:00 PM EST. Bids must be submitted in sealed format to the WVDED at 1900 Kanawha Boulevard East, Building 3, Suite 600, Charleston, West Virginia 25305. No pre-bid meeting is required. The contract is structured as a term contract with an initial term and the potential for renewal for up to five successive one-year periods or multiple renewal periods totaling no more than five years, subject to mutual written consent and Attorney General approval.

Pricing must be submitted on a separate sealed cost proposal using a blended hourly rate that includes all travel costs, with a minimum acceptable technical score of 70 percent (49 of 70 possible technical points) required for proposal qualification. The vendor must provide a flat annual rate for the common shared GIS platform and separate billing for hours worked supported by different funding sources. Evaluation will be based on a total of 100 points: 70 technical points allocated across Major Goals and Objectives (23 points), Supplemental Goals and Objectives (5 points), Special Projects Goals and Objectives (2 points), Mandatory Project Requirements (10 points), Qualifications and Experience (20 points), and Online Presentations (10 points); and 30 cost points. The vendor must provide documentation of experience managing federally funded broadband infrastructure programs of comparable scope and complexity within the past three years, obtain necessary state and federal debarment clearances, register with SAM.gov, maintain Commercial General Liability insurance of at least $1,000,000 per occurrence, and comply with all applicable federal, state, and local laws. All records, information, documents, data, maps, materials, and reports generated under the contract remain the property of WVDED/Office of Broadband, and the successful vendor's entire proposal and resulting contract are public documents subject to disclosure under West Virginia Code and Freedom of Information Act provisions.