Architectural _ Engineering Services for Stadium Bleachers _ Lighting Replacement Project at LCHS.pdf

RFQ/P# LCF 26/27-2 -A/E SERVICES FOR STADIUM BLEACHERS & LIGHTING REPLACEMENT AT LCHS

La Cañada Unified School District

4490 Cornishon Avenue

La Cañada, CA 91011

June 29, 2026

REQUEST FOR QUALIFICATIONS/PROPOSALS

ARCHITECTURAL & ENGINEERING SERVICES FOR STADIUM BLEACHERS &

LIGHTING REPLACEMENT PROJECT AT LCHS

RFQ/P# LCF 26/27-02

The La Cañada Unified School District is inviting qualified architectural and engineering firms, to provide architectural & engineering and associated planning services to the District on stadium bleachers replacement project at its La Cañada High School (“LCHS”) campus. This project would replace the

2800 seats home side aluminum bleachers at the stadium. Project also includes replacement of stadium lights, restroom upgrade and other ADA accessibility requirement, and potential expansion of expansion of existing field house or construction of new field house.

Scope of services as described in the Agreement includes:

• Site investigations & document search & review

• Conceptual Design

• Schematic Design

• Design Development

• Agency Coordination & Review

• Construction Documents

• DSA Submittal & Review

• Bidding & Contracting

• Construction Administration

If you would like to submit a response to this Request for Qualifications/Proposals, please send your response electronically (PDF Format “bookmarked) via e-mail to:

La Cañada Unified School District

Attn.: Harold Pierre, P.E, Measure LCF Bond Program Director at hpierre@lcusd.net

Questions regarding this RFQ/RFP may be directed to Harold Pierre, P.E., at hpierre@lcusd.net.

Responses must be received by 5:00 P.M, Thursday July 23, 2026.

STATEMENT OF QUALIFICATIONS/PROPOSALS

The La Cañada Unified School District is requesting Statement of Qualifications and Proposals from firms interested in providing architectural and engineering (A/E) services for the Stadium Bleachers &

Lighting Replacement project at the La Cañada High School. The project would also include repair and upgrade to the existing restroom building or possible expansion at the stadium and any required ADA accessibility requirement; and replacement of existing stadium lighting. The new bleachers shall include a press box, have same seating capacity as existing and are to be designed to allow future build-out under the new bleachers (See Exhibit A). The estimated construction budget for the project is $7,500,000.

The District shall qualify and select the architect and engineering firm that can best provide the design for this project.

Extensive experience with the Division of State Architect (DSA), the Uniform Building Code (UBC), and

Title 24 of the California Code of Regulations is mandatory.

To qualify, firms must demonstrate the following capabilities 1) Project planning and development

(Scopes of Work and Estimated Costs of Construction); 2) Design experience in designing high school stadium projects, 3) Project designs (including preparation of drawings on AutoCAD or Revit, calculations, specifications, and cost estimates); 4) Preparation of bid documents. 5) Demonstrated experience in construction administration, 6) Experience with School Facility Program funded projects

(DSA, CDE, OPSC documentation & coordination)

Instructions for Submitting Responses to this RFQ

A. General

1. Submittal of Responses)

The District reserves the right to reject any and all responses, or to waive any irregularities or informalities in the responses. Any and all costs incurred in preparing and submitting a response to this RFQ/P are the sole responsibility of the firm responding to this RFQ/P.

2. Contacts

In order to control information disseminated regarding this Request for Qualifications, firms interested in responding are directed not to make personal contact with members of the Board of Trustees and District Administration with the exception of the individual listed on page 1.

3. Rights of the District

The District reserves the right to incorporate terms and conditions it determines to be proper or necessary into any contract negotiated as a result of a future RFP.

All materials submitted in response to this RFQ/P shall become the property of La

Cañada Unified School District (LCUSD) and shall be considered a part of the public record. General information about LCUSD may be found at http://www.LCUSD.net.

B. Contents of Response to this RFQ/P

Architectural & engineering firms are required to submit SOQ/Ps according to the following areas in the indicated order. Firms are asked to include specific responses to the questions. The complete response should not exceed twenty-five (25) pages. Submit response in PDF format bookmarked with the following sections:

I. STATEMENT OF QUALIFICATIONS:

1. Cover letter and Signatures

A maximum one-page, dated Introductory Letter must be submitted including the legal name of the respondent, address, telephone and fax numbers, and the name, title, and signature of the person(s) authorized to submit the SOQ/P on behalf of the firm.

2. Executive Summary - The Executive Summary should contain an outline of your general architectural and business approach along with a brief summary of your qualifications to engage in a professional relationship with La Cañada Unified School

District for this project.

