April 12 2023 Approved Board Action Items.pdf
PDF 275 KB Posted
- Attached to
- Campaign for Grade Level Reading
- Solicitation number
- 18090-26
- Issued by
- Duval County, Florida
About this file
This document is a Board Action Item from Kids Hope Alliance (KHA) approving single source contracts for essential services in the Early Learning and Special Needs categories. The board meeting was held on April 12, 2023, with prior governance and finance committee meetings on April 3 and April 5, 2023, respectively. The action items request approval for three new contracts commencing July 1, 2023, and concluding June 30, 2024: the Business Leadership Institute for Early Learning, Inc. for the National Accreditation Program ($175,000), Jacksonville Public Education Fund for the Campaign for Grade Level Reading ($100,000), and The Allison Brundick Haramis Foundation, Inc. (dba Angels for Allison) for Burial Cost assistance services ($80,000). The CEO was authorized to execute these contracts with allowable variance of up to 10 percent and to authorize funding for three subsequent renewal years to align with the City of Jacksonville's standardized contract terms and annual procurement requirements.
The total contract value for the initial year is $355,000, with provisions for annual renewal contingent upon evaluation of prior year effectiveness. These services are classified as single source procurements because the listed agencies have successfully operated these programs for the past three years, and the specialized nature of the services can only be efficiently performed by these specific providers. Subsequent year funding will remain consistent with board approval, though KHA reserves the right to reduce contracts based on reduced need or unspent funds. The contracts fall under the jurisdiction of Jacksonville's Procurement Single Source Code procedures and do not require competitive bidding due to the unique and specialized characteristics of the services provided.
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BOARD ACTION ITEM: SINGLE SOURCE CONTRACTS
ESSENTIAL SERVICES CATEGORY: EARLY LEARNING & SPECIAL NEEDS
� GOVERNANCE MEETING: APRIL 3, 2023
� FINANCE MEETING: APRIL 5, 2023
� BOARD MEETING: APRIL 12, 2023
TO: KIDS HOPE ALLIANCE BOARD OF DIRECTORS
FROM: MIKE WEINSTEIN, CHIEF EXECUTIVE OFFICER
REQUESTED ACTION:
The Board is asked to:
1) Approve new contracts based on the Procurement Single Source code for the following programs, from July 1, 2023 – June 30, 2024, in the amount of $355,000.
ESC AGENCY PROGRAM CONTRACT
START
DATE
1ST YEAR
CONTRACT
END DATE
FUNDING
EL Business Leadership Institute for Early Learning, Inc.
National Accreditation Program
7/1/2023 6/30/2024 $175,000
EL Jacksonville Public Education Fund
Campaign for Grade Level Reading
7/1/2023 6/30/2024 $100,000
SN The Allison Brundick Haramis Foundation, Inc.
dba Angels for Allison
Burial Cost 7/1/2023 6/30/2024 $80,000
Total $355,000
2) Authorize the CEO to execute contracts in the amounts above with up to a 10% increase variance and any other documents necessary to accomplish the purposes of the approval in (1) above.
3) Authorize funding for three (3) subsequent years to align the City with KHA’s standardized contract terms; Single Source contracts require annual renewal by the City of Jacksonville Procurement department; however, KHA funding will remain consistent with the Board’s approval of (1) and (2) above. Each subsequent year’s option will be based on an evaluation of the effectiveness of the prior year.
NARRATIVE:
The above program services provided by listed agencies have operated successfully for the past three years. The continuation of the programming can only be efficiently performed by the listed agency due to the specialized nature of the services. Therefore, the services are classified as Single Source and may be approved in accordance with the Procurement Single Source Code and procedures set forth herein without competition.
A brief overview of each program is provided in the attached document.
FISCAL IMPACT:
The providers listed above will receive funding as indicated above or up to a 10% increase, as necessary. KHA may reduce contracts accordingly depending on reduced need or unspent funds.
OPTIONS:
� Vote to approve action items.
� Decline to approve action items.
� Vote to approve action items with amendments. If checked, the following amendment to the item is approved:
Board Secretary Signature: ______________________________________________ (in the event the Board Secretary is not present, the Board Chair may sign and authority shall pass down accordingly.)
