APPENDIX B.docx
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- Attached to
- Tourism Representation for Canada
- Solicitation number
- 2138921
- Issued by
- New York
About this file
This is a Budget Appendix (Appendix B) for a New York State Economic Development Division of Tourism contract to provide tourism representation and marketing services in the Canada marketplace for a five-year term. The contractor must develop and execute marketing activities with trade relations, media outreach, consumer engagement, and general representation services as specified in the RFP. The budget template requires bidders to detail all costs across five consecutive years, organized into two primary categories: marketing activity expenses and office operations/non-marketing activity fees and expenses. Marketing activities may include partner support, public relations, shows and exhibits, sales training, web marketing, and other bidder-defined initiatives. Office operations expenses encompass personnel costs (with specific titles, hourly rates, and hours detailed), administrative and other expenses such as supplies, travel, data collection, technology costs, rent, and overhead, plus any subcontract expenses.
The budget proposal must not exceed $250,000 annually, and bidders must complete budget projections for all five years using the prescribed format without modifications. The total budget summary requires line-item totals for each year and a grand total across the entire contract period. Appendix B must be bound separately from the remainder of the proposal. The incumbent contractor is Reach Global Marketing Service-Disabled Veteran-Owned Business (SDVOB). No specific SDVOB, Minority/Women Business Enterprise (MWBE), or Disadvantaged Business Enterprise (DBE) contracting goals are established for this procurement.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP for Canada 2026 Final.pdf |
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Text version
APPENDIX B - BUDGET
Refer to Section 3.1, item 4 and Section 4.0 for additional guidance on completing the following budget.
Complete for all five years. (Use additional sheets if necessary.) DO NOT CHANGE FORMAT
YEAR 1
MARKETING ACTIVITY EXPENSES
List Specific Activities, for example*
Partner support
Public relations
Shows, exhibits and missions
Sales and training
Web marketing
MARKETING ACTIVITY EXPENSES TOTAL
OFFICE OPERATIONS/NONMARKETING ACTIVITY FEES AND EXPENSES
PERSONNEL (Please list specific titles)
| Title |
| Hourly Rate |
| # of Hours |
| Total Item |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
Total Personnel Costs
ADMINISTRATIVE/OTHER EXPENSES (i.e. supplies, travel, data collection, technology costs, rent, overhead etc.) Please list
Total Admin./Other Expenses
SUBCONTRACTS
Total Subcontract Expenses
OFFICE OPERATION/NON-MARKETING TOTAL
| YEAR ONE TOTAL FOR MARKETING AND NON-MARKETING ACTIVITIES |
| $ |
* Actual marketing budget categories to be determined by bidder.
YEAR 2
MARKETING ACTIVITY EXPENSES
List Specific Activities, for example*
MARKETING ACTIVITY EXPENSES TOTAL
OFFICE OPERATIONS/NONMARKETING ACTIVITY FEES AND EXPENSES
PERSONNEL (Please list specific titles)
| Title |
| Hourly Rate |
| Number of Hours |
| Total Item |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
Total Personnel Costs
ADMINISTRATIVE/OTHER EXPENSES (i.e. supplies, travel, data collection, technology costs, rent, overhead etc.) Please list
Total Admin./Other Expenses
SUBCONTRACTS
Total Subcontract Expenses
OFFICE OPERATION/NON-MARKETING TOTAL
| YEAR TWO TOTAL FOR MARKETING AND NON-MARKETING ACTIVITIES |
| $ |
YEAR 3
MARKETING ACTIVITY EXPENSES
List Specific Activities for example*
MARKETING ACTIVITY EXPENSES TOTAL
OFFICE OPERATIONS/NONMARKETING ACTIVITY FEES AND EXPENSES
PERSONNEL (Please list specific titles)
| Title |
| Hourly Rate |
| Number of Hours |
| Total Item |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
Total Personnel Costs
ADMINISTRATIVE/OTHER EXPENSES (i.e. supplies, travel, data collection, technology costs, rent, overhead etc.) Please list
Total Admin./Other Expenses
SUBCONTRACTS
Total Subcontract Expenses
OFFICE OPERATION/NON-MARKETING TOTAL
| YEAR THREE TOTAL FOR MARKETING AND NON-MARKETING ACTIVITIES |
| $ |
YEAR 4
MARKETING ACTIVITY EXPENSES
List Specific Activities for example*
MARKETING ACTIVITY EXPENSES TOTAL
OFFICE OPERATIONS/NONMARKETING ACTIVITY FEES AND EXPENSES
PERSONNEL (Please list specific titles)
| Title |
| Hourly Rate |
| Number of Hours |
| Total Item |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
Total Personnel Costs
ADMINISTRATIVE/OTHER EXPENSES (i.e. supplies, travel, data collection, technology costs, rent, overhead etc.) Please list
Total Admin./Other Expenses
SUBCONTRACTS
Total Subcontract Expenses
OFFICE OPERATION/NON-MARKETING TOTAL
| YEAR FOUR TOTAL FOR MARKETING AND NON-MARKETING ACTIVITIES |
| $ |
YEAR 5
MARKETING ACTIVITY EXPENSES
List Specific Activities, for example*
Partner support
Public relations
Shows, exhibits and missions
Sales and training
Web marketing
MARKETING ACTIVITY EXPENSES TOTAL
OFFICE OPERATIONS/NONMARKETING ACTIVITY FEES AND EXPENSES
PERSONNEL (Please list specific titles)
| Title |
| Hourly Rate |
| # of Hours |
| Total Item |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
| _____________________ |
| $_________ |
| ________ |
| $__________ |
Total Personnel Costs
ADMINISTRATIVE/OTHER EXPENSES (i.e. supplies, travel, data collection, technology costs, rent, overhead etc.) Please list
Total Admin./Other Expenses
SUBCONTRACTS
Total Subcontract Expenses
OFFICE OPERATION/NON-MARKETING TOTAL
| YEAR FIVE TOTAL FOR MARKETING AND NON-MARKETING ACTIVITIES |
| $ |
TOTAL BUDGET PROPOSAL SUMMARY
| Year 1 Total for Marketing and Non-Marketing Activities |
| $ |
| Year 2 Total for Marketing and Non-Marketing Activities |
| $ |
| Year 3 Total for Marketing and Non-Marketing Activities |
| $ |
| Year 4 Total for Marketing and Non-Marketing Activities |
| $ |
| Year 5 Total for Marketing and Non-Marketing Activities | |
| $ |
Total Budget
TOTAL
*Appendix B must be bound separately from the rest of the proposal. ** Do not exceed $250,000 annually.
File details come from the government source that posted it. Updated .