4. Narrative - Provide a Comprehensive Narrative of the architectural, planning, and engineering services offered by your firm. The narrative may include the following:

a. Experience - Describe your experience with public school construction and modernization projects, specifically utilities infrastructure projects. Please list the projects and years the work was performed. Include the scope of project, project construction costs, and a description of your firm’s role. Provide project reference contact names and telephone numbers. Describe your experience with the Division of

State Architect (DSA), and the office of the State Fire Marshal. What is the overall scope of work anticipated by your firm in the next year? In the next three years?

b. Personnel - Provide resumes of key architect staff members and supervisory personnel expected to work on this project. Provide information regarding any proposed sub-consultants, including contact information, specific scope of work, previous project experience, and sub-consultant’s key personnel.

i. Electrical Engineering

ii. Mechanical/Plumbing Engineering

iii. Civil Engineering

iv. Structural Engineering

v. Landscape Architect

vi. Cost Estimating

Include resumes/vitae of personnel (include license and certifications held) who would likely be assigned to the project Specifically define the role of each person and outline his or her individual experience. Indicate who would serve as the primary contact from that firm to the

District

II. PROPOSAL

a. Scope and Methodology: Provide a description of tasks included in the scope of services, including draft and final reports, meetings, site visits, public hearings, and any other proposed tasks. Provide a general description and approach the firm would take in performing the services needed for this project. What would be your process and considerations for the project? How would your firm coordinate the work by the various consulting engineers? How would your firm provide quality control of the plans and specifications prepared by the architect and its consultants? Does your firm have experience in working with a District construction manager in the design phase of a project?

b. Schedule: Provide a detailed time schedule for the above requirements. Provide anticipated duration to complete each task/milestone:

c. Proposal Fees (Basic Fees & Reimbursable Expenses): Provide a detailed, reasonable cost breakdown (level of effort) for the above requirements tasks/milestones. The proposal must include all fees to complete the scope of Services including labor, material, overhead and/or other special charges, deliverables, and design coordination meetings.

The proposed fees should also include amounts and descriptions of reimbursable expenses, such as reproduction, delivery and sub-consultant costs, if applicable. The proposed fees shall be based on a fixed fee.

d. Billing Rates: A&E shall propose all-inclusive hourly fees for additional services and reimbursable expenses as described in the Agreement. A&E’s proposed rates should include and account for all direct labor costs, fringe benefits, insurance, overhead, profit, and all other expenses the A&E will incur in providing Services. Provide A&E’s typical fee schedule as applicable as well as any sub-consultant fees or services that may be needed. A&E may use Exhibit B - Billing Rates Form or other similar form.

C. Selection Process

The process that will be used by the District in selecting architectural firms to perform services as outlined in this Request for Qualifications will be as follows:

Initial Screening

The District will review SOQ/P submitted by architectural firms and select those firms that will be invited to participate in oral interviews.

Oral Interviews

The District will interview each of the architectural firms recommended from the initial screening.

D. Selection Criteria

Architectural firms submitting response are advised that all responses will be evaluated to determine the firms that will be able to meet the needs of the District. The selection criteria will include, but not be limited to, the items listed below:

1. Professional qualifications necessary for satisfactory performance of required services;

2. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in high school stadium projects, pollution prevention, waste reduction, and the use of recovered materials;

3. Depth of experience in working with DSA, CDE & OPSC.

4. Capacity to accomplish the work in the required time;

5. Past performance on contracts with school districts, community colleges in terms of cost control, quality of work, and compliance with performance schedules;

6. Location in the general geographical area of the project and knowledge of the locality of the project;

7. Final selection shall be made in accordance with Government Code 4528. The District shall negotiate a contract with the best qualified firm for the design & engineering services for the project at compensation that the District determines is fair and reasonable to the District.

E. CONTRACT REQUIREMENTS

1. Standard Agreement

A&E should be prepared to comply with the District’s contract requirements, including insurance coverage, which is described in Exhibit C - Standard Form of Agreement for Architectural &

Engineering Services. Exceptions to the Agreement must be described in the response.

2. Fingerprinting Requirement

Unless exempted, A&E shall comply with the requirements of Education Code Section 45125.1 with respect to fingerprinting of employees who may have contact with students on a school site within the La

Cañada Unified School District. The A&E shall also ensure that its Sub-consultants on a project also comply with the requirements of Section 45125.1. A&E shall state in the Proposal if their proposed staff has already satisfied the requirement of Exhibit E. In order to avoid any delay in onsite field work, A&E should plan to meet the District’s fingerprinting requirement by award of contract. Additional information about this requirement is available on the Department of Justice’s website at http://ag.ca.gov/fingerprints/forms/cont_req.pdf. The A&E shall complete and submit the certification forms, herein attached as Exhibits D through G, with its proposal.

3. Policies Applicable to Contract Awards

All work to be performed under any awarded contract must conform to all applicable laws and guidelines and all requirements of the District, the California Department of Education (CDE), local jurisdictions as applicable, all other governmental agencies with jurisdiction, and conform to the requirements set forth by this RFP.

This Request for Proposal does not commit the District to award a contract or to pay any costs incurred in the preparation of proposals.

The District reserves the right at its sole discretion to: (i) waive or correct any defect or informality in any response, (ii) withdraw this RFP, (iii) reissue this RFP, (iv) send out additional RFPs, (v) reject any and/or all proposals, (vi) prior to submission deadline for proposals, modify all or any portion of the selection procedures including deadlines for accepting responses, services to be provided under the RFP, or the requirements for content or format of the proposals, (vii) waive irregularities, (viii) procure any services specified in this RFP by any other means, (ix) determine that no projects will be pursued and/or

(x) terminate or change the contracting process articulated in this RFP because of unforeseen circumstances.