Print Name and Title: ________________________________ Date: ________________________________
April Board Meeting Agenda Apr 12th, 2023 10:00am - 12:00pm EDT
KHA Multipurpose Room
1. Introductions and Instructions Dr. Marvin Wells, Board Chair
2. Public Comment Public comment will be taken once at the beginning of the meeting for all items that will be voted on at the meeting. These comments should only be in reference to those action items below. A separate public comment time will be open at the end of the meeting for any general comments by the public.
3. Approval of February Minutes
Board Minutes - February 2023
4. KHA Annual Report & Services Plan Cantrece Jones, President, Accuity Design Group
Conchita Robinson, President and Principal Consultant, C Robinson Associates, Inc.
5. Finance Committee Update Tyra Tutor, Finance Committee Chair
10:00am https://app.boardable.com/kids-hope-alliance/documents/44957067?redirect=268071?token=eyJpdiI6Im9WdHpRVWN5UVNGR2dKbFFQcWxSM0E9PSIsInZhbHVlIjoiVUNRSjhFYWVreEtIajVYdGIzMUZDdEJXUjdiWENrcTFDWmoxTFA5T2hmaz0iLCJtYWMiOiJkMGU2ZmQxN2I1YzFiZGMwY2YxN2E4ZDY5YjZiZjJjYWY4N2UxMTZjZjM2NjY0NmQ3ZGNmZTQ3NjBhNjNhMzNhIiwidGFnIjoiIn0=
a. Financial Reports
Budget to Actual 3.27.23
10902 Fund Budget to Actual (grants)
6. Governance and Programs Committee Update Rose Conry, Governance and Programs Committee Chair
7. New Business Kenneth Darity, Chief Programs Officer
a. Consent Agenda
23-004_Single Source Contracts_EL_SN
23-005_Contract Exemptions_EL_OST_JJ_SN
SS Exempt Program Descriptions 04.11.23
23-006_Grant Application_CMHI_SN
SAMHSA CMHI Grant Matrix 3-20-23
b. Sole Source Contracts - PreTeen/ Teen
23-007_Single Source Contracts_PTT
8. Nominating Committee Appointed Dr. Marvin Wells, Board Chair
9. CEO Delegation Report Mike Weinstein, Chief Executive Officer
10. CEO Report Mike Weinstein, Chief Executive Officer
11. Partner Presentations https://app.boardable.com/kids-hope-alliance/documents/2f41c2eb?redirect=268071?token=eyJpdiI6Im9WdHpRVWN5UVNGR2dKbFFQcWxSM0E9PSIsInZhbHVlIjoiVUNRSjhFYWVreEtIajVYdGIzMUZDdEJXUjdiWENrcTFDWmoxTFA5T2hmaz0iLCJtYWMiOiJkMGU2ZmQxN2I1YzFiZGMwY2YxN2E4ZDY5YjZiZjJjYWY4N2UxMTZjZjM2NjY0NmQ3ZGNmZTQ3NjBhNjNhMzNhIiwidGFnIjoiIn0= https://app.boardable.com/kids-hope-alliance/documents/d1952a98?redirect=268071?token=eyJpdiI6Im9WdHpRVWN5UVNGR2dKbFFQcWxSM0E9PSIsInZhbHVlIjoiVUNRSjhFYWVreEtIajVYdGIzMUZDdEJXUjdiWENrcTFDWmoxTFA5T2hmaz0iLCJtYWMiOiJkMGU2ZmQxN2I1YzFiZGMwY2YxN2E4ZDY5YjZiZjJjYWY4N2UxMTZjZjM2NjY0NmQ3ZGNmZTQ3NjBhNjNhMzNhIiwidGFnIjoiIn0= https://app.boardable.com/kids-hope-alliance/documents/e07d5ab7?redirect=268071?token=eyJpdiI6Im9WdHpRVWN5UVNGR2dKbFFQcWxSM0E9PSIsInZhbHVlIjoiVUNRSjhFYWVreEtIajVYdGIzMUZDdEJXUjdiWENrcTFDWmoxTFA5T2hmaz0iLCJtYWMiOiJkMGU2ZmQxN2I1YzFiZGMwY2YxN2E4ZDY5YjZiZjJjYWY4N2UxMTZjZjM2NjY0NmQ3ZGNmZTQ3NjBhNjNhMzNhIiwidGFnIjoiIn0= https://app.boardable.com/kids-hope-alliance/documents/602390e4?redirect=268071?token=eyJpdiI6Im9WdHpRVWN5UVNGR2dKbFFQcWxSM0E9PSIsInZhbHVlIjoiVUNRSjhFYWVreEtIajVYdGIzMUZDdEJXUjdiWENrcTFDWmoxTFA5T2hmaz0iLCJtYWMiOiJkMGU2ZmQxN2I1YzFiZGMwY2YxN2E4ZDY5YjZiZjJjYWY4N2UxMTZjZjM2NjY0NmQ3ZGNmZTQ3NjBhNjNhMzNhIiwidGFnIjoiIn0= https://app.boardable.com/kids-hope-alliance/documents/05206c6e?redirect=268071?token=eyJpdiI6Im9WdHpRVWN5UVNGR2dKbFFQcWxSM0E9PSIsInZhbHVlIjoiVUNRSjhFYWVreEtIajVYdGIzMUZDdEJXUjdiWENrcTFDWmoxTFA5T2hmaz0iLCJtYWMiOiJkMGU2ZmQxN2I1YzFiZGMwY2YxN2E4ZDY5YjZiZjJjYWY4N2UxMTZjZjM2NjY0NmQ3ZGNmZTQ3NjBhNjNhMzNhIiwidGFnIjoiIn0= https://app.boardable.com/kids-hope-alliance/documents/f8a502c8?redirect=268071?token=eyJpdiI6Im9WdHpRVWN5UVNGR2dKbFFQcWxSM0E9PSIsInZhbHVlIjoiVUNRSjhFYWVreEtIajVYdGIzMUZDdEJXUjdiWENrcTFDWmoxTFA5T2hmaz0iLCJtYWMiOiJkMGU2ZmQxN2I1YzFiZGMwY2YxN2E4ZDY5YjZiZjJjYWY4N2UxMTZjZjM2NjY0NmQ3ZGNmZTQ3NjBhNjNhMzNhIiwidGFnIjoiIn0= https://app.boardable.com/kids-hope-alliance/documents/c7ebd3d7?redirect=268071?token=eyJpdiI6Im9WdHpRVWN5UVNGR2dKbFFQcWxSM0E9PSIsInZhbHVlIjoiVUNRSjhFYWVreEtIajVYdGIzMUZDdEJXUjdiWENrcTFDWmoxTFA5T2hmaz0iLCJtYWMiOiJkMGU2ZmQxN2I1YzFiZGMwY2YxN2E4ZDY5YjZiZjJjYWY4N2UxMTZjZjM2NjY0NmQ3ZGNmZTQ3NjBhNjNhMzNhIiwidGFnIjoiIn0= https://app.boardable.com/kids-hope-alliance/documents/0abc562f?redirect=268071?token=eyJpdiI6Im9WdHpRVWN5UVNGR2dKbFFQcWxSM0E9PSIsInZhbHVlIjoiVUNRSjhFYWVreEtIajVYdGIzMUZDdEJXUjdiWENrcTFDWmoxTFA5T2hmaz0iLCJtYWMiOiJkMGU2ZmQxN2I1YzFiZGMwY2YxN2E4ZDY5YjZiZjJjYWY4N2UxMTZjZjM2NjY0NmQ3ZGNmZTQ3NjBhNjNhMzNhIiwidGFnIjoiIn0= SLeynes Highlight
a. Step-by-Step Behavioral Health Services (Small Provider) Desiree Jones, Chief Executive Officer
b. United Way 211 Referral Service (if time permits) Jeff Winkler, Head of Basic Needs, Community Impact
12. Board Discussion
13. Public Comment
14. Next Steps
12:00pm
END
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