Application and Approval Process for Personnel Records Verification MOU 2024.docx
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- 1204H124R0005
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The provided document outlines the application and approval process for the Personnel Records Verification Memorandum of Understanding (MOU) 2024. The MOU is being established by the Pacific Northwest Wildfire Coordination Group (PNWCG) to provide a framework for verification of wildland fire personnel qualifications under Virtual Incident Procurement (VIPR) Agreements. The application requires information on the organization's procedures, standards, code of ethics, quality assurance measures, and personnel qualifications for inspecting and verifying individual records. Applications must be submitted by October 31, 2024, and selected MOU providers will be notified by December 20, 2024. Selected providers may be required to attend a 2-4 hour meeting in January/February 2025 to review expectations. The contract opportunity is being issued by the USDA Forest Service, Region 6 - Pacific Northwest Region.
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| File | Type | Posted |
|---|---|---|
| R6 Records Verification MOU Final 2024.docx | DOCX document |
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Text version
RECORDS VERFICATION PROVIDER
APPLICATION AND APPROVAL OF MOU
Application requirements:
1. Applications must include:
a. A document that describes the organization, procedures and standards that will be utilized for the Personnel Records Verification MOU, and should include the following:
i. Policies on Code of Ethics and internal control measures that provide assurance regarding the achievement of the MOU objectives.
ii. Operational procedures explaining internal quality assurance
1. Internal control measures to ensure integrity of inspection process
2. Reliability of verification reporting
3. Compliance with MOU requirements
iii. Personnel Records Inspection:
1. Inspectors qualifications
2. Method for verifying the individual records
3. Method of monitoring inspector performance.
4. Plan for maintaining inspection records
Application Review and Approval:
Applications will be evaluated based on the information received. A selection panel will review applications and make selections based on the ability of the applicant to show how well they can perform according to the requirements and terms and conditions of the MOU.
a. Applications must be received by close of business on October 31, 2024
b. MOU applicants will be notified of selection prior to December 20, 2024
Post Approval:
1. Selected MOU Providers will provide:
a. List of Verification Inspectors
2. PNWCG will provide:
a. Inspector workshop to ensure consistency with all MOU Providers
b. Schedule and format of providing names & qualifications with timeline
c. Individuals to monitor MOUs
Please mail applications to:
USFS – Redmond Air Center Attn: Contract Operations 1740 SE Ochoco Way Redmond, OR 97756
Applications received by email will not be accepted.
For questions concerning this application process, please contact:
Kevin Toombs kevin.toombs@usda.gov 541-419-7039
Aaron Olmos aaron.olmos@usda.gov 541-610-3674
09/2024
File details come from the government source that posted it. Updated .