The proposals, including all graphic and narrative materials, shall become the property of the District upon the District’s receipt of the proposals. The District shall have the right to copy, reproduce, publicize and/or dispose of each proposal in any way that the District may choose.

http://ag.ca.gov/fingerprints/forms/cont_req.pdf

The District reserves the right to negotiate the terms and conditions of any agreement for services that may hereafter be let by the District.

F. RESPONSE DEADLINE AND SUBMITTAL REQUIREMENTS

Response Deadline

The deadline for receipt of all materials responsive to this RFQ/P is Thursday, July 23, 2026.

Submittal Address

Please deliver the proposal in PDF format via e-mail to: Harold Pierre, P.E, Program Director at hpierre@lcusd.net, with copy to: Melissa Shepherd, CPA at Mshepherd@lcusd.net.

Questions

Questions regarding this RFP may be directed to Harold Pierre, P.E. at hpierre@lcusd.net.

mailto:hpierre@lcusd.net mailto:Mshepherd@lcusd.net mailto:hpierre@lcusd.net

EXHIBIT A

Exhibit A

LCHS SITE MASTER PLAN

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1108.61 40036

1111.74 40035

1116.58 40028

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C32429 1/31/21

Rachel Adams

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Ren. Date

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IANROFI

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RESN D A CH

ARCHITECTURE FOR EDUCATION INC.

41 NORTH FAIR OAKS AVENUE

PASADENA, CA 91103

626.356.4080

626.356.3080 F

www.architecture4e.com

NUMBER ISSUE DATE

REVISIONS

DATE

JOB NUMBER

SCALE

DRAWN

CHECKED

APPROVED

KEY PLAN

AS NOTED

TITLE

SHEET

Agency Approval FILE NO.

IDENTIFICATION STAMP

DIV. OF THE STATE ARCHITECT

OFFICE OF REGULATION SERVICES

APPL. 03-118787

AC

DATE

FLS SS

A-0001

Sheet Name

DESIGN PHASE

Project Name

Project Address

La Cañada Unified School District Client Address

Project Number Project Issue Date

1" = 200'-0" 1LA CANADA JR HIGH/ HS SITE PLAN

B

2048 SF

3D ART

2048 SF

2D ART

2048 SF

ROBOTICS

2048 SF

CULINARY

ARTS

2048 SF

AV/PHOTOGRAPHY

1344 SF

CIRCULATION

960 SF

RR/DATA/ELECTRICAL

420 SF

CIRCULATIO

300 SF

SUPPORT

BLDG H BLDG G BLDG A

BLDG

C

BLDG

D

BLDG E

BLDG B

ARTS & TECH CENTER

BLDG F

FIELD

HOME

78PART 3: CAMPUS MASTER PLANSLa Cañada Unified School District LCUSD 2025 Facilities Master Plan Update

0 50 100 200 300 400

1”=200’

ATHLETIC FACILITIES

South Gym and Locker Room Improvements

North Gym and Locker Room Improvements

New Home Bleachers & Press Box with Field House Improvements

Baseball/Softball Field Improvements

BUILDING SYSTEMS, UTILITY INFRASTRUCTURE & SITE IMPROVEMENTS

Site Planting & Irrigation Improvements

Repair/Replace Campus Low Voltage System

Campus HVAC Replacement

Central Kitchen Renovation

Site Utility and Pavement Improvements

7 8

121212 11

Campus Perimeter Fencing16

CAMPUS MASTER PLAN - LA CAÑADA 7/8/HIGH SCHOOL

Harold Pierre Cloud

Harold Pierre Cloud

Harold Pierre Callout Project Site

EXHIBIT B

Exhibit B

BILLING RATES*

Firm Name

Firm’s office location for this project (city, state)

BILLING RATES

Job Title Hourly Min. Daily Max. Daily

(if applicable) (if applicable)

REIMBURSABLE EXPENSES

% Markup (10% max.) Estimated Amount

SIGNATURE

*A&E will propose all-inclusive hourly fees for all services described in Agreement. Provide separate sheet for Subconsultants. All other services not included herein shall be negotiated as required.

EXHIBIT C

Exhibit C

STANDARD FORM OF AGREEMENT FOR ARCHITECTURAL & ENGINEERING SERVICES

LCUSD Agreement No.:

Board Approval Date:

Budget Code: 6210

Form of Architectural & Engineering Services Agreement

Project No. ________

AGREEMENT NO. LCF _________

FOR ARCHITECTURAL & ENGINEERING SERVICES

BY AND BETWEEN

THE LA CAÑADA UNIFIED SCHOOL DISTRICT

AND

FOR

- i -

Table of Contents

RECITALS

ARTICLE I. PROJECT AND CONSTRUCTION BUDGETS

ARTICLE II. BASIC SERVICES OF THE ARCHITECT

A. General Services

B. Site Investigations, Programming & Conceptual Design Phase

C. Schematic Design Phase

D. Design Development Phase (Preliminary Plans)

E. Fifty (50) Percent Construction Documents Phase

F. Construction Document Phase (Final Plans)

G. Preparation of Documents Generally

H. Contract Administration and Construction Monitoring

I. Additional Responsibilities of Architect

J. Excluded Services

K. Laws and Regulations

L. Prohibited Interests

M. Labor Certification

ARTICLE III. DUTIES OF DISTRICT

A. District Representative

B. Statement of Building Program and Budget and Scheduling for the Project

C. Surveys and Tests

D. Fees

E. Bidding and Contract Documents

F. Project Inspector

G. Communications and Inspections

H. Notice of Completion

I. Board Approval

J. Conflict of Interest

ARTICLE IV. ARCHITECT'S COMPENSATION

A. Basic Fee

B. Invoicing of Basic Fee

C. Allocation and Payment of Basic Fee

D. Adjustments to Basic Fee

E. Additional Services

F. Reimbursable Expenses

G. Invoicing of Additional Services and Reimbursable Expenses

H. Withholding Payment to Architect

ARTICLE V. TERMINATION, ABANDONMENT OR SUSPENSION OF WORK ON THE

PROJECT

A. Termination by District

B. Default and Immediate Termination

C. Default and Termination After Notice

D. Termination by Architect

E. Suspension or Abandonment of the Work or Project

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F. Compensation in the Event of Termination, Abandonment or Suspension

G. Delivery of Documents

ARTICLE VI. INDEMNIFICATION

ARTICLE VII. STANDARDIZED MANUFACTURED ITEMS

ARTICLE VIII. OWNERSHIP OF DOCUMENTS PREPARED FOR THE PROJECT

A. Ownership

B. Right to Reuse

C. License

D. Right to License

ARTICLE IX. ACCOUNTING RECORDS OF THE ARCHITECT

ARTICLE X. INSURANCE

A. Architect Insurance

B. Consultant Insurance

ARTICLE XI. ASBESTOS CERTIFICATION

ARTICLE XII. MISCELLANEOUS PROVISIONS

A. Election to Arbitrate

B. Successors and Assigns

C. Governing Law

D. Incorporation of Recitals and Exhibits

E. Architect Not Officer or Employee of District

F. No Third-Party Rights

G. Time of Essence

H. Captions and References

I. Drafting of Agreement

J. Entire Agreement

K. Severability

L. Waiver

M. Conflicting Provisions

N. Amendment

O. Prevailing Wages

P. Equal Opportunity Employment

Q. Counterparts

R. Due Authority of Signators

EXHIBIT A (Architect’s Proposal Dated July 3,2018)

EXHIBIT B (Not Used)

EXHIBIT C (Hourly Rates)

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ARCHITECTURAL & ENGINEERING SERVICES AGREEMENT

This AGREEMENT is made and entered into this ________ day of __________ in the year _______ between the LA CAÑADA UNIFIED SCHOOL DISTRICT, hereinafter referred to as "DISTRICT", and

_____________________________________________________., hereinafter referred to as "ARCHITECT".

The DISTRICT and the ARCHITECT are sometimes referred to herein as a “PARTY” and collectively as the

“PARTIES”. This AGREEMENT is made with reference to the following facts:

RECITALS

A. The District, in accordance with, and with funding provided in part by Measure LCF Local

Bond funds intends to construct the following projects:

B. The Architect desires to perform as provided herein all services necessary for completion of the Project, including as applicable, but not limited to: (i) architectural, landscape architectural, civil engineering, structural engineering, electrical engineering, fire protection, and mechanical engineering for the Project; (ii) administration necessary for the implementation, construction and completion of the Project; (iii) obtaining all necessary approvals of the Project as may be applicable, including from the Division of the State Architect (“DSA”), California

Department of Education (“CDE”), California Department of Public Health, any other agency of the State of California (“State”) or local government with jurisdiction over the Project, and any community association having right of approval over the Project. All of such services shall be referred to collectively herein as “Architectural Services.”

C. The Architect represents that it is appropriately licensed in the State to provide the

Architectural Services, that it is qualified and has sufficient personnel to perform the

Architectural Services required pursuant to this Agreement, and that it shall comply with all applicable laws and regulations, including, but not limited to, Education Code Section 17280 and

Title 21 of the California Code of Regulations.

D. The services provided under this Agreement shall be procured in two (2) phases:

1. Phase 1 Services include Site Investigation, Review of available data/site drawings, Scope Development, Programming,

2. Phase 2 Services include Schematic Design, Design Development, Construction

Document and Contract Administration & Construction Monitoring, as defined in

Article II.

NOW, THEREFORE, in consideration of the rights and obligations set forth herein, the District and the Architect agree as follows:

- 2 -

ARTICLE I. PROJECT AND CONSTRUCTION BUDGETS

A. The overall budget established by the District for the Project (“Project Budget”) shall include the Construction Cost (defined in Paragraph B of this Article) together with all other costs incurred in connection with completion of the Project, including, but not limited to: cost of land, if any; equipment furnished by the District, except to the extent Architect influenced the design of such equipment; furnishings; cost of insurance; tests and surveys made at the District expense; Architect, Project Inspector (defined in Paragraph B of this Article) or other consultant fees; cost of plan-checking and other fees and permits; cost of advertising; and cost of District reproduced plans and specifications. The Estimate of Construction Cost is

B. The cost for actual construction of the Project (“Construction Cost”) is deemed to mean the total of the contracts for the completion of the work to construct the Project (“Work”) for which the Architect shall have prepared complete drawings and specifications acceptable to the District, together with the sum of all subsequent additions to the contract amount(s) pursuant to change orders approved by the District. The Construction Cost shall not include: (i) any payments to the Architect pursuant to this Agreement; (ii) any fee paid (except for general conditions) to a construction manager (“CM”), if any; (iii) any fee paid to the construction-project inspector employed by the District in relation to the Project, as required by law (“Project

Inspector”), or (iv) any other non-construction costs, fees or expenses.

C. The Estimate of Construction Cost of the Project in current dollars is as specified in

Recital A and subject to revisions upon completion of the Schematic Design Phase. If the District instructs the Architect to make changes in the scope of the project, the District shall establish a revised Estimate of Construction Cost and the Architect’s compensation adjusted in accordance with

Article IV, Paragraph D.

D. The Architect shall assume an active role during the Schematic Design, Design

Development and Construction Document phases. Adherence to the project schedule, building program, and Estimate of Construction Cost shall be the responsibility of the Architect. The

Architect shall perform the following:

1. In the Conceptual Design Phase, the Architect shall prepare and submit Construction

Specification Institute, (CSI) or Uniformat Cost Estimate for each proposed design solution.

2. In the Schematic Design Phase, the Architect shall prepare and submit Construction

Specification Institute, (CSI) or Uniformat Cost Estimate for District selected design solution.

3. In the Design Development Phase, the Architect shall prepare and submit to the

District a CSI Cost Estimate and Cost Estimate Supplement. Should the District require multiple contracts, the Architect shall prepare separate cost estimates for each separate bid phase, but not for each separate bid package when project is multi-prime bid.

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4. In the Construction Document Phase, the Architect shall prepare and submit CSI Cost

Estimates at the 100% of Construction Document Phase. The CSI Cost Estimate(s), and Cost

Estimate supplement(s), shall be updated and submitted to the District with the Design Development, Construction Documents, and final bid documents after DSA Backcheck with all revisions to the scope of the project incorporated therein. These estimates shall be subject to District review and the

Architect shall incorporate all District corrections prior to the District’s submittal to State Agencies such as: California Depart of Education (CDE), Office of Public School Construction (OPSC), and, Department of Health Services (DHS) for approval.

5. In the event any estimate during the course of the Project indicates a cost in excess of the Estimate of Construction Cost, the Architect shall immediately meet with the District for a resolution. The Architect shall offer reasonable alternatives for cost reduction. Upon determination of the adjustments to be made, the Architect shall make changes to the documents at no extra cost to the District and resubmit. The resulting new estimate shall be the Revised Estimate of Construction

Cost. The Parties acknowledge, for purposes of such estimates, that labor and materials costs may be affected by matters beyond the control of the Architect.

ARTICLE II. BASIC SERVICES OF THE ARCHITECT

The Architectural Services to be provided pursuant to this Agreement shall include all services as specified in Architect’s Proposal dated October 8, 2020 (Exhibit “A”), and shall comply with all requirements, set forth in this Article. In the event of inconsistencies, this agreement takes precedence.

A. General Services.

1. The Architect shall verify code compliance of the design with all applicable laws, codes and other requirements.

2. The Architect shall attend all weekly job meetings and other conferences as deemed necessary by the District.

3. The Architect shall work with the school community or design committee (as designated by the District) in the development of the plans.

4. The Architect shall provide CSI Cost Estimates or Uniformat Cost Estimates as defined in

Article I.

6. The Architect shall submit in writing for approval by the District, the name of one person on the Architect’ staff and one person of its consultants’ staff who will be the responsible point of contact throughout the duration of the project. If changes must be made due to unavoidable

- 4 -circumstances, the Architect shall submit the name(s) of the person(s) to the Director of Facilities in writing for approval.

B. Site Investigations, Programming & Conceptual Design Phase

1. The ARCHITECT shall prepare the Conceptual Plans which shall contain the goals of the

DISTRICT and other information related to the PROJECT provided by the DISTRICT to ascertain the requirements of the PROJECT.

2. The Architect shall conduct a complete evaluation (“Site Investigations”) of the existing facilities to establish and verify the conditions of the site, locations of existing utilities, capacities of existing utilities to support the project, and other site constraints that may affect the Project. In regards to location of existing utilities, the DISTRICT will provide the utilities survey and available existing as-builts records to the ARCHITECT. The ARCHITECT shall review those documents and to incorporate the info provided therein in designing the PROJECT. The Architect shall meet with maintenance staff and review as-builts drawings during the site investigation phase. The Architect shall submit a report of the findings of the Site Investigations to the District for review.

3. The ARCHITECT shall meet with DISTRICT and school staff to ascertain the facility program or needs of the school staff. Accordingly, The ARCHITECT shall

a. Present various options (at least three) for meeting school desired program objectives.

b. Develop tentative schemes, and detailed scoping document in sufficient detail to facilitate comparison of the alternatives, prepare conceptual construction estimates for each option. Estimate shall be prepared in Uniformat.

c. Prepare an overall project delivery schedule accommodating completion of all work, including closeout.

d. Present findings and various options to DISTRICT staff for discussion and final approval.

C. Schematic Design Phase.

1. The Architect shall review the goals of the District and other information related to the

Project provided by the District to ascertain the requirements of the Project. The Architect shall develop, update and maintain, subject to approval by the District, an estimated schedule of its activities pursuant to this Agreement related to design of the Project that covers all activities through award by the District of the Construction Contract(s) (defined in Subparagraph j of Section 3 of

Paragraph E of this Article) for all Work (“Design Schedule”). Once established, the District, in its discretion, may require reasonable changes to the Design Schedule in order to accommodate changes in circumstances related to the Project.

7. Documents prepared by the Architect for final schematic design phase submittal shall include drawings and a written report of the basis of design, cost estimate. The drawings shall include, but not be limited to, a proposed utilization study of the particular project site, schematic plans of all floor plan conditions, and simplified elevations indicating the fundamentals of the architectural concept.

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The report shall incorporate the Architect's estimate of Project Construction Cost and breakdown, as well as the schedule of the management plan. The Architect shall prepare such estimates as it deems necessary to assure itself that the project cost is within the project budget established for the project.

Furthermore, the report shall include such discussion of design factors, if any, as are pertinent in the opinion of the Architect and outline descriptions of proposed engineered systems, construction methods, materials and work to be included in the construction contracts.

8. To be considered acceptable for final schematic design phase submittal, the documents shall contain, at a minimum:

a. Architectural & Civil

Single line drawings showing complete building layout, identifying the various major areas affected by the site growth or development, core areas and their relationships. These drawings shall also include schematic plans of all floor plan conditions and simplified elevations indicating the fundamentals of the architectural concept.

Schematic outline specifications including major building materials, descriptions of engineering systems with diagram plans if necessary and identification of finishes which define the design.

Site plan with building located and overall grading plan with a minimum of 5'-

0" contour lines. All major site development such as access road paving, walls and outside support buildings, structured parking facilities, and paved parking lots, if any, should be shown.

Gross and net area calculations separated to show conformance with the program of requirements.

b. Structural

Structural systems layout with overall dimensions and floor elevations. Work shall include identification of structural systems (pre-cast concrete elements, structural steel with composite deck, structural steel with bar joists, moment frame, etc.).

Identification of foundation requirements (fill requirements, piles, footings, etc.).

c. Mechanical

Work shall include block heating, ventilation and cooling load calculations, to include building skin versus internal loading.

- 6 -

Single line drawings showing locations of all mechanical equipment spaces, duct chases, and pipe chases shall be prepared.

All major mechanical equipment shall be located into allocated spaces.

d. Electrical

Work during this phase shall include preparation of a list of all major electrical equipment roughly scheduled to show size and capacity.

Complete preliminary one-line electrical distribution diagrams showing location of service entry, switchboards, motor control centers, panels, transformers (if any) and emergency generator (if any) shall be depicted.

D. Design Development Phase (Preliminary Plans).

1. Upon approval in writing by the District of the Schematic Design Phase services as set forth in Paragraph B of this Article, the Architect shall prepare floor plans, elevations and other necessary and appropriate drawings, and shall outline specifications as necessary, in order to fix and illustrate, in reasonable detail, the size and character of the entire Project in its essentials as to kinds of materials, quantities, categories of proposed work, type of structure, and such other work as may be required (“Preliminary Plans”).

2. The Architect shall prepare architectural presentation drawings acceptable to the District which shall consist of a 20” x 30” perspective colored rendering of the Project with a surrounding mat and frame bearing the project name, project description, and Architect identification, and one full size and six 8-1/2” x 11” color copies of the rendering.

3. The Architect shall make initial contact and consult with the Division of the State

Architect (DSA), State Fire Marshall, local fire authorities, city or county street and engineering departments, and utility companies to determine their requirements and shall secure their preliminary approval and notify the District in writing as to the actions the District must take to secure formal approvals.

4. During the Design Development Phase, the Architect shall be responsible for filing the

Preliminary Plans and other documents with the CDE or other governmental agencies, as required by law. The Architect shall provide the District with a copy of, and proof of filing of, each document so filed. The Architect shall prepare and file the Educational Specifications in accordance with CDE requirement.

5. The Design Development Phase shall consist of sufficient architect and consultant drawings and other documents to adequately define all spaces, systems, sizes of equipment, etc., required for the Project. The documents for the final design development phase submittal shall consist of, as a minimum:

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a. Architectural

Floor plans with final room locations including all openings.

Wall sections showing final dimensional relationships, materials and component relationships.

Identification of all fixed and loose equipment to be installed.

Finish schedule identifying all finishes (manufacturer's brochure may be acceptable if only prefabricated structures are used).

Well-developed door and hardware schedule showing final quantity plus type and quality levels.

Virtually complete site plan including grading and drainage.

Preliminary development of details and large scale blow-ups.

Legend showing all symbols used on drawings.

Outline specifications.

Reflective ceiling development including ceiling grid and all devices that penetrate ceiling (i.e., light fixtures, sprinkler heads, ceiling register or diffusers, etc.).

b. Structural

Plan drawings with all major structural members located and sized.

Foundation drawings.

c. Mechanical.

Preliminary heating and cooling load calculations for each space and major duct or pipe runs sized to interface structural.

Major mechanical equipment scheduled, indicating size and capacity.

Duct work and piping substantially located and sized.

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Devices in ceiling located.

Legend showing all symbols used on drawings.

d. Electrical

All power consuming equipment and load characteristics.

Total electric load.

Major electrical equipment (switchgear, distribution panels, emergency generator, transfer switches, UPS system, etc.) dimensioned and drawn to scale into the space allocated.

Complete preliminary site lighting design.

Lighting, power, telecommunications and office automation devices and receptacles shown in plan.

Final light fixture schedule.

Interior electrical loads estimate for systems, furniture, receptacles, light, food service equipment, and any other special use

Upon completion of all other activities in the Design Development Phase, the Architect, and the CM, if any, in consultation with the District, shall develop an estimated schedule for construction of the Project (“Project Schedule”), which shall include all anticipated activities from first issuance of a Notice to Proceed (defined in Subparagraph m of Section 3 of Paragraph G of this Article), through final completion of the Project, to and including furnishing, move-in and occupancy by the

District. The Architect, and the CM, if any, in consultation with the District, shall update the Project

Schedule during each phase of the Architectural Services and upon each significant event related to development of the Contract Documents and/or construction of the Project. The Architect shall not proceed to the Construction Document Phase without written authorization from the District.

E. Fifty (50) Percent Construction Documents Phase.

Upon approval in writing by the District of the services set forth in paragraph C above, the

Architect shall develop construction documents to an intermediate state which shall not be less than

50 percent of completion and to a point where a review of the construction documents can be made

- 9 -by the District for design and compliance with the District guides and standards. The Architect shall proceed with Construction Document preparation during District’s review of 50% documents. The

Architect shall then make all required changes in such construction documents consistent with the approved design development documents and District requirements.

F. Construction Document Phase (Final Plans).

Upon completion of the services set forth in paragraph D above, the Architect shall prepare final construction documents as follows:

1. The final construction documents shall include, but not limited to, all architectural drawings, engineering drawings, (structural, mechanical, fire protection, civil, electrical), equipment layout drawings (whether in contract or not in contract), landscape architecture, specifications, mathematical calculations, graphics, and signage patterns or mosaics required to aesthetically delineate the Project.

2. The final construction documents shall be prepared by AutoCAD software for the consultant-prepared drawings, Revit for the architect-prepared drawings, and shall be of such quality and workmanship that clear and legible duplicate tracings or prints may be obtained there from and be uniform in size. The drawings shall be provided to the District in AutoCAD format or Revit, and

PDF or TIF, shall be to scale, and legible. All lettering shall be a minimum 1/8 inch high in order to be reproduced legibly when providing future Record Drawings, as hereinafter defined in

Subparagraph W of Section 4, Paragraph G below. The Architect shall provide the Bid Documents in an electronic copy as specified by the District.

3. The final approved copy of the specifications shall be printed in black ink on white paper suitable for producing clear copies on a reproduction machine, or such other process as may be approved by the District. The sheet size shall be 8-1/2 by 11 inches. The Architect shall also provide an electronic copy as specified by the District.

4. Unless any such duties are expressly made the sole responsibility of the CM, if any, the

Architect shall review all necessary Bid Documents (defined in Subparagraph j of Section 3 of

Paragraph E of this Article), general conditions of the Construction Contract(s), and supplementary general conditions of the Construction Contract(s), and shall assist the District’s legal advisor or

District Contract Manager in the drafting of bid proposal and form Construction Contract(s).

5. The Architect shall secure the required approvals thereof from all governmental agencies having jurisdiction over the Project; The Architect shall be responsible for filing the final plans, specifications, Bid Documents, and other Project-related documents with CDE and DSA as required by law. The Architect shall provide the District with a copy of, and proof of filing of, each document so filed. After the DSA, the District, and other agencies have completed their reviews, the Architect with Architect’s consultants, shall attend a meeting with District representatives to discuss review items of such agencies and the District. Prior to the conclusion of the meeting, the Architect shall commit to a date to have incorporated the agreed-upon corrections, accomplished the backchecks of

- 10 -the District and other reviewing agencies, and obtained DSA approval. Within five days of the meeting, the Architect shall issue a letter to the District stating the date when the Architect will complete the corrections and resubmit to construction documents to the agencies in order to obtain final approvals.

6. The Architect shall notify the District whether or not there is any variation from previous estimates of the Construction Cost resulting from market fluctuations or approved changes in scope or requirements of the Project.

7. The Architect acknowledges that the District may contract for the services of a CM and may pursue construction of the Project on the basis of multiple prime-construction contracts or any other delivery method. The Architect shall cooperate with the CM, if any, as needed through every stage of the planning and construction of the Project.

