Approved SOW - 23Z5AL4 Replace 2 Dishmachines.pdf

Approved 4/28/2023 SCRO

STATEMENT OF WORK

REPLACE DISH 2 MACHINES

FDC HOUSTON

I. SPECIFICATIONS

A. Scope Of Work The Federal Bureau of Prisons (FBOP), Federal Detention Center – Houston (FDC Houston) intends to award to a responsible entity for the provision providing and installing (2) new commercial grade dish machines and dis-assemble and removal of two (2) existing commercial grade dish machines at FDC Houston, located at 1200 Texas Avenue, Houston, Texas 77002.

Awarded contractor will be required to provide all labor, materials, tools, permits, and equipment, necessary to safely dismantle and remove the dish machines to be replaced.

B. Operation Specifications

1. Awarded Contractor shall be a reputable Mechanical Service Provider with proven experience in commercial dish machines. All assigned Contractor Journeyman Level Field Technicians shall have applicable manufacturer removal and dis-assemble certifications reflecting competency in the specific equipment being removed. The Contractor shall provide the Institution’s Contracting Officer and his Representative (COR) with such proof.

2. Service will comply with all Local, State, and Federal codes and safety requirements as well.

3. Installation: Removal of the existing dish machines, receive, inspect, uncrate, deliver, and set in place two

(2) new dish machines and associated components according to manufactures specifications, connection to include, electrical, water, steam, drain lines and duct exhaust. Start up, commissioning, and staff training.

4. Contractor shall perform job site clean-up and removal of all excess materials, debris, and old equipment associated with the project. Removal and disposal of all debris must be completed in accordance with all applicable Federal, State, and Local laws pertaining to such work.

5. Contractor shall haul away and dispose of the old equipment through an approved licensed scrape metal recycling entity within five (5) business days of its removal from the institution. Evidence of the appropriate recycled action shall be provided to the institution’s Contacting Officer in the way of a tonnage weight receipt to FDC Houston by the selected recycler.

C. FDC Houston Responsibilities

1. FDC Houston shall ensure all energy sources needing to be secured to prevent personal injury and/or property damage will be locked-out and tagged-out with the appropriate safety measures. All system isolations and lock-out/tag-out measures to be implemented, and/or removed, will require written verification by the Contractor, COR, and the Safety Manager prior to doing so.

2. FDC Houston shall provide the necessary escorting staff members to the Contractor and their assigned Field Technicians carrying out the prescribed work and will allow access to project related institution areas as needed.

3. The Institution Safety Manager shall randomly monitor the project. If at any time the Safety Manager witnesses, or become privy to a deemed “unsafe work practice” being carried out by one or more of the contractor’s assigned field technicians working on site, the contractor will be required to stop work and make the necessary work practice corrections to comply with all OSHA and/or Institution advised safety requirements. Failure to do so may result in work stoppage and other administrative measures.

D. Contractor’s Responsibilities

1. The Contractor shall comply with all applicable Federal, State, and Local laws for the safe transportation, storage, use, documentation, and disposal of all chemicals that may be used on the job. Likewise, all used chemicals, chemically hazardous debris (to include used rags), must be safely collected in approved receptacles and removed by the Contractor in accordance with the aforementioned regulatory entities.

2. All work shall be inspected by the COR and Contacting Officer for quality and meet the terms of this

Statement of Work as specified prior to final acceptance and closure of the project.

E. Equipment Specifications

FDC Houston currently has two (2) Hobart CLPS86E dish washing machines, serial numbers 85-1079943 and 85- 1080467, mounted inline with the lefthand machine feeding right-to-left and the righthand machine feeding left-to-right with a pre-rinse table in between. Both dish washing machines are 480volt/ 3-phase, 47.6 amps, and both having booster heaters wired at 480volt/3-phase, 40amps.

1. New replacement equipment should be the same, similar, or higher performing as current equipment.

2. New equipment must include a prison package with security/tamper-proof hardware and the ability to secure access panels with padlocks.

3. Only one (1) dish washing machine may be demolished and replaced at a time unless it is determined that both dish washing machines must be out of service to continue the project and is agreed upon and approved by the COR or Facility Manager and the Contracting Officer.

4. Electrical circuit breakers are to be replaced with properly rated units in accordance to the dish washing machine manufacturer’s specifications.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Working Hours

1. The schedule for these services will be five (5) days a week, Monday through Friday, with the exception of Federal holidays. The schedule will continue weekly until the installation is completed, not to exceed thirty (30) calendar days from Notice to Proceed (NTP). The rear gate will open at 7:00 A.M. and close at 3:00 P.M.

Requests to extend hours or change workdays must be submitted in writing by the Contractor to the Contracting Officer (CO) for approval at least forty-eight (36) hours in advance.