8. Design Quality Control Review. The Architect shall conduct a quality control review of the drawings and specifications and make any changes or corrections needed. The quality control review shall be based on the most recent edition of “Redicheck Interdisciplinary Coordination” by

William T., and Martha W. Nigro or an equivalent quality control system. The Architect shall perform a detailed analysis and report on the quality control review. The Architect shall advise

District in writing upon completion of such analysis and report, and shall review and discuss the report in detail with the District. The Quality Control review must be documented and copies of the documents must be submitted to the District.

a. The District may, in its sole discretion, require the Architect to submit its Construction

Documents for constructability reviews at 50% and/or 90% completion to the District, and/or other third-party consultant(s) (if applicable) retained by the District. The District, Architect, Architect’s consultants, and other third-party consultant (if applicable) will confer and consult with each other and the District to arrive at mutual understandings and agreements as to which of the constructability review comments are to be incorporated into the Construction Documents. Any revisions or comments resulting from such mutual agreements of the constructability review shall be incorporated into the Architect’s documents at no additional cost to the District. The Architect shall incorporate all mutually agreed upon revisions following such constructability reviews, unless otherwise specifically directed by the District in writing and shall submit the revised Construction

Documents to the District for approval. Any costs or claims arising from the Architect’s failure to incorporate any such constructability review revisions shall be the responsibility of the Architect, unless otherwise specifically directed by the District in writing.

9. Separate Bids. As part of the preparation of Contract Documents (defined in

Subparagraph j of Section 3 Paragraph G) and if so directed by the District, drawings and specifications shall be prepared so that portions of the Work may be performed pursuant to separate construction contracts on a multi-prime contract basis or so that the construction of certain buildings, structures, facilities, or other parts of the Project may be deferred. The District may, if it determines to do so, utilize a CM for the administration of such separate contracts.

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10. District Approval. The Architect shall, consistent with the Design Schedule, submit to the District six (6) sets of the final drawings and specifications, when those are essentially complete, for review and approval by the District. The Architect shall make all changes, additions, deletions, and corrections to the working drawings and specifications as required by any State or other governmental agency with jurisdiction over the Project or as are requested by the District, so long as such requests do not conflict with the requirements of public agencies having jurisdiction over the

Project or with previous approvals.

11. Revised Estimate of Construction Cost. At the time the completed working drawings and specifications are submitted to the District, the Architect shall also furnish to the District a revised estimate of the Construction Cost. In the event that this revised estimate of the Construction

Cost exceeds the Construction Budget established by the District, the Architect shall, at no additional cost to the District, make revisions to the drawings and specifications as the District, with the assistance of the Architect, and CM, if any, may direct in order to bring the estimated Construction

Cost within the Construction Budget.

12. Progress Reports. When requested by the District, the Architect shall make written reports as to the Architect’s progress toward completing the drawings and specifications for the

Project and whether such progress is consistent with the Design Schedule.

13. Approval of Documents. When the drawings, specifications, and other Contract

Documents are complete, the Architect shall present them to the District for final review. The final drawings and specifications prepared by the Architect shall meet with the approval of the District, which shall not be unreasonably withheld, and the estimated Construction Cost based on such

Contract Documents shall not exceed the Construction Budget.

14. Bid Documents and Application.

a. Contract Documents/Bid Forms. Within the period required pursuant to the

Design Schedule, the Architect, in concert with the CM, if any, shall furnish all services required to enable the District to receive competitive bids for the construction of the Project. This shall include preparation, with the District's assistance, of the Contract Documents. Prints made of any drawings or details shall be the same size as the tracings from which the prints are made. The Architect, after approval of the Contract Documents, shall assist in obtaining competitive bids from qualified contractors and, during the period of bidding, the Architect shall be available to interpret the

Contract Documents and to prepare and distribute any addendum or addenda required before bids are received. The Architect, in concert with the CM, if any, shall assist the District in investigating and evaluating the responsiveness and responsibility of the bidders, and shall make recommendations to the District regarding award of the Construction Contract(s). The Architect shall prepare bid tabulations and bid analyses as required by the District.

b. Alternate Bids. When approved and directed by the District, the Architect shall provide working drawings and specifications that provide for alternate bids, consistent with and in the manner provided by applicable law. The Architect shall ensure that the estimate of Construction

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Cost made after providing for such alternate bids (the total of all additive and deductive alternate bids) is within the Construction Budget as that may be established or revised by the District.

c. Applications. The Architect shall furnish, process and either obtain or make it the contractor’s responsibility to obtain, with the District's assistance, all permits or other required approvals for the construction and operation of the Project. All architectural and engineering information required to prepare, process and obtain approvals, permits, materials and funds for the construction of the Project shall be provided by the Architect at no cost to the District, unless agreed to otherwise in writing.

d. Approval of Bonds. The Architect shall ensure that the Contract Documents require, and shall verify prior to the award of the Construction Contract(s), that the surety or sureties issuing any payment (labor and materials), performance or bid bond in connection with the Project or any portion of the Work be an “admitted surety insurer” as defined in Code of Civil Procedure

Section 995.120. Unless expressly made the sole responsibility of the CM, if any, the Architect shall ensure that the Contract Documents require that bidders/contractors submit documentation verifying that any sureties issuing any bonds in connection with the Project are “admitted surety insurers,” and

Architect shall review and verify such documentation upon receipt and thereafter submit such documentation to the District for its review.

e. Revision of Drawings. In preparing the Contract Documents, the Architect shall seek to ensure that, when received, the total of competitive bids received for all Work does not exceed the Construction Budget. If required by the District, after competitive bids based on the

Contract Documents have been received, and in the event the total of the lowest responsible bid or bids exceeds the Construction Budget, the Architect, at no additional cost to the District, shall revise the drawings and specifications in a manner that will permit the securing of new bids acceptable to the District that do not exceed the cost limitations of the Construction Budget.