B. Delivery of Materials

1. All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the COR for temporary storage.

2. Construction related deliveries which are directly shipped to the institution can be received between the hours of 7:30 AM - 2:30 PM, Monday - Friday, excluding federal holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor, or his representative, is not present to verify and accept the delivery.

3. Under no circumstances will FDC Houston staff be responsible for the acceptance of any Contractor deliveries.

4. The Contractor shall be responsible to provide for its own means of loading and unloading Contractor material and equipment.

5. The Contractor will not be permitted to impede or block driveways for any extended period that would hinder the normal operations of the institution.

C. Storage of Equipment/Tools

1. If required, all construction equipment/tools shall be stored in a designated area mutually agreed upon between the COR and the Contractor. If required, the Contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the Contractor and the COR. The container will be secured using a two padlock protocol with one padlock being provided by the institution lock shop and the other provided by the contractor. For institution security purposes, the contractor shall provide the institution lock shop with one key copy for every contractor padlock being used. If necessary, a contractor provided heavy duty chain may be used to facilitate the locking requirement. All equipment/tools stored within the container will be maintained in a safe an orderly fashion. All Contractor padlock key copies will be returned to the contractor upon 100% proven tool accountability by the institution and removal of assigned storage containers from the property.

2. The Contractor shall be responsible for loading and unloading contractor materials and equipment. At no time shall Contractor materials or equipment being staged in a fashion that would block, impede or otherwise hinder the typical operations of the institution.

3. All Contractor ladders that may be needed for the job shall be stored and secured in the immediate work site area. Such ladders will be secured to an agreed upon stationary fixture with a chain and padlock application following the same contractor storage container lock protocol with one padlock provide by the contractor and one provided by the institution’s lock shop.

4. The Contractor shall be required to adhere to the institution’s tool inventory program as it pertains to their tools and equipment entering and exiting the institution. If a contactor owned storage container is to be used for tools, materials, and equipment for the duration of the project, the Contractor will be required to use an institution approved “Daily Inventory Check Sheet” for all items maintained in the container. The process for container tool accountability will require a FCI Facilities Staff member, along with an overseeing Institution Shift Custody Lieutenant, to be present. The container will be inventoried and verified by the Contractor, the Facility Staff Member, and the Shift Lieutenant at the end of every work shift prior to locking the container shut.

D. Security Clearance/Contractor Badges

1. The Contractor shall provide the COR with the necessary security clearance information on all Contractor Field Technicians assigned to work on the project. In the event a Field Technician does not clear the

Institution’s security screening process the contractor may, if necessary, submit another Field Technician candidate. By law, the BOP cannot, and will not, release any information regarding the reason as to why a Contractor employee was not able to clear the institution’s security screening process.

2. All security clearance documentation shall be reviewed and institution approved five (5) working days prior to contractor institution access. Approved security clearances will be in effect for the duration of the project.

3. Contractors assigned to the project will access and depart the institution grounds via the Rear Gate or when necessary, the Front Lobby.

E. Safety and Personal Protective Equipment

3. The Contractor shall comply with all applicable Federal, State, and Local safety standards providing their field technicians with all necessary safety equipment to include, proper personal protective equipment, Lock-Out / Tag-Out equipment, and any “job-site specific” safety equipment deemed necessary to safely complete the project described in this Statement of Work.

4. All contractor employees shall have, and wear required personal protective equipment prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide such equipment.

F. Other Considerations

1. Contractor technicians will NOT be allowed to bring cell phones, cameras or two-way pagers into the Institution. Use of such devices however, may be used on institution exterior grounds. FDC Houston reserves the right to restrict their use at any time if deemed a security threat or risk.

2. The Facilities Department at FDC Houston maintains a digital camera that will be utilized by FDC Houston Facility Staff to document the project work. The Contractor may request copies of the digital photos for their record keeping.

3. All deviations from this Statement of Work must be approved in writing by the Contracting Officer and COR.

4. In the event of an institution emergency the contractor may be instructed to secure from all work, secure all tools, equipment and materials, and if necessary escorted off institution grounds. Work will be suspended until the institution emergency passes.

5. In accordance with the Bureau of Prisons Acquisition Regulation (BPAP) 37.103 (e):

1. This service is a contractual arrangement and not a personnel appointment.

2. Payment is based on an end product or accomplishment of a specific result.

3. The service does not constitute an employer/employee relationship.

4. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

G. Utilities

1. FDC Houston will provide electrical power for all tools required for the project and restroom facilities.

2. FDC Houston will shut down one (1) dish washing machine room to allow for the installation of a new dish machine and leave the other dish washing machine operational until the new dish washing machine is in place and operational. Upon completion of the new dish machine, the remaining old equipment will be shut down and work to replace that machine can begin. Every effort will be made to not impede upon the project's schedule and still maintain kitchen